1. Quality outcomes grant funding explained:

Transcription

1 Grant funding guidelines Cntents: Empwering students t deliver change 1. Quality utcmes grant funding explained, 2. Wh can apply, 3. Times t apply, 4. Funded items, 5. Restrictins n funding, 6. Applicatin guidelines (example cmpleted frm), 7. Submitting applicatin 8. SGET panel assessment, 9. Successful applicatins, 1. Quality utcmes grant funding explained: The Students Unin (SU) allcates a yearly grant fund t be distributed amngst ur registered scieties (including Assciatins), with the purpse f supprting yu with the running, develpment and events f yur grup. This year the funding available is 35,000 which is divided int tw pts: 1. Annual pt fr grups requiring funding fr repeated activities acrss the academic year e.g. caching/tutrs, facility hire. 2. Mnthly pt fr grups requiring funding fr all ther activities. Quality utcmes refers t the predicted benefits t the grup and wider recipients frm receiving this grant funding. Quality utcmes are utlined as the fllwing: Engaging the wider student cmmunity in innvative and targeted ways. Enhancing the student experience by respnding t the feedback f the grups and Student Unin membership. Demnstrating develpment & prgressin thrugh tangible achievements linked t persnal, grup & SU bjectives. Inspiring the student cmmunity thrugh specifically fcused activities & events. Engaging the cmmunity utside f Leicester University s students. Widening participatin utside f Leicester University s students. Stimulating alumni relatins. Encuraging philanthrpic giving. Cllabrating with anther student grup. 1

2 Empwering students t deliver change These utcmes are measured by the fllwing criteria, the aim f yur applicatin is t demnstrate as many f these utcmes as pssible: Develpment Quality Outcme 1 Innvative events new ideas 2 Aimed at develping r prmting emplyability skills r pprtunities 3 Enhancing the leadership f the grup fr the benefit f their members and wider student ppulatin 4 Making a psitive impact n students, university and the wider cmmunity TOTAL (each f the abve = 1 pint): /4 Participatin Quality Outcme 1 Nn-alchl fcused events 2 Events that prmte widening participatin agenda (psitive representatin f University experience t perspective students wh nrmally wuld nt cnsider it) 3 Cllabrative events with ther students grups 4 Educatinal pprtunities fr members, wider student bdy and cmmunity TOTAL (each f the abve = 1 pint): /4 Engagement Quality Outcme 1 Activities that enable minrity grups t participate 2 Engagement with Mature Students (23+ years) 3 Engagement with Pstgraduate Students 4 Develping links (and fundraising pprtunities) with alumni (past members) TOTAL (each f the abve = 1 pint): /4 yur scre yur scre yur scre The grant funding shuld be seen as an added bnus; t the many benefits we ffer scieties. Whilst we recgnise sme student grups require financial assistance t cntinue t ffer their members an exceptinal experience, this mney shuld nt be slely relied n r expected. All scieties need t shw that they are able t run n their wn tw feet withut financial supprt frm the SU. 2. Wh can apply: All scieties and assciatins can apply t the quality utcmes grant fund. 2

3 Empwering students t deliver change 3. Times t apply: Mnth funding required i.e. what mnth is yur event in: Ttal funding available (fr ALL Grups): Deadline fr funding applicatins (generally 2 nd Mnday f each mnth ther than Sept): Annual pt % f ttal amunt fr the year September 17 th Octber TBC September 17 th Nvember TBC Octber 12 th - 12:00pm December TBC Nvember 9 th - 12:00pm January TBC December 7 th - 12:00pm February TBC January 11 th - 12:00pm March TBC February 8 th - 12:00pm April TBC March 7 th - 12:00pm May TBC March 7 th - 12:00pm June TBC May 9 th - 12:00pm Summer allcatin TBC June 13 th - 12:00pm Yu cannt apply fr events further than ne mnth away e.g. if yur event is in December, yu can nly apply fr this n Nvember 9 th nt befre r after. This is t ensure that each grup has the fairest pssible chance f having access t that mnths funding and the funding will be priritised t the grups that meet the criteria. 4. Funded items: T receive funding fr the fllwing items, yu will need t demnstrate that yu require them t meet the verall aims and bjectives f yur grup as well as prvide evidence f the amunts required: Equipment fr: Student grup, Event, Prvisins fr running educatinal classes, supprt sessins fr students r external grups. Transprt fr students and guest speakers (ecnmy ptins where pssible): Vehicle hire and insurance, Bus, Taxi, Train, Flights. Accmmdatin will be assessed n a case by case basis, Rm hire: Internal, Audi visual equipment csts including technician, External, Facilities. Tickets t educatinal cnferences, shws, establishments etc. Reusable prmtinal materials (i.e. nt dated). 3

