2014 Sequoyah Council Medieval Times Webelos Resident Camp
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1 2014 Sequoyah Council Medieval Times Webelos Resident Camp Leader s Guide
2 Dear Leader, Enclosed is all the information that you will need to make your plans for Webelos Resident Camp this summer. Webelos Resident Camp is open to existing Webelos dens as well as Bear dens that have graduated to 4th grade Webelos dens. The theme for our Camp this year will be Medieval Times You will be seeing this theme in many of the things that we have planned for camp, and some of our buildings have had their names changed to reflect this. We have lots of old favorites for our Scouts this summer, as well as some new twists to keep our returning Scouts interested in what we re doing. I am looking forward to meeting you this summer. We have lots of fun in store for you and your Scouts. If you have any questions, please call the Council Office at (423) See you at camp! Yours in Scouting, Fred Johnson Webelos Camp Director
3 Table of Contents Schedule of Events... 3 Camp Guidelines... 4 Camp-Wide Activities... 5 Camp Program... 6 Registration & Fee Information... 8 Map To Camp... 9 Flyer for Scouts... Insert Den Reservation form.... Insert Final Payment Transmittal... Insert Den Activity Registration Form... Insert
4 SCHEDULE OF EVENTS Sunday, July 13 1:00-3:00 p.m. Check-in 3:00-5:00 p.m. Campsite Set-up 5:00-6:00 p.m. Camp Tour 6:15 p.m. Retreat 6:30-7:30 p.m. Supper 7:45-8:15 p.m. Vespers (Chapel) 8:30 p.m. Campfire 9:30 p.m. Leader s Meeting (one leader from each den) 10:00 p.m. Taps July 14 & 15 7:00 a.m. Reveille 7:20 a.m. Flag Raising 7:30-8:30 a.m. Breakfast 8:30 a.m. Sick-call 8:45-9:45 a.m. Session 1 10:00-11:00 a.m. Session 2 11:15-12:15 p.m. Session 3 12:25 p.m. Group Gathering (Parade Field) 12:30-1:30 p.m. Lunch 1:30-2:15 p.m. Rest Period 2:15-6:15 p.m. Activities/Extra Time Flag Etiquette BB Safety, Archery Safety, Geocaching, Whittlin Chip, 3 mile hike Pool and Lakefront open Scavenger Hunt Free-Time (Pool open) (Lakefront open Monday only) 6:15 p.m. Retreat 6:30-7:30 p.m. Supper 7:30-8:10 p.m. Free-Time (Pool open) 8:00 p.m. Volleyball 8:20 p.m. Campfire (Tues night only) 10:00 p.m. Taps Wednesday, July 16 7:00 a.m. Reveille 7:20 a.m. Flag Raising 7:30-8:30 a.m. Breakfast 8:30-10:00 a.m. Check-out
5 CAMP GUIDELINES Vehicles in Camp All major program and administration sites are within walking distance of each campsite. The access roads leading to campsites are for camp maintenance vehicles only. Ample parking areas are provided adjacent to the Headquarters building and all vehicles, must be parked in the parking lot. Do not drive your vehicles to or in a campsite. Hours of operation Health Lodge: Available as needed. Sick call: routine treatment after each meal Trading Post: Times will be posted. Emergencies - 24 hours a day Equipment There will be wall tents with cots and mattresses, and wood floors. Leaders and Scouts need to only bring their personal items. The campsites are equipped with covered picnic tables, latrines, running water, and water fountains. There are shower houses nearby for males and females. Pack or Den Equipment Lantern Notebook/pencils Trash bags Lawn chairs Extra Webelos Handbooks First aid kit NOTE: This is only recommended equipment. You may have need for additional equipment. This equipment should be brought by the Cubmaster or Den Leader. Please note the camp policy prohibits Sheath Knives. Visitors Visitation is encouraged, but should not interfere with scheduled programming. All Visitors must check-in at the Headquarters Building upon arrival and will be asked to show identification. Parents are invited to come Tuesday evening for dinner ($5.00 per person) and closing campfire. Scouts Leaving Camp If it is necessary for a Scout to leave