REVISED PROCUREMENT PLAN FOR POVERTY REDUCTION FUND PROJECT, PHASE II Fund: IDA Grant No. H685-LA Revised date: 23 July 2012

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1 Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized Public Disclosure Authorized I. General 1. Project information: REVISED PROCUREMENT PLAN FOR POVERTY REDUCTION FUND PROJECT, PHASE II Fund: IDA Grant H685-LA Revised date: 23 July Country/Borrower: Lao PDR Project Implementing Agency: Poverty Reduction Fund, Phase II (Prime Minister s Office) 2. Bank s approval of the procurement Plan Original Plan: April, 2011 Revision: 23 July, 3. of General Procurement Notice: UNDB online: February 16 th, (Issue 816) Updated on 4. Period and scope covered by this procurement plan: The PRF II activities in Central and Provincial Level excluding sub-projects grant under Community Participation in Procurement II. Goods and Works and Non-consulting Services. 1. Prior Threshold: Procurement Decisions subject to Prior by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Contract Value Prior Threshold Threshold ($ 000) ($ 000) 1. ICB (Goods) >= All ICB contracts 2. NCB (Goods) Shopping (Goods) < Direct Contracting - All contracts - (Goods & Works) 5. ICB (Works) >= All ICB contracts 6. NCB (Works) Shopping (Works) < Prequalification. Not expected for the works/goods packages. 3. Reference to (if any) Project Operational Manual: will be finalized before project effectiveness. 4. Any Other Special Procurement Arrangements: N/A 5. Procurement Packages for Works & Goods (prior & post reviews) with s and Time Schedule The following table lists goods, furniture, works and consultant contracts for which procurement activities are expected to commence within the 12 months. 1

2 A. GOODS AND WORKS Lot I. GOODS 1 6 Pick-up 4x4 WD Diesel Engine, Double Cab (1 unit for National Office. 5 new provinces to be added, 1 unit for each new province.) 2 73 Motorcycle (5 new provinces to be added, 2 units for each new province. 21 new districts to be added, 3 units for each new district) 3 Office IT Equipment including: - 70 PC Desktop set with specified software - 6 Laptop set with specified software - 1 Color Printer A3-26 B/W Printer A4-5 B/W Printer A3-5 LCD Projector with screen - 5 Scanner Machine - 26 Fax machine - 26 Digital camera - 5 Network/Comm. system setup - 5 Desk accounting calculator with printer - 26 Phone set (desktop) der ICB No Prior Apr- ICB No Prior Apr- ICB No Prior Mar- 4 5 Photocopiers Shopping No Post Jul- 5 CD Tools including: - 5 Amplified Microphones - 26 Megaphones 6 TA Tools including: - 1 Levelling Instrument - 1 Theodolite Instrument - 5 Soil Testing Tools - 25 Pocket Engineering Calculator - 1 Earth and Ground Resistance Tester 7 5 Small Equipment Set for new Provincial Office (500 USD for each new province) 8 21 Small Equipment Set for new District Office (500 USD for each new district) Shopping No Post Jul- Shopping No Post Jun- See footnote 1 See footnote 2 See footnote 2 1 TA Tools List amended based on the actual needs of the Engineering Division. 2 The process will commence in each province upon establishment of the new PRF office. Provincial Procurement Officer will manage the procurement process in each province by requesting approval from the National Office (Its subject to National Office s Prior ). 2

3 Lot der 9 35 Digital Cameras Shopping No Post Jun- New added See footnote 3 II. IEC TOOLS 1 IEC Tools including: - 3,000GB External HD - Professional Digital Camera 2 IEC: Printing of Vinyl Poster of 10 Rules of Community Development and PRF's Vision (5,280 sheets) 3 IEC: Printing of Handbooks on explanation of 11 pictography's of rules for Community Development (510 editions) and Handbooks on Koumban Development Planning for Koumban Facilitators and PRF Staff (1,220 Editions). 4 IEC: Produce of T-Shirts for Koumban Facilitators (655 t-shirts) 5 IEC: Printing Brochures of Overall Project Description of PRF II, (1-16 pages, 300 in English and 2,000 in Lao) IEC: Printing Brochures of Success Stories of PRF I in Lao and English including: { 300 Participatory Planning { 300 Gender Empowerment { 300 Project Maintenance { 300 Project Impact IEC: Printing Brochures of PRF II in Lao including: { 4,000 Ethnic Group Policy Framework { 4,000 Social & safeguard Framework { 4,000 Compensation & Resettlement Policy Framework { 4,000 Pest Management Framework 6 IEC: Printing 31,000 Brochures to show feedback mechanism in Lao 7 IEC: Printing of 300 Handbooks (Size A4, 110 pages) in Lao to show objective, principle and measures. Shopping No Post Jul- Shopping No Post Dec-2011 Done Shopping No Post Dec-2011 Done Shopping No Post Dec-2011 Done Shopping No Post Jun- Done Shopping No Post Jun- Done 3 Proposed for replacing the old and damaged ones at the provinces and districts (2 cameras for each province - 1 for CD and 1 for TA): 2 Houaphanh, 2 Xiengkhouang, 2 LuangNamtha, 2 Savannakhet, 2 Salavan, 2 Sekong, 2 Attapue and 1 camera for each district: Huameuang, 1 Viengthong, 1 Viengxay, 1 Xamtay, 1 Xiengkhor and 1 Khoune, 1 Nonghad, 1 Thantom, and 1 Sepone, 1 Phine, 1 Nong, 1 Vilabuly, and 1 Samuoi, 1 Ta-oy, and 1 Dakcheung, 1 Kaleum, and 1 Phouvong, 1 Sanamxay, 1 Sanxay and 2 remaining cameras for National Office. 3

