Essex Historical Society & Shipbuilding Museum Inc.

Transcription

1 Essex Historical Society & Shipbuilding Museum Inc. General Information PO Box Main Street Essex, MA 1929 (978) Website Organization Contact Marcia Hubbard Year of Incorporation

2 Statements & Search Criteria Mission Statement The Mission of the Essex Historical Society and Shipbuilding Museum is to provide a center for education, preservation, and study, of traditional Essex shipbuilding and the Community that supported it. We value the skills, creativity, learning abilities, and connectedness to their environment of the Essex Shipbuilders and we believe that building a clear understanding and appreciation of their unique craftsmanship serves as a valuable model for us today. Background Statement The Essex Historical Society and Shipbuilding Museum, Inc. is a tax-exempt 51(c)(3), nonprofit Massachusetts corporation. The Essex Historical Society began in 1937, committed to collecting and preserving the unique history of the Village of Essex. The Shipbuilding Museum was established in 1976 as part of the town's observation of the American Revolutionary Bicentennial. At that time the two entities were merged into the Essex Historical Society and Shipbuilding Museum althouth the Museum often goes by the name Essex Shipbuilding Museum. The Museum maintains one of the best maritime collections in the region in addition to providing Essex- and marine-related tours, student educational opportunities, evening programs, and boatbuilding courses. Located in the heart of Essex, Massachusetts, the Museum is adjacent to an acre of land set aside in 1668 for a yard to build vessels and employing workmen for this end and it is integral to the town's historic character, scenic vista and central river basin. Essex-built schooners were famous world-wide as sound and able fishing vessels. The Collection of the Museum includes antique tools, photographs, documents, exhibits portraying both the shipbuilding industry and life in the quintessential small American town of Essex. It also includes the schooner Evelina M. Goulart, one of the last seven surviving historic Essex-built fishing schooners. The Lewis H. Story, flagship of the Museum, was built on the site in 1998 and is often seen at the Museum or at nautical events throughout New England. The Museum owns the two acre, formerly A.D. Story, shipyard. Major buildings on it include the Orientation Center and offices at 66 Main as well as the Waterline Center function hall and workshops. Other structures include the steam, rigging, and paint sheds. While a complete description of the condition of the facilities and their required maintenance/updates takes pages to present, suffice it to say that in general these are old structures and there are many major improvements required. The Museum s major vessels consist of our flagship the Lewis H. Story and the Evelina M. Goulart. The Story was constructed in 199 and receives yearly maintenance. She is in good condition. The Goulart is one of only seven remaining large Essex-built vessels. She is out of the water and sheltered by a protective shed with a goal of maintaining her in a state of arrested decay. 2

3 Impact Statement Accomplishments in 214 We had a strong year with school, camp, and adult groups continuing to visit the Museum in addition to our daily walk-in visitors. New school groups visited and Road Scholars increased their visits from two to four. Their participants voted the Museum as their favorite Cape Ann attraction! Boatbuilding continued via a Bruce Anderson Foundation Grant boatbuilding. Four Manchester Essex Regional High School students participated. Imai Keller Moore Architects finished their initial concepts and plans for the replacement of the Water Line Center, our major building. Supported in part by a Mass Cultural Council grant. Stabilization efforts for the historic schooner Evelina M Goulart that is one of the seven historic Essex vessels still in existence continued with shoring up of the bow and stern. Accepted a plan for her long-term sustainability that is consistent with the Secretary of Interior Standards for the Preservation of Historic Vessels. Considering the acquisition of a small building that was used to make shoes. These small buildings of about 1 square feet were important in early New England communities and had a number of business uses. Began a new Strategic Plan covering from 215 to a yet to be determined date. Goals for 215 Finalize plans and begin to seriously pursue funding for replacement of our Water Line Center. The new facility will have safe, modern, and accessible meeting, shop, exhibit, and education space. It will be both a Museum and a community asset. Secure additional funding for better interpretative signage and appropriate structures to guide visitors around the shipyard. Continued research into and development of exhibits and/or programs highlighting the contributions of Women in Essex history. Pursue Community Preservation Act funding for major exterior restoration of the old school house that we lease from the town of Essex for our collection and some exhibits. 3

