MEETING MINUTES. Meeting Location: Room 804B Brevard Public Schools Educational Services Facility 2700 Judge Fran Jamieson Way, Viera, FL

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1 MEETING MINUTES Date: 9/23/13 By: To: Dane G. Theodore All Educational Facilities Impact Fee Advisory Committee Representatives Re: Educational Facilities Impact Fee Advisory Committee Meeting #8 Meeting Date: 9/19/13 Meeting Time: 3:00 PM Meeting Location: Room 804B Brevard Public Schools Educational Services Facility 2700 Judge Fran Jamieson Way, Viera, FL Attending Representatives: Robin Sobrino / Brevard County Representative Dane Theodore / Brevard Public Schools Representative Buzz Pestos / Cape Canaveral Representative Steve Belden / Cocoa Representative Christopher Chinault / Indialantic Representative Cindy Dittmer / Melbourne Representative Courtney Barker / Satellite Beach Representative Peggy Busacca / Titusville Representative Items Discussed Mr. Theodore opened the meeting at 3:05 PM. Introductions were made. Mr. Theodore distributed and discussed the following documents. All documents are attached for reference. 1. School Impact Fee Benefit District Map 2. Contact List of School Impact Fee Benefit District Advisory Committee Members 3. Pages 1 3 of the Interlocal Agreement for Educational Facilities Impact Fees 4. Page 8 of the and the Brevard District Facilities Work Program (Project Schedules) 5. FY12-13 and FY13-14 Certificate of Participation Debt Payment Schedules 6. Schedule of Projects Funded by Certificates of Participation Dane G. Theodore, AIA, CGC Director, Planning & Project Management Office of Facilities Management Services Page 1 of 2

2 7. Certificates of Participation for Specific Projects Eligible to be Paid with Impact Fees 8. Previous Use of Impact Fees for COP Debt Service (Collections thru June 30, 2010) 9. Request for Impact Fees Collected July 1, 2010 April 30, 2013 and Transfers from Completed Projects 10. Master Spreadsheet (Consolidated Requests by Benefit District) 11. Recommendations by Benefit District for Meeting #9 Mr. Theodore explained that two separate types of requests would be made: 1. Requests to transfer Impact Fees previously approved, but not used, on completed or deleted projects. 2. Requests for the use of funds collected by Brevard County from July 1, 2010 April 30, 2013, but not yet distributed to the School District. Motions for approval of specific recommendations by Benefit District were made by Mr. Theodore. The motions were seconded as follows: Benefit District 1: Cindy Dittmer / Melbourne Representative Benefit District 2: Cindy Dittmer / Melbourne Representative Benefit District 3: Robin Sobrino / Brevard County Representative Benefit District 4: Peggy Busacca / Titusville Representative All motions were unanimously by the voting representatives in attendance for that Benefit District. The vote for each recommendation, by Benefit District, is shown on the following pages. The meeting was adjourned by unanimous consent at approximately 4:30 PM. End of Minutes Copy with attachments: Jackie Burns / Indian Harbour Beach Representative Philip Crews / Malabar Representative Kristine Isnardi / Palm Bay Representative Sheila Donahue / Palm Shores Representative David Henderson / Rockledge Representative Christy Fischer / West Melbourne Representative Mel Scott / Brevard County Steve Swanke / Brevard County Jo Ann Clark / Brevard Public Schools Joseph Ranaldi / Brevard Public Schools Yvonne Clayborne / Carr, Riggs & Ingram Dane G. Theodore, AIA, CGC Director, Planning & Project Management Office of Facilities Management Services Page 2 of 2

3 SCHOOL IMPACT FEE ADVISORY COMMITTEE MEETING #9 SEPTEMBER 19, 2013 BENEFIT DISTRICT 1 RECOMMENDATION 1 AMOUNT VOTE Use available funds to pay debt service on the 2008A COP $3,981, Indialantic / Christopher Chinault Malabar / Philip Crews Palm Bay / Kristine Isnardi West Melbourne / Christy Fischer RECOMMENDATION 2 AMOUNT VOTE Transfer the remaining funds from Heritage High School (High School CCC ) to pay debt service on the $1,314, A COP Indialantic / Christopher Chinault Malabar / Philip Crews Palm Bay / Kristine Isnardi West Melbourne / Christy Fischer Page 1 of 2

