Emergency Operations Plan 2018

Transcription

1 Emergency Operatins Plan 2018 Versin XII

2 Letter f Prmulgatin The University f Texas at Austin is cmmitted t prtecting the welfare f its cmmunity members as well as its intellectual prperty and facilities. Fr this reasn, the assciate vice president fr Campus Safety and Security has develped the Emergency Management Plan. With this plan, the university strives t minimize the impact f emergencies and maximize the effectiveness f the campus cmmunity s respnse t and recvery frm their inevitable ccurrence. We can best prepare t meet the enrmus challenges emergencies present by wrking tgether. Thus, The University f Texas at Austin expects individual departments t develp their wn detailed plans t effectively rganize, crdinate, and direct available resurces tward emergency respnse and recvery. As such, the Emergency Management Plan includes a chain f cmmand that establishes the authrity and respnsibilities f campus fficials and staff members. The plan als requires departments t designate emergency crdinatrs wh will have the authrity t make mdificatins in emergency prcedures and cmmit resurces t emergency preparedness as necessary. The Emergency Management Plan is designed t help university emplyees respnd apprpriately when emergency cnditins exist. Althugh these situatins are unpredictable, this plan allws fr an immediate respnse by university emplyees, thereby minimizing danger t ur campus. Every member f The University f Texas at Austin cmmunity shuld understand his r her rle in emergency situatins. Please review this manual s yu can supprt yur clleagues and prtect ur students, faculty, staff, and visitrs shuld an emergency arise. Thank yu, Gregry L. Fenves President The University f Texas at Austin

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4 Recrd f Changes Descriptin f Change Entered By Date Entered Updated Hazard and Risk Assessment David Crnk December 09, 2013 New Incident Based Gals and Objectives David Crnk December 09, 2013 Updated Plan Maps David Crnk December 10, 2015 Updated Supprt Team Members Jnathan Rbb Nvember 10, 2016 Updated Plan Maps and mved t Appendix Jnathan Rbb Nvember 10, 2016 Added Emergency Cmmunicatin Prtcl Jnathan Rbb Nvember 10, 2016 Name changed t Emergency Operatins Plan; Frmatting and rganizatinal changes thrughut; minr language changes thrughut t imprve clarity and readability Added chart shwing plan annexes, page 1; Added plan scpe, page 2; Added sectin describing the university, page 3; Added sectin describing emergency management respnsibilities, page 6; Added incident rganizatin chart, page 10; Added cmmand and General Staff table, page 11 Changed levels f readiness and activatin frm tw systems with seven levels t ne fur-level system t align with the State Operatins Center; Remved discussins f multiple EOCs thrughut, nly ne EOC will perate at a time; Remved sectins f Administratin, Finance, and Lgistics that are nt applicable Rerganized Emergency Supprt Functins t be separate dcuments; chart added listing emergency supprt functins; page 13 Mdificatins t cmmunicatins matrix, page 24, t align with current practice: i.e, Rapid Ntificatins sent via text message and nt psted t scial media. Updated Cmmunicatin Plan fr Critical Incidents that are Channeled thrugh UTPD t reflect current rganizatinal structure Definitins replaced with definitins frm Federal resurces, Cmprehensive Preparedness Guidance 101 and Clery Act resurces Replaced Threat Assessment Team (TAT) with Behaviral Risk Assessment Cmmittee (BRAC). Rbin Richards Nvember 20, 2017 Rbin Richards Nvember 20, 2017 Rbin Richards Nvember 20, 2017 Rbin Richards Nvember 20, 2017 Rbin Richards Nvember 20, 2017 Rbin Richards Nvember 20, 2017 Rbin Richards Nvember 20, 2017 Rbin Richards Nvember 20, 2017 Rbin Richards December 11, 2017

5 Cntents Letter f Prmulgatin... 2 Apprvals... 3 Recrd f Changes... iv 1. Purpse, Scpe, Situatin, and Assumptins Plan Overview Purpse Plan Scpe The University Threat and Hazard Analysis and Mitigatin Situatins and Assumptins Cncept f Operatins University Emergency Management Respnsibilities Key Areas f Emergency Planning and Incident Management Levels f Readiness and Activatin Emergency Respnse Activatin Directin, Cntrl, Organizatin, and Crdinatin Cntinuity f Gvernment Incident Organizatin Incident Actin Plans Supprt Cmpnents Resurce Crdinatin Cmmunicatins Emergency Ntificatins Cmmunicatin Plan fr Critical Incidents that are Channeled thrugh UTPD Radi Cmmunicatins Administratin, Finance, and Lgistics Agreements and Cntracts Recrd Keeping fr Emergency Operatins Activity Lgs Emergency Csts Public Prtectin Plan Develpment and Maintenance Plan Develpment Plan Distributin Plan Maintenance Authrities and References Authrities Appendices I. Definitins II. Acrnyms III. Threat Assessment IV. Mitigatin Overview... 34

6 1. Purpse, Scpe, Situatin, and Assumptins 1.1. Plan Overview The University f Texas at Austin ( University ) Emergency Operatins Plan prvides guidance and a framewrk fr a crdinated respnse t emergencies and disasters (cllectively referred t as emergencies thrughut this dcument). This plan prvides a temprary incident management structure fr all emergency peratins, but des nt include specific prcedures fr safety r hazardus material respnse. The temprary incident management structure set-frth in this plan is flexible and may expand r cntract as the situatin warrants. This plan is based n a wrse-case scenari and prvides fr the critical functins and rles f the University during an emergency respnse. Hwever, its general prcedures fr the management f infrmatin, activities, and peratins can be applied during any type f emergency. The Emergency Operatins Plan is an all-hazards dcument and cntains cncepts, plicies, and prcedures that apply regardless f the nature r rigin f an emergency. This plan, therefre, des nt address all unique cnditins that may result frm a particular hazard r event. Prtcls and prcedures specific t particular hazards are cntained in the hazard-specific annexes t this plan. This plan has three types f annexes, hazard-specific, supprt functin, and cntinuity annexes. Hazard-specific annexes address specific prtcls and prcedures that are particular t a certain hazard. The supprt functin annexes address the rles and respnsibilities f different departments and wrking grups during an emergency. The cntinuity annexes address universities cntinuity f peratins plans and prcedures. The table belw depicts the rganizatin f the Emergency Operatins Plan. Emergency Operatins Plan Hazard-Specific Annexes Supprt Functin Annexes Cntinuity Annexes I. Infectius Disease Emergency Supprt Functin Annexes IV. Business Cntinuity Annex II. Severe Weather Supprt Annexes V. Academic Cntinuity Annex III. Building Emergency Management and Restricted Access Emergency Operatins Plan 1. Purpse, Scpe, Situatin, and Assumptins Page 1

7 This plan is based n the Natinal Incident Management System and the Incident Cmmand System (ICS), a management structure adpted thrughut the U.S. and internatinal cmmunities. It als stems frm State f Texas Emergency Planning Guidance, and the Natinal Respnse Framewrk. Accrdingly, this manual s apprach t emergency management is rted in a fur-phase structure where the phases f mitigatin, preparedness, respnse, and recvery each cntain a critical University prcedure fr emergencies. This is the verall plan fr the University, but may nt address specific needs fr all departments. Departments, clleges, and schls are encuraged t develp any additinal emergency prcedures as lng as they are cnsistent with this plan Purpse This plan fulfills the Texas State Educatin Cde Sectin requirement that an institutin f higher educatin adpts and implements a multihazard emergency peratins plan that addresses mitigatin, preparedness, respnse, and recvery. Additinally, this plan fulfills the University f Texas Systems Plicy UTS172 requirement that each institutin incrprates the Natinal Incident Management System and the Incident Cmmand System. This plan and its annexes prvide guidelines and a framewrk fr emergency rganizatin, cmmunicatins and infrmatin management, decisin-making, respnse peratins, and recvery peratins Plan Scpe The measures in this plan will be enacted in respnse t any circumstance that requires greater than day-t-day resurces t prtect safety, health, prperty, the envirnment, and/r critical peratins, including: Events: A planned ccurrences that require resurces greater than custmary day-t-day staffing t ensure the safety and wellbeing f event participants, and the crdinatin f these resurces t ensure a safe and successful utcme. Examples include cmmencement, guest lectures requiring special security, and large gatherings such as ftball games. Unlike incidents, events can be rescheduled r cancelled. 1 Incidents: An ccurrence r event natural, technlgical, r human-caused that requires a respnse t prtect life, prperty, r the envirnment (e.g., majr disasters, emergencies, terrrist attacks, terrrist threats, civil unrest, wildland and urban fires, flds, hazardus materials spills, nuclear accidents, aircraft accidents, earthquakes, hurricanes, trnades, trpical strms, tsunamis, war-related disasters, public health and medical emergencies, ther ccurrences requiring an emergency respnse). Generally there are tw categries f incidents: Emergencies: Any incident, whether natural r human-caused, that requires respnsive actin t prtect life r prperty; and Disasters: An ccurrence f a natural catastrphe, technlgical accident, r human-caused incident that has resulted in severe prperty damage, deaths, and/r multiple injuries. Shuld an event r incident impact, r be expected t impact the University s campuses r cmmunity, the University will implement the measures in this plan. The University is nt respnsible fr managing emergencies 1 Definitin frm Tufts University Emergency Operatins Plan, Versin Emergency Operatins Plan 1. Purpse, Scpe, Situatin, and Assumptins Page 2

8 that ccur at ther University f Texas System universities, but may assist in respnses r prvide resurces thugh existing mutual aid agreements The University The University f Texas at Austin is the flagship schl f the University f Texas System lcated in Austin, Texas. Funded in 1883, the University has ver 50,000 undergraduate and graduate students, rughly 20% f whm are frm utside f Texas r the United States. 2 The University als emplys mre than 20,000 faculty and staff members. Research is anther cre functin f the University; faculty received mre than $580 millin fr spnsred prjects fr the academic year. 3 The University includes the fllwing campuses (* dentes within the University f Texas Plice Department jurisdictin 4 ): Main Campus; Austin, Texas* J.J. Pickle Research Center; Austin, Texas* McDnald Observatry; West Texas Marine Science Institute; Prt Aransas, Texas Winedale Histrical Center; Rund Tp, Texas Brackenridge Tract; Austin, Texas* Paisan Ranch; Austin, Texas* Stengl Lst Pines Bilgical Statin; Smithville, Texas Semester in Ls Angeles; Ls Angeles, Califrnia Bureau f Ecnmic Gelgy Hustn Research Center; Hustn, Texas Bureau f Ecnmic Gelgy Midland Cre Research Center; Midland, Texas Bee Caves Research Center; Austin, Texas* As nted abve, the University f Texas Plice Department respnds t emergencies ccurring n mst campuses lcated in Austin, Texas. Other campuses rely n lcal city r cunty plice departments fr initial respnses. Lcal city r cunty emergency medical services and fire departments respnd t all campuses Special Ppulatins Sme members f the University cmmunity may have access r ther special needs that must be addressed in emergency planning and respnses: Students in University Husing Althugh mst students cmmute t and frm campus, 7,400 number f students live in 15 n-campus residence halls. 5 The University als perates three apartment cmplexes lcated ff-campus that huse apprximately 1,500 students. Many f these students rely n University dining halls fr meals. The cntinued need t prvide husing and meals t a large number f campus cmmunity shuld be cnsidered during an emergency. Cmmunity Members with Access and Functinal Needs Sme members f the campus cmmunity have access and functinal needs, including disabilities r limited English prficiency. Respnse activities may need t be mdified in rder t assist members f the campus cmmunity with these needs. 2 The University f Texas at Austin, Facts and Figures, Fall The University f Texas at Austin, Facts and Figures, Fall The University f Texas at Austin Plice Department, Authrity and Jurisdictin. 5 As f Fall 2017, per Department f Husing and Fd Services staff. Emergency Operatins Plan 1. Purpse, Scpe, Situatin, and Assumptins Page 3