4 Empwering students t deliver change Training and curse fees. Entry fees t turnaments. Rehearsals. Caches fr specific skills e.g. singing cach. Entertainment (if this cannt be prvided by anther relevant student grup e.g. if it is culturally specific): Musician fees, DJ and equipment. Disclsure and Barring Service Checks (if required). 5. Restrictins: Belw is a list f additinal financial supprt that cannt be applied fr. If the event des nt have a beneficial utcme related t the aims and bjectives f the sciety e.g. a scial event that des nt meet the aims and bjectives f the grup. One ff prmtinal materials, as these cannt be reused and dn t abide by ur Green Impact plicy. T purchase persnal items e.g. clthing (including unifrm). T purchase alchl. T use grant funds t pay mney directly twards anther charity i.e. if yu need funds t help yu hld the event e.g. equipment/venue yu can apply fr a grant fund, but cannt apply fr mney directly. If the event/activity is seen t g against Students Unin Cnstitutin and Plicy. Other reasns fr refusal: The applicatin may nt be successful if the sciety: Has nt cntributed any f their wn funds. Is nt charging members enugh. Is selling ticket prices t lw. Has nt cmpleted all f the sectins n the applicatin r has prvided inaccurate infrmatin e.g. budget. 4

5 6. Applicatin guidelines Empwering students t deliver change This sectin aims prvides yu with guidance n hw t cmplete the frm cvering bth general guidance and specific sectins f the frm. Please see the cmpleted example guide belw which includes further details n specific sectins f the frm: 6.1 Example frm EXAMPLE FORM Quality Outcmes Grant Funding Applicatin Frm This is an example cmpleted frm alng with additinal ntes. Event details: Grup name: Name f event: Date (s) f event: Funk and Sul Sciety Mtwn Hedwn Sat 17 th Octber 2015 Main Cntact Details Cmmittee Psitin: Name: President Nami Gallifrd Scial Secretary Ian Rhdes 1. Pre-applicatin requirements: Please tell us mre abut yur existing funds: 1. Prvide yur current fundraising accunt figure: 267 Cmpletin ntes (CN): Obtain this figure frm yur nline banking system. 2. Prvide yur current membership figure: 42 CN: Obtain this figure frm yur nline sub-site r persnal recrds. 3. Explain why yu require additinal funding t that in yur accunt, including a breakdwn f what yu have allcated the existing funds t. This shuld als include the percentage yu are cntributing t yur grant funding applicatin (50% match fund): The current funds in ur accunt are allcated t: 150 = Our cntributin twards this event, 50 = Freshers Fair prmtinal materials, treats and flat, 50 = sciety cinema night n 26/10/15, 17 = Accunt buffer in case ver expenditure n Freshers/cinema night. 5