4 Needs Statement 1. Better signage and appropriate structures to guide visitors in the shipyard, thereby improving their visiting experience. 2. Improved accessibility, comfort, and restrooms for visitors. This is particularly important for school and elder groups. 3. Continued progress on plans and funding for the Water Line Center upgrade. 4. Better storage arrangements, including humidity and temperature control, for significant parts of the collection. 5. New computers and software for improved Member and Donor tracking and communications. CEO/Executive Director Statement CEO/Executive Director. See Statement from Board President. Board Chair Statement Board Chair Statement The Essex Historical Society and Shipbuilding Museum is a small enterprise with a FY214 budget of about $125,. We own, mortgage free, the old A.D. Story shipyard. The property includes our office and orientation center, the Water Line Center that serves most of our indoor activities, and several support buildings. In addition, we lease an off-site, old school house for the collection and some exhibits. We have 4 part-time staff and a group of about 2 volunteers who contribute in many different ways. Our budget does not permit hiring an Executive Director, so the Chair fills that role too. Needless to say, managing the organization is quite a challenge. While there are many challenges in the organization, the staff and volunteers are deeply committed to it, although they definitely have varying interests. Some value history, some shipbuilding, some the programs we offer, others education and the list goes on. Thus, attending to the needs of several interests can be quite a chore. While much of the challenge is simply in maintaining good communications, there are times where the Board and I have to face difficult resource allocation questions. Overall, we are addressing our challenges by working together and thinking in terms of the Mission Statement given in our bylaws and how the decision will further the mission of preserving and interpreting American shipbuilding history in general and Essex history in particular. I became involved in the organization due to my interest in virtually all things nautical. Over the years I have owned several boats and have been an avid cruiser. As I learned more of the history of shipbuilding in my neighboring town of Essex, the more intrigued I became with both the history of shipbuilding and the history of this unique, quintessentially American, town. However, by far my greatest satisfaction is seeing our young school visitors regularly emerge from their buses and enthusiastically learn some science, history, and shipbuilding skills. Service Categories 4

5 Historical Societies & Historic Preservation Primary & Elementary Schools Geographic Areas Served The Primary focus of the Musuem is the northern Essex County Communities of Essex, Gloucester, Rockport, Ipswich, and Manchester, but we have school groups, members, and visitors from throughout the county. In addition, groups and other visitors from throughout Massachusetts and, increasingly, from the entire country. We even have occasional international visitors. Please review online profile for full list of selected areas served. 5

6 Programs Education Program Description The Museum is regularly visited by local students, as well as far away as New York and California, to share hand-on experiences in steam-bending, trunnel-making, simple machines, and boat design. Many have a chance to visit the School House Museum to explore our offerings there. In 212 about 11 students from 25 schools and camps visited the Museum. Other Ed offerings include: Youth boatbuilding where teens actually build small boats and learn a about tools, working together, and seamanship in the process. "Fantastic Wood Sculptures where elementary school students have a chance to work with wood scraps and tools to create sculptures of their own design. Scout field trips in which students learn about the historic Chebacco boat and build toy models. "Tea and Legos" gathering for younger children and guardians While most of the time schools visit us here at the museum, we are also able to visit schools with programs similar to our on-site program including steam bending. Budget 2% Category Population Served Program Short Term Success Program Long term Success Education, General/Other Children and Youth ( - 19 years), Adults, We are seeing an steady level in group visits from year to year. Students who participate in our Education Programs are expected to leave with an appreciation of how things like ships are built and with some experience in hands-on activities - memories that will help with other activities in life in the future. Program Success Monitored By Examples of Program Success Numbers of schools/group and participants attending. Feedback from teachers and adult chaperones. Best measure of all is when they return the next year! Seeing a repeat rate of virtually all schools that attend. A typical comment is this one from one teacher who wrote: "Our trip yesterday was amazing. The group leaders far exceeded our expectations. They were patient especially dealing with 43 third graders the last week of school. Each station was filled with information and engaging. I can't thank you enough for making this field trip such a success." 6