9 Children in University Facilities The University als perates an elementary schl and fur childcare centers n campus and near campus. Special accmmdatins may need t be made fr the children in university facilities during an emergency Threat and Hazard Analysis and Mitigatin The University is expsed t many hazards, all f which have the ptential fr disrupting the cmmunity, causing casualties, and damaging r destrying University, public, and/r private prperty (See Appendix III fr tables shwing risk rankings). This analysis cnsiders bth the likelihd and the ptential impact f varius hazards. The University is at risk fr several different hazards, including, but nt limited t: fire r explsin emergencies, medical emergencies, hazardus material emergencies, weather emergencies, transprtatin accidents, threat f vilence/vilence/terrrism, building system emergencies, and interpersnal emergencies. The University has adpted hazard mitigatin gals and bjectives fr these ptential threat that are designed t prtect the University cmmunity (See Appendix IV fr tables with gals and bjectives fr each incident.) 1.6. Situatins and Assumptins As described in Sectin 1.3, Threats and Hazards abve, the University is at risk fr a wide variety f emergencies including, but nt limited t, severe weather, fires, vilence, and medical emergencies. This plan is an allhazards plan and is intended t address any emergency r disaster situatin that may arise n campus. This plan is based n a set f planning assumptins r assumed peratinal cnditins that prvide a fundatin fr establishing prtcls and prcedures. Based n the threat and hazard analysis abve, severe weather represents the mst prbable threat t the University. Therefre, the University s Emergency Operatins Plan is based n the wrst-case scenari f a severe weather mdel. These assumptins are listed belw: Critical lifeline utilities may be interrupted, including water delivery, electrical pwer, natural gas, telephne cmmunicatins, micrwave and repeater- based radi systems, cellular telephnes, and infrmatin systems. Reginal and lcal services may nt be available. Majr rads, verpasses, bridges, and lcal streets may be damaged. Buildings and structures, including hmes, may be damaged. Damage may cause injuries and displacement f peple. Nrmal suppliers may nt be able t deliver materials. Cntact with families and husehlds f the University cmmunity may be interrupted. Peple may becme stranded at the University, and cnditins may be unsafe t travel ff campus. Emergency Operatins Plan 1. Purpse, Scpe, Situatin, and Assumptins Page 4

10 Emergency cnditins that affect campus will likely affect the surrunding cmmunity, including the city f Austin and Travis Cunty prper. The University will nt receive utside assistance in rapid damage assessment and will need t cnduct its wn situatin analysis and deplyment f n-site resurces and management f emergency peratins n campus, thrugh the campus ECC/EOC while emergency cnditins exist. Cmmunicatin and exchange f infrmatin will be ne f the highest pririty peratins fr the campus ECC/EOC. 2. Cncept f Operatins The University utilizes the Incident Cmmand System and the Natinal Incident Management System (NIMS) t manage majr events, emergencies, and disasters University Emergency Management Respnsibilities The University is respnsible fr prtecting life and prperty frm the effects f emergencies r disasters that ccur n campus. The University has the primary respnsibility fr the management f emergencies r disasters that ccur n campus r impact campus. The University is als respnsible fr crdinating amngst external agencies that als respnd t emergencies r disasters n campus. The University s tp pririties during an emergency are t: Prtect the lives, health, and safety f students, faculty, staff, visitrs, and emergency respnders, Ensure the security f the University, Prtect and restre critical infrastructure and key University resurces, Prtect University prperty and mitigate damage t the University, Facilitate the recvery f University individuals, and Restre University peratins. Campus Safety & Security leads emergency respnse and preparedness effrts. This unit cnsists f the Office f Emergency Preparedness, Envirnmental Health & Safety, and Fire Preventin Services. This unit crdinates with like units fr a cmprehensive all hazards apprach t related effrts. The Office f Emergency Preparedness is respnsible fr all fur phases f emergency management (mitigatin, preparedness, respnse, and recvery). Sme f the respnsibilities f these phases include develping and maintaining University-level emergency plans, managing the Emergency Operatins Center, and cnducting preparedness activities, including training and exercises. Additinal departmental emergency respnsibilities are detailed in the Emergency Supprt Functins Annex t this plan. Emergency Operatins Plan 2. Cncept f Operatins Page 5

11 2.2. Key Areas f Emergency Planning and Incident Management The University is respnsible fr cnducting emergency management activities befre, during, and after an emergency. In general, the University cnducts the fllwing emergency management activities: Mitigatin Mitigatin activities prvide a critical fundatin in the effrt t reduce the lss f lime and prperty frm natural and/r human-caused disasters by aviding r lessening the impact f a disaster. Mitigatin is usually a pre- disaster activity, althugh mitigatin effrts may als ccur in the aftermath f an emergency r disaster t prevent an expansin r repetitin f the effects. Preparedness Preparedness actins invlve a cmbinatin f planning, resurces, training, exercising, and rganizing t build, sustain, and imprve peratinal capabilities. Preparedness is the prcess f identifying the persnnel, training, and equipment needed fr a wide range f ptential incidents, and develping specific plans fr delivering capabilities when needed fr an incident. Amng the preparedness activities included in the emergency management prgram are: Emergency planning, including maintaining this plan, its annexes, and assciated prcedures, Prviding emergency equipment and facilities, Cnducting r arranging apprpriate training fr emergency respnders, emergency management persnnel, and University fficials, and Cnducting peridic drills and exercises t test emergency plans and training. Respnse Respnse activities are immediate actins t save and sustain lives, prtect prperty and the envirnment, and meet basic human needs. Respnse activities include: warnings, emergency medical services, law enfrcement peratins, evacuatin, shelter and mass care, search and rescue, and ther assciated functins. Recvery If an emergency ccurs, the University will carry ut a recvery prgram that includes bth shrt and lng term peratins. Recvery includes the develpment, crdinatin, and executin f service and site restratin plans, the recnstitutin f peratins and services; evaluatin f the incident t identify lessns learned; pst incident reprting; and develpment f initiatives t mitigate the effects f future incidents Levels f Readiness and Activatin The University uses a fur level system t describe different levels f readiness and emergency respnse activatin. This system allws fr a build-up perid during which actins can be taken t establish a state f maximum readiness. The system als helps build a cmmn perating picture s that all respnding departments can have the same mindset abut the severity and urgency f the situatin. The Assciate Vice President f Campus Safety & Security (AVPCS&S) r designee will determine the apprpriate readiness level and ntify University emergency persnnel when levels change in respnse t an incident. Emergency Operatins Plan 2. Cncept f Operatins Page 6

12 Level Definitin Descriptin N significant emergency is present. The University cntinues t cnduct nrmal business and mnitrs threats. University and lcal respnders reslve emergencies that might ccur in their areas. IV III II I Nrmal Cnditins Increased Readiness Partial Activatin Full Activatin This is the default level f readiness and activatin fr the University. The University emphasizes preventin and preparedness activities such as hazard mitigatin, training, educatin, and testing and exercises. Typical Events: Daily emergency respnses fr medical emergencies r fire alarms, weather and threat mnitring and ntificatin, plan testing, training, and exercises. A higher than nrmal level f readiness is warranted because f increased vulnerability t a specific hazard. Actins may include develping crdinatin meetings r cnference calls as well as increased threat mnitring. The EOC is typically nt activated, althugh Campus Safety and Security staff may cnduct mnitring activities frm the EOC. Typical Events: Frecasted inclement weather, natural hazards in the area such as wildfires r flding, and planned prtests r large gatherings. An emergency has ccurred that requires the University t respnd. Crdinatin between University departments is required and sme external agencies may als be invlved. The University has mst if nt all f the resurces required t respnd t the event. The EOC is activated and the CCMT may be activated if any plicy questins need t be addressed. Typical Events: Inclement weather that has affected r is likely t affect University peratins, any emergency that is brief in nature and des nt require majr crdinatin. An emergency has ccurred that requires the University t respnd. Required resurces generally exceed the University s capacity and requires assistance frm lcal r reginal partners. Invlves multiple University departments and utside agencies. Respnse peratins may als be sustained ver multiple peratinal perids and nrmal peratins may be canceled r suspended. The EOC and CCMT are activated. Typical Events: Majr act f vilence n campus, natural disaster, r any emergency that requires majr crdinatin amngst University departments and/r with utside agencies Emergency Respnse Activatin Emergency respnses detailed within this plan will be activated in accrdance with needs, available resurces, and the declared readiness level. Emergency Operatins Plan 2. Cncept f Operatins Page 7

13 The plan is activated whenever emergency cnditins exist in which nrmal peratins cannt be perfrmed and immediate actin is required t: Save and prtect lives, Crdinate cmmunicatins, Prevent damage t the envirnment, systems, and prperty, Prvide essential services, Temprarily assign University staff t perfrm emergency wrk, and/r Invke emergency authrizatin t prcure and allcate resurces. Activatin f emergency respnse will include the establishment f an Incident Cmmand System. Depending upn the nature f the emergency f the disaster, certain emergency functins may nt be activated r may be activated after the initial respnse has already begun. The University will nly activate thse functins that are required, althugh the plan des allw fr activatin f all functins in the event f a wrst-case scenari. The AVPCS&S will determine what functins need t be activated. (Fr activatin prcedures and mre infrmatin abut emergency functins and rganizatin, see 3.4 Supprt Functins.) 3. Directin, Cntrl, Organizatin, and Crdinatin 3.1. Cntinuity f Gvernment The president f the University is the chief administrative fficer f the University and is respnsible fr develping and administering plans and plicies fr the prgram, rganizatin, and peratin f the University. 6 The fllwing successin rder will be adhered t in the absence f the president: 1. President 2. Executive Vice President & Prvst 3. Senir Vice President & Chief Financial Officer The Assciate Vice President f Campus Safety & Security (AVPCS&S) is respnsible fr verseeing emergency planning and rutine safety peratins. The fllwing successin rder will be adhered t in the absence f the AVPCS&S: 1. AVPCS&S 2. Chief f Plice, UTPD 3. Assistant Chief f Plice, UTPD Other departments and administrative fficers are encuraged t develp successin rders as well, particularly if their functin invlves emergency respnse. 6 The University f Texas at Austin, Handbk f Operating Prcedures, , Officers f Administratin The University f Texas System, Regent s Rules and Regulatins, Rule 20201, Presidents Emergency Operatins Plan 3. Directin, Cntrl, Organizatin, and Crdinatin Page 8

14 3.2. Incident Organizatin Tw wrking grups lead the University during an emergency: the Cre Crisis Management Team, wrking ut f the Emergency Cmmand Center, and the Incident Cmmand Staff wrking ut f the Emergency Operatins Center Cre Crisis Management Team and Emergency Cmmand Center The Cre Crisis Management Team cnsists f University senir leadership and is respnsible fr addressing plicy issues and prvides strategic directin and the authrity t respnd t the emergency t the Incident Cmmand Staff. The Office f the President leads the Cre Crisis Management Team. The Cre Crisis Management Team assembles in the Emergency Cmmand Center, lcated in Stark Library. If this facility is unsafe r therwise inaccessible, the ECC will relcate t an alternate lcatin. Fr additinal infrmatin n the Cre Crisis Management Team and Emergency Cmmand Center, see belw, Other Supprt Functins, and the assciated supprt functin annex fr the CCMT Incident Cmmand The Assciate Vice President fr Campus Safety & Security serves as the Incident Cmmander and prvides verall directin f the respnse activities f all the departments. The Incident Cmmander and the Cmmand and General Staff manage the peratinal respnse t the emergency and crdinates amng respnders Emergency Operatins Center Upn activatin, incident staff will reprt t the Emergency Operatins Center (EOC), lcated within the University Plice Building. If that lcatin is unsafe r therwise inaccessible, the staff will assemble in an alternate lcatin. The President, Senir Vice President and CFO, Assciate Vice President fr Campus Safety & Security, and the Chief f Plice may activate the EOC. The EOC is typically activated via text message using the University s mass ntificatin system. Emergency Operatins Plan 3. Directin, Cntrl, Organizatin, and Crdinatin Page 9