before the end of Camp, the person picking up the Scout will be asked for picture identification, and a note from the parent if someone other than the parent will be picking up the Scout. Spending Money There is a Camp Trading Post where souvenir items, concessions, personal hygiene items, and handicraft kits are available for purchase. Use your own discretion. Hygiene All participants in Webelos Resident camp should be encouraged to make use of our shower facilities at least once a day. There are separate showers for youth and adults, and also male and female leaders. Uniforms Webelos Uniform will be worn at campfire on Sunday evening, evening flags and supper each day. T-shirts and shorts may be worn at all other times. Swimsuits (not street clothes) are required in the pool. SEQUOYAH COUNCIL REFUND POLICY The following policy statement is applicable to all Council and District events where a fee is collected. This includes such events as Cub Scout Day Camps, Webelos Resident Camp, Summer Camp, training courses, camporees, etc. 1. Written refund requests will be considered only if received in the council office ten (10) days prior to the start of the activity. 2. Written refund requests submitted after the event will be considered only for personal illness or family emergencies. No refund requests will be accepted after ten (10) days following the close of the activity. 3. A service charge of twenty-five percent (25%) of the full activity fee will be assessed on all refunds. 4. Refund checks will be issued within thirty (30) days following the close of activity. 5. Fees are only transferable within the same activity to a Scout not currently registered for the event.
6 CAMP-WIDE ACTIVITIES One of the most important aspects of Webelos Resident Camp is the sense of community that is built during our time together at camp. We will be having some scheduled camp-wide activities that are important for your den or pack to attend. This will add to the total experience. There will be scheduled fun activities for Webelos to participate in during the allotted free time. A list of these activities will be provided at check-in. Reveille Time to get up! First call is at 7:00 a.m. Just enough time to get up, get dressed, and get to flag raising. Meals & Water Intake Meal times are listed on the schedule. Scouts should not miss meals, as we will be needing lots of energy to get through our activities. Everyone is strongly encouraged to drink plenty of water due to the high risk of dehydration. We have scheduled a lot of activities so water is an important part of the daily routine. Visitors desiring to eat in the dining hall shall pay $5.00 per meal. Flag Ceremonies Flag raising will be held each morning at 7:20 a.m. Retreat will be held at 6:15 p.m. All flag ceremonies will be held in the parade field adjacent to the dining hall. We will be asking for dens to volunteer for flag ceremonies. Uniforms should be worn to retreat and supper each evening. Camp-wide Campfires Campfires will be held on Sunday evening at 8:30 p.m. and on Tuesday evening at 8:20 p.m. There will be recognition, songs, skits, and fun at our campfires. Taps and Call to Quarters Call to quarters...everyone in campsites at 9:45 p.m. Taps is at 10:00 p.m. and that means lights out, camp quiet, bunk check, etc. Rest Period Right after lunch, there is a rest period each day in your assigned campsite. It s a good time to rest, study for advancement, or any other task that needs to be completed. Adult Leader s Meetings There is one scheduled leader s meeting at 9:30 p.m. on Sunday evening. needed. A leader from each den should attend the leader s meeting. Other meetings will be scheduled when and if CPAP Machines Electricity is not available in campsites. CPAP machines MUST be battery operated. Arrangement will be made for recharging.
