School Board Meeting

Transcription

1 School Board Meeting The School Board of Brevard County, Florida met in special session on Tuesday, March 27, 2018, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in the Eagle newspaper on Thursday, March 15, The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office. A. Call to Order 1. Call to Order A. Roll Call 2. Roll Call Minutes: Chairman Craig called the meeting to order at: 5:30 p.m. Minutes: Members Present: Misty Belford, John Craig, Tina Descovich, Matt Susin and Andy Ziegler. A. Moment of Silence 3. Moment of Silence A. Invocation Minutes: A moment of silence was held to mourn the loss of a BPS family member: Jon Boling, a South Area bus driver. A. Pledge of Allegiance Page 1 of 19

2 4. Pledge of Allegiance A. Entertainment Minutes: Matt Reed, assistant superintendent of Government and Community Relations, led the Pledge of Allegiance. A. Board Member/Superintendent Recognitions 5. Board Member/Superintendent Recognitions Minutes: Misty Belford She wished a happy birthday to both Mr. Ziegler and Mr. Susin whose birthdays are in March. She thanked Florida City Gas and Brevard Zoo for offering space at their locations for recent Board retreats. She further commented that they are amazing partners. She remarked that there was a great turnout at the Out of Darkness carnival event held in Titusville. She said that each of the tents at the carnival did an activity centered around one of the areas of "Sources of Strength" which is a program in five of the North Area schools that focuses on suicide prevention. It was a great opportunity to see how we, as a community, can be stronger. Tina Descovich She gave a shout-out to the South Area Elementary Science and Art Fair. As always, she was blown away by the projects. She also gave a shout out to Mr. Pichard and his team for putting it all together. She is grateful to Community Credit Union for being a big sponsor and thanked them for all that they do. Matt Susin He gave a shout-out to Ms. Mijuskovic, principal at Space Coast Jr./Sr. High and former AP at Viera High, who allowed him to grow as a teacher. He also mentioned Mr. Jud Kaminski, now principal at Palm Bay Magnet High. His school actually hosted an athletic training Olympics. Mr. Susin thanked Mr. Kaminski for making those opportunities for the students. Viera High school had the first of internship signing days under the Star Program which affords students with 504s and IEPs have been identified for full employment during the summer or until they are 22 years for age throughout the school year. There were over 150 students who took advantage of this opportunity. Page 2 of 19

3 The Innovation Games were the most amazing thing he had seen in his life and he noted the stations set up for students. The thanked the sponsors and the persons from Equity, Innovation Choice who set the whole thing up. He also thanked Russell Cheatham and his department for setting up the IT infrastructure as well as Arby Creach for transporting the students and all of the teachers. Desmond Blackburn He echoed everything Mr. Susin said about Innovation Games. He commented that it was phenomenal. Dr. Blackburn led a recognition of four teams from Palm Bay Magnet High School and one team from Space Coast Jr./Sr. High School whose HUNCH designs were selected for a formal Final Design Review at Johnson Space Center in Houston April Student representatives from these teams provided an overview of the process. Lisa Passarelli, a NASA engineer who works with and mentors the students, was also present and provided some remarks. John Craig He provided some brief comments about the Board Retreat process and explained that it is a tool to streamline communication. From a governance perspective it is extremely important to keep the efficiency of the board moving forward. He thanked all of the cabinet members and Dr. Blackburn for their commitment to that process. He said that this year they introduced a board evaluation tool and received valuable feedback from the cabinet. A. Emergency Item A. Adoption of Agenda 6. Adoption of Agenda Attachment: Supplemental.pdf Minutes: Dr. Blackburn read into record the changes on the Supplemental Agenda which are changes to the agenda since first being released to the public on March 20, Consent Additions F-11. Student Expulsions F-16. Suspension of Instructional Employee F-19. Field Trip - Palm Bay High and Space Coast Jr./Sr. High to attend the Critical Design Review at Johnson Space Center in Houston Action Revisions Page 3 of 19