15 The EOC brings tgether decisin makers t crdinate the flw f infrmatin and the develpment f respnse strategies. All rganizatins invlved in respnding t the emergency shuld prvide a representative in the EOC. The general respnsibilities f the University s EOC are t: Assemble accurate infrmatin n the emergency situatin and current resurce data t allw n-scene fficials t make infrmed decisins n curses f actin; Determine and priritize required respnse actins and crdinate their implementatin, wrking with representatives f emergency services; Prvide resurce supprt fr emergency peratins; Organize and activate large-scale evacuatin and mass care peratins; and Prvide emergency infrmatin t the public. The EOC will als crdinate with Austin/Travis Cunty Jint Area Cmmand as apprpriate and if applicable Incident Cmmand Pst Upn the ccurrence f an incident, and if apprpriate, an Incident Cmmand Pst, r multiple psts, will be established in the vicinity f the incident site(s). The Incident Cmmander, r designee, will be respnsible fr directing the emergency respnse and managing the resurces at the incident scene Cmmand and General Staff The University fills the fllwing psitins within the cmmand and general staff, depending upn the nature f emergency and the readiness level. Psitin Primary University Staff Title Emergency Rles and Respnsibilities Directr f Campus Safety Cmmunicatins Public Infrmatin Officer Liaisn Officer Safety Officer Operatins Sectin Chief Planning Sectin Chief Lgistics Sectin Chief Finance/Administratin Sectin Chief Directr f Emergency Preparedness Directr f Envirnmental Health & Safety Chief f Plice, University f Texas Plice Department Directr f Emergency Preparedness Assciate Vice President fr Utilities, Energy & Facilities Management Assciate Vice President fr Finance Advises the Incident Cmmander n infrmatin disseminatin and media relatins, btains infrmatin frm and prvides infrmatin t the Plans Sectin, and btains infrmatin frm and prvides infrmatin t the cmmunity and media. Assists the Incident Cmmander by serving as a pint f cntact fr agency representatives wh are helping t supprt the peratin and prvides briefings t and answers questins frm supprting agencies. Advises the Incident Cmmander n issues regarding incident safety and wrks with the Operatins Sectin t ensure the safety f field persnnel. Respnsible fr managing all tactical peratins at an incident. Respnsible fr prviding planning services fr the incident including cllecting situatin and resurces status infrmatin, evaluating it, and prcessing it fr use in the Incident Actin Plan. Prvides all incident supprt needs. Respnsible fr managing all financial aspects f an incident. In additin t the psitins nted abve, the University staffs the apprpriate branches within each f the abve sectins, as dictated by the nature f the emergency. The Office f Emergency Preparedness maintains recrds Emergency Operatins Plan 3. Directin, Cntrl, Organizatin, and Crdinatin Page 10

16 f the default Emergency Operatins Center rganizatin, as well as the list f persnnel wh staff each psitin Incident Actin Plans Every respnse t an incident must have an ral r written actin plan. The purpse f an actin plan is t prvide all incident supervisry persnnel with directins and guidelines fr their actins. Actin plans that include the measurable, tactical peratins t be achieved are always prepared arund a time frame called an peratinal perid. The standard peratinal perid that the University uses is 12 hurs lng. Based n the specific needs f the emergency respnse, the actual peratinal perid may vary. The peratinal perid will be nted in the incident actin plan. The Incident Cmmander, r designee, will determine the peratinal perid length. The planning f an peratinal perid must be dne far enugh in advance t ensure that requested resurces are available when the peratinal perid begins. Large incidents, which invlve a partial r full activatin f the ICS rganizatin, shuld have written incident actin plans. Emergencies with multiple peratinal perids shuld als have written incident actin plans t ensure cntinuity. The decisin t have a written actin plan will be made by the incident cmmander, and essential elements in any written r ral incident actin plan are: Statement f Objectives: A list r utline f bjectives that are apprpriate t the verall incident. Organizatin: A descriptin f what parts f the ICS rganizatin will be in place fr each peratinal perid. Assignments t Accmplish the Objectives: A list r utline f assignments, which are nrmally prepared fr each divisin r grup and include the strategy, tactics, and resurces t be used. Supprting Material: A list r guide t additinal dcuments, which may include, fr example, a map f the incident, cmmunicatins plan, medical plan, traffic plan, etc. In general, the Planning Sectin Chief/Directr f Emergency Preparedness is respnsible fr the develpment f written Incident Actin Plans. Unless therwise warranted, the Planning Sectin will use FEMA ICS Frms t develp the plan. 7 The Office f Emergency Preparedness will maintain the recrds f any Incident Actin Plans. The incident actin plan must be made knwn t all incident supervisry persnnel. This can be dne thrugh briefings, by distributing a written plan prir t the start f the peratinal perid, r by bth methds Supprt Cmpnents Emergency Supprt Functins The University relies n Emergency Supprt Functins t carry ut emergency peratins. Mst functins are staffed by the University, but sme, such as #4 Firefighting, rely n utside agencies t act as the primary respnding agency. Nt all emergency supprt functins are activated at all times during an incident. ESFs may r may nt be activated r deactivated based n the nature f the emergency and changing respnse needs. 7 FEMA ICS Frms can be fund at the fllwing address: Emergency Operatins Plan 3. Directin, Cntrl, Organizatin, and Crdinatin Page 11

17 Each Emergency Supprt Functin has a primary, secndary, and tertiary staff member. The Office f Emergency Preparedness maintains the list f these persnnel. ESF annexes detailing cntact infrmatin, respnding agencies, rles, respnsibilities, and tasks are part f the Supprt Functin Annex t this plan. The University uses the fllwing ESFs: ESF# Emergency Supprt Functin University Department/Partner Agency 1 Transprtatin Parking and Transprtatin Services, UT-Austin 2 Cmmunicatins Infrmatin Technlgy Services, UT-Austin 3 Public Wrks Facilities Services, UT-Austin Campus Planning and Prject Management, UT-Austin 4 Firefighting City f Austin Fire Department Fire Preventin Services, UT-Austin 5 Infrmatin and Planning Office f Emergency Preparedness, UT-Austin Incident Meterlgist, UT-Austin 6 Mass Care, Emergency Assistance, Temprary Husing, and Human Services Department f Husing and Fd Services, UT-Austin Dean f Students, UT-Austin Internatinal Office, UT-Austin Travel Management Services, UT-Austin 7 Lgistics Utilities, Energy, & Facilities Management, UT-Austin 8 Public Health and Medical Services University Health Services, UT-Austin Cunseling and Mental Health Center, UT-Austin Dell Medical Schl, UT-Austin Schl f Nursing, UT-Austin Schl f Pharmacy, UT-Austin Schl f Scial Wrk, UT-Austin 9 Search and Rescue Austin Fire Department University f Texas Plice Department, UT-Austin 10 Hazardus Materials Austin Fire Department Envirnmental Health and Safety, UT-Austin 12 Energy Utilities and Energy Management, UT-Austin 13 Public Safety and Security University f Texas Plice Department, UT-Austin 15 External Affairs Crisis Cmmunicatins, UT-Austin Other Supprt Functins The University als relies n certain nn-emergency supprt functins that supprt peratins. These supprt functins are different wrking grups with respnsibilities related t safety and security. Supprt Functin annexes detailing cntact infrmatin, rles, respnsibilities, and tasks are part f the Supprt Functin Annex t this plan. The University uses the fllwing supprt functins: Supprt Functin Financial Management Human Resurces University Auxiliaries University Department/Partner Agency Financial Affairs, UT-Austin Prcurement, UT-Austin Human Resurces, UT-Austin Texas Athletics, UT-Austin Recreatinal Sprts, UT-Austin Frank Erwin Center, UT-Austin Texas Unins, UT-Austin Emergency Operatins Plan 3. Directin, Cntrl, Organizatin, and Crdinatin Page 12

18 In additin t the supprt functins in the abve table, a number f wrking grups made up f persnnel frm multiple campus departments supprt the University s emergency respnse peratins: Cre Crisis Management Team The Cre Crisis Management Team (CCMT) cnsists f executive-level psitins frm acrss campus and serves as the definitive decisin-making bdy fr crisis issues n campus. The Cre Crisis Management Team cnvenes t address and prvide guidance t a variety f emergency incidents. The members f the president s Cre Crisis Management Team include: President Chair Chief f Staff fr the President Executive Vice President and Prvst Senir Vice President & CFO (Facilitatr) Vice President fr Student Affairs Chief Cmmunicatins Officer Vice President fr Legal Affairs Critical Incident Respnse Team Assciate Vice President & Chief Infrmatin Officer Deputy t the President Supprt Team:, Deputy t the Sr. VP & CFO, Executive Assistant t the President, Assciate Vice President fr Campus Safety & Security, and Chief f Plice, University Plice Department The purpse f the Critical Incident Respnse Team (CIRT) is t prvide services t the students f ur University in times f individual r cmmunity-wide crisis r trauma. Members f CIRT meet as needed t review critical incidents and t implement crdinated respnse prtcls t a specific crisis r emergency. Depending n the nature f the situatin, either the entire grup will meet r select members f the team will cnvene t identify an apprpriate respnse. Other campus partners may be invited t participate in the respnse as apprpriate. The members f the Critical Incident Respnse Team include: Office f the President Office f the Dean f Students, Chair University Plice Department Directr, University Unins Internatinal Office Cunseling and Mental Health Center Student Emergency Services, Office f the Dean f Students Divisin f Husing and Fd Service Office f the Vice President fr Student Affairs University Health Services Campus Safety & Security Divisin f Diversity & Cmmunity Engagement Behaviral Risk Assessment Cmmittee The Behaviral Risk Assessment Cmmittee (BRAC) reviews situatins invlving staff, faculty and individuals unaffiliated with the university whse behavir may pse an adverse impact t the university cmmunity. The BRAC is a multidisciplinary grup that reviews, investigates, and assesses reprts f trubling behavirs and situatins invlving emplyees and unaffiliated individuals. BRAC members are: HealthPint Emplyee Assistance Prgram Human Resurce Services Office f the VP fr Legal Affairs University Plice Department Office f the Executive Vice President and Prvst Emergency Operatins Plan 3. Directin, Cntrl, Organizatin, and Crdinatin Page 13