7 Camp Program Our staff has an exciting agenda of programs for you and your scouts. Please read the following material so that you understand how the program areas will operate. Scheduling and Class Options Your den will have the opportunity to visit each one of the program areas offered at camp. The order in which you will attend these activities will be pre-planned by the Camp Program Director. The program areas are planned to offer learning opportunities that will give your Webelos the chance to complete many of the requirements for activity badges. Keep in mind, that it is your responsibility as the leader to sign-off the requirements in the Webelos book of each scout. The leader must be involved at each program area. Each pack will have three class periods in the morning. There will be a choice between two different classes during each period. The sign-up for the different classes will be done during check-in at camp. Each pack will choose only one (1) class during each of the three (3) time slots. The classes will be done on a first come first serve basis. It will speed up the registration process if you have classes already picked, and a backup choice in case your first choice has filled up * 4 * 5 6 8:45 9:45 Readyman Aquanaut BB Archery Handyman Outdoorsman 10:00 11:00 Readyman Aquanaut BB Archery Handyman Outdoorsman 11:15 12:15 Readyman Aquanaut BB Archery Handyman Outdoorsman *Note: BB and Archery Classes will use the majority of the time focusing on shooting. The belt loop will be completed by taking this class, but the focus will be shooting. If you would like to complete the rest of the requirements needed for the activity pin please have the scouts attend the BB and/or Archery Safety class in the afternoon session. This change is in effect to allow the boys a more significant time to shoot during their regular class. The shooting ranges will not be open in the afternoon.
8 Afternoon Activities In addition to the classes offered in the morning we will offer you many other opportunities in the afternoon to work on other kinds of advancement or just have fun! Time Monday Tuesday 2:15 Day Hike (Headquarters Porch) Day Hike (Headquarters Porch 2:15 Scavenger Hunt (Trading Post Porch) Scavenger Hunt (Trading Post Porch) 2:15 Cub Challenge (Chapel) Cub Challenge (Chapel) 2:30 BB Safety (Rifle Range) BB Safety (Rifle Range) 3:15 Whittlin Chip (Handicraft Shelter) Whittlin Chip (Handicraft Shelter) 3:30 Archery Safety (Archery Range) Archery Safety (Archery Range) 3:30 Geocaching (Headquarters Porch) Geocaching (Headquarters Porch) 4:30 Flag Etiquette (Parade Field) Flag Etiquette (Parade Field) 2:15-5:30 Free Swim (Swimming Pool) Free Swim (Swimming Pool) 2:15-5:30 Open Canoeing (Lakefront) 3:00-5:00 Arts & Crafts (Handicraft Shelter) Arts & Crafts (Handicraft Shelter) Swimming Policy at Camp Davy Crockett There are three swimming classifications for Webelos, which are Non-Swimmer, Beginner and Swimmer. On the first day at camp, Webelos and leaders should travel to the pool for a brief swim test, which will determine the areas allowed for the Webelos and leaders to swim. The specific areas and requirements for each area are as follows: Non-Swimmer- no specific requirements other than to get wet with all your friends. The Non-Swimmer area is at the front (entrance) of the pool. Beginner Swimmer - Jump in water over your head, swim 25 feet and come back to where you started. The beginner area is all across the middle of the pool. This is the largest single area of the pool and where most of the Webelos and parents will be allowed to swim. Swimmer - A longer test of swimming strength that qualifies the Scout or adult for boating and the deep end of the pool. To pass the test for Swimmer, the participant must jump in water over their head and swim a total of 100 yards, which includes 25 yards of backstroke and at least one sharp turn. The camp counselors will explain the requirements in full detail at the time of the swim test. The Swimmer area is the far end of the pool. ADULTS PARTICIPATING IN ANY WATER ACTIVITY WILL ALSO BE REQUIRED TO PASS THE SWIM TEST. **** Anyone using the canoes MUST be a swimmer UNLESS they are in a canoe with an adult certified Boy Scout Lifeguard. NO EXCEPTIONS BSA POLICY ****