6 Empwering students t deliver change CN: Try and utline why yu are nt using existing funds fr this event e.g. if yu have 2000 in yur accunt and yur applying fr 100 please utline why yu need t have external funding rather than the funds yu already have. Please include the breakdwn f funds fr all relevant grups invlved in the applicatin. NB Fr mre ideas n hw t fundraise and generate incme, please visit the website. 4. Yu will need t btain qutes and submit these alng with the relevant event paperwrk with this applicatin. This includes when bkings are made thrugh the SU i.e. rm bking, sund and audi equipment, catering and transprt csts. Requirement: Is yur membership list updated n the website? Are all membership fees t date paid int yur fundraising accunt? Prvided qute fr any predicted expenditure e.g. venue, equipment csts, transprt, accmmdatin? Cmpleted a risk assessment (if cvered n yur Master Risk Assessment (MRA) please put a nte in evidence prvided )? Yes: (Y) Yes Yes Yes Yes N: (N) Nt applicable: Detail evidence prvided (must shw cst): Venue, DJ, big band, security, wrist band qutes Prvided updated MRA Cmpleted a guest speaker/cntributr frm? Yes Prvided Cmpleted a trip registratin frm? n/a n/a Cmpleted and prvided fd dcuments? Ntes: (please add in any additinal inf): All f the abve will be checked prir t the applicatin being reviewed by the panel. In the belw example, this cmpleted frm alng with qutes fr the venue and technician, Big Band, DJ and security need t be prvided. An updated Master risk assessment and cntributr frm shuld als be sent alng with this applicatin. NB Fr transprt, please cnsider the cheapest available methd f transprt, e.g. Natinal Express as ppsed t train travel if using public transprt. 2. Funding Request Details Amunt yu are applying fr: 240 CN: See budget fr hw this is calculated Date the funding is required: Friday 2 nd Octber CN: If yu need t pay any prviders prir t yur event please let us knw the date yu need the mney. Is this a cllabratin between student Street Dance, Big Band grups, if yes which nes: CN: We encurage grups t wrk tgether t put n events. If yu re nt already wrking with ne, is there a grup that yu 6

7 Empwering students t deliver change What is the funding required fr: can apprach that are able t prvide yu with skills/equipment r knwledge. We need t pay Big Band fr their expertise and als hire f a technician frm the O2 (see qutes attached). CN: Outline why yu need the funding here, this shuld be reflected in the expenditure als. Hw des this event meet the aims and bjectives f yur grup? Hw will this benefit the students and/r wider cmmunities? Apprximately hw many students wuld this benefit? Apprximately hw many peple in the wider cmmunity wuld this benefit (if applicable)? What is the frequency f yur event (please delete accrdingly)? The Funk and Sul Sciety lves t celebrate its rts and ne f ur mst imprtant influences is the Mtwn mvement in the 1960 s. The night aims t recreate what it may have been like in a 1960 s Mtwn party, we ll play sme classics and intrduce peple t sme brilliant lesser knwn tracks t. We ll als be teaching sme Mtwn era chregraphy and hlding a dance battle. CN: Prvide us with details n hw this event is relevant t yur grup. This is an pen event t all students and public, celebrating an imprtant part f funk and sul s musical rts which is enjyed by many tday. They ll get t learn perid dance mves and try them ut with each ther in a fun and encuraging envirnment. CN: Detail what specific benefits the students will have. 70 CN: List hw many members and students cmbined yu think will cme t this event e.g. ticket sales t this grup. 40 CN: List hw many public tickets yu aim t sell. One Off / Once a Week / Frtnightly / Mnthly Termly CN: Delete the irrelevant ptins here, we ve kept them in t demnstrate which ne is relevant fr this event. 3. Identify the Quality Outcmes met Identify which f the quality utcmes yur applicatin meets place a 1 in each bx fr the criteria yu meet: Develpment Quality Outcme 1 Innvative events new ideas 1 2 Aimed at develping r prmting emplyability skills r pprtunities 3 Enhancing the leadership f the grup fr the benefit f their members and wider student ppulatin 4 Making a psitive impact n students, university and the wider cmmunity 1 yur scre Office use nly 7

8 Empwering students t deliver change TOTAL (each f the abve = 1 pint): 2/4 Participatin Quality Outcme yur scre 1 Nn-alchl fcused events 1 2 Events that prmte widening participatin agenda (psitive representatin f 1 University experience t perspective students wh nrmally wuld nt cnsider it) 3 Cllabrative events with ther students grups 1 4 Educatinal pprtunities fr members, wider student bdy and cmmunity 1 TOTAL (each f the abve = 1 pint): 4/4 Engagement Quality Outcme yur scre 1 Activities that enable minrity grups t participate 1 2 Engagement with Mature Students (23+ years) 1 3 Engagement with Pstgraduate Students 1 4 Develping links (and fundraising pprtunities) with alumni (past members) TOTAL (each f the abve = 1 pint): 3/4 Office use nly Office use nly Office use nly SGET pints fr exemplary applicatins /3 TOTAL quality utcmes scre /15 4. Budget *Please cnsult the applicatin guidelines fr assistance with cmpletin Please add mre rws if required. Expenditure: Items/Equipment/Hire/Prmtins/Other cst details Amunt ( ) Big Band hire fr 3 x hurs 120 Venue hire 200 Technician and audi equipment hire 200 DJ 50 Wrist bands x Security x 3 hurs 180 Ttal expenditure: 760 8