19 Behaviral Assessment Team The Behavir Assessment Team (BAT) is a grup f individuals representing central administratin, academic affairs, campus plice, and student affairs wh serve as a strategy develpment resurce team fr the University cmmunity t address situatins invlving students wh are exhibiting sme srt f aberrant r menacing behavir. In these situatins, the student is nt necessarily vilating an institutinal rule, breaking a law, r exhibiting any srt f threatening behavir tward self, thers, r prperty. Hwever, the behavir culd be cnsidered by the reasnable persn t be abnrmal, antiscial, prblematic, menacing, and/r aberrant. In the majrity f the cases, the student exhibits behavir that rises t the level f a mental health cncern. The members f the Behaviral Assessment Team include: Office f the President Office f the Executive Vice President & Prvst Office f the Dean f Students UT Cunseling and Mental Health Center University Health Services Office f the Dean f Students/Student Judicial Services Office f the Dean f Students/Services fr Students with Disabilities Cllege f Educatin Office f the Dean f Students/Student Emergency Services Office f the Dean f Students/Services fr Students with Disabilities Office f the Dean f Students/Student Cnduct & Academic Integrity University Plice Department HealthPint EAP Divisin f Husing and Fd Service Internatinal Office Graduate Schl VP Cuncil The Vice Presidents Cuncil is a standing cmmittee f the University chaired by the president. The president cnsults the Vice Presidents Cuncil abut issues f campus safety and security as apprpriate. The members f the VP Cuncil include: President Chair Deputy t the President Chief f Staff, Office f the President Sr. Vice President & Chief Financial Officer Vice President fr University Develpment Executive Vice President & Prvst Vice President fr Student Affairs Chief Cmmunicatins Officer fr the Office f the President Vice President fr Legal Affairs Dean f Graduate Studies Vice President fr Research Vice Prvst fr Diversity and Cmmunity Engagement Emergency Operatins Plan 3. Directin, Cntrl, Organizatin, and Crdinatin Page 14

20 Campus Safety & Security Cmmittee The Campus Safety & Security Cmmittee s (CSAS) missin is t prvide strategy and guidelines fr campus wide security initiatives that affect the University cmmunity. The CSAS cmmittee is made up f a crss sectin f University cnstituents, frm a multitude f interest areas, with the gal f creating cnsensus n issues impacting campus safety. The members f the Campus Safety & Security Cmmittee include. but are nt limited t: Assciate Vice President, Campus Safety & Security Assciate Vice President, Human Resurce Services Assciate Vice President & Chief Infrmatin Officer Assciate Vice President, Campus Planning & Prject Management Assciate Vice President, Utilities, Energy, and Facilities Management Assciate Vice President fr Research Assciate Vice President fr Student Affairs/Dean f Students Assciate Vice President fr Legal Affairs Executive Vice President & Prvst Chief Cmpliance Officer Directr, Emergency Preparedness Directr, Envirnmental Health & Safety Directr, Parking & Transprtatin Services Directr, Facilities Services Directr, Utilities & Energy Management Directr-Fire Marshal, Fire Preventin Services Directr, University Cmmunicatins Directr, Divisin f Husing and Fd Service Chief, University Plice Department Assistant Athletics Directr, Facilities, Events, & Operatins Directr, University Health Services Directr, Cunseling and Mental Health Center Internal Supprt Team The members f the Internal Supprt Team include but are nt limited t: Assciate Vice President, Campus Safety & Security Assciate Vice President, Human Resurce Services Assciate Vice President, Utilities, Energy, & Facilities Management University Chief Infrmatin Officer & ITS Chief Operating Officer Assciate Vice President, Campus Planning & Prject Management Assciate Vice President fr Research Assciate Vice President fr Student Affairs/Dean f Students Executive Vice President & Prvst Directr, Emergency Preparedness Directr, Envirnmental Health & Safety Directr, Parking & Transprtatin Services Directr, Facilities Services Directr-Fire Marshal, Fire Preventin Services Directr, University Cmmunicatins Directr, Divisin f Husing and Fd Service Chief f Plice, University Plice Department Assistant Athletics Directr, Facilities, Events, & Operatins Directr, University Health Services Directr, Cunseling and Mental Health Center Emergency Operatins Plan 3. Directin, Cntrl, Organizatin, and Crdinatin Page 15

21 External Supprt Team The External Supprt Team prvides resurces n an as needed basis depending n the availability f University resurces. The members f the External Supprt Team include but are nt limited t: American Red Crss Austin Energy Austin Independent Schl District Austin/Travis Cunty Amateur Radi Emergency Service Capital Metr City f Austin Austin Fire Department Austin Plice Department Austin/Travis Cunty Emergency Medical Services Austin Public Health Department Austin Water Utility Department f Aviatin City f Austin Office f Hmeland Security & Emergency Management Austin Parks & Recreatin Department Austin Cmmunicatins & Public Infrmatin Office Austin Resurce Recvery Austin Public Wrks Department Federal Bureau f Investigatin Federal Emergency Management Agency Salvatin Army Lwer Clrad River Authrity (LCRA) Natinal Weather Service UT System 3.5. Resurce Crdinatin University Resurces During emergency peratins, department heads will retain administrative and plicy cntrl ver their emplyees, supplies, and equipment. The IC/AVPCS&S may request and direct the resurces f ther departments t carry ut respnse peratins Outside Assistance If resurce needs exceed the capacity f the University, the University may request assistance frm the University f Texas System, ther jurisdictins, rganized vlunteer grups, r the state. All external assistance furnished t the University is intended t supplement University resurces and nt substitute fr such resurces, including mutual aid resurces, equipment purchases r leases, r resurces cvered by emergency service cntracts. The University must request assistance frm the City f Austin and Travis Cunty befre requesting state assistance. State and Lcal Assistance Requests fr assistance frm the City f Austin r Travis Cunty shuld be made t the Austin/Travis Cunty Jint EOC/ Area Cmmand. Requests fr state assistance shuld als be made t the Austin/Travis Cunty Jint EOC/Area Cmmand A request fr state assistance must be made by the AVPCS&S r the Chief f UTPD, and may be made by telephne, fax, r . The City f Austin Office f Hmeland Security & Emergency Management Directr will frward requests fr assistance that cannt be satisfied by resurces within the area t the state EOC fr actin. Emergency Operatins Plan 3. Directin, Cntrl, Organizatin, and Crdinatin Page 16

22 Federal Assistance Federal assistance may als be available. Federal assistance can nly be requested if the need exceeds the lcal and state capacity. 4. Cmmunicatins Rapid and timely cmmunicatin f infrmatin t the University public during emergencies is critical. In additin, accurate and timely cmmunicatin f infrmatin t incident respnse persnnel is required fr adequate respnse t emergency incidents. Campus Safety & Security crdinate the testing f these systems n a regular basis Emergency Ntificatins The University emplys the fllwing cmmunicatin tls t ntify the University cmmunity f an emergency: Everbridge Mass Ntificatin System This cmmunicatin platfrm is used bth fr mass ntificatin and t ntify respnse persnnel. Emergency ntificatins and instructins are sent via text messages, pagers, phne lines and s. Ntificatins can als be sent t cmputer desktps and flat panel mnitrs. Ntificatins can be sent t all members f the University cmmunity r t select grups t activate specific prtins f the emergency respnse plan. Austin Warning and Cmmunicatins System (AWACS) Pagers Emergency respnse persnnel are assigned pagers thrugh the Austin Warning and Cmmunicatins System. There are three levels f University persnnel wh will have access t pagers. Messages can be sent t the pagers bth thrugh the AWACS dispatch center r the UTPD Dispatch Center. Pagers are generally a back-up system that can be used t ntify emergency persnnel if ther cmmunicatin systems are nt functining. AWACS Pager Carry Designatins University persnnel and departments/agencies selected t carry AWACS pagers are designated as either Categry A, B, r C carriers. Categry A (24/7) Persnnel designated with Categry A pager respnsibilities are required t have their assigned pager n their persns r at their wrk statins, 24 hurs per day and 7 days per week r fr the length f their n-call assignments. This assignment carries with it the expectatin f immediate respnse as the pager message indicates, and this respnsibility may include the activatin f a secndary cmmunicatins prcedure. All Categry A carrier staffed departments and psitins will have at least ne primary and ne secndary persnnel assignment trained fr this respnsibility, and Categry A pager assignments include: Emergency Operatins Plan 4. Cmmunicatins Page 17

23 UTPD Dispatch (tw pagers) UTPD shift cmmander and designated alternate UTPD n-call persnnel EHS n-call persnnel Facilities Services persnnel Utilities cntrl persnnel On-call staff as designated by The Divisin f Husing and Fd Service/Residence Life The Divisin f Husing and Fd Service (DHFS) pager-carrying persnnel: tw night supervisrs, assciate directr fr Residence Life, assistant directr fr Residence Life, DHFS safety crdinatr Additinal psitins as determined necessary Categry B (nrmal wrking hurs): University persnnel designated with Categry B pager respnsibilities are required t have their assigned AWACS pagers n their persns r at their fixed wrk statins during their nrmal wrking hurs. This assignment carries with it the expectatin that the designated individual will be prficient with pager functins, and understand that immediate respnse is required as the pager message indicates. This respnsibility may include the activatin f a secndary cmmunicatins prcedure. All Categry B carrier-staffed departments and psitins will have at least ne primary and ne secndary persnnel assignment trained fr this respnsibility, and Categry B pager assignments include: UTPD persnnel University Fire Marshal Fire Preventin Services persnnel Office f Emergency Preparedness persnnel Fire Safety Systems persnnel EHS persnnel UHS persnnel CMHC persnnel Building managers Cllege, schl, and departmental designated representatives Representatives f the internal supprt team Cre Crisis Management Respnse Team representative Critical Incident Respnse Team representative Safety crdinatrs Guards (as determined by UTPD and/r PTS) Event crdinatrs Categry C (perids with ptential fr standard cmmunicatins disruptins): University persnnel designated with Categry C pager respnsibilities are required t have their assigned AWACS pagers n their persns r at their fixed wrk statins when an event has ccurred invlving the ptential fr standard cmmunicatins disruptins (i.e., severe weather, r campus-wide, city-wide r cunty-wide disasters). Such an event may warrant the requirement fr cntinual peratinal instructins r public infrmatin updates. All Categry C carrier-staffed departments and psitins will have at least ne primary and ne secndary persnnel assignment trained fr this respnsibility, and Categry C pager assignments include: Emergency Operatins Plan 4. Cmmunicatins Page 18

24 Executive Assistant t the President Executive Vice President & Prvst Deputy t the President Vice President fr Legal Affairs Sr. Vice President & Chief Financial Officer Office f the Dean f Students University Cmmunicatins Additinal psitins as determined necessary Fire Panel System/Emergency Cmmunicatins System (ECS) Interface Buildings equipped with addressable fire panel systems incrprate an Emergency Cmmunicatins Systems Interface designed t prvide real time instructins and/r infrmatin, either remtely r lcally. This system can be used in emergencies t make annuncements t the entire building regarding evacuatin, sheltering, r lckdwn prcedures. Flat Panel Mnitrs Residence halls and several f ur public gathering places have flat-panel televisins where emergency annuncements may be psted. These screens are wned by the departments that prvide them and are dispersed thrughut campus. Emergency Web Page Up-t-date infrmatin regarding the status f the University is always available n the University s emergency web page ( During and fllwing emergency situatins, imprtant infrmatin is n this Web page, including infrmatin abut University clsure and any nging hazards. This Web page als prvides links t department-specific infrmatin during an emergency (e.g., entertainment venue and prgram changes, class schedules and emergency peratins prcedures and schedule changes fr UT-shuttle buses). In the event f an emergency situatin r campus crises, it is the respnsibility f each department t update the emergency web page with department-specific infrmatin as it becmes available. Other infrmatin will be psted as deemed apprpriate. Outdr Warning System/Sirens Outdr speakers are lcated in several places n the University campus in rder t alert persns n campus f an emergency that necessitates they take shelter inside. A siren and a vice message will sund t issue instructins t take shelter in the nearest building. University Emergency Infrmatin Line: This phne number ges straight t a recrding that prvides infrmatin abut the emergency. Vic t Office Telephnes/Reverse 911 This tl leaves a vice message n every faculty and staff member s ffice phne n campus. University Grup Mass s will be used t prvide the University cmmunity with infrmatin regarding ptential threats t the safety and security f the campus cmmunity. s will als be used as a way t ntify students, faculty, and staff f emergency situatins and keep them updated n the situatin. The University emplys the fllwing types f s: Emergency Operatins Plan 4. Cmmunicatins Page 19

