Unusual Enrollment History

Transcription

1 10/28/ Unusual Enrllment Histry Created and Presented By: Bryan Franckwiak, Student Finance Training Specialist, Career Educatin Crpratin Thmas Cashin III, Student Finance Training Specialist, Career Educatin Crpratin Agenda What is UEH? Student Examples UEH Flag 2 UEH Flag 3 Academic Recrds Regaining Eligibility 1

2 10/28/ What is Unusual Enrllment Histry? The UEH Flag is intended t address pssible abuse in the Title IV student aid prgrams; specifically, when a student attends an institutin lng enugh t receive a Title IV credit balance, leaves withut cmpleting the enrllment perid, and then enrlls at anther institutin, repeating the pattern f remaining just lng enugh t cllect a Title IV credit balance withut earning any academic credit. Qutes frm Student Aid Handbk, DCL ID: GE & DCL ID: GE UEH Flag n ISIR The UEH Flag n the ISIR indicates whether the student has an unusual enrllment histry with regard t the receipt f Federal Pell Grant and Federal Direct Lan funds. CPS will flag these students n their SAR/ISIR: = Cmment Cde = n actin necessary 2 = Cmment Cde 359 = determine if the student received a Pell Grant r Direct Lan at yur schl 3 = Cmment Cde 360 = determine if the student received academic credit at the schls attended Qutes frm Student Aid Handbk & Dear Clleague Letters published 3/8/13 & 3/16/15 2

3 10/28/ UEH Flag n ISIR = Cmment Cde = n actin necessary 2 = Cmment Cde 359 = determine if the student received a Pell Grant r Direct Lan at yur schl 3 = Cmment Cde 360 = determine if the student received academic credit at the schls attended Qutes frm Student Aid Handbk & Dear Clleague Letters published 3/8/13 & 3/16/15 UEH Flag 2 Did the student receive a Pell Grant r Lan Disbursement at yur institutin during the review perid? What is the Review Perid? The review perid is the fur award years prir t the current award year Example: 16 Award Year Review perid 11 12, 12 13, 13 14, & Qutes frm Student Aid Handbk & Dear Clleague Letters published 3/8/13 & 3/16/15 3

4 10/28/ UEH Flag 2 Did the student receive a Pell Grant r Lan Disbursement at yur institutin during the review perid? Yes D yu have reasn t suspect that the student remains enrlled just lng enugh t cllect student aid funds befre disappearing. What wuld give yu reasn t suspect the student is enrlling just lng enugh cllect student aid befre disappearing? SLDS, COD, Internal Schl Recrds, Transcripts, ther dcumentatin prvided by the student, and/r cnversatin with the student. Qutes frm Student Aid Handbk & Dear Clleague Letters published 3/8/13 & 3/16/15 UEH Flag 2 Did the student receive a Pell Grant r Lan Disbursement at yur institutin during the review perid? Yes D yu have reasn t suspect that the student remains enrlled just lng enugh t cllect student aid funds befre disappearing. Academic Review: Did the student earn any academic credit at each f the previusly attended institutins during the relevant award years n additinal actin is required Qutes frm Student Aid Handbk & Dear Clleague Letters published 3/8/13 & 3/16/15 4

5 10/28/ UEH Flag 2 Did the student receive a Pell Grant r Lan Disbursement at yur institutin during the review perid? Academic Review: Did the student earn any academic credit at each f the previusly attended institutins during the relevant award years Yes D yu have reasn t suspect that the student remains enrlled just lng enugh t cllect student aid funds befre disappearing. What type f academic recrds n additinal wuld actin yu is request frm required the student? Any recrd which helps the institutin determine if academic credit was earned in the award year. Examples: Official Transcript, Unfficial Transcript, Grade Reprt Qutes frm Student Aid Handbk & Dear Clleague Letters published 3/8/13 & 3/16/15 COD Infrmatin Schl A: Award Year Schl B: Award Year Schl C: Award Year Schl D: Award Year 5

