Johnson County Christmas Bureau Association

Transcription

1 Johnson County Christmas Bureau Association General Information Contact Information Nonprofit Johnson County Christmas Bureau Association Address PO Box Lenexa, KS Phone (913) Website Facebook facebook.com/johnsoncountychristmasbureau Twitter twitter.com/jccb_org At A Glance How to donate, support, and volunteer Monetary Donations: In order to purchase merchandise and fund operations we need monetary donations. You can donate on our website which is by sending a check to PO Box 14786, Lenexa, KS or by calling We rely on individual donations, grants and sponsorships. Sponsors receive tickets to our annual gala. If you would like to discuss your donation please call our Executive Director. In-Kind Donations: We rely heavily on in-kind donations. Many businesses donate excess merchandise. We can pick up large donations. If you are interested in donating items for our Holiday Shop please us at admin@jccb.org. We run barrel drives ever year. If you want to run a barrel drive please us at admin@jccb.org and we will have a barrel delivered to your place of business. All merchandise that we distribute is new except for books, bicycles and winter coats. 1

2 Regular Volunteers: We have around 150 volunteers serving on departments, committees and teams. If you would like to serve on a regular basis, please call or send an . The amount of time involved depends on how much you want to give. Seasonal Volunteers: Over 3,000 volunteers serve during the winter holiday season. You can volunteer for shifts ranging from 2 to 4 hours. Sign up for seasonal volunteers opens on October 01 of each year. Our seasonal volunteers sign up on line by going to and clicking on volunteer. 2

3 Mission & Areas Served Statements Mission Statement The mission of the Johnson County Christmas Bureau (JCCB) is to: Provide warmth and support, during the winter holiday season, to low income Johnson County, Kansas families. Increase awareness and understanding of poverty in Johnson County, Kansas. Give neighbors an outlet to help neighbors. Background Statement We run two programs to fulfill our mission: HOLIDAY SHOP: At the Holiday Shop, held each December, our low income neighbors can obtain groceries, children s clothing, winter coats, personal care items, books, holiday gifts, hats, gloves, scarves and other items. Each client is given the dignity of choosing their own merchandise. The neighbors we help at the Holiday Shop have a household income below 150% of the federal poverty level and reside in Johnson County Kansas. The Holiday Shop is similar to a department store except there is no charge for selecting merchandise. NURSING HOME: The Nursing Home program distributes needed products to nursing home residents who are on Medicaid and live in Johnson County, Kansas. Products include items such as lap blankets, sweaters, quilts, bags to attach to walkers and more. The nursing homes pick up the merchandise in late November and distribute the merchandise to their residents. AWARENESS OF POVERTY: Each client is assisted by a volunteer on a one to one basis. The volunteers get to know the clients as people and not just statistics. The volunteers gain an increased awareness of poverty in Johnson County and make personal connections to our low-income neighbors. Additionally, we make presentations on a regular basis at which we talk about poverty in Johnson County, Kansas. OUTLET TO HELP: JCCB is a grass roots, volunteer driven charity. Service by our volunteers helps the families we serve. JCCB has over 3,000 volunteer during the winter season and over 150 serve year-round. Volunteers fundraise, purchase merchandise, inventory and sort merchandise, set up and operate the Holiday Shop, organize two major fundraisers and perform many other functions. Impact Statement Nearly 12,000 low income Johnson County Kansas neighbors will directly benefit, and the entire community will benefit, as a result of our two programs. Our low income neighbors will receive food, coats, clothing, holiday gifts, books, personal care items and more. In many instances these families would not have these items without our two programs. Receiving these items will free up family resources to purchase other necessities such as medical care or car repair. Over 3,000 volunteers and donors will be positively impacted. The volunteers will have a greater respect for and understanding of poverty in Johnson County, Kansas as well as increased knowledge concerning who is in poverty. The donors will receive the satisfaction of having helped their neighbors. Many children will learn about poverty and the reasons for giving to others. One child wrote the following note in crayon and placed it in the pocket of her donated coat: Dear owner of the coat please enjoy my old coat and have a very great Christmas (sic) also please take care of my coat Happy Christmas and may god bless you and your family, Emma. What a great learning experience for this young girl who was donating her coat to someone in need. The entire community will benefit from the Holiday Shop and nursing home programs by reducing the impact of poverty. Poverty impacts the entire community by leading to lower student achievement, loss of human potential, reduction of workforce readiness, higher health insurance premiums for everyone, increased crime, rising costs of criminal justice and reduced levels of civic engagement. 3