25 Infrmatinal: any cmmunicatin that increases the awareness f campus activities, events, r services (i.e., parking disruptins); University emplyees and students may unsubscribe frm receiving infrmatinal messages via the University grup system Operatinal: cmmunicatin that requires sme actin n the recipient s part r a required ntificatin by the University (i.e., a message abut benefits eligible infrmatin) Official: a nn-urgent cmmunicatin frm an executive fficer (i.e., a message frm the University president) Urgent: an urgent annuncement frm an executive fficer regarding an imminent event, such as the schl clsing Cable Televisin Emergency Alert System Campus and Drm cable perate a cable televisin channel available in mst n campus drms. While nrmally used t cnvey infrmatin abut n-campus events and drm-relevant infrmatin, fficials can tap int this system t deliver imprtant infrmatin t students during an emergency situatin. This is tied int the natinal public warning system knwn as Emergency Alert System (EAS). Public Safety Patrl Car Annuncements UTPD patrl cars are equipped with PA systems, which fficers can use t prvide instructins t pedestrians during emergencies. Texas Student Media Student Radi 91.7 FM (KVRX): During emergency situatins, fficials can disseminate imprtant infrmatin t the student radi statin fr bradcast t students, faculty, and staff. Texas Student Televisin (K09VR): Texas Student Televisin bradcasts n drm channel 15, lcal cable channel 16, and antenna 9. During emergency situatins, fficials can disseminate imprtant infrmatin t the student televisin statin fr bradcast. Daily Texan: In the event f a prlnged emergency situatin r in the aftermath f an event where recvery is n-ging, emergency fficials can utilize the student newspaper t make annuncements and keep the campus ppulatin updated n the prgress f the event r the recvery. Lcal Media University Cmmunicatins sends press releases and makes calls t cntacts n a lcal media list. Because f the transient nature f ur ppulatin, the University depends a great deal n bradcast media t ntify students, faculty, and staff f emergencies befre r during their cmmutes. Telephne Tree Certain ffices implement a telephne tree f departmental cntacts that is initiated during an emergency. Emergency Operatins Plan 4. Cmmunicatins Page 20

26 Emergency Ntificatin Matrix The apprpriate cmmunicatins methds will vary based n the nature f the emergency. The matrix belw gives guidelines fr the use f certain cmmunicatins methds fr three different categries f emergencies: 1. Incident advisries fr emergencies that pse a negligible threat t campus 2. Timely warnings fr emergencies that pse an nging threat t campus 3. Emergency ntificatins fr emergencies that pse an immediate threat t campus Prtcl #1 Incident Advisry - Negligible Threat Prtcl #2 Timely Warning - Onging Threat Prtcl #3 Emergency Ntificatin - Immediate Threat Advisry t the campus cmmunity f an incident that is being respnded t by emergency authrities but nt disruptive t the entire campus. Minr Fire Emergency (NO SMOKE), Minr Hazardus Materials Incident, Minr Pedestrian Accident, Minr Bicycle Accident, Minr Aut Accident, Suspicius Odr Investigatin, Suspicius Package, Building Systems ITS Phne Emergency (Minr Outage)/Telecm Emergency (Minr Outage), Minr Data/Netwrk Emergency, Minr Utility Emergency (1-3 buildings), Evacuatin f a Building, Threat t Campus, Study Abrad Incident Wh Activates Frequency 1 Rapid Ntificatin Everbridge Ntificatin UT Plice Cmmunicatins Once (Within 5 minutes f incident receipt) (Text and ) UT Event List (Optinal) UT Operatins Cmmunicatins Start & Finish 3 Significant Incident Ntificatin - Outlk Mail Message UT Plice Incident Cmmand Once (At incident cnclusin) Warning t the campus cmmunity f certain crimes and incidents which have already ccurred and will aid in the preventin f similar crimes r incidents.incident n campus that is being respnded t by emergency authrities and is disruptive t a part f the campus; Minr Hazardus Material Emergency, Minr Fire Emergency, Evacuatin f a Building r Public Venue, Utility Emergency (4-10 buildings), Act f Vilence, Aggravated Assault, Sexual Assault, Rbbery, Stalking, Burglary, Mtr Vehicle Theft, Arsn, Hate Crimes, Theft, Simple Assault, Intimidatin, Vandalism Wh Activates Frequency 1 Rapid Ntificatin - Everbridge Ntificatin UT Plice Cmmunicatins Once (within 5 minutes f incident receipt) (Text and ) 2 Timely Warning - Campus UT Plice Cmmunicatins Once 3 UTPD Scial Media UT Crisis Cmmunicatins Start & Finish 4 Significant Incident Ntificatin - Outlk UT Plice Incident Cmmand Once Mail Message Ntificatin t the campus cmmunity f a significant emergency r dangerus situatin invlving an immediate threat t the health r safety f the campus. Incident n campus that is being respnded t by emergency authrities and is a majr disruptin t the campus. CREDIBLE THREAT TO CAMPUS, Weather Emergency, Ice Cnditin Emergency, Water/Fld Damage Emergency, Majr Fire, Human Injury Medical Emergency, Fd Pisning Medical Emergency, Hazardus Material Emergency, Campus Evacuatin, Utility Emergency (10+ buildings), Bmb Threat, Rit/Civil Disbedience, Active Shter Situatin, Hstage Situatin Wh Activates Frequency 1 Rapid Ntificatin - Outlk Mail Message UT Plice Cmmunicatins Once Everbridge Pager Message UT Plice Cmmunicatins 2 Emergency Ntificatin - SMS Message UT Plice Cmmunicatins Once UT Operatins Cmmunicatins Start & Finish and every 15 Minutes UT Operatins Cmmunicatins Start & Finish and every 15 Minutes Emergency Preparedness Start & Finish and every 15 Minutes Emergency Preparedness / ITS Start & Finish and every 15 Minutes Emergency infrmatin Line Emergency Preparedness Start & Finish and every 15 Minutes Emergency Preparedness Start & Finish and every 15 Minutes Emergency Preparedness Start & Finish and every 15 Minutes Campus TV / Flat Panel TVs Emergency Preparedness / ITS Start & Finish and every 15 Minutes Out Dr Warning System / Vcal UT Plice Cmmunicatins Start & Finish and every 15 Minutes Emergency Cmmunicatins System UT Plice Cmmunicatins Start & Finish and every 15 Minutes Lck Dwn Emergency Preparedness / ITS Start & Finish and every 15 Minutes Building Managers Emergency Preparedness Start & Finish and every 15 Minutes 3 UTPD Scial Media UT Crisis Cmmunicatins Start & Finish and push updates every 15 minutes; respnd t trending cmments 4 Significant Incident Ntificatin - Outlk UT Plice Incident Cmmand Start & Finish Mail Message Emergency Operatins Plan 4. Cmmunicatins Page 21

27 4.2. Cmmunicatin Plan fr Critical Incidents that are Channeled thrugh UTPD The chart belw depicts the flw f alert ntificatins and cmmunicatins during an emergency n university prperty. It des nt reflect decisin-making activities, but instead the cmmunicatin respnsibilities f the persns r departments depicted. Emergency Operatins Plan 4. Cmmunicatins Page 22

28 4.3. Radi Cmmunicatins Greater Austin/Travis Cunty Reginal Radi System (GATRRS) The University uses the Greater Austin/Travis Cunty Reginal Radi System (GATRRS) fr radi cmmunicatins. The purpse f this system is t imprve the ability f public safety and public service agencies t cmmunicate and cperate with each ther, t allw direct access t, and exchange, f data. The GATRRS is a partnership agreement between the City f Austin, Travis Cunty, Austin Independent Schl District, and the University f Texas at Austin. This system is interperable, i.e. all participating rganizatins can cmmunicate with ne anther using this system. 5. Administratin, Finance, and Lgistics 5.1. Agreements and Cntracts Shuld University resurces prve t be inadequate during an emergency; requests will be made fr assistance frm The University f Texas System, lcal jurisdictins, and ther agencies in accrdance with existing mutualaid agreements and cntracts and thse agreements and cntracts cncluded during the emergency. Such assistance may include equipment, supplies, r persnnel, and shuld fllw these guidelines: All agreements will be entered int by authrized fficials and shuld be in writing whenever pssible Agreements and cntracts shuld identify the lcal fficials authrized t request assistance pursuant t thse dcuments 5.2. Recrd Keeping fr Emergency Operatins Each department that participates in an emergency respnse is respnsible fr maintaining any recrds generated during that respnse pursuant t the University Recrd Retentin Schedule. The Office f Emergency Preparedness maintains general recrds that are nt specific t any ther department, such as Incident Actin Plans Activity Lgs The ICP, ECC, and the EOC will maintain accurate lgs recrding key respnse activities, including: Activatin r deactivatin f emergency facilities Emergency ntificatins t lcal, state, and Federal entities; Significant changes in the emergency situatin Majr cmmitments f resurces r requests fr additinal resurces frm external surces Issuance f prtective actin recmmendatins t the public Evacuatins Casualties Cntainment r terminatin f the incident 5.4. Emergency Csts Departments will keep track f any incident csts, including the use f persnnel, equipment, and supplies during an emergency respnse Public Prtectin Public cmplaints regarding alleged unfair r illegal business practices ften ccur in the aftermath f a disaster. Such cmplaints will be referred t the University attrney. Emergency Operatins Plan 5. Administratin, Finance, and Lgistics Page 23

29 6. Plan Develpment and Maintenance 6.1. Plan Develpment The Assciate Vice President fr Campus Safety & Security is respnsible fr the verall develpment and cmpletin f the Emergency Operatins Plan, including annexes Plan Distributin The Assciate Vice President fr Campus Safety & Security shall determine the distributin f this plan and its annexes. In general, cpies f plans and annexes shuld be distributed t thse individuals, departments, and rganizatins tasked in this dcument. Cpies shuld als be set aside fr the University ECC and EOCs, The University f Texas System, and ther emergency facilities. Internal Supprt Distributin President Executive Vice President and Prvst Executive Assistant t the President Deputy t the President, Office f the President Senir Vice President & Chief Financial Officer Vice Prvst and Dean f Graduate Studies Vice Prvst and Directr f Admissins Vice Prvst fr Diversity and Cmmunity Engagement Vice Prvst and Directr f University f Texas Libraries Vice Prvst fr Faculty Affairs Vice President fr Develpment Vice President fr Student Affairs Chief Cmmunicatins Officer fr the Office f the President Vice President fr Research Vice President fr Legal Affairs Vice President fr Cmmunity & Schl Relatins Assciate Vice President and Budget Directr Assciate Vice President fr Campus Safety & Security Assciate Vice President fr Human Resurce Services Assciate Vice President and Chief Infrmatin Officer Sr. Assciate Vice President fr Campus Planning & Facilities Management Assciate Vice President fr Research Assciate Vice President fr Student Affairs/ Dean f Students Assciate Vice President and Directr f Institutinal Research Assciate Vice President fr Instructinal Innvatin & Assessment, Cntinuing and Innvatin Educatin Chair, Faculty Cuncil Chair, University Staff Cuncil Executive Directr, The Texas Exes Directr-Fire Marshal, Fire Preventin Services Chief f Plice, University Plice Department University Plice Department Directr, Emergency Preparedness Directr, Envirnmental Health & Safety Directr, Parking & Transprtatin Directr, Facilities Services Directr, Utilities & Energy Management Directr, Divisin f Husing and Fd Service Directr, University Health Services Directr, Cunseling and Mental Health Center Directr, Intercllegiate Athletics Directr, Wmen s Athletics and M/W Athletics Ext. Services Emergency Operatins Plan 6. Plan Develpment and Maintenance Page 24