4 G-30- Purchasing Solicitations Motions: Adopt the March 27, 2018 School Board meeting agenda and its revisions. - PASS Vote Results Motion: Tina Descovich Second: Matthew Susin Misty Belford John Craig Tina Descovich Matthew Susin Andrew Ziegler A. Administrative Staff Recommendations B. Recognition of Visitors/Guests/Staff C. Resolutions/Proclamations C. Student Services 7. Parental Alienation Awareness Month Attachment: Proclamation Parental Alienation Awareness Month.pdf Minutes: Matt Reed, assistant superintendent of Government and Community Relations, read the proclamation. There was board discussion on the merits of this proclamation. Ms. Belford said her concern is with the absoluteness of the language. She understands the issues, but she cannot support the absoluteness of this particular language. Mr. Ziegler further commented that he did not believe there was anywhere in the organization where we would not support a parent being involved in a child's life. He does however have a couple of issues. He doesn't feel this resolution is as cut and dry as other resolutions. Page 4 of 19

5 Motions: Adopt the attached proclamation designating April as Parental Alienation Awareness Month. - PASS Vote Results Motion: Tina Descovich Second: Matthew Susin Misty Belford John Craig Tina Descovich Matthew Susin Andrew Ziegler - Nay - Nay D. Presentations D. Financial Services 8. Audit Update Attachment: Audit Update pdf Attachment: Half Cent Sales Surtax Audit Report Round 5 - FINAL pdf Attachment: RSM Transportation Services Follow-Up Report FINAL pdf Attachment: RSM Internal Audit Follow-Up Report FINAL pdf Attachment: RSM External and Internal Penetration Assessment FINAL pdf Attachment: RSM Educational Technology Risk Assessment FINAL pdf Minutes: E. Public Comment Pennie Zuercher, Chief Financial Officer, provided the Board and viewing audience a second audit update. The first one was done in December, Chairman Craig thanked Ms. Zuercher for her excellent presentation and commitment to the transparency of the organization. 9. Public Comment Minutes: Chairman Craig reminded speakers of the decorum necessary while making comments and of the fact that each would have three minutes. Ten speakers spoke during the Page 5 of 19

6 F. Consent public comment portion of the meeting. The others spoke following the business portion of the meeting. Speakers: 1. Oscar Rivera- School Safety 2. Daniel Betcheldor - Arming School Personnel 3. Karly Hudson - School Safety 4. Chloe Wheeler - School Shooting 5. Adam Lowell - School Shooting 6. Rebecca Freeman - School Safety 7. Arlene Gorgone - Guns on Campus 8. Gary Shiffrin - Arming Staff 9. Jason Frydenlund - SROs on Schools 10. Vanessa Skipper - Listening to Teachers 11. Molly Domin - Budget Concerns 12. Barbara McDonald - Guardian Program 13. David Henry - Resolution and Proclamation 14. Melissa DeFrancesco - Guardian Program 15. Quin Westfield - Walkouts (3/14/18) 16. Braden Spurlock - Marshall Program 17. Hunter Law - Marshall Program 18. Dan Bennett - Marshall Program 19. Jazzie Hennings - STOMP 20. Joan Crutcher - No Guns in Schools 21. Elaine Christine - Offer Assistance in Risk Assessment 22. Fred Kilgallini- Guardian Program 23. Damani Hosey - Arming School Personnel 24. Daniel Wehking - Opposition to STOMP 25. Dean Paterakis - School Safety 26. Eric Lehmann - Arming School Staff 27. Hannah Tese-Sullivan - Guns in Schools 28. David Meader - Armored Transportation 29. Cheryl McDougall - Guns in Schools 30. John Voss - Weapons in School 31. Sarah Webb - Arming Teachers 32. Ashley Berke - Arming Teachers 33. Ronald Bradley - Trades in Schools F. Board Office 10. Meeting Minutes Attachment: Addressing harassment, workplace sensitivity training draft minutes.pdf Attachment: Board Workshop Draft Minutes.pdf Attachment: School Board Meeting Draft Minutes.pdf Attachment: Joint Audit Committee Meeting Draft Meeting Minutes.pdf Page 6 of 19