4 Needs Statement Nearly 34,000 Johnson County, Kansas residents have a family income below the federal poverty level. If poverty was a city it would be the 5th largest city in Johnson County. Children ages 0 to 17 account for 1 in 3 of those Johnson County residents living in poverty. Three in four of the adult Johnson County residents living in poverty work at least part time or part year. These families need a bridge to help them properly provide for their children and pay their bills. Low income families are always behind on their bills because they do not earn enough and are always on the edge of the precipice. Income is one of the most significant factors that drives our well-being. Families without adequate income face daily hardships including hunger, poor housing conditions, lack of health care, forgone doctor visits, and more. Poverty impacts the entire community by leading to lower student achievement, loss of human potential, reduction of workforce readiness, higher health insurance premiums for everyone, increased crime, rising costs of criminal justice and reduced levels of civic engagement. The need during the holiday season is particularly great because of the extra demand placed on relief agencies. It is hard to think of a child living through the winter season without a coat. In many cases the only holiday gift a child receives is from the Holiday Shop. Watching a Mom leave the Holiday Shop crying because she has food for her children, a holiday gift to give to her children and a winter coat for each member of the family is a heartwarming experience. In addition to helping low income families the Holiday Shop gives residents an outlet to help their neighbors during the holiday season. CEO/Executive Director/Board Chair Statement Our organization works hard to provide holiday assistance with minimum overhead so that our help goes directly to families in need. We are volunteer driven and our staff consists of an Executive Director and part-time Administrative Assistant. Our volunteer shoppers work year-round to purchase merchandise at deep discounts for our Holiday shop. One challenge we face yearly is to find a donated location for our shop in Johnson County, with approximately 50,000-60,000 square feet, adequate parking and with a loading dock. We hold our shop in a different space each year, and store our collected items until shop time. Our clients are referred by the DCF, school districts, over 32 charities and shop by appointment. The Christmas Bureau is run by over 150 yearround volunteers including 25 Committee Chairs. Approximately 3,000 volunteers are needed to staff and operate the shop during move-in and set-up in November, and at shop time the first week in December. Our organization works hard to continue to serve the growing number of families who come to us for assistance each year, and hope to be able to continue to serve these families who need our help in the coming years. Service Categories Emergency Assistance (Food, Clothing, Cash) Areas of Service Areas Served Areas KS - Johnson County 4

5 Programs Programs Holiday Shop Description Category The annual Holiday Shop is open for 9 consecutive days in December. Nearly 12,000 pre-qualified low income neighbors receive: food (enough to feed the family for 2 to 3 days); a winter coat for each member of the family; personal care items (items such as soap, shampoo, diapers, toilet paper, hygiene products, toothbrushes etc.); holiday gifts (often it is the only holiday gift a child receives); books; children s clothing; hats, gloves and scarves; and a gift for themselves. Clients shop by appointment, have a family income below 150% of the federal poverty level, and reside in Johnson County, Kansas. The Holiday Shop is similar to a pop-up department store except there is no charge for selecting merchandise. Each client is assisted by a volunteer and given the dignity of selecting their own merchandise. Each department is run and staffed by volunteers. Over 3,000 volunteers will serve at the Holiday Shop. The volunteers get to know the clients as people and not just statistics. Human Services, General/Other Holiday Assistance Population Served Families,, Short-Term Success Long- Term Success Nearly 12,000 low income Johnson County neighbors, representing over 3,000 families, will receive warmth and support during the winter holiday season thereby reducing the short term impact of poverty. It is hard to think of a child living through the winter season without a coat. Many families are unable to provide their children with a holiday gift. We will provide coats and holiday gifts which in many cases will be the only coat and/or gift a child receives during the winter holidays. Watching a Mom leave the Holiday Shop crying because she has food for her children, a holiday gift to give to her children and a winter coat for each member of the family is a heartwarming experience. By providing these items family resources will be freed up to obtain other needed items/services such as health care. The over 3,000 volunteers will get to know their low income neighbors on a one to one basis as neighbors and not just statistics thereby increasing awareness and understanding of poverty. Families without adequate income face daily hardships including hunger, poor housing conditions, lack of health care, forgone doctor visits, and more. Poverty impacts the entire community by leading to lower student achievement, loss of human potential, reduction of workforce readiness, higher health insurance premiums for everyone, increased crime, rising costs of criminal justice and reduced levels of civic engagement. The need during the holiday season is particularly great because of the extra demand placed on relief agencies. The Holiday Shop will reduce the impact of poverty and allow families to utilize their resources to climb out of poverty. Success is measured by the clients who return to be volunteers and statistics on the issues created by poverty. The Holiday Shop will also increase awareness and understanding of poverty which will lead to neighbors doing more to help neighbors. These additional efforts will further alleviate the impact of poverty. 5