9 BEFORE CAMP Before coming to camp, each Pack should hold a parent s orientation meeting. At this meeting, this Leader s Guide should be discussed in its entirety, and such items as medical exams should be discussed at length. There is a place on the registration form for the date(s) of your orientation meeting. Dates: Sunday, July 13 - Wednesday, July 16 REGISTRATION & FEE INFORMATION The Registration form, T-shirt order and $25.00 per boy due at the Council Service Center June 6, otherwise a $20 late fee will be assessed when paying balance. Any need to miss the deadline is to be taken up with the Camp Director. Do not send fees late without consulting the director first. Registration Deadline: June 27th, 2014, NO walk-ons Youth Fee: $ per person Adult Fee: One leader attends free for every five youth your Pack brings. Otherwise the leader s fee is $ The Pack must have two-deep leadership, with at least one being registered with the Pack. If not registered, you will not have liability or medical insurance coverage. **Fees for both youth and adult will include a Camp Patch and Webelos T-shirt. Eligibility: Any Cub Scout who will be in the fourth or fifth grade in the fall of 2014 is eligible to attend. All adults should be registered with a BSA unit. Check-in Upon arrival you will need to check in at registration, and move into your assigned site. Campsites will be assigned by Pack. All Packs will be informed of the campsites they are assigned upon arrival. Smaller groups will share sites with other groups. It is very important that you adhere to the preregistration deadlines for this reason. That will keep you from having to wait for a site to be assigned. Your Pack should register as a group. The staff will escort everyone to their sites. A camp tour will be conducted for each group on the day you arrive. This tour is mandatory so that anyone who has not been to camp before can find their way around. Transportation arrangements for gear will be taken care of upon your Pack s arrival at camp. REMEMBER: No personal vehicles in camp, unless authorized by the Webelos Camp Director. Medical Forms Medical forms are available in the packet that was sent with other Cub Scout Forms and on our website forms tab, Medical Forms, then click on Download under for all events. A Medical form must be completed for each youth and adult attending camp. Each attendee and leader will undergo a medical screening upon arrival at camp. This is not a physical, but just a simple screening of your medical form. If any Scout has medication needing refrigeration, this is the time to give it to the camp doctor. Insurance Out of council units must show proof of accident insurance coverage upon check-in. In council units are covered under a council Policy
10 SCHEDULE OF EVENTS Sunday, July 13 1:00-3:00 p.m. Check-in 3:00-5:00 p.m. Campsite Set-up 5:00-6:00 p.m. Camp Tour 6:15 p.m. Retreat 6:30-7:30 p.m. Supper 7:45-8:15 p.m. Vespers (Chapel) 8:30 p.m. Campfire 9:30 p.m. Leader s Meeting (one leader from each den) 10:00 p.m. Taps July 14 & 15 7:00 a.m. Reveille 7:20 a.m. Flag Raising 7:30-8:30 a.m. Breakfast 8:30 a.m. Sick-call 8:45-9:45 a.m. Session 1 10:00-11:00 a.m. Session 2 11:15-12:15 p.m. Session 3 12:25 p.m. Group Gathering (Parade Field) 12:30-1:30 p.m. Lunch 1:30-2:15 p.m. Rest Period 2:15-6:15 p.m. Activities/Extra Time Flag Etiquette BB Safety, Archery Safety, Geocaching, Whittlin Chip, 3 mile hike Pool and Lakefront open Scavenger Hunt Free-Time (Pool open) (Lakefront open Monday only) 6:15 p.m. Retreat 6:30-7:30 p.m. Supper 7:30-8:10 p.m. Free-Time (Pool open) 8:00 p.m. Volleyball 8:20 p.m. Campfire (Tues night only) 10:00 p.m. Taps Wednesday, July 16 7:00 a.m. Reveille 7:20 a.m. Flag Raising 7:30-8:30 a.m. Breakfast 8:30-10:00 a.m. Check-out
