SPRING CAMPOREE. Event Information. Pete Jerzak Event Chairman (Primary Contact)

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1 May 5-7, th Street Fort Meade, South Dakota SPRING CAMPOREE Event Information Pete Jerzak Event Chairman (Primary Contact) Bryan Combs Event Staff Advisor This packet contains information on your unit s registration to attend the 2017 Spring Camporee. To secure your spot, each unit must complete an online registration and pay all necessary fees before registration closes. No registrations will be taken at the event.

2 SPRING CAMPOREE All registrations will be accomplished using the Black Hills Area Council s Registration System through the URL: Key Dates: April 5, 2017 May 3, 2017 May 5-7, 2017 Registration Opens Registration Closes Spring Camporee Spring Camporee Information Adventure Challenge Spring Camporee will begin at 9:00 am on Saturday April 6th. All events will be held on Ft. Meade east of Sturgis. Scouts will participate in Adventure Challenge. This event is a total scout led activity. NO ADULTS. Any adult that is caught on a team or helping in any way will result in the team being disqualified. If a team wants to participate but not competitively then two leaders can go with the team and teach as appropriate. The intent is to have the scouts develop navigation skills and teach other scouts using the EDGE technique whenever possible. There will be points given during the competition and the top three finishers will be recognized. Activities Adventure Challenge activities include land navigation, orienteering, geocaching, woods tools skills, and a Dutch Oven cook-off. Camping Units are encouraged to camp Friday Sunday. Units can arrive as early as 5:00pm on Friday and leave Sunday morning. Camping will be in the designated area only. No vehicles will be allowed in the camping area except the primary mover for the unit trailer. No vehicle movement will be allowed inside the camping area during hours of limited visibility for safety purposes. Attendance All youth and adults registered with the Boy Scouts of America are permitted to attend this event. Every unit must have two-deep adult leadership and abide by the policies established in the Guide to Safe Scouting. Fees The fee for Spring Camporee is $10.00 for youth, $10.00 for adults. To secure youth and adult spots, each unit must complete an online registration. Fees can be paid by credit card or debit card online. Alternatively, fees may be paid for with check or cash at the Scout Service Center. Services There will be porta johns on site near the camping area. There will be no access to any buildings on Ft Meade unless circumstances warrant it. Cub Scout Participation Cub Scouts can participate however if not participating as a collective unit then a parent must accompany the scout with whichever troop they attend with. Cub Scout teams will not be penalized for adult participation.

3 Required Supplies Each team will need at least one compass, GPS, pen, paper, scout handbook. Each team will need to submit something cooked in a Dutch Oven and it is expected that each unit will supply their own equipment. Scouts should plan to carry their lunch, water and any other required supplies required for the competition. Maps will be provided to each team. A fivepoint deduction will be issued to each team that loses their map and needs another one for breaking leave no trace principles. Batteries will not be issued for GPS. Compasses and GPS are the responsibility of the units. Boundaries All points will be either on Ft Meade or on the adjoining BLM land. Panic Azimuths will be on each map and instructions. This azimuth will lead to a gravel road which will be constantly patrolled by leaders. Off Limits Areas All buildings on Ft Meade and the BLM land are considered off limits unless lightening is spotted in the area. Residential homes and their lawns are off limits to foot traffic. There are ample streets to navigate around. A SCOUT IS COURTEOUS. Area of Safe Refuge The Ft Meade gymnasium will be the area of safe refuge if lightening threatens the area. Adventure Challenge Competition This event will test scouts abilities to navigate from point to point using a map, terrain association, dead reckoning and a GPS. The teams are not to exceed six members and a unit can have as many teams as they want. Adults are not allowed to participate with the official teams. If a team is caught with an adult they will be disqualified. If a team wants to participate but is not very good at the required skills, the unit can have two adults participate with that team when appropriate. This event is a point based event and teams will earn points based on distance, difficulty, and attention to detail. No points or stations are mandatory except for the Dutch Oven Cook-off. Teams will have to plan their routes and events and use the available time accordingly. Land Navigation Scouts will be required to shoot an azimuth to a location on a map and navigate to that point using a map and compass. Points will be given a point value based on the distance traveled. When the team locates the point there will be a tag on it and it must be recorded to earn points. Orienteering Scouts will be given a location to move to and will do so without the use of a compass. Scouts will have to use the map to determine how to get to that location. Each location will launch them on their next leg of the event and finding it is key to continuing. Geocaching Scouts will be given coordinates to navigate to using a GPS and locate a cache or a micro cache. Inside each cache will be a code that the team will have to record and turn in points. Caches will be given a point value of up to ten points based on difficulty. Woods Tools Skills Scouts will demonstrate proper handling, care, and use of the pocket knife, ax, and saw in accordance with the Totin Chip requirements. Each team will earn a total score of up to ten points based on the team s collective knowledge. There will be two evaluators at this station. Teams will have to wait or move on if both evaluators are busy. Dutch Oven Cook-Off Teams will cook something in a Dutch oven for the dinner meal. One unit leader from each unit will judge these items and score them each up to ten points. Once scoring is complete

4 SPRING CAMPOREE then everybody will go through and sample the entries. This will augment the unit s meal. Units need to plan a separate meal in case scouts are still hungry like they normally are. Point of Contact Any questions should be directed to Pete Jerzak at jerzakpeter@gmail.com or call after hours at (605) Event Schedule Friday 5:00 8:00 Check in / Event Tent 8:00 9:00 Cracker Barrel in event tent, issue team number Saturday 8:00 9:00 Check in / Event Tent 9:00 4:00 Adventure Challenge (Lunch should be packed and taken with) 4:00 6:30 Prep for Dutch Oven competition. 6:30 7:30 Dutch Oven Judging / Dinner meals 7:30 8:00 Awards (done while everybody is eating) 9:00 Campfire Sunday 12:00 No later than departure of units. Event Payment Policy All event fees and registration costs must be paid in full prior to event. A $2.00, per person, convenience fee will be charged to payments made at the event. Payments taken after the event are considered late and late registration pricing will apply. In addition, a 10% service fee ( or $10, whichever is greater) will be applied to the unpaid balance for each month the registration is not paid in full Activity Refund Policy Food and program supplies are purchased in advance based upon projected adult/youth attendance. Last minute cancellations create an overstock of supplies and food that often times cannot be returned. To ensure all requests receive uniform treatment, the following refund policy has been established. No-shows at activities, those sent home because of misbehavior, and Scouts leaving an activity for non-emergency reasons forfeit all fees and no refunds will be authorized. This applies to individuals and/ or Units. All cancellations must be in writing and received by the Council office at least five (5) calendar days prior to an activity s start date. Please return request addressed to the Attention of the Refund Committee. If requesting a refund for medical reasons, a doctor s note with contact information must be submitted. If requesting a refund for an immediate death in the family, either an obituary or funeral program must be submitted. The Unit leader or person in charge of the unit activity must handle all refund requests. No requests for refunds will be honored after the event. Refunds will be distributed to the individual or unit that made payment on the registration. Refunds will be given either in the form of a check or a refund to a credit card, based upon the method of payment used to pay for the registration. NOTE: Activity personnel cannot authorize refunds. All refunds require the approval of the Refund Committee which includes the Scout Executive.

5 AREA OF SAFE REFUGE CHECK IN / REGISTER