6 10/28/ Student Award Year 6

7 10/28/ Award Year Award Year 7

8 10/28/ Award Year Year 07/01/ /01/ /02/2014 UEH Flag 2 Did the student receive a Pell Grant r Lan Disbursement at yur institutin during the review perid? Yes D yu have reasn t suspect that the student remains enrlled just lng enugh t cllect student aid funds befre disappearing. Academic Review: Did the student earn any academic credit at each f the previusly attended institutins during the relevant award years n additinal actin is required What is academic credit? When the student cmpleted any credit hurs r clck hurs. Qutes frm Student Aid Handbk & Dear Clleague Letters published 3/8/13 & 3/16/15 8

9 10/28/ Cllege Surce Example 1 Example 2 UEH Flag 2 Did the student receive a Pell Grant r Lan Disbursement at yur institutin during the review perid? Yes D yu have reasn t suspect that the student remains enrlled just lng enugh t cllect student aid funds befre disappearing. UEH Flag 3 Academic Review: Did the student earn any academic credit at each f the previusly attended institutins during the relevant award years Yes n additinal actin is required Qutes frm Student Aid Handbk & Dear Clleague Letters published 3/8/13 & 3/16/15 9

10 10/28/ Student & Award Years 10

11 10/28/ Award Year Year Award Year Year 11

12 10/28/ Award Year Year UEH Flag 2 Did the student receive a Pell Grant r Lan Disbursement at yur institutin during the review perid? Yes D yu have reasn t suspect that the student remains enrlled just lng enugh t cllect student aid funds befre disappearing. UEH Flag 3 Academic Review: Did the student earn any academic credit at each f the previusly attended institutins during the relevant award years Yes n additinal actin is required Did the student prvide dcumentatin that explains the reasn fr failure t earn academic credit ther than enrlling nly t receive credit balance funds. Qutes frm Student Aid Handbk & Dear Clleague Letters published 3/8/13 & 3/16/15 12

13 10/28/ Student Award Year Year 13

14 10/28/ Award Year Year Enrlled: 1/5/13 3/4/ Award Year Year 14

15 10/28/ Award Year Award Year Wuld this statement be enugh? I was attending schl because I was tld it wuld be an ideal fit fr my career gals. Part way thrugh it was bvius this wasn t the right fit fr me. t the maximum extent pssible, btain third party dcumentatin t supprt the student s claim. Qutes frm Student Aid Handbk & Dear Clleague Letters published 3/8/13 & 3/16/ Award Year Award Year Wuld this statement be enugh? While attending schl I enlisted in the military where I was called t active duty the next day. t the maximum extent pssible, btain third party dcumentatin t supprt the student s claim. Qutes frm Student Aid Handbk & Dear Clleague Letters published 3/8/13 & 3/16/15 15

16 10/28/ UEH Flag 2 Did the student receive a Pell Grant r Lan Disbursement at yur institutin during the review perid? Yes D yu have reasn t suspect that the student remains enrlled just lng enugh t cllect student aid funds befre disappearing. UEH Flag 3 Academic Review: Did the student earn any academic credit at each f the previusly attended institutins during the relevant award years Yes n additinal actin is required Did the student prvide dcumentatin that explains the reasn fr failure t earn academic credit ther than enrlling nly t receive credit balance funds. Qutes frm Student Aid Handbk & Dear Clleague Letters published 3/8/13 & 3/16/15 Clearing the UEH Flag If yu apprve the student s cntinuing eligibility, yu may chse t require the student t establish an academic plan, similar t the type f plan used t reslve SAP appeals. Yu may als wish t cunsel the student abut the Pell Lifetime Eligibility Used limitatin and the impact f the student s attendance pattern n future Pell Grant eligibility. Qutes frm Student Aid Handbk & Dear Clleague Letters published 3/8/13 & 3/16/15 16