4 Lot 8 IEC: Printing of 10,345 Handbooks (Haft of size A4, 60 pages) in Lao to show objective, principle and measures. IEC: Printing of 10,345 Handbooks in Lao to show a guidebook for a related to person including Ethnic Group Policy Framework, Social & safeguard Framework, Compensation & Resettlement Policy Framework, Pest Management Framework der 9 IEC: Printing Handbooks of Financial 577 in Lao and English IEC: Printing Handbooks of Procurement 577 in Lao and English IEC: Printing Handbooks of TA 10,345 in Lao and English 10 IEC: Printing 10,345 Handbooks of RFM in Lao 11 IEC: Produce of 5 free standing banners with photos of difference subprojects (vinyl posters 50x120 cm) Shopping No Post Jun- Done IEC: Printing 1,800 vinyl poster 80x60 cm, in Lao to show feedback mechanism 12 IEC: Printing 5,000 cover folder Shopping No Post Mar- Done III. FURNITURES 1 5 Furniture Set for new provincial office (3,000 USD for each new province) 2 21 Furniture Sets for new district office (1,500 USD for each new district) IV. WORKS See footnote 4 See footnote National office maintenance Shopping No Post Sep- See footnote Provincial office maintenance (Not exceed 3,000 USD for each province) 3 21 Districts office maintenance (Not exceed 1,800 USD for each District) Shopping No Post Mar-Sep Shopping No Post Mar-Sep See footnote 6 4 The process will commence in each province upon establishment of the new PRF office. Provincial Procurement Officer will manage the procurement process in each province by requesting approval from the National Office (Its subject to National Office s Prior ). 5 In case, PRF has to move out from the present building to another building within the Government s office campus due to extension of the NCRDPE Office. 6 Increase the budget from USD1,000 to USD1,800 per district office based on the survey information received from the Engineering Department where it was found that most of the PRF offices at the district levels were very old and damaged by termites and needed to be renovated including the roofing, painting, windows, flooring, etc... The process will commence in each province upon establishment of the new PRF office. Provincial Procurement Officer will manage the procurement process in each province by requesting approval from the National Office (Its subject to National Office s Prior ). 4

5 Lot 4 6 New Provincial office renovation (8,000 USD for each province including Savannakhet Provincial office will be moved to Savannakhet Province 5 21 New district office renovation (5,000 USD for each district) der See footnote 7 B. SELECTION OF CONSULTANTS 1. Prior Threshold: Selection decisions subject to Prior by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants: Selection 1. Competitive s (Firms) - Quality & Cost Based Selection (QCBS), 2. Competitive s (Firms) - Least-Cost Selection (LCS) and Selection Based on Consultant Qualifications (CQS) Contract Value Prior Threshold Threshold ($ 000) ($ 000) >100 >$100 All contracts <=100 >= 100 and the first contract for hiring consulting firm for each selection method regardless of value 3. Single Source (Firms) - All contracts - 4. Individual Consultants - >$50 & all sole-source selection The first contract for hiring individual consultants if cost below USD 50, Short list comprising entirely of national consultants: No short lists of consultants for services are expected to comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. However, if a need arises during the project implementation and if it is warranted, short lists of consultants for services estimated to cost less than $100,000 equivalent per contract may be composed entirely of national consultants. 3. Any Other Special Selection Arrangements: N/A 4. Consultancy Assignments with Selection s (prior & post reviews) and Time Schedule: Ref Contract Description PRF contracted staffs (National, Provincial & District) Selection IC (Annual) See comments Advert. Oct-2011 Prior review by the Bank only for the sole-source selection & fiduciary individual consultants (PRF Executive Director, 7 Savannakhet Provincial office will be moved from Sepone District to Savannakhet Province. Provincial Procurement Officer will manage the procurement process by requesting approval from the National Office. 5

6 Ref Contract Description 2 78 PRF contracted staffs (4 New Provinces & 15 Districts) including Gender Focus Group Officer at national office 3 International 4 Internal Audit Selection IC (Annual) See comments Advert. Jul- Deputy Executive Director and Division Heads including Head of Internal Audit). Other individual consultants will be subjected to post review (regardless of value). IC (Annual) Prior Oct-2011 Done, Renewal Contract IC (Lump-sum) Prior Sep External Audit CQS (Lump-sum) Prior Sep- 6 International Capacity Building 7 International Communications 8 ACCPAC accounting software upgrade 9 Capacity Building Study (2013) 10 Capacity Building Study (2015) 11 MIS System Upgrade 12 Technical & Cost Effectiveness Study (2013) 13 Technical & Cost Effectiveness Study (2015) 13 Gender International Specialist 13 Mid Term Evaluation IC (Lump-sum) Post May- IC (Lump-sum) Post Feb- Done, Renewal Contract CQS (Lump-sum) Post Sep-2011 Done CQS (Lump-sum) Prior Apr-2013 the first contract for hiring consulting firm for each selection method regardless of value CQS (Lump-sum) Post Mar-2015 New added SSS, with APIS Co. Prior Jun- New added CQS (Lump-sum) Post Apr-2013 CQS (Lump-sum) Post Mar-2015 New added IC (Lump-sum) Post Jul- New added CQS (Lump-sum) Post Dec-2013 New added 14 Final Evaluation CQS (Lump-sum) Prior Apr-2016 New added 15 IEC: Graphic Designer - PRF II Community Materials 16 IEC: PRF II Website Design Consultant 17 IEC: Publication Design Consultant IC (Time Based) Post Oct-2011 IC (Time Based) Post Jun- IC (Time Based) Post Jun- 6