7 Interpretive Tours Description During the spring through months that the Museum is open, two types of tours are offered to the off-the-street or group tour visitor: Self-guided Tours Visitors who elect this are given a brief orientation, offered a short movie, and then directed to the Shipyard grounds and buildings with a brochure containing a short description of significant shipbuilding techniques, ships, and historic locations. This offers the visitor flexibility in his or her schedule, but is very limited in the amount of detailed information that the visitor can acquire. Guided Tours Guided tours are also offered on a fixed schedule three times a day. The guide is with the visitor the entire time and provides much more information than can be acquired during the selfguided tour as well as answering visitors questions. In addition, the guided tour includes a visit to the exhibits and models in the School House annex that, due to lack of staff, are not included in the self-guided tour. Budget 2% Category Education, General/Other Population Served Adults, Adolescents Only (13-19 years), Children Only (5-14 years) Program Short Term Success Program Long term Success Program Success Monitored By Examples of Program Success Increasing through the door visitors and increasing the number of visitors taking tours. We are ultimately committed to telling a story of the small town of Essex that built more two masted sailing vessels than any town in the world. Vessels that were not only strong and able but beautiful and sleek. We want this story to be appreciated far and wide. We count the number of visitors that come through the door for whatever purpose. Our financial records show the numbers taking guided and self-guided tours. In 211 over 7 visitors came through the door. We are now analyzing the numbers for 212. With the newly formed Mass Cultural Council designated Essex River Cultural District, we plan to collect more comprehensive statistics to demonstrate the value of that designation to the Museum. 7

8 Community Programs Description For a number of years the Museum has offered programs on a monthly basis on subjects of local and historical interest. Both shipbuilding and Essex history have been featured in these programs. A sampling of these programs over the last two years includes: Changes in the Groundfisheries - Peter Prybot Steam Coffin: Capt. Moses Rogers and the Steamship Savannah Break the Barrier John L. Busch Grounded Container Ship Saved!: The Rescue of the APL Panama Richard Fairbanks Frank Vining Smith James Craig Breed Birds of the rth Shore Jim Berry Artists of the rth Shore Jim McAllister rth Shore Native Artifacts John Ratti Nathaniel Bowditch George Brandenburg Wanderbird s Adventures Rick and Karen Miles Sailing off South Georgia Island Dick Low Death of an Empire Salem, MA Robert Booth Essex Shipbuilding 35 Years of Building Lee Spence Murder and Mayhem in Essex County Robert Wilhelm Growing Up in Essex County in the 195s Robert Benjamin Budget 5% Category Education, General/Other Population Served Adults,, Program Short Term Success Program Long term Success Program Success Monitored By Examples of Program Success Better awareness of history and the environment. Appreciation for Essex and area history as well as awareness of the wonderful environment around us. Number of individuals attending programs. Requests for additional programs along the lines of particular existing ones. Our Community Programs have been going on for many years now. Depending on the subject, attendance may be from 2 to 1 with the average something like 4. 8

9 Classes Description Classes From time to time the Museum offers classes on a variety of subjects. These have included kayak and other small vessel building, photography workshops, and wreath making. Budget 2 Category Population Served Education, General/Other Adults, Adolescents Only (13-19 years), Program Short Term Success Typically products of some sort emerge from the classes. Program Long term Success Program Success Monitored By Examples of Program Success Classes are run to educate the public on topics related to Museum areas of interest. Numbers of participants and students products and comments. Repeated requests for more classes Program Comments CEO Comments Programs are an important element of our serving and interacting with the Community at large. We have been successful with virtually all of them and look forward to continuing them as well as adding others. The challenge is to meet the many potential constituencies within our limited resources. 9

10 Management CEO/Executive Director Executive Director Mr Lee Spence Term Start June 212 Experience I am the Chair of the EHSSM Board and have been for the last two years. I have been a member of the Museum for perhaps 2 years. This is my 6th year on the Board. For the precious 2 years before becoming the Chair, I served as vice-chair. Prior to serving on the Board I served on the Museum's Development Committee. Prior to being involved with the EHSSM, I have served in a number of civic and local government capacities including Manchester-by-the-Sea Selectman for 6 years, Manchester Finance Committee Member 9 years including 3 years as Chair, Manchester Harbor Boat Club Commodore, and Manchester Yacht Club Communications Officer. Former CEOs Name Term Mr. Mark Lindsay June 27 - June 29 Ms. Cynthia Schlaikjer June 29 - June 212 Staff Information Full Time Staff Part Time Staff Volunteers Contractors Retention Rate 5 2 1% Staff Demographics - Ethnicity African American/Black Asian American/Pacific Islander Caucasian 5 Hispanic/Latino Native American/American Indian Other Staff Demographics - Gender Male 3 1