17 10/28/ UEH Flag 2 Did the student receive a Pell Grant r Lan Disbursement at yur institutin during the review perid? Yes D yu have reasn t suspect that the student remains enrlled just lng enugh t cllect student aid funds befre disappearing. UEH Flag 3 Academic Review: Did the student earn any academic credit at each f the previusly attended institutins during the relevant award years Yes n additinal actin is required Did the student prvide dcumentatin that explains the reasn fr failure t earn academic credit ther than enrlling nly t receive credit balance funds. Qutes frm Student Aid Handbk & Dear Clleague Letters published 3/8/13 & 3/16/15 deny the student any additinal title IV Denying/Regaining Eligibility successful cmpletin f academic credit may be cnsidered basis fr renewing the student s Title IV eligibility fr the Pell Grant eligibility begins with the payment perid in which the student met the eligibility requirements, while eligibility fr Direct Lans is retractive t the beginning f the enrllment perid. Qutes frm Student Aid Handbk & Dear Clleague Letters published 3/8/13 & 3/16/15 17

18 10/28/ Regaining Eligibility >X Credits; >XGPA F U L L LO A S PELL DISB. PELL DISB. Qutes frm Student Aid Handbk & Dear Clleague Letters published 3/8/13 & 3/16/15 Regaining Eligibility >X Credits; >XGPA F U L L LO A S PELL DISB. PELL DISB. PELL DISB. Qutes frm Student Aid Handbk & Dear Clleague Letters published 3/8/13 & 3/16/15 18

19 10/28/ UEH Flag 2 Did the student receive a Pell Grant r Lan Disbursement at yur institutin during the review perid? Yes D yu have reasn t suspect that the student remains enrlled just lng enugh t cllect student aid funds befre disappearing. UEH Flag 3 Academic Review: Did the student earn any academic credit at each f the previusly attended institutins during the relevant award years Yes n additinal actin is required Did the student prvide dcumentatin that explains the reasn fr failure t earn academic credit ther than enrlling nly t receive credit balance funds. Qutes frm Student Aid Handbk & Dear Clleague Letters published 3/8/13 & 3/16/15 deny the student any additinal title IV Thank Yu! and Any Questins? 19

20 Vl. 1 Student Eligibility 16 Getting the student s financial aid histry There are several ways fr yu t get a student s financial aid histry frm SLDS. Yu can: use the SLDS Financial Aid Histry sectin f the ISIR, lg n t the SLDS Prfessinal Access website and access the data nline fr a student, fr multiple students, use the FAT 001 Web reprt, which yu submit frm the Reprts tab n the SLDS site (yu retrieve the results thrugh the SAIG), r send a batch TSM/FAH Infrm file t request aid histry data fr several students, which will be returned in either extract r reprt frmat thrugh SAIG. The TSM/FAH prcesses and batch file layuts are psted n the IFAP website at the SLDS reference materials link under Prcessing Resurces. Unusual enrllment histry DCL GE EW DCL CFR Glssary Acrnyms SLDS uses a pstscreening prcess t let yu knw when there are significant changes (such as a defaulted lan r an verpayment) t a student s financial aid histry. If pstscreening identifies changes that may affect the student s eligibility, the CPS will generate new utput dcuments s schls that are listed fr receipt f the student s FAFSA infrmatin will autmatically be ntified. Items that have changed since the last transactin are marked n the utput dcument with a # sign, and the reasn cde fr the pstscreening will be given. T help yu identify when SLDS data has changed, the dcument will include an SLDS transactin number in the FAA Infrmatin sectin with the ther match flags. This is the number f the last transactin n which SLDS data changed, s if yu receive an ISIR n which that number is higher than the ne n the ISIR yu used t determine the student s eligibility, yu must review the SLDS data n the new ISIR t be sure there are n changes affecting the student s eligibility (be aware f the new Pell LEU limits and cdes; fr mre n Pell LEU, see Vlume 3, Chapter 3). There will be pstscreening cdes (see The ISIR Guide fr the list) t help determine what changed. Unusual enrllment histry EW There is a flag in SLDS fr students whse pattern f enrllment and/ r award histry fr either Pell r Direct Lans (ther than a Direct Cnslidatin Lan r Parent PLUS Lan) is identified as unusual. The CPS will flag the Unusual Enrllment Histry field (UEH) n the student s SAR/ISIR. A value f requires n actin, as it dentes n unusual histry. A value f 2 r 3 in the UEH field requires review and reslutin by yur schl (see belw). Cdes 2 and 3 d nt necessarily mean the student has imprperly received Pell r Direct Lan funds, but it is a sign f unusual activity, fr example, receiving Pell and/r Direct Lans at multiple schls in the same semester, r receiving aid and then withdrawing befre earning any credit. T reslve a UEH flag f 2, yu must check the student s enrllment and financial aid recrds t determine if, during the fur award years prir t the current award year (i.e., , , , and ), the student received a Pell Grant r Direct Lan at yur schl. If s, n further actin is required unless yu have reasn t suspect that the student in questin remains enrlled just lng enugh t cllect student aid funds befre disappearing. In such a case, yu must fllw the guidance belw fr UEH flag 3. T reslve a UEH flag f 3, yu must check the student s academic recrds t determine if they received academic credit at the schls attended during the fur award years prir t the current award year (i.e., , , , and ). Using data frm SLDS, yu must determine, fr each prir attended institutin fr each student, whether academic credit was earned during the award year in which the student received Pell r Direct Lan funds. Academic credit is cnsidered fr this purpse t mean cmpleting ne r mre clck-hur r credit-hur. If the student did earn academic credit at all f the schls previusly attended fr a relevant award year, n futher actin is required unless yu have reasn t believe that the student has had a practice f enrlling just lng 1 54 FSA HB Apr

