SOP #: Environmental Health and Safety. Implementation Date: Page #: Page 1 of 9 Last Reviewed/Update Date: 08/01/2010 Expiration

Transcription

1 Implementatin Page #: Page 1 f 9 Last Reviewed/Update 08/01/ Purpse and Scpe The purpse f this dcument is t describe the Planning prgram at Bstn University and t define the interactins, rles, and respnsibilities f the Planning Divisin with respect t ther BU departments. The Planning Divisin crdinates a cmprehensive emergency management prgram that encmpasses (1) a full range f leadership and gvernance structures designed t prevent, prepare fr, respnd t, and recver frm any threat, emergency, r disaster that culd disrupt the university s educatinal prgram and supprt peratins; (2) plicies, prcedures, plans, and internal and external utreach strategies; and (3) multi-year strategic planning. Planning is a divisin f (EHS). 2. References The Planning Divisin is respnsible fr ensuring BU and BMC cmpliance with a number f regulatins, standards, and best practices, including but nt limited t thse listed belw Regulatins Federal Regulatins HSPD#5, Natinal Incident Management System OSHA, 29 CFR, Hazardus Materials Operatins DHHS, 42 CFR, Part 73.14, Select Agent Incident DOA, 7 CFR, Part , Select Agent Incident DOA, 9 CFR, Part , Select Agent Incident CDC, MMWR, 12/6/2002 CDC, BMBL, 5th Editin Higher Educatin Opprtunity Act State Regulatins Massachusetts Department f Public Health, Expsure t Select Agent r Txin Massachusetts Department f Public Health, Theft, Lss r Release f Select Agent r Txin

2 Implementatin Page #: Page 2 f 9 Last Reviewed/Update 08/01/ City Regulatins Bstn Public Health Cmmissin, Bilgical Labratry Regulatins, 9/19/2006 Bstn Fire Department, Labratry Registratin Ordinance, 2007 Bstn Fire Department, Fire Preventin Cde, Other SOPs Bstn University Plicy Manual Bstn University Plan Charles River Campus Bstn University Plan Medical Campus Natinal Emerging Infectius Diseases Labratry Plan Bstn University Medical Campus Integrated Cntingency Plan Bstn University Charles River Campus Integrated Cntingency Plan 3. Definitins Incident Cmmand System (ICS): ICS prvides a flexible cre mechanism fr crdinated and cllabrative incident management, including cmplex incidents with natinal implicatins (such as an emerging infectius disease r a biterrrism attack). Natinal Incident Management System: this system prvides a flexible natinal framewrk within which gvernment and private entities at all levels can wrk tgether t manage dmestic incidents, regardless f their cause, size, lcatin, r cmplexity. This flexibility applies acrss all phases f incident management: preventin, preparedness, respnse, recvery, and mitigatin. Hmeland Security Exercise and Evaluatin : An annual cmprehensive Training and Exercise based n the Hmeland Security Exercise and Evaluatin (HSEEP) mdel has been instituted fr bth the Charles River and Medical campuses at BU as well as fr the Natinal Emerging Infectius Diseases Labratries (NEIDL). This exercise prgram will cnsist f drills (plans and prcedures); exercises (tabletp exercises, full-scale exercises); and the develpment and executin f an afteractin reprt and crrective imprvement plans. Hazard Vulnerability and Risk Assessment: An annual Hazard Vulnerability and Risk Assessment, based n the Kaiser-Permanente HVA mdel, is cnducted with members f the Management Planning Cmmittee.