30 Directr, Student Activities and Leadership Develpment Directr, Greek Life and Educatin Directr, New Student Services Sr. Assciate Dean f Students Dean, Cllege f Pharmacy Dean, Cllege f Natural Sciences Dean, Schl f Nursing Dean, Lyndn B. Jhnsn Schl f Public Affairs Dean, Schl f Architecture Dean, Cllege f Engineering Dean, Schl f Scial Wrk Dean, Schl f Infrmatin Dean, Jacksn Schl f Gesciences Dean, Cllege f Fine Arts Dean Red McCmbs Schl f Business Dean, Schl f Law Dean, Cllege f Cmmunicatins Dean, Cllege f Educatin Dean, Cllege f Liberal Arts Assistant Dean fr Student Judicial Services Assistant Dean fr Services fr Students with Disabilities Assistant Dean f Students (Crdinatr f Emergency Services) Internatinal Office Internatinal Student and Schlar Services External Supprt Distributin City f Austin Office f Hmeland Security and Emergency Management Capital Area Cuncil f Gvernments 6.3. Plan Maintenance This plan and its annexes will be reviewed annually and updated and revised as apprpriate based upn deficiencies identified during actual emergency situatins and exercises and when changes in threat hazards, resurces and capabilities, r gvernment structure ccur. Interim revisins will be made when ne f the fllwing ccurs: A change in University site r facility cnfiguratin that materially alters the infrmatin cntained in the plan r materially affects implementatin f the plan Emergency Operatins Plan A material change in respnse resurces An incident ccurs that requires a review Internal assessments, third party reviews, r experience in drills r actual respnses identify significant changes that shuld be made in the plan New laws, regulatins, r internal plicies are implemented that affect the cntents r the implementatin f the plan Other changes deemed significant Plan changes, updates, and revisins are the respnsibility f the Assciate Vice President fr Campus Safety & Security wh will ensure that any plan changes are distributed accrdingly. Emergency Operatins Plan 6. Plan Develpment and Maintenance Page 25

31 7. Authrities and References 7.1. Authrities Federal Rbert T. Staffrd Disaster Relief & Emergency Assistance Act, (as amended),42 USC 5121 Emergency Planning and Cmmunity Right-t-Knw Act, 42 USC Chapter 116 Emergency Management and Assistance, 44 CFR Hazardus Waste Operatins & Emergency Respnse, 29 CFR Hmeland Security Act 2002 Hmeland Security Presidential Directive, HSPD-5, Management f Dmestic Incidents Hmeland Security Presidential Directive, HSPD-3, Hmeland Security Advisry System Natinal Incident Management System Natinal Respnse Framewrk Natinal Strategy fr Hmeland Security, Octber 2007 Nuclear/Radilgical Incident Annex f the Natinal Respnse Plan State f Texas Gvernment Cde, Chapter 418 (Emergency Management) Gvernment Cde, Chapter 421 (Hmeland Security) Gvernment Cde, Chapter 433 (State f Emergency) Gvernment Cde, Chapter 791 (Inter-lcal Cperatin Cntracts) Health & Safety Cde, Chapter 778 (Emergency Management Assistance Cmpact) Executive Order f the Gvernment Relating t Emergency Management Executive Order f the Gvernment Relating t the Natinal Incident Management System Administrative Cde, Title 37, Part 1, Chapter 7 (Divisin f Emergency Management) The Texas Hmeland Security Strategic Plan, Lcal UTS172 Emergency Mangement Inter-lcal Agreements & Cntracts Inter-agency participatin and training Emergency Operatins Plan 7. Authrities and References Page 26

32 Appendices I. Definitins Unless therwise nted, the definitins belw are taken frm FEMA s Cmprehensive Planning Guidance 101. Campus: (i) Any building r prperty wned r cntrlled by an institutin within the same reasnably cntiguus gegraphic area and used by the institutin in direct supprt f, r in a manner related t, the institutin's educatinal purpses, including residence halls; and (ii) Any building r prperty that is within r reasnably cntiguus t the area identified in paragraph (i) f this definitin, that is wned by the institutin but cntrlled by anther persn, is frequently used by students, and supprts institutinal purpses (such as a fd r ther retail vendr). 8 Disaster: An ccurrence f a natural catastrphe, technlgical accident, r human-caused incident that has resulted in severe prperty damage, deaths, and/r multiple injuries. Emergency: Any incident, whether natural r human-caused, that requires respnsive actin t prtect life r prperty. Emergency Ntificatin: A ntificatin triggered by an event that is currently ccurring n r imminently threatening the campus. The Clery Act requires that the University issue an emergency ntificatin fr any significant emergency r dangerus situatin ccurring n the campus invlving an immediate threat t the health r safety f students r emplyees. 9 Emergency Operatins Center: The physical lcatin at which the crdinatin f infrmatin and resurces t supprt incident management (n-scene peratins) activities nrmally takes place. An Emergency Operatins Center may be a temprary facility r may be lcated in a mre central r permanently established facility, perhaps at a higher level f rganizatin within a jurisdictin. Emergency Operatins Centers may be rganized by majr functinal disciplines (e.g., fire, law enfrcement, medical services), by jurisdictin (e.g., Federal, state, tribal, reginal, city, cunty), r by sme cmbinatin theref. Emergency Operatins Plan: The nging plan maintained by varius jurisdictinal levels fr respnding t a wide variety f ptential hazards. It describes hw peple and prperty will be prtected; details wh is respnsible fr carrying ut specific actins; identifies the persnnel, equipment, facilities, supplies, and ther resurces available; and utlines hw all actins will be crdinated. Emergency Supprt Functin: Used by the Federal Gvernment and many state gvernments as the primary mechanism at the peratinal level t rganize and prvide assistance. Emergency Supprt Functins align categries f resurces and prvide strategic bjectives fr their use. Emergency Supprt Functins use standardized resurce management cncepts such as typing, inventrying, and tracking t facilitate the dispatch, deplyment, and recvery f resurces befre, during, and after an incident. Hazard: A natural, technlgical, r human-caused surce r cause f harm r difficulty. Incident: An ccurrence r event natural, technlgical, r human-caused that requires a respnse t prtect life, prperty, r the envirnment (e.g., majr disasters, emergencies, terrrist attacks, terrrist threats, civil unrest, wildland and urban fires, flds, hazardus materials spills, nuclear accidents, aircraft accidents, 8 34 CFR (a) 9 The Handbk fr Campus Safety and Security Reprting, 2016 Editin Emergency Operatins Plan Appendix I - Definitins Page 27

33 earthquakes, hurricanes, trnades, trpical strms, tsunamis, war-related disasters, public health and medical emergencies, ther ccurrences requiring an emergency respnse). Incident Cmmand System: A standardized n-scene emergency management cnstruct specifically designed t prvide an integrated rganizatinal structure that reflects the cmplexity and demands f single r multiple incidents, withut being hindered by jurisdictinal bundaries. The Incident Cmmand System is the cmbinatin f facilities, equipment, persnnel, prcedures, and cmmunicatins perating within a cmmn rganizatinal structure and designed t aid in the management f resurces during incidents. It is used fr all kinds f emergencies and is applicable t small, as well as large and cmplex, incidents. The Incident Cmmand System is used by varius jurisdictins and functinal agencies, bth public and private, t rganize field-level incident management peratins. Jint Infrmatin Center: A facility established t crdinate all incident-related public infrmatin activities. It is the central pint f cntact fr all news media. Public infrmatin fficials frm all participating agencies shuld c-lcate at the Jint Infrmatin Center. Mass Care: The actins that are taken t prtect evacuees and ther disaster victims frm the effects f the disaster. Activities include mass evacuatin, mass sheltering, mass feeding, access and functinal needs supprt, and husehld pet and service animal crdinatin. Mitigatin: Activities prviding a critical fundatin in the effrt t reduce the lss f life and prperty frm natural and/r human-caused disasters by aviding r lessening the impact f a disaster and prviding value t the public by creating safer cmmunities. Mitigatin seeks t fix the cycle f disaster damage, recnstructin, and repeated damage. These activities r actins, in mst cases, will have a lng-term sustained effect. Natinal Incident Management System: A set f principles that prvides a systematic, practive apprach guiding gvernment agencies at all levels, nngvernmental rganizatins, and the private sectr t wrk seamlessly t prevent, prtect against, respnd t, recver frm, and mitigate the effects f incidents, regardless f cause, size, lcatin, r cmplexity, in rder t reduce the lss f life r prperty and harm t the envirnment. Natinal Respnse Framewrk: This dcument establishes a cmprehensive, natinal, all-hazards apprach t dmestic incident respnse. It serves as a guide t enable respnders at all levels f gvernment and beynd t prvide a unified natinal respnse t a disaster. It defines the key principles, rles, and structures that rganize the way U.S. jurisdictins plan and respnd. Planning Assumptins: Parameters that are expected and used as a cntext, basis, r requirement fr the develpment f respnse and recvery plans, prcesses, and prcedures. If a planning assumptin is nt valid fr a specific incident s circumstances, the plan may nt be adequate t ensure respnse success. Alternative methds may be needed. Fr example, if a decntaminatin capability is based n the planning assumptin that the facility is nt within the zne f release, this assumptin must be verified at the beginning f the respnse. Preparedness: Actins that invlve a cmbinatin f planning, resurces, training, exercising, and rganizing t build, sustain, and imprve peratinal capabilities. Preparedness is the prcess f identifying the persnnel, training, and equipment needed fr a wide range f ptential incidents, and develping jurisdictin specific plans fr delivering capabilities when needed fr an incident. Emergency Operatins Plan Appendix I - Definitins Page 28

34 Preventin: Actins t avid an incident r t intervene t stp an incident frm ccurring. Preventin invlves actins t prtect lives and prperty. It invlves applying intelligence and ther infrmatin t a range f activities that may include such cuntermeasures as deterrence peratins; heightened inspectins; imprved surveillance and security peratins; investigatins t determine the full nature and surce f the threat; public health and agricultural surveillance and testing prcesses; immunizatins, islatin, r quarantine; and, as apprpriate, specific law enfrcement peratins aimed at deterring, preempting, interdicting, r disrupting illegal activity and apprehending ptential perpetratrs and bringing them t justice. Prtectin: Actins t reduce r eliminate a threat t peple, prperty, and the envirnment. Primarily fcused n adversarial incidents, the prtectin f critical infrastructure and key resurces is vital t lcal jurisdictins, natinal security, public health and safety, and ecnmic vitality. Prtective actins may ccur befre, during, r after an incident and prevent, minimize, r cntain the impact f an incident. Recvery: The develpment, crdinatin, and executin f service and site restratin plans; the recnstitutin f gvernment peratins and services; individual, private sectr, nngvernmental, and public assistance prgrams t prvide husing and t prmte restratin; lng-term care and treatment f affected persns; additinal measures fr scial, plitical, envirnmental, and ecnmic restratin; evaluatin f the incident t identify lessns learned; pst-incident reprting; and develpment f initiatives t mitigate the effects f future incidents. Respnse: Immediate actins t save and sustain lives, prtect prperty and the envirnment, and meet basic human needs. Respnse als includes the executin f plans and actins t supprt shrt-term recvery. Timely Warning: A warning regarding crimes that have already ccurred but represent an nging threat. The University is required t issue a timely warning fr any Clery Act crime cmmitted within the Clery Act gegraphy that is reprted t campus security authrities r a lcal law enfrcement agency, and that the University cnsiders t represent a serius r cntinuing threat t students r emplyees. 10 Fr additinal infrmatin regarding Clery Act requirements, see The Handbk fr Campus Safety and Security Reprting, issued by the Department f Educatin. 10 The Handbk fr Campus Safety and Security Reprting, 2016 Editin Emergency Operatins Plan Appendix I - Definitins Page 29