4 RECOMMENDATION 3 AMOUNT VOTE Transfer the remaining funds from Meadowlane Intermediate Elementary School (Elementary School T ) to pay $313, debt service on the 2006A COP Indialantic / Christopher Chinault Malabar / Philip Crews Palm Bay / Kristine Isnardi West Melbourne / Christy Fischer The use of funds recommended above is in compliance with Paragraph 2.4 of the Interlocal Agreement between Brevard County, Florida and the District School Board of Brevard County, Florida for Funding of New or Expanded Public Education Facilities with Educational Facilities Impact Fees. Page 2 of 2

5 SCHOOL IMPACT FEE ADVISORY COMMITTEE MEETING #9 SEPTEMBER 19, 2013 BENEFIT DISTRICT 2 RECOMMENDATION 1 AMOUNT VOTE Use a portion of the available funds to pay debt service on the 2006A COP $1,653, RECOMMENDATION 2 AMOUNT VOTE Use a portion of the available funds to pay debt service on the 2007C COP $719, Page 1 of 3

6 RECOMMENDATION 3 AMOUNT VOTE Transfer a portion of the funds previously approved to fund a new 10-classroom addition at Suntree Elementary School to $1,044, pay debt on the 2007C COP RECOMMENDATION 4 AMOUNT VOTE Transfer a portion of the funds previously approved to fund a new 10-classroom addition at Suntree Elementary School to $289, fund a new Central Area Elementary School RECOMMENDATION 5 AMOUNT VOTE Correction to a previous transfer of $22, from Johnson Middle School to fund a new 10-classroom addition at Suntree Elementary School due to unforeseen project ($9,778.79) charges at Johnson Middle School after the transfer. Page 2 of 3

7 RECOMMENDATION 6 AMOUNT VOTE Transfer the remaining funds from Eau Gallie High School to fund a new Central $315, Area Elementary School The use of funds recommended above is in compliance with Paragraph 2.4 of the Interlocal Agreement between Brevard County, Florida and the District School Board of Brevard County, Florida for Funding of New or Expanded Public Education Facilities with Educational Facilities Impact Fees. Page 3 of 3

8 SCHOOL IMPACT FEE ADVISORY COMMITTEE MEETING #9 SEPTEMBER 19, 2013 BENEFIT DISTRICT 3 RECOMMENDATION 1 AMOUNT VOTE Use available funds to pay debt service on the 2006A COP $1,447, Cocoa / Steve Belden Rockledge / David Henderson RECOMMENDATION 2 AMOUNT VOTE Transfer a portion of the funds previously approved to fund a new 10- classroom addition at Williams $1,034, Elementary School to pay debt service on the 2006A COP Cocoa / Steve Belden Rockledge / David Henderson RECOMMENDATION 3 AMOUNT VOTE Transfer a portion of the funds previously approved to fund a new 10- classroom addition at Williams $217, Elementary School to pay debt service on the 2007C COP Cocoa / Steve Belden Rockledge / David Henderson Page 1 of 2

9 RECOMMENDATION 4 AMOUNT VOTE Correction to a previous transfer of $9, from Merritt Island High School to fund a new 10-classroom addition at Williams Elementary School ($11,409.10) due to unforeseen project charges at Merritt Island High School after the transfer. Cocoa / Steve Belden Rockledge / David Henderson The use of funds recommended above is in compliance with Paragraph 2.4 of the Interlocal Agreement between Brevard County, Florida and the District School Board of Brevard County, Florida for Funding of New or Expanded Public Education Facilities with Educational Facilities Impact Fees. Page 2 of 2

10 SCHOOL IMPACT FEE ADVISORY COMMITTEE MEETING #9 SEPTEMBER 19, 2013 BENEFIT DISTRICT 4 RECOMMENDATION 1 AMOUNT VOTE Use available funds to pay debt service on the 2006A COP $500, Titusville / Peggy Busacca RECOMMENDATION 2 AMOUNT VOTE Transfer the remaining funds from Mims Elementary School to pay debt service on $21, the 2006A COP Titusville / Peggy Busacca The use of funds recommended above is in compliance with Paragraph 2.4 of the Interlocal Agreement between Brevard County, Florida and the District School Board of Brevard County, Florida for Funding of New or Expanded Public Education Facilities with Educational Facilities Impact Fees. Page 1 of 1