7 Attachment: School Board Meeting Draft Meeting.pdf 11. Student Expulsions Attachment: pdf (Confidential Item) F. Financial Services 12. Property Disposal Attachment: Board Report pdf Attachment: Board Report Letters pdf 13. Operating Fund Budget Amendment #6 for February 28, 2018 Attachment: Budget Amendment #6 - February 28, 2018.pdf F. Human Resources 14. Support Staff Recommendations Attachment: Support Staff pdf 15. Instructional Staff Recommendations Attachment: Instructional Staff pdf F. Labor Relations 16. Suspension of Instructional Employee Attachment: Chybion Ltr.pdf F. Secondary Office of Leading and Learning 17. Field Trip - Satellite High Varsity Football Team to Gulf Shores, Alabama 18. Field Trip - Palm Bay Magnet High School MCJROTC Trip to Marine Corps Recruit Depot Parris Island, South Carolina Attachment: PBMHS Itinerary- Educational Site Visit to Marine Corps Recruit Depot Parris Island, SC.pdf Attachment: LOI - PBMHS MCROTC.pdf 19. Field Trip - Palm Bay Magnet High School's Engineering and Fashion Design Team Programs and Space Coast Jr/Sr High School's STEAM Academy to attend the Critical Design Review at Johnson Space Center in Houston, Texas F. Equity, Innovation & Choice Page 7 of 19

8 20. Amend the contract for Pineapple Cove Classical Academy Attachment: AmendmentRequest_PCCAHS.pdf Attachment: PCCA Renewal Program Review Report FINAL.pdf F. Head Start Program 21. Head Start Non-Competitive Continuation Application - 5 Year Grant - Intent to Apply/Write and Submit - Grant No. 04CH Attachment: FGL - 04CH School Board of Brevard County.pdf 22. Head Start Governing Board and Policy Council Report for the months of December 2017 and January 2018 Attachment: GB and PC Monthly Report Dec 2017.pdf Attachment: GB and PC Monthly Report Jan 2018.pdf F. Project Management Student Accommodation Plan Attachment: Draft Student Accommodation Plan.pdf 24. Cocoa High School - Design Build Services - RFP #18-P-020-DR - SALES SURTAX Attachment: Cocoa Cost Benefit Form.pdf Attachment: Cocoa Facity Renewal GMP Attachments.pdf 25. Coquina Elementary School - Construction Management Services RFP #18-P-027-DR - SALES SURTAX Attachment: Coquina Cost Benefit Form.pdf Attachment: Coquina CM GMP Attachments.pdf 26. Golfview Elementary - Construction Management - SALES SURTAX Attachment: Golfview Cost Benefit Form.pdf Attachment: Golfview GMP attachments.pdf F. District Security 27. MOU with Brevard County Sheriff's Office to provide SROs in Selected Schools Attachment: BPS-BCSO MOU - 4 Additional SRO - rev pdf F. Approval of Consent 28. Approval of Consent Page 8 of 19

9 Motions: Approve the March 27, 2018 Consent Agenda with the exception of those items pulled for discussion. - PASS Vote Results Motion: Matthew Susin Second: Andrew Ziegler Misty Belford John Craig Tina Descovich Matthew Susin Andrew Ziegler Items Pulled for Discussion G. Action G. Purchasing & Warehouse 29. Department/School Initiated Agreements Attachment: a - CA MS - Mag 7 Consulting - Access Project.pdf Motions: Approve the Consultant Agreement (CA) below: a - CA # MS - Mag 7 Consulting, LLC - $21, Equity, Innovation & Choice - Access Project - Operating Other - PASS Vote Results Motion: Misty Belford Second: Andrew Ziegler Misty Belford John Craig Tina Descovich Page 9 of 19