3 Implementatin Page #: Page 3 f 9 Last Reviewed/Update 08/01/ Rles and Respnsibilities Planning Divisin is respnsible fr: Develping, implementing, and maintaining a cmprehensive emergency management prgram fr BU and the NEIDL; Cnducting a yearly Hazard Vulnerability and Risk Assessment fr BU and participating in the Hazard Vulnerability and Risk Assessment fr the NEIDL; Develping emergency respnse plans fr BU; Assisting schls, clleges, and departments at BU with the develpment f site-specific emergency plans; Develping an Incident Cmmand Team framewrk n bth the Charles River and Medical campuses; Prviding training in emergency management t BU staff in the areas f emergency respnse and incident cmmand; Mnitring ptential and nging threats against BU and the NEIDL; Develping Cntinuity f Operatins Plans fr BU schls, clleges, and departments ; Serving as a liaisn between public sectr emergency management and respnse agencies and BU; Maintaining the BU Cmmunicatin System autmatic ntificatin system; and Maintaining the WebEOC Incident Management System. Office f the Executive Vice President (EVP) The EVP and the Vice Presidents f Administratin and Operatins serve as Incident Cmmanders and assemble the Incident Cmmand Team t mitigate majr emergencies at Bstn University. The Cmmand Staff cnsists f the Safety Officer ( /EHS), the Security Officer (Public Safety), Infrmatin Officer (Crprate Cmmunicatins/Media Relatins) and Academic Affairs Officer (Prvst). The General Staff cnsists f the Planning Chief ( Planning), the Lgistics Chief (Facilities), and the Administratin and Finance Chief (Human Resurces r Finance). The Operatins Chief is incident dependent.

4 Implementatin Page #: Page 4 f 9 Last Reviewed/Update 08/01/2010 The Assciate VP fr is the institutinal fficial respnsible fr ntifying regulatry fficials when apprpriate and/r required. NEIDL Administratin Cnsisting f the Chief Operating Officer, the Directr, and the Cre Leadership, the NEIDL Administratin wrks tgether t implement a culture f safety and emergency respnse t ensure safe research. Bstn Medical Center Preparedness This ffice wrks clsely with the Bstn Medical Center s Crdinatr f Preparedness in emergency respnse planning, systems develpment, training, and exercise design. EHS cnsists f five divisins: Safety (Respnsible Official); Radiatin Prtectin (Radiatin Safety Officer); Envirnmental Management (Envirnmental Officer); Campus and Clinical Safety (Safety Officer); and Planning ( Management Directr). Upn ntificatin, members f these directrates wuld respnd n-scene, and, depending n the incident nature, wuld assume r supprt incident cmmand at an Phase A and B, thereby assessing the situatin, crdinating the respnse with ff-site emergency respnders, and keeping University leadership aware f the incident situatin. will cmmunicate with regulatry agencies as required in accrdance with the EHS Ntificatin Matrix (attached). Facilities Management & Planning (FMP) Respnding t direct facility- r utility-type incidents (e.g., pwer utages, water leaks) r t indirect incidents (e.g., labratry incidents requiring HVAC shutdwn) n bth campuses, Facilities Management and Planning

5 Implementatin Page #: Page 5 f 9 Last Reviewed/Update 08/01/2010 Public Safety are able t send persnnel immediately t the scene f the incident fr a hands-n assessment f the situatin. While mnitring the building autmatin systems, and receiving reprts frm the field, FMP technicians can transmit either a SITREP (situatin reprt) n the Charles River Campus r an emergency alert declaratin at the Medical Campus. The Department f Public Safety and the Bstn University Plice Department are part f the initial respnse t emergency incidents n bth the Medical and the Charles River campuses. The first arriving fficer makes an assessment f the situatin and radis that assessment back t the dispatcher and supervisr, wh then initiate the prper respnse, determine the emergency phase level, and make apprpriate ntificatins. As with the Facilities Department n the Charles River Campus, Public Safety and the BUPD may prduce SITREPs (situatin reprts) t dcument and share infrmatin abut incidents with relevant persnnel. 5. Special Requirements 5.1. Equipment and Supplies Required respnse equipment, including Psitive Air Pwered Respiratrs (PAPRs) and Persnal Prtective Equipment (PPE) Team Radis NOAA Weather Radis Incident Cmmand Vests Dedicated Laptp Cmputers 5.2. Safety Requirements Planning peratins require cmpliance with all applicable BU safety plicies and prcedures implemented thrugh Training Planning prvides training t the BU cmmunity, including: Intrductin t BU Cntinuity f Operatins Planning NEIDL Specific