11 Female Unspecified 2 Formal Evaluations CEO Formal Evaluation CEO/Executive Formal Evaluation Frequency Senior Management Formal Evaluation Senior Management Formal Evaluation Frequency nmanagement Formal Evaluation n Management Formal Evaluation Frequency N/A Annually Annually Plans & Policies Organization has a Fundraising Plan? Organization has a Strategic Plan? Years Strategic Plan Considers Under Development Date Strategic Plan Adopted Jan 212 Does your organization have a Business Continuity of Operations Plan? Management Succession Plan? Organization Policy and Procedures ndiscrimination Policy Whistleblower Policy Document Destruction Policy Directors and Officers Insurance Policy Is your organization licensed by the Government? Registration Permit? 3 Collaborations formal collaborations 11

12 Board & Governance Board Chair Board Chair Mr Lee Spence Company Affiliation Retired Term June 212 to June 215 Board Members Name Affiliation Status Mr Harold Burnham Burnham Boat Building Exofficio Mr James Diedrich Retired Voting Mr Thomas Duff Towers and Watson Ms Karen Feder Community Volunteer Voting Mr Richard Low Retired Voting Mr Lee Spence MIT Lincoln Laboratory Voting Ms. Jennifer Stephens Retired Voting Mr Guyton Thorne Kaspersky Inc Voting Ms. Sarah Wilwerth-Dyer Anthony Dodge Voting Board Demographics - Ethnicity African American/Black Asian American/Pacific Islander Caucasian 1 Hispanic/Latino Native American/American Indian Other Board Demographics - Gender Male Female Unspecified 6 3 Board Information Board Term Lengths Board Term Limits Number of Full Board Meetings Annually

13 Board Meeting Attendance % Written Board Selection Criteria? Written Conflict of Interest Policy? Percentage Making Monetary Contributions Percentage Making In-Kind Contributions Constituency Includes Client Representation 85% 9% 1% Standing Committees Board Governance Education Facilities Development / Fund Development / Fund Raising / Grant Writing / Major Gifts Investment Collection of Historic Items 13

14 Financials Fiscal Year Fiscal Year Start Jan 1, 214 Fiscal Year End Dec 31, 214 Projected Revenue $135,. Projected Expenses $135,. Endowment? Endowment Value $ Spending Policy Percentage Percentage 4% Credit Line? Reserve Fund? Months Reserve Fund Covers Detailed Financials Revenue and Expenses Fiscal Year Total Revenue $176,141 $123,623 $118,769 Total Expenses $138,128 $123,45 $12,67 Revenue Sources Fiscal Year Foundation and Corporation Contributions Government Contributions $ $ $6 Federal State Local Unspecified $6 Individual Contributions $113,374 $66,118 $58,611 Indirect Public Support Earned Revenue $37,172 $4,461 $39,819 Investment Income, Net of Losses $7,543 $3,744 $654 Membership Dues $9,637 $1,66 $15,569 Special Events $8,415 $2,64 $3,516 Revenue In-Kind Other

15 Expense Allocation Fiscal Year Program Expense $127,87 $12,874 $83,713 Administration Expense $7,398 $19,683 $36,714 Fundraising Expense $2,923 $893 $18 Payments to Affiliates Total Revenue/Total Expenses Program Expense/Total Expenses 93% 83% 69% Fundraising Expense/Contributed Revenue 2% 1% % Assets and Liabilities Fiscal Year Total Assets $862,41 $861,55 $878,193 Current Assets $54,799 $43,48 $49,233 Long-Term Liabilities $ $35,982 $48,329 Current Liabilities $1,81 $11,216 $15,73 Total Net Assets $852,32 $814,37 $814,134 Short Term Solvency Fiscal Year Current Ratio: Current Assets/Current Liabilities Long Term Solvency Fiscal Year Long-Term Liabilities/Total Assets % 4% 6% Top Funding Sources Fiscal Year Top Funding Source & Dollar Amount Second Highest Funding Source & Dollar Amount Third Highest Funding Source & Dollar Amount Capital Campaign Currently in a Capital Campaign? Capital Campaign Anticipated in Next 5 Years? Comments CEO Comments The figure given for the Endowment includes both Donor Restricted and Board Restricted funds. There are strict limitations as to how the earnings from these funds can be used and we adhere to those limitations as we best understand them. The rule is that each year 4% of the previous 5 year average balance is available to be spent in the current year. Foundation Staff Comments Financial summary data in the charts and graphs above is per the organization's IRS Form 99s. Contributions from foundations and corporations are listed under individuals when the breakout was not available. Created Copyright 218 The Boston Foundation 15