10 Matthew Susin Andrew Ziegler 30. Purchasing Solicitations Attachment: a - ITB 18-B-036-SH - Pest Control Services.pdf Attachment: b - ITB 18-B-053-WH - TV Studio Equipment.pdf Attachment: c - ITB 18-B-052-MS - Welding Equipment and Accessories.pdf Attachment: d - PB 18-PB-056-NC - Tires, New.pdf Attachment: e - PB 17-PB-022-NC - Lowe's Renewal.pdf Attachment: f - PB 18-PB-007-NC - Phonak - Name Change.pdf Attachment: g - RFP 18-P-028-HD - Recycling of Paper, Plastic and Other Recyclable Materials - Reject.pdf Attachment: h - SS-18-SS-055-WH - Smart Lab.pdf Attachment: i - ITB 18-B-029-NC - Armored Transport Services - Rebid.pdf Minutes: Mr. Susin had questions about i - ITB #18-B-029-NC - Armored Transport Services (Rebid) - $555, Financial Services - Operating Other Mr. Ziegler made a motion to amend Item G-30 on Purchasing Solicitations to exclude i - ITB #18-B-029-NC - Armored Transport Services (Rebid) - $555, Financial Services - Operating Other. Ms. Descovich seconded the motion and it passed unanimously. The Board then voted on G-30 with the exclusion of : i - ITB #18-B-029-NC - Armored Transport Services (Rebid) - $555, Financial Services - Operating Other A motion was then made by Mr. Susin and seconded by Mr. Ziegler to vote on: i - ITB #18-B-029-NC - Armored Transport Services (Rebid) - $555, Financial Services - Operating Other Discussion ensued. Mr. Susin felt the monies for this item could be better spent elsewhere. He said the savings being presented are not actual dollars, but cost savings in time that could be utilized doing other duties. He said we would still be paying the bookkeepers the same amount. He said it would be better to use those dollars to hire SROs. He had tried to get this item tabled at the last meeting so costs and specifics for SROs could be evaluated. Mr. Ziegler commented that it seems to be an identification of a process problem. He said that having a bookkeeper, a cafeteria manager and child care all make deposits does not seem very efficient. Centralizing the bank has created a problem in which now schools must use Wells Fargo Banks and there are very few in the county, making longer travel times for schools making deposits. Therefore he sees that we have created the need for the armored cars rather than solving a problem. Mr. Susin made a motion to table: i - ITB #18-B-029-NC - Armored Transport Services (Rebid) - $555, Financial Services - Operating Other until after they have Page 10 of 19

11 assessed the amount needed for the SROs and bring it forward to the board after that is decided that it is needed no later than the end of May. There was discussion about tabling a motion verses postponing. Mr. Susin then made a motion to postpone: i - ITB #18-B-029-NC - Armored Transport Services (Rebid) - $555, Financial Services - Operating Other until the May 22, 2018 Board meeting. Dr. Blackburn remarked that shortly after he became Superintendent, he went around the community listening. One of the things he heard repeatedly was better fiscal management. They hired the Chief Financial Officer with three areas of focus: fix past mishaps from a fiscal management perspective, be transparent and proactively protect the future. He cited some of her successes and provided rationale why armored cars as part of centralized accounts is part of a public and private sector best practice. If he were to pick one reason to proceed, it would be to proactively protect 224 employees who are currently transporting over 30 million dollars in cash or checks per year. Mr. Susin said that we have 224 employees transporting over 30M dollars each year and have never had any issues. The bottom line comes down to where we allocate our resources. Chairman Craig called for a vote on the motion to postpone the item which failed two to three. Chairman Craig called for a vote on the motion to approve the item which passed three to two. Following the final vote, Chairman Craig called for a brief recess at 7:19 p.m. He reconvened the meeting at 7:35 p.m. Motions: Approve the Invitations To Bid (ITBs) below: a - ITB #18-B-036-SH - Pest Control Services - $400, Facilities Services - Operating Other b - ITB #18-B-053-WH - Television Studio Equipment - $160, Secondary Leading & Learning - Operating Categorical & Operating Other c - ITB #18-B-052-MS - Welding Equipment & Accessories - $31, Secondary Leading & Learning - Operating Categorical Approve the Piggybacks (PBs) below: d - PB #18-PB-056-NC - Tires, New - Osceola Page 11 of 19