21 DCL CFR Glssary Acrnyms enugh t receive credit balances befre disappearing. In such cases, fllw the guidance belw fr cases when academic credit is nt earned (next paragraph). Chapter 3 SLDS Financial Aid Histry When academic credit is nt earned at a previusly attended schl, and, if applicable, at yur schl, yu must btain dcumentatin frm the student explaining why the student failed t earn academic credit. Yu must determine whether the dcumentatin prvided supprts: 1) the reasns described by the student; and 2) that the student did nt enrll nly t receive credit balance funds. Acceptable reasns may include persnal illness, a family emergency, a change in where the student lives, and military bligatins, r an academic cmplicatin, such as unexpected academic challenges, r the student having determined that the academic prgram in questin did nt meet their needs. Yu shuld, t the maximum extent pssible, btain third party dcumentatin t supprt the student s claim. In similar fashin t the exercise f prfessinal judgment, yu must determine whether the circumstances f the failure f the student t receive academic credit, as evidenced by the student s academic recrds and dcumentatin, supprt the cntinuatin f title IV eligibility. If the student with a UEH flag f 2 r 3 fails t prvide cmpelling reasns and dcumentatin fr a failure t receive academic credit fr a perid fr which they received Title IV funds, yu must cnclude that their eligibility is terminated. Yur determinatin is final and is nt subject t appeal t the Department. Yu must dcument and maintain a file f reasn(s) fr the decisin fr pssible review. If yu apprve the student s cntinuing eligiblity, yu may chse t require the student t establish an academic plan, similar t the type f plan used t reslve SAP appeals. Yu may als wish t cunsel the student abut the Pell Lifetime Eligiblity Used (LEU) limitatin and the impact f the student s attendance pattern n future Pell Grant eligibility (see Vlume 3, Chapter 3 and DCL GE and GE-12-18). When a student s eligibility is terminated in this way, yu must prvide infrmatin t the student n hw they may subsequently regain eligibility, and the student must be given an pprtunity t questin and appeal the decisin t yur schl, cnsistent with the pprtunities t questin and appeal similar determinatins such as SAP and prfessinal judgment determinatins. Since the basis fr denial is lack f academic perfrmance, successful cmpletin f academic credit may be cnsidered basis fr renewing the student s Title IV eligilbility, assuming they are in all ther ways eligible fr the aid in questin. This culd include meeting the requirements f the plan that yu established with the student, althugh such a plan is nt necessarily required. When a student regains eligibility after lsing it in this manner, the student s eligibility is retractive t the beginning f the current perid f enrllment, fr Direct Lans, and fr all ther types f Title IV aid, retractive t the beginning f the current payment perid. FSA HB Apr 1 55

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