6 Implementatin Page #: Page 6 f 9 Last Reviewed/Update 08/01/2010 WebEOC Incident Management System Intrductin t Incident Cmmand System Intrductin t Natinal Incident Management System BU Alert Ntificatin System Bstn University Cmmand Center Operatins 5.4. Persnnel Prtective Equipment (PPE) Planning peratins require cmpliance with all applicable BU safety plicies and prcedures implemented thrugh. This PPE wuld be in the frm f uter garments, Tyvek suits, glves, bts, and breathing prtectin apprpriate fr the agent and risklevel Medical Surveillance Staff members in Planning receive annual Hazardus Materials physical examinatins thrugh Occupatinal Health Center r the Occupatinal Health Other Prerequisites Cmmunicatins Systems BU Cmmand System Send Wrd Nw WebEOC Incident Management System ESI mghz radi system 6. Applicable Lcatins All BU lcatins. 7. Prcedures In general, the Planning Divisin prvides guidance, versight, and training t help departments in the event f an emergency. Respnding t emergencies is a team effrt and the prgram can nly be administered thrugh cperatin between the Planning Divisin and the varius ther departments at BU and BMC. Building peratin and maintenance, the BU Plice Department, Student Health Services, and many ther campus units and activities require input and directin frm the Planning Divisin in rder t ensure cmpliance with a variety f envirnmental regulatins.

7 Implementatin Page #: Page 7 f 9 Last Reviewed/Update 08/01/2010 Prcedures are fund in the varius Bstn University and NEIDL Plans that have been listed abve. All prcedures are fund in the tw main Bstn University Cmmand Centers and laptp cmputers carried by Planning staff. 8. Pst-Incident Critiques and Plan Updates Fllwing every declared emergency (regardless f the emergency level) r fllwing a campus-wide drill r exercise, Planning shall cnvene an After Actin Meeting with the Incident Cmmander and representatives f bth Bstn University and ff-site emergency respnse departments. Fllwing current emergency respnse best practices, will prduce a written After Actin Reprt and als, based n the lessns learned frm the incident, a Crrective Imprvement Plan. Any and all changes t the Bstn University Plan and individual hazard-specific emergency respnse plans shall be distributed t the BU Incident Cmmand Team and respnding departments. Each prgram is respnsible fr ensuring that apprpriate crrective actins have been develped and implemented t prevent the reccurrence f such incidents. 9. Frms Frms and signage exist fr a variety f Planning prcesses. The attached Planning functinal chart further illustrates the disciplines within the divisin. Frms als exist fr incident cmmand and management peratins, including but nt limited t the standard Incident Cmmand System. 10. Recrds Management Planning recrds are maintained by Planning in their riginal paper frm and stred electrnically in the ERP Divisin r in the Infrmatin Management System. 11. SOP Revisin Histry

8 Implementatin Page #: Page 8 f 9 Last Reviewed/Update 08/01/2010 Versin Sectin / Paragraph Changed Changes Made Effective Date V.1 N/A Nne, Original Versin V.2 See Track Changes V.3 Final Edits Final edits fr psting 08/01/2010

9 AGENCY LIAISON COMMITTEES CONSULTATION/ INVESTIGATION INSPECTIONS/ AUTHORIZATIONS MONITORING TECHNICAL OPERATIONS TRAINING EMERGENCY RESPONSE FEMA BU Alert / Ntificatin Evacuatins Mnitring Plans Incident Cmmand On-Call MEMA Mgmt Planning Cmmittee After Actin Review Building Turs Natural / Weather Incidents Integrated Cntingency Plans Cntinuity f Operatins Plans Mass DPH Bstn Public Health Planning Meeting Crrective Actin Plan Drill / Exercise Reviewer / Mnitr Utility Lss / Impact Hazard and Vulnerability Assessments Planning Ma Fire Services Nrtheast Disaster Recvery (NEDRIX) Higher Educatin Opprtunity Act Hazardus Material Lss / Incidents External Bstn Office f Prep. MEMA Bi- Planning Medical / Disease Incidents WebEOC Bstn Public Health Cmmissin Bstn Cnsrtium Fr Higher Ed. Building / Structural Incidents Cmmunicatin / Ntificatin Systems Bstn Plice Regulatry Changes Related t Incident Mgmt Crisis Actin Teams Bstn Fire Medical Surveillance Bstn Medical Services Radiatin Campus Clinical Mgmt Envirnmental Facilities Management Lab Animal Services Public Safety Occ. Health Department / Divisin Respnsible