12 School Board - $480, Transportation Services - Operating Other e - PB #17-PB-067-NC - Maintenance, Repair & Operations (MRO) Supplies & Related Services - Lowes Home Center, LLC - $300, Facilities Services - Operating Other Approve the Piggyback (PB) Name Change below: - f - PB #18-PB-007-NC - Special Education Materials, Supplies & Equipment - Bid Assignment Approve the Request For Proposal (RFP) Reject All Proposals below: g - RFP #18-P-028-HD - Recycling of Paper, Plastic and Other Misc. Recyclable Materials - Reject All Proposals Approve the Sole Source (SS) purchase below: h - SS #18-SS-055-WH - SmarLab - CLS - $163, Elementary Leading & Learning - ******TBD Approve the Invitation To Bid (ITB) Rebid below: i - ITB #18-B-029-NC - Armored Transport Services (Rebid) - $555, Financial Services - Operating Other Vote Results Motion: Tina Descovich Second: Misty Belford Misty Belford - John Craig - Tina Descovich - Matthew Susin - Andrew Ziegler - Page 12 of 19

13 Motions: Amend the item to exclude: i - ITB #18-B-029-NC - Armored Transport Services (Rebid) - $555, Financial Services - Operating Other from the other purchasing solicitation items. Approve the Invitations To Bid (ITBs) below: a - ITB #18-B-036-SH - Pest Control Services - $400, Facilities Services - Operating Other b - ITB #18-B-053-WH - Television Studio Equipment - $160, Secondary Leading & Learning - Operating Categorical & Operating Other c - ITB #18-B-052-MS - Welding Equipment & Accessories - $31, Secondary Leading & Learning - Operating Categorical Approve the Piggybacks (PBs) below: d - PB #18-PB-056-NC - Tires, New - Osceola School Board - $480, Transportation Services - Operating Other e - PB #17-PB-067-NC - Maintenance, Repair & Operations (MRO) Supplies & Related Services - Lowes Home Center, LLC - $300, Facilities Services - Operating Other - PASS Approve the Piggyback (PB) Name Change below: f - PB #18-PB-007-NC - Special Education Materials, Supplies & Equipment - Bid Assignment Approve the Request For Proposal (RFP) Reject All Proposals below: g - RFP #18-P-028-HD - Recycling of Paper, Plastic and Other Misc. Recyclable Materials - Reject All Proposals Approve the Sole Source (SS) Page 13 of 19

14 purchase below: h - SS #18-SS-055-WH - SmarLab - CLS - $163, Elementary Leading & Learning - ******TBD Approve the Invitation To Bid (ITB) Rebid below: i - ITB #18-B-029-NC - Armored Transport Services (Rebid) - $555, Financial Services - Operating Other Vote Results Motion: Andrew Ziegler Second: Misty Belford Misty Belford John Craig Tina Descovich Matthew Susin Andrew Ziegler Motions: Approve the amended recommendation to exclude: i - ITB #18-B-029-NC - Armored Transport Services (Rebid) - $555, Financial Services - Operating Other Approve the Invitations To Bid (ITBs) below: a - ITB #18-B-036-SH - Pest Control Services - $400, Facilities Services - Operating Other b - ITB #18-B-053-WH - Television Studio Equipment - $160, Secondary Leading & Learning - Operating Categorical & Operating Other c - ITB #18-B-052-MS - Welding Equipment & Accessories - $31, Secondary Leading & Learning - Operating Categorical Page 14 of 19

15 Approve the Piggybacks (PBs) below: d - PB #18-PB-056-NC - Tires, New - Osceola School Board - $480, Transportation Services - Operating Other e - PB #17-PB-067-NC - Maintenance, Repair & Operations (MRO) Supplies & Related Services - Lowes Home Center, LLC - $300, Facilities Services - Operating Other - PASS Approve the Piggyback (PB) Name Change below: f - PB #18-PB-007-NC - Special Education Materials, Supplies & Equipment - Bid Assignment Approve the Request For Proposal (RFP) Reject All Proposals below: g - RFP #18-P-028-HD - Recycling of Paper, Plastic and Other Misc. Recyclable Materials - Reject All Proposals Approve the Sole Source (SS) purchase below: h - SS #18-SS-055-WH - SmarLab - CLS - $163, Elementary Leading & Learning - ******TBD Vote Results Motion: Andrew Ziegler Second: Tina Descovich Misty Belford John Craig Tina Descovich Matthew Susin Andrew Ziegler Page 15 of 19