6 Program Success Monitored By Examples of Program Success Over 3,200 families receiving merchandise from the Holiday Shop, and over 3,000 volunteers serving at the Holiday Shop, establishes the success of the program. Each year the department chairs have a wrap up meeting to discuss what was done right and wrong. The Executive Board reviews the program each year. We conduct an annual client satisfaction survey. The results of these reviews are used to measure the success of the program and improve it for the following year. The notes we receive from the neighbors we help also demonstrate the success of the program. The fact that most volunteers return year after year demonstrates that we have successfully provided an outlet for neighbors to help neighbors and gain an increased awareness and understanding of poverty while serving at the shop. Another indicator of success is that neighbors we have helped, who have pulled themselves out of poverty, frequently return for many years in order to give back. A grandmother visited the Coat Department who was caregiver for her two grandchildren as their mother is incarcerated and their father a drug addict. Grandma was thrilled that she could provide her grandson a coat as the 16-year-old was going to school and working to help his grandmother care for him and his little sister. A volunteer helping distribute chickens let us in on a little secret. She explained that three years ago she was a client and would not have had a Christmas if it weren t for the Johnson County Christmas Bureau. A volunteer was overwhelmed and the client she was helping was almost in tears. The client simply asked if she could hug our executive director in thanks for all that her family was receiving. One former client called to give back explaining that when she got divorced and her child had cancer she was unable to work. The former client indicated that without the Holiday Shop she would not have had holiday gifts and that the extra food was a big help. 6

7 Nursing Home Program Description Category The Nursing Home Program distributes needed products to nursing home residents who are on Medicaid and live in Johnson County, Kansas. We plan on helping over 900 senior citizens from over 20 nursing homes. Medicaid pays for a lot of the senior citizens needs but does not cover the types of items that we distribute. Nursing homes pick up pre-assembled packages in late November to distribute to their residents. Packages can include various different items such as pajamas, slipper socks, twin bedding, lap quilts, tool belts and walker bags. The nursing homes then distribute the packages to their low income residents. Human Services, General/Other Holiday Assistance Population Served Aging, Elderly, Senior Citizens,, Short-Term Success Long- Term Success Program Success Monitored By Over 900 low income senior citizens receive warmth and support during the winter holiday season. The items we provide, such as lap blankets and sweaters, literally provide warmth to senior citizens who have poor circulation. Items such as walker bags make their life s easier because they can carry medicines, phones and other items with them while keeping both hands on their walkers. Our senior citizens who are on Medicaid and have no family members around often feel neglected and alone. As a result of receiving merchandise from JCCB, during the winter holiday season, our clients feel that someone cares which is important to their mental health and general well-being. Providing services to our low income senior citizens enriches the entire community. Society has a responsibility to take care of those who are no longer able to care for themselves. The Nursing Home Program helps fulfill this responsibility. Over time relationships develop between JCCB and the nursing homes whose residents we assist. The staff at the nursing homes feel better about the care given at the nursing homes and have in some cases participated in helping JCCB fulfill its mission. The fabric of our society is improved through the Nursing Home Program. Over 900 senior citizens receive merchandise which establishes the success of the program. Each year the Nursing Home Program Chairs discusses the program with the professional staff and the department chairs who run the Holiday Shop. The Executive Board reviews the program each year. The results of these reviews are used to measure the success of the program and improve it for the following year. The notes we receive from the nursing homes participating in the program along with the fact that all the nursing homes want to participate in successive years establishes the success of the program. 7