35 II. Acrnyms ARC American Red Crss AVP AVPCS&S AVPHRS BAT BEM CBRNE CCMT CFR CMHC CIRT DOEP ECC EHS EMC EMS EOC EPI FBI FEC FSFM FEMA FRERP HAZMAT IC Assciate Vice President Assciate Vice President fr Campus Safety & Security Assciate Vice President fr Human Resurces Behavir Assessment Team Building Emergency Manager Chemical, Bilgical, Radilgical, Nuclear, Explsive Cre Crisis Management Team Cde f Federal Regulatins Cunseling and Mental Health Center Critical Incident Respnse Team Directr f Emergency Preparedness Emergency Cmmand Center Envirnmental Health & Safety Emergency Management Crdinatr Emergency Medical Services Emergency Operatins Center Emergency Public infrmatin Federal Bureau f Investigatin Flr Evacuatin Crdinatrs Facilities Services and Facilities Maintenance Federal Emergency Management Administratin Federal Radilgical Emergency Respnse Plan Hazardus Material Incident Cmmander IC/QI ICP ICS ICT LEPC LLEA NIMS NRC NRT NWS OSHA OSIC PCCMT PIO PRC QI RACES RRT SA SERC SOPs SOSC TAT UHS UTPD VPLA Incident Cmmander/Qualified Individual Incident Cmmand Pst Incident Cmmand System Incident Cmmand Team Lcal Emergency Planning Cmmittee Lcal Law Enfrcement Agency Natinal Incident Management System Natinal Respnse Center Natinal Respnse Team Natinal Weather Service Occupatinal Health and Safety Administratin On-scene Incident Cmmander President s Cre Crisis Management Team Public Infrmatin Officer J. J. Pickle Research Campus Qualified Individual Radi Amateur Civil Emergency Service Reginal Respnse Team (Federal) The Salvatin Army State Emergency Respnse Center Standard Operating Prcedures State On-scene Crdinatr Threat Assessment Team University Health Services University f Texas Plice Department Vice President fr Legal Affairs Emergency Operatins Plan Appendix II - Acrnyms Page 30

36 III. Threat Assessment Prbability f Occurrence Lw Hazards that have a lw prbability f ccurrence but cannt be ruled ut cmpletely Mderate Hazards that have a 50-75% chance f ccurring High Hazards that have a mre than 75% chance f ccurring and are almst certain t ccur Estimated Impact n Public and Safety Lw Hazards that will cause a near negligible amunt f risk n the public and the public s safety Medium Hazards that will cause a mderate risk t the safety f the public High Hazard that will cause significant and catastrphic risk t the public s safety Estimated Impact n Prperty and Envirnment Magnitude Risk Perid Lw Hazards that will cause a near negligible amunt f damage t prperty r the envirnment Medium Hazards that will cause a mderate amunt f damage t prperty and the envirnment High Hazard that will cause a significant amunt f damage t prperty and the envirnment Negligible Hazards that have a negligible impact n the whle f the campus cmmunity Limited Hazards that have a limited impact n the whle f the campus cmmunity Critical Hazards that have a significant impact n the whle f the campus cmmunity Catastrphic Hazards that have a majr impact n the whle f the campus cmmunity Lw Hazards that have a relatively shrt risk perid Mderate Hazards that have a mderate risk perid High Hazards that have a lng risk perid Emergency Operatins Plan Appendix III - Threat Assessment Page 31

37 Hazard Fire Emergency/Explsin Estimated Impact n Estimated Impact n Prbability f Occurrence Public and Safety Prperty and Envirnment Lw Mderate High Lw Mderate High Lw Mderate High Majr x x x Minr x x x Medical Emergency Cmmunicable Disease x x x Human Injury x x x Fd Pisning x x x Off Campus Med Emergency X x x Hazardus Material Emergency Cntained X x x Nt Cntained x x x Transprtatin Accident Aircraft x x x Pedestrian x x x Bicycle x x x Autmbile x x x Evacuatin Building/Venue x x x Campus x x x Weather Emergencies Ice x x x Wind x x x Water/Fld x x x Heat x x x Building Systems ITS Phne/Telecm x x x Data/ Netwrk x x x Utility x x x Security System x x x Structural Failure x x x Threat/Act f Vilence Bmb Threat x x x Rit/ Civil Disbedience x X x Use f Weapns x x x Vandalism x X x Hstage x X x Interpersnal Threat Sexual Assault x x x Stalking x x x Relatinship Vilence x x x Missing Student x x x Study Abrad Incident x x x Suicide x x x Emergency Operatins Plan Appendix III - Threat Assessment Page 32

38 Hazard Magnitude Warning Duratin Risk Perid Fire Emergency/Explsin Majr Catastrphic Minimal Hurs Mderate Minr Limited Minimal 3-6 Hurs Mderate Medical Emergency Cmmunicable Disease Critical 24+Hurs Days r Lnger Lw Human Injury Limited Minimal Hurs Lw Fd Pisning Limited Minimal Hurs Lw Off Campus Med Emergency Limited Minimal Hurs Lw Hazardus Material Emergency Cntained Limited Minimal 6 12 Hurs Lw Nt Cntained Critical Minimal 6 12 Hurs Mderate Transprtatin Accident Aircraft Critical Minimal 6 12 Hurs Lw Pedestrian Critical Minimal 6 12 Hurs High Bicycle Critical Minimal 6 12 Hurs High Autmbile Critical Minimal 6 12 Hurs Mderate Evacuatin Building/Venue Critical Minimal 6 12 Hurs Mderate Campus Critical Minimal 6 12 Hurs Mderate Weather Emergencies Ice Limited 6 12 Hurs 3 6 Hurs Mderate Wind Critical 6 12 Hurs Less than 3 Hurs Mderate Water/Fld Limited 6 12 Hurs Less than 3 Hurs Lw Heat Limited 6 12 Hurs Hurs Lw Building Systems ITS Phne/Telecm Critical Minimal 3 6 Hurs High Data/ Netwrk Critical Minimal 3 6 Hurs High Utility Critical Minimal 3 6 Hurs High Security System Critical Minimal 3 6 Hurs Mderate Structural Failure Catastrphic Minimal Days r Lnger Lw Threat/Act f Vilence Bmb Threat Limited Minimal 3 6 Hurs Mderate Rit/ Civil Disbedience Limited Minimal 3 6 Hurs Lw Use f Weapns Catastrphic Minimal Days r Lnger Lw Vandalism Negligible Minimal Less than 3 Hurs Lw Hstage Limited Minimal Less than 3 Hurs Lw Interpersnal Threat Sexual Assault Critical Minimal Less than 3 Hurs High Stalking Limited Minimal Less than 3 Hurs Mderate Relatinship Vilence Critical Minimal Less than 3 Hurs High Missing Student Critical Minimal 6 12 Hurs Lw Study Abrad Incident Critical Minimal 6 12 Hurs Lw Suicide Critical Minimal 6 12 Hurs Mderate Emergency Operatins Plan Appendix III - Threat Assessment Page 33

39 IV. Mitigatin Overview Incident and Hazard Gals and Objectives In rder t prperly mitigate hazards and respnd effectively t emergencies, gals and bjectives need t be established fr each hazard and incident. The fllwing tables address brad gals related t the desired utcmes frm each hazard/incident. Objectives are then established regarding the actins that need t be taken in rder t achieve thse gals. Fire r Explsin Emergencies Gals: 1. Prtect all persns frm injury and prperty frm damage by fire r explsin. 2. Prevent a fire r explsin in all University husing. 3. Ensure that all fire life and safety systems are fully peratinal. 4. Ntify the campus and cmmunity in the event f a fire r explsin. 5. Maintain Academic Cntinuity. 6. Maintain Business Cntinuity. Medical Emergencies Gals: 1. Mitigate the impact f an infectius disease r cmmunicable disease n campus. 2. Mitigate the impact f a majr medical trauma n campus (e.g. natural disaster, building fire, shting, etc.). 3. Mitigate the impact f a majr chemical r bilgical release n campus. Objectives: Pre-Incident 1. Develp building evacuatin plans fr all facilities. 2. Execute a full building evacuatin drill fr each University facility. 3. Building managers cnduct frequent facility checks. During Incident 4. Accunt fr all persnnel if there is a fire r explsin. Pre-Incident 1. Train all University Husing Resident Life persnnel and students in fire/explsin preventin and safety. 2. Cnduct a full evacuatin fr each facility each semester. 3. Stre cmbustible materials in fireprf cntainers r rms. During Incident 4. Accunt fr all persnnel in the event f a fire r explsin. Pre-Incident 1. Mnitr all fire alarm systems 24/7. 2. Test campus emergency ntificatins systems 3. Ensure that all new facilities and all renvatins are cmpliant with NFPA 101. During Incident 1. Execute emergency ntificatin prtcls. 2. Infrm the campus and cmmunity f the emergency. 3. Prvide timely fllw-up messages and instructins using all means available. During/Pst- Incident 1. Supprt UT students academic prgress at anther UT institutin. 2. Supprt UT institutin students academic prgress at UT Austin. 3. Fr clleges and departments, see respnse plans fr specific units. Pre-Incident 1. Mnitr systems t ensure business viability at UT Austin. During/Pst- Incident 2. Supprt established technlgy cmpnents t ensure business viability at UT Austin. 3. Fr clleges and departments, see respnse plans fr specific units. Objectives: Pre-Incident 1. Implement an infectius disease preventin prgram n campus. 2. Mnitr all infectius disease cases n campus. During Incident 3. Crdinate clinical respnse and/r treatment with state health authrities. 4. Crdinate clinical respnse and/r treatment with hspitals. During Incident 1. Assess nature and scpe f event. 2. Identify available resurces. 3. Triage and pssibly treat injured students and staff. 4. Crdinate clinical respnse and/r treatment with cmmunity respnders as apprpriate During Incident 1. Assess nature and scpe f event. 2. Identify available resurces. 3. Triage and pssibly treat injured students and staff. 4. Crdinate clinical respnse and/r treatment with cmmunity respnders as apprpriate Emergency Operatins Plan Appendix IV - Mitigatin Overview Page 34