16 Motions: Approve the Invitation To Bid (ITB) Rebid below: i - ITB #18-B-029-NC - Armored Transport Services (Rebid) - $555, Financial Services - Operating Other - PASS Vote Results Motion: Matthew Susin Second: Andrew Ziegler Misty Belford John Craig Tina Descovich Matthew Susin Andrew Ziegler - Nay - Nay Motions: Approve the motion to postpone: i - ITB #18-B- 029-NC - Armored Transport Services (Rebid) - $555, Financial Services - Operating Other until the May 22, 2018 Board meeting. - FAIL Vote Results Motion: Matthew Susin Second: Andrew Ziegler Misty Belford John Craig Tina Descovich Matthew Susin Andrew Ziegler - Nay - Nay - Nay H. Information H. ESE Program Support Page 16 of 19

17 31. Individuals with Disabilities Education Act (IDEA) Entitlement Project Roll Forward for FY I. Staff Reports Attachment: Roll forward part B pdf Attachment: Form 151 Part B Roll Forward pdf J. Additional Public Presentations (If Required) K. Board Member Reports/Discussion Points 32. Board Member Reports Minutes: Mr. Susin stated that when looking at the agenda items, there is a piece that states whether or not it is a cost savings to the district as well as a justification. He continued that there is no policy that outlines how that is put together. He wants it split between hard cost vs. cost savings. He asked if the board would like to bring something back on April 17, to create a policy outlining how those costs are to come to the board showing how those costs are determined. Ms. Descovich asked if a policy was necessary of if it could just be adding an extra line to the form. Mr. Susin believed it should be a policy. Mr. Craig said that as the Finance Champion, he will get with Ms. Zuercher and discuss how to memorialize the ROI process and apply it uniformly. He deferred to Ms. Envall whether or not it is actually a policy change. She is to let the Board know. 33. Superintendent's Evaluation Timeline/Process Minutes: The timeline and process was discussed. Both will remain The Superintendent will be given flexibility in the date he submits his self-evaluation to the Board in the event more time is needed due to scheduling. Superintendent s Evaluation Form submitted to the Board Board Members submit completed evaluation forms to Administrative Assistant to the School Board Admin. Assist. to the Board compiles and sends summary form and individual forms to the Board Wednesday, April 25, 2018 Wednesday, May 23, 2018 (by noon) Tuesday, May 29, 2018 Page 17 of 19

18 Members Board meets to review evaluation summary form Monday, June 4, 2018 to compile into a master evaluation. 9 a.m. -4 p.m. (as needed/working lunch) Board meets to further refine master evaluation Monday, June 11, 2018 Board and Superintendent meet to go over final evaluation and the Goals and Performance Targets for the? school year. 34. School Safety Future Steps 1:00 5:00 p.m. (as needed) Monday, June 18, :00 a.m. 10:00 a.m. Board Only 10:30 a.m. 4:00 p.m. with Supt. Minutes: Chairman Craig explained that he placed this as a discussion item in the event Board members wanted to bring up anything they would like to do in the near future realizing that we are still in the process of collecting information on the whole layered approach so that a decision can be made using facts and research. No one had more to discuss at this point. 35. FSBA Renewal Minutes: It was determined that the FSBA membership for Mr. Craig, Ms. Belford, Mr. Susin and Mr. Ziegler will be renewed. Ms. Descovich opted to not be part of FSBA. L. Superintendent's Report 36. Superintendent's Report M. Adjournment Minutes: Dr. Blackburn had nothing further to report. 37. Adjournment Minutes: Chairman Craig adjourned the meeting at: 8:41 p.m. Page 18 of 19

19 For further details pertaining to this meeting, please refer to the published video on the School Board of Brevard County's website ( Secretary Chair Page 19 of 19