8 Examples of Program Success Letter from Delmar Gardens of Overland Park, Skilled Nursing & Rehabilitation Center: Dear Johnson County Christmas Bureau - We truly appreciated all the assistance that you provided for our residents who have no families. Our employees took up a collection and that check is enclosed. I again thank you and hope that this helps your cause. We look forward to working with you again this coming year! Activity Director Nursing Homes are requesting relief for more residents each and every year. With additional resources this program could aid significantly more senior citizens then we are currently able to help each year. It is very sad that so many of our senior citizens are forced to live on Medicaid and do not have family around to help. CEO Comments Over 34,000 Johnson County, Kansas residents have a family income below the federal poverty level. Around 60,000 Johnson County residents have a family income below 150% of the federal poverty level. If poverty was a city it would be the 5th largest city in Johnson County. Children ages 0 to 17 account for 1 in 3 of those Johnson County residents living in poverty. Families without adequate income face daily hardships including hunger, poor housing conditions, lack of health care, forgone doctor visits, and more. Three in four of the adult Johnson County residents living in poverty work at least part time or part year but simply do not earn enough to pull themselves out of poverty. Low income families are always behind on their bills because they do not earn enough and are always on the edge of the precipice. These families need a bridge to help them properly provide for their children and pay their bills. The need during the holiday season is particularly great because of the extra demand placed on relief agencies. The Holiday Shop is a true grassroots effort that involves neighbors helping neighbors. Professional staffing is minimal consisting of an Executive Director and an Administrative Assistant. All of the 25 different departments and teams are run and staffed by volunteers. Over 3,000 seasonal volunteers help run the Holiday Shop. Because we are a grass roots agency that utilizes volunteers, and keeps paid staff to a minimum, our administrative costs are extremely low. According to the United Way formula the administrative/fundraising percentage is 7.6 %. We have many partnerships with other charities including but not limited to Harvesters, Happy Bottoms, a women s shelter, Giving the Basics, Feed the Children, Johnson County Young Matrons, several rotary clubs and many others. In many cases the partner charity collects products and we are the distribution source to get the product to the end user. In other cases, the partners provide volunteers, run drives and perform other functions. This helps increase the impact of our work and our partner s work. Our biggest challenge is finding 50,000 square feet of donated space in Johnson County in which to hold the Holiday Shop. We need this space from November to mid-december each year. This is an annual challenge. We can always use more funds in order to purchase merchandise for our low income neighbors and to enable us to help more neighbors. We can always use more year round volunteers to help run the various teams and departments. 8

9 Leadership & Staff Executive Director/CEO Executive Director Mr. Lawrence Bigus Term Start June Staff Paid Full-Time Staff 1 Paid Part- Time Staff 1 Volunteers 3000 Retention Rate 100% Paid Contractors 0 Formal Evaluations CEO Formal Evaluation CEO/Executive Formal Evaluation Frequency NonManagement Formal Evaluation Non Management Formal Evaluation Frequency Annually Annually Plans & Policies Organization Has a Fundraising Plan Organization Has a Strategic Plan Management Succession Plan Organization Policy and Procedures Nondiscrimination Policy Whistleblower Policy Document Destruction Policy Under Development Awards Awards Award/Recognition Organization Year Excellence in Community Service - single agency selected United Community Services 2012 Government Licenses Is your organization licensed by the government? No 9