9 Empwering students t deliver change CN: List all f yur expenditure here including the smaller items. Qutes r similar evidence (e.g. screen sht f website page) shuld be prvided fr each item where pssible and the csting shuld match i.e. figure abve with figure n the qute. Please nte the figures selected abve are nt representative f actual cstings and are used as examples nly. Incme NB This shuld include the percentage yu are cntributing t this applicatin frm yur fundraising accunt. We recmmend yur grup cntributes 50% twards the activity in questin. Yur cntributin/grant/ticket sales/ external spnsrs/ther incme surce Amunt ( ) Funk and sul sciety cntributin x student ticket sales at x external ticket sales at Quality utcmes grant fund 240 Ttal incme: 760 CN: List all f yur incme here, including the grant fund figure s the budget is displayed in its entirety. Whilst the grant fund aims t supprt and enable events, ideally we expect t see either a cntributin frm the sciety, ticket charges r bth as in the example abve. Ttal expenditure: 760 Ttal incme: 760 NB: Yur budget shuld aim t break even. Ttal expenditure = Ttal incme END OF EXAMPLE FORM General guidance Yu must demnstrate clearly why yu require this funding and hw it fits int yur aims and bjectives and the Quality Outcme requirements. Yu must prduce a detailed budget t shw all expenditure and incme frm the event/activity and demnstrate the amunt yu will cntribute t these csts, alngside the grant funding mney. Event/activity can als mean equipment r transprt, anything that is essential t the running f the event. 6.3 Budget guidance: Please prvide a breakdwn f the ttal cst f the event; yu need t demnstrate a full understanding f the cst f the event/activity. Yu als need t demnstrate what financial assistance the student grup will prvide t help cver the events csts (d nt assume the grant funding will be allcated t cver all csts). Grant mney that is required prir t the event taking place (i.e. t fund aspects f the event) will need t be apprved by the SGET panel. Any additinal csts that appear after yur applicatin fr funding will need t be paid fr via yur fundraising accunt. Yu must be able t prvide invices, qutes and/r receipts fr payment requests. 9

10 Empwering students t deliver change 7. Submitting applicatin: 1. Fr additinal cmpletin guidance su-grantfunds@le.ac.ukr cme in and see us at the Welcme Desk. 2. Aim t have yur applicatin cmpleted in advance (ideally 1 week) in rder fr us t check it ver befre it ges t the panel. 3. Cllate all required supprting evidence (see Sectin 6. Applicatin guidelines ), clearly utline what each dcument is referring t. 4. Refer t the submissin deadline table t ensure yur applicatin is received in the mnth required (please ensure t check the guidelines in Sectin 3. Times t apply n this). 5. Submit applicatin: i. If ing please scan all relevant supprting evidence and include within applicatin. ii. If submitting in persn please prvide all supprting evidence alng with applicatin. 8. SGET panel assessment: The SGET Panel will review and discuss yur applicatin. Fr further infrmatin n the SGET panel, see here: Cnsideratins will include: The quality utcmes met, The nature f the event and hw many students will benefit, Previus applicatins and figures granted, Finally, the figure granted will be dependent n ttal number f successful applicants e.g. the 2000 allcatin fr that mnth will be divided amng all the successful grups t ensure fairness f access t the funds. 9. Successful applicatins and accessing the funds: Results will be prvided t yu 2 wrking days after the panel has met. Accessing the funds: The funds d nt autmatically g int yur fundraising accunt; they remain in the scieties grant fund pt until yu require the funds (i.e. need t make payment). T access the funds - prvide a receipt r an invice alng with a withdrawal frm and a cpy f yur Successful result t Unin Activities t sign ff, which will then be prcessed by the Finance department. Please nte: Funds will nly be prvided accrding t yur riginal applicatin i.e. yu cannt spend the funds n anything that was nt agreed by the SGET panel. 10

11 Empwering students t deliver change The funds d need t be spent n the event/activity agreed, if the funds are left unspent fllwing 4 weeks f this date r n cmmunicatin frm yur grup t say yu require lnger, the funds will be returned t the grant fund pt. 11