11 NOTES
12 Who: Webelos 1 & 2 What: Webelos Resident Camp When: July 13-16, 2014 Where: Camp Davy Crockett, Boy Scout Camp Cost: $ per Scout (includes all meals and program supplies) A $25.00 deposit is due to your Webelos Leader by June 23, 2014 and the balance is due to your Webelos Leader by July 2. This years theme is Medieval Times. There will be: Camp-wide activities Campfire Program Flag Ceremonies Program Opportunities include: Readyman Aquanaut BB Shooting Archery Handyman Outdoorsman RECOMMENDED CAMP GEAR PAJAMAS WEBELOS UNIFORM 2 BLANKETS or SLEEPING BAG SMALL PILLOW FISHING GEAR (OPTIONAL) SWIM TRUNKS SHOES (2 PAIR) SOCKS (2 PAIR MINIMUM) TOILET ARTICLES TOWELS, SOAP &SHAMPOO SWEATER OR JACKET T-SHIRTS EXTRA SHORTS WATCH EXTRA UNDERWEAR WEBELOS HANDBOOK BIBLE OR PRAYER BOOK FLASHLIGHT RAIN GEAR OR PONCHO CAMERA
13 2014 Webelos Resident Camp Den Reservation Application & Deposit Pack Number: Den Number: Webelos 1 Webelos 2 District: Contact Name: Registered Position: Daytime Phone: Evening Phone: Address: Youth Attendees $25.00 Each Name T-shirt Size Available Sizes Y-med, Y-large,, Adult Small - Adult XXX Large Adult Attendees Name T-shirt Size Available Sizes Adult Small - Adult XXX Total Number of youth X $ = $ Total Number of adults Number of Extra Shirts x $ 7.00 = $ Total Enclosed = $ This form along with $ per Scout is due to the council office no later than June 27, 2014 OFFICE USE ONLY DATE RECEIVED AMT PD RECEIPT
14 2014 Webelos Resident Camp Final Payment Transmittal Pack Number: Den Number: Webelos 1 Webelos 2 District: Contact Name: Registered Position: Daytime Phone: Evening Phone: Address: Youth Attendees $80.00 Each Name Adult Attendees Name Adult Fees 5 Youth attending = 1 free Leader Youth attending = 2 free leaders Youth attending = 3 free leaders All other leaders are $60.00 each Total Number of youth x $ = $ Total Number of Free adults Number of Paid adults x $60.00 = $ Total Enclosed = $ This form along with final payment and Den Activity Registration form is due to the council office no later than July 1, 2014 OFFICE USE ONLY DATE RECEIVED AMT PD RECEIPT
15 2014 Webelos Resident Camp Pack Number: Den Number: Webelos 1 Webelos 2 Contact Name: Daytime Phone: Evening Phone: Each pack will choose only one (1) class during each of the three (3) time slots. The classes will be done on a first come first serve basis. It will speed up the registration process if you have classes already picked, and a backup choice in case your first choice has filled up :45 9:45 Readyman Aquanaut BB Archery Handyman Outdoorsman 10:00 11:00 Readyman Aquanaut BB Archery Handyman Outdoorsman 11:15 12:15 Readyman Aquanaut BB Archery Handyman Outdoorsman Please write the 1st and 2nd choice for the class selection (from chart above) for the pack below. Each pack will attend the SAME morning sessions for Monday & Tuesday. Session 1st Choice 2nd Choice 8:45 9:45 10:00 11:00 11:15 12:15 Afternoon Activities Sign up for afternoon activities. One activity for each day (you do not have to attend the same activity both days) Time Class Monday Tuesday 2:15 Day Hike (Headquarters Porch) 2:15 Scavenger Hunt (Trading Post Porch) 2:15 Cub Challenge (Chapel) 2:30 BB Safety (Rifle Range) 3:15 Whittlin Chip (Handicraft Shelter) 3:30 Archery Safety (Archery Range) 3:30 Geocaching (Headquarters Porch) 4:30 Flag Etiquette (Parade Field) 2:15-5:30 Free Swim (Swimming Pool) 2:15-5:30 Open Canoeing (Lakefront) Not Available 3:00-5:00 Arts & Crafts (Handicraft Shelter PLEASE SUBMIT THIS FORM WITH YOUR FINAL PAYMENT TRANSMITTAL
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