40 Medical Emergencies (cnt.) Gals: 4. Ntify the campus and cmmunity in the event f a medical emergency. 5. Maintain Academic Cntinuity Objectives: During Incident 1. Execute emergency ntificatin prtcls. 2. Infrm the campus and cmmunity f the emergency. 3. Prvide timely fllw-up messages and instructins using all means available. During/ 1. Supprt UT students academic prgress at anther UT institutin. Pst-Incident 2. Supprt UT institutin students academic prgress at UT Austin. 3. Fr clleges and departments, see respnse plans fr specific units. 6. Maintain Business Cntinuity Pre-Incident 1. Mnitr systems t ensure business viability at UT Austin. 2. Supprt established technlgy cmpnents t ensure business viability at UT Austin. During/Pst- Incident 3. Fr clleges and departments, see respnse plans fr specific units. Hazardus Material Gals: Objectives: 1. Prevent hazardus materials emergencies in all University buildings. 2. Prtect all persns n campus frm injury and prperty frm damage in hazardus material emergencies. 3. Prvide necessary medical attentin t thse in need and prvide respnse t minimize hazardus materials emergency. 4. Ntify the campus and cmmunity in the event f a hazardus material emergency. 5. Maintain Academic Cntinuity. 6. Maintain Business Cntinuity. Transprtatin Accidents Gals: 1. Reduce transprtatin accidents. Pre-Incident 1. Train campus cmmunity n apprpriate hazardus materials handling (SOPs, emergency plans, etc.) 2. Minimize amunts f hazardus materials (chemical and bilgical) used and stred in campus buildings 3. Perfrm apprpriate safety inspectins t identify areas f cncern and address crrective actin. 4. Accunt fr all persnnel if there is a fire r explsin. Pre-Incident 1. Wear apprpriate persnal prtective equipment wrking with hazardus materials and utilize safety equipment fr strage and use f such. During Incident 2. Fllw building plan evacuatins. 3. Accunt fr all persns. During Incident 1. Ntify Austin Fire Department, EMS, EHS, and FPS f any hazardus materials emergency as a result f an injury, expsure, r building evacuatin. 2. Immediately begin t prvide first aid. 3. Respnd t hazardus material emergency t begin mitigatin prcedures. During Incident 1. Execute emergency ntificatin prtcls. 2. Infrm the campus and cmmunity f the emergency. 3. Prvide timely fllw-up messages and instructins using all means available. During/Pst- Incident 1. Supprt UT students academic prgress at anther UT institutin. 2. Supprt UT institutin students academic prgress at UT Austin. 3. Fr clleges and departments, see respnse plans fr specific units. Pre-Incident 1. Mnitr systems t ensure business viability at UT Austin. 2. Supprt established technlgy cmpnents t ensure business viability at UT Austin. During/Pst- Incident 3. Fr clleges and departments, see respnse plans fr specific units. Objectives: Pre-Incident 1. Encurage alternate transprtatin. 2. Enfrce traffic rules. 3. Reevaluate transprtatin rutes. 2. Mitigate hazards. Pre-Incident 1. Maintain transprtatin surfaces infrastructure. 2. Ensure prper signage is visible and maintained. 3. Prvide means t reprt hazardus surfaces and/r cnditins. Emergency Operatins Plan Appendix IV - Mitigatin Overview Page 35

41 Transprtatin Accidents (cnt.) Gals: Objectives: 3. Educate the campus Pre-Incident 1. Prvide easily accessible infrmatin t the campus cmmunity. cmmunity regarding 2. Participate in campus events. transprtatin rules and regulatins. 3. Review and evaluate incident and accident reprts. 4. Ntify the campus and cmmunity in the event f a transprtatin accident emergency. 5. Maintain Academic Cntinuity. 6. Maintain Business Cntinuity. Evacuatin Gals: 1. Have current evacuatin plans fr all campus buildings and campus. 2. Preserve life and safety f building inhabitants. 3. Cmmunity utreach and educatin. 4. Ntify the campus and cmmunity in the event f an evacuatin emergency. 5. Maintain Academic Cntinuity. 6. Maintain Business Cntinuity. Weather Emergencies Gals: 1. Maintain situatinal awareness f weather cnditins. 2. Create an Incident Meterlgist psitin n the UT Campus Safety and Security Cmmittee. 3. Prvide weather supprt fr University events (athletics, and ther scheduled/ unscheduled events). During Incident 1. Execute emergency ntificatin prtcls. 2. Infrm the campus and cmmunity f the emergency. 3. Prvide timely fllw-up messages and instructins using all means available. During/Pst- Incident 1. Supprt UT students academic prgress at anther UT institutin. 2. Supprt UT institutin students academic prgress at UT Austin. 3. Fr clleges and departments, see respnse plans fr specific units. Pre-Incident 1. Mnitr systems t ensure business viability at UT Austin. 2. Supprt established technlgy cmpnents t ensure business viability at UT Austin. During/Pst- Incident 3. Fr clleges and departments, see respnse plans fr specific units. Objectives: Pre-Incident 1. Identify Building Managers. 2. Create evacuatin plans. 3. Schedule annual plan review and updates. Pre-Incident 1. Have clear, cncise language in plan. 2. Schedule evacuatin drills. 3. Prvide after actin review. Pre-Incident 1. Prvide training. 2. Serve as an infrmatin clearing huse. 3. Attend relevant University events. During Incident 1. Execute emergency ntificatin prtcls. 2. Infrm the campus and cmmunity f the emergency. 3. Prvide timely fllw-up messages and instructins using all means available. During/Pst- 1. Supprt UT students academic prgress at anther UT institutin. Incident 2. Supprt UT institutin students academic prgress at UT Austin. 3. Fr clleges and departments, see respnse plans fr specific units. Pre-Incident 1. Mnitr systems t ensure business viability at UT Austin. 2. Supprt established technlgy cmpnents t ensure business viability at UT Austin. During/Pst- 3. Fr clleges and departments, see respnse plans fr specific units. Incident Objectives: Pre-Incident 1. Real time access t NWS Dppler weather radar data UTPD Cmmunicatins. 2. Maintaining a UT Campus Safety and Security Cmmittee weather ntificatin list. 3. Prvide weather radar t plice dispatch. Pre-Incident 1. This psitin was established in 2005 (Try Kimmel, Senir Lecturer, Gegraphy and the Envirnment). 2. Integrate the Incident Meterlgist int Unified Cmmand. 3. Prvide necessary resurces t supprt IM psitin. During Incident 1. Incident Meterlgist psitin staffed fr UTPD EOC activatins. 2. Cmmunicate with weather meterlgist netwrk. 3. Maintain cmmunicatins with event prductin. Emergency Operatins Plan Appendix IV - Mitigatin Overview Page 36

42 Weather Emergencies (cnt.) Gals: 4. Ntify the campus and cmmunity in the event f a weather emergency. 5. Maintain Academic Cntinuity. 6. Maintain Business Cntinuity. Objectives: During Incident 1. Execute emergency ntificatin prtcls. 2. Infrm the campus and cmmunity f the emergency. 3. Prvide timely fllw-up messages and instructins using all means available. During/Pst- 1. Supprt UT students academic prgress at anther UT institutin. Incident 2. Supprt UT institutin students academic prgress at UT Austin. 3. Fr clleges and departments, see respnse plans fr specific units. Pre-Incident 1. Mnitr systems t ensure business viability at UT Austin. 2. Supprt established technlgy cmpnents t ensure business viability at UT Austin. During/Pst- 3. Fr clleges and departments, see respnse plans fr specific units. Incident Building System Emergencies Gals: Objectives: 1. Maintain utility distributin. Pre-Incident 1. Cntinue preventative maintenance. 2. Prvide fr necessary expansin. 3. Partner with lcal jurisdictin. 2. Secure peratins. Pre-Incident 1. Utility security. 2. Chilling Statin security. 3. Cntrl rm security. 3. Prvide skilled persnnel. Pre-Incident 1. Hire engineers fr cmplex prblems. 2. Hire qualified persnnel fr skill set requirements. 3. Cntinued training and educatin. 4. Ntify the campus and During Incident 1. Execute emergency ntificatin prtcls. cmmunity in the event f a 2. Infrm the campus and cmmunity f the emergency. building system emergency. 3. Prvide timely fllw-up messages and instructins using all means available. 5. Maintain Academic Cntinuity. 6. Maintain Business Cntinuity. During/Pst- Incident Threat/Act f Vilence/Terrrism Gals: Objectives: 1. Prevent an act f vilence n campus. 2. Prevent an act f terrrism n campus. 1. Supprt UT students academic prgress at anther UT institutin. 2. Supprt UT institutin students academic prgress at UT Austin. 3. Fr clleges and departments, see respnse plans fr specific units. Pre-Incident 1. Mnitr systems t ensure business viability at UT Austin. 2. Supprt established technlgy cmpnents t ensure business viability at UT Austin. During/Pst- Incident 3. Fr clleges and departments, see respnse plans fr specific units. Pre-Incident 1. Train and maintain an interdisciplinary Behavir Assessment Team (BAT) t assess cncerns invlving students. 2. Train and maintain an interdisciplinary Threat Assessment Team (TAT) t assess cncerns invlving staff and faculty. 3. Develp and prvide training t the campus n vilence preventin, vilence preventin resurces, the nature and type f cncerns t be reprted and hw t reprt such cncerns (BCAL training, Be That One training, reprting disruptin). 4. Assess reprts f cncern and implement and mitigatin actins, as apprpriate. 5. Prvide n-ging case mnitring and case management, as needed. Pre-Incident 1. Utilize Fusin Center resurces. 2. Maintain University representatin n the Jint Task Frce. 3. Harden prime campus targets. Emergency Operatins Plan Appendix IV - Mitigatin Overview Page 37

43 Threat/Act f Vilence/Terrrism (cnt.) Gals: Objectives: 3. Respnse t an act f During Incident 1. Assess the nature and scpe f the event. vilence r terrrism n 2. Identify available resurces. campus. 3. UTPD manages respnse and crdinates with lcal respnders, as apprpriate. 4. Ntify the campus and cmmunity in the event f a credible threat/act f vilence/terrrism, as apprpriate. 5. Maintain Academic Cntinuity. 6. Maintain Business Cntinuity. Interpersnal Emergencies Gals: 1. Mitigate the impact f interpersnal emergencies n campus. 2. Reduce the incidents f interpersnal emergencies n campus. 3. Respnd t interpersnal emergencies n campus. 4. Ntify the campus and cmmunity in the event f interpersnal emergencies. 5. Maintain Academic Cntinuity. 6. Maintain Business Cntinuity. During Incident 1. Execute emergency ntificatin prtcls. 2. Infrm the campus and cmmunity f the emergency. 3. Prvide timely fllw-up messages and instructins using all means available. During/Pst- Incident 1. Supprt UT students academic prgress at anther UT institutin. 2. Supprt UT institutin students academic prgress at UT Austin. 3. Fr clleges and departments, see respnse plans fr specific units. Pre-Incident 1. Mnitr systems t ensure business viability at UT Austin. 2. Supprt established technlgy cmpnents t ensure business viability at UT Austin. During/Pst- Incident 3. Fr clleges and departments, see respnse plans fr specific units. Objectives: Pre-Incident 1. Educate the campus cmmunity n strategies t mitigate interpersnal emergencies. 2. Infrm the campus n recgnizing the signs f interpersnal emergencies (Bystander Training). 3. Infrm the cmmunity n resurces related t interpersnal emergencies. Pre-Incident 1. Thrugh educatin and prgrammatic effrts, shift the scial nrms related t interpersnal emergencies. 2. Enfrce plicy related t interpersnal emergencies. 3. Examine, review, and revise interpersnal emergency plicies. During Incident 1. Cmmunity members will utilize the reprting when an incident f interpersnal emergency arises (BCAL, UTPD). 2. Reprted interpersnal emergencies will be addressed accrding t University plicy. 3. Prvide utreach and assistance t thse impacted by persnal emergencies. During Incident 1. Execute emergency ntificatin prtcls. 2. Infrm the campus and cmmunity f the emergency. 3. Prvide timely fllw-up messages and instructins using all means available. During/Pst- 1. Supprt UT students academic prgress at anther UT institutin. Incident 2. Supprt UT institutin students academic prgress at UT Austin. 3. Fr clleges and departments, see respnse plans fr specific units. Pre-Incident 1. Mnitr systems t ensure business viability at UT Austin. 2. Supprt established technlgy cmpnents t ensure business viability at UT Austin. During/Pst- 3. Fr clleges and departments, see respnse plans fr specific units. Incident Emergency Operatins Plan Appendix IV - Mitigatin Overview Page 38

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