10 CEO Comments 10

11 Board & Governance Board Chair Board Chair Mr. Doug Boyd Company Affiliation Term Jan 2018 to Dec Board Members Name Ms. Judy Barnes Mr. Doug Boyd Mr. W. Edwin Corr Ms. Maureen Donegan Mr. Dan Ferguson Mr. Bill Gay Ms. Kay King Ms. Dorris Kissee Ms. Barbara Kopack Hill Ms. Carla Maerz Mr. Mike Meyer Ms. Julie Mills Ms. Barbara O'Donnell Affiliation MetroNet HNTB W.D. Gay Rentals Board Demographics - Ethnicity African American/Black 0 Asian American/Pacific Islander 0 Caucasian 13 Hispanic/Latino 0 Native American/American Indian 0 Other 0 Board Demographics - Gender Male 5 Female 8 Unspecified 0 Governance Board Term Lengths 3 11

12 Board Term Limits 0 Board Meeting Attendance % 90% Written Board Selection Criteria? Written Conflict of Interest Policy? Percentage Making Monetary Contributions 100% Percentage Making In-Kind Contributions 100% Constituency Includes Client Representation No Number of Full Board Meetings Annually 10 CEO Comments We have many committees, departments and teams working to fulfill the mission of JCCB. Committees and teams include: Budget, Client Services, Delivery/Transportation, Donation Barrels, Festival of Trees, Holiday of Hope Gala, Knitting/Sewing, Publicity/Media, Shop/Warehouse Sites, Sponsorships, Volunteers. Holiday Shop Departments are Adult Gifts, Books, Children's Clothing, Coats, Grab Bags, Groceries, HUGS, Nursing Homes, Personal Care, Teen Gifts, and Toys. If you would like information on serving, please contact us through the Volunteer page of our website: 12

13 Financials Fiscal Year Fiscal Year Start Jan 01, 2018 Fiscal Year End Dec 31, 2018 Projected Revenue $1,000, Projected Expenses $1,015, Endowment Value $0.00 Percentage 0% Detailed Financials Revenue and Expenses Fiscal Year Total Revenue $1,200,499 $840,348 $747,291 Total Expenses $1,019,425 $634,527 $753,257 Revenue Sources Fiscal Year Foundation and Corporation $1,089,892 $188,791 $223,789 Contributions Government Contributions $0 $0 $0 Federal State Local Unspecified -- $0 $0 Individual Contributions Indirect Public Support -- $0 $0 Earned Revenue $12,578 $15,673 $0 Investment Income, Net of Losses $420 $175 $183 Membership Dues -- $0 $0 Special Events $97,609 $74,442 $91,381 Revenue In-Kind $908,864 $561,267 $431,938 Other -- $0 $0 13

14 Expense Allocation Fiscal Year Program Expense $938,642 $570,295 $712,096 Administration Expense $43,098 $31,021 $29,491 Fundraising Expense $37,685 $33,211 $11,670 Payments to Affiliates Total Revenue/Total Expenses Program Expense/Total Expenses 92% 90% 95% Fundraising Expense/Contributed Revenue 3% 13% 4% Assets and Liabilities Fiscal Year Total Assets $776,653 $581,542 $380,623 Current Assets $304,703 $280,755 $313,461 Long-Term Liabilities $0 $0 $9,901 Current Liabilities $19,035 $4,998 $0 Total Net Assets $757,618 $576,544 $370,722 Short Term Solvency Fiscal Year Current Ratio: Current Assets/Current Liabilities Long Term Solvency Fiscal Year Long-Term Liabilities/Total Assets 0% 0% 3% Top Funding Sources Fiscal Year Top Funding Source & Dollar Amount Second Highest Funding Source & Dollar Amount Third Highest Funding Source & Dollar Amount Capital Campaign Currently in a Capital Campaign? No Goal $0.00 Capital Campaign Anticipated in Next 5 Years? No Organization Comments JCCB helps nearly 12,000 low income Johnson County residents each year during the winter holiday season through our Holiday Shop and Nursing Home Programs. We are a grass roots volunteer driven organization relying on over 3,000 volunteers. Our administrative overhead is 7.6% so we are able to drive donations to our clients. The quick brown fox jumps over the lazy dog. Foundation Comments FY 2016, 2015, 2014: Financial data reported using IRS Form 990. Foundation/corporate revenue line item may include contributions from individuals. The quick brown fox jumps over the lazy dog. 14

15 Created Copyright 2018 Greater Kansas City Community Foundation 15