ROLL CALL: Members Present R. Andrews, S. Brenner, J. Harrison, N. Jager, J. Moored and J. VandenBerg Members Absent V. Tuinstra

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1 MARTIN PUBLIC SCHOOLS MARTIN BOARD OF EDUCATION REGULAR MEETING June 19, 2017 THE REGULAR BUSINESS MEETING OF THE MARTIN BOARD OF EDUCATION, MARTIN PUBLIC SCHOOLS, Allegan County was held in the Martin High School Media Center at 1556 Chalmers St., Martin, MI on the above date. CALL TO ORDER: The meeting was called to order at 6:00 p.m. by President Harrison for the purpose of conducting the monthly business of the Board of Education. ROLL CALL: Members Present R. Andrews, S. Brenner, J. Harrison, N. Jager, J. Moored and J. VandenBerg Members Absent V. Tuinstra PLEDGE OF ALLEGIANCE: Trustee Jager led the group in the Pledge of Allegiance Other Staff Present Becky Shuper, Samantha Ball, Cathy Bogdan, Abby Lloyd, Robert VandenBerg, Becky Lautenschleger, Barb Schipper, Chris Blauvelt, and David Harnish VISITORS/GUESTS Morgan Warner, Lori Pillars, Korene VandenBerg, Karsten Wimbush, Julie Pallett and Mike Hammis PUBLIC COMMENTS Karsten Wimbush introduced himself to the Board as the new Band Director (pending Board approval). Becky Lautenschleger informed the Board that she, along with Nancy Monroe and John VandenBerg, were honored as Outstanding People for Education recipients. Becky was very thankful to be selected. BUSINESS MEETING CONSENT AGENDA: Samantha Ball reviewed the financial reports for the period ending May 31, 2017 and answered questions. Trustee Harrison moved, supported by Trustee Jager, to accept the Consent Agenda as presented which included payment of board bills in the amount of $153,158.57, approval of the 5/22/17 board meeting minutes, and no additions or deletions to the meeting agenda. VOTE: Yes unanimous Motion carried. CONSENT AGENDA

2 ACTION ITEMS Approval to add Cross County and Bowling to the MPS Athletic Offerings: Trustee Andrews moved, supported by Trustee VandenBerg, to approve the addition of cross county as a school-sponsored athletic offering and also add bowling as a club sport for the school year. VOTE: Yes unanimous Motion carried CROSS COUNTRY/BOWLING The Administration recommends approval of the following personnel changes: Hiring of: Morgan Warner, Mathematics/Theatre Teacher Karsten Wimbush, K-12 Music/Band Teacher (pending background check) Logan Thiel, Varsity Volleyball Head Coach Brad Moelker, Varsity Boys Basketball Head Coach John Visser, Varsity Cross Country Head Coach Logan Curry, Middle School Football Head Coach Resignations: John Gambee, Varsity Baseball Coach Nick Bryant, Technology Director Trustee Jager moved, supported by Trustee Moored, to approve the above said personnel changes for the school year effective June 19, 2017, as recommended by the Administration. VOTE: Yes unanimous Motion carried HIRING Approval of the Fall Coaching Staff: Trustee Harrison moved, supported by Trustee Brenner, to approve the Fall Coaching Staff. VOTE: Yes unanimous Motion carried FALL COACHING STAFF Consideration of Administrative Contract for the Elementary Principal: Trustee Andrews moved, supported by Trustee Brenner, to support the one year contract extension for the Elementary Principal through the school year, and to increase her base salary by 3.7%. She will also receive a 3% annuity and will continue to receive a $ travel allowance per year, as well as $60.00 phone allowance, as presented. VOTE: Yes unanimous Motion carried ADMINISTRATIVE CONTRACT 17-18

3 Consideration of Administrative Contract for Athletic Director/Dean of Students: Trustee Harrison moved, supported by Trustee Moored, to support the one year contract extension for the Athletic Director/Dean of Students through the school year, and to increase his base salary by 5%. He will also receive a 1% annuity increase bringing him up to 3% and will continue to receive a $ travel allowance per a month and a $60.00 phone allowance, as presented. *Trustee VandenBerg abstained from the vote regarding the AD/Dean of Students. VOTE: Yes unanimous Motion carried ADMINISTRATIVE CONTRACT (abstained) Approval to contribute $6,000 towards new weight room equipment: Trustee VandenBerg moved, supported by Trustee Brenner, to approve the contribution of $6,000 toward weight equipment for the new weight room. VOTE: Yes unanimous Motion carried WEIGHT ROOM Approval of Increasing School Lunch Prices: Trustee Moored moved, supported by Trustee Andrews, to approve a $.05 price increase for school lunches beginning in the school year. VOTE: Yes unanimous Motion carried SCHOOL LUNCH INCREASE Approval of the Upcoming Bond Projects Bids (New Security Card Readers/New Heating Valves): Trustee Jager moved, supported by Trustee VandenBerg, to support the voluntary bids (new security card readers/new heating valves) per recommendation of the Project Manager, as suggested by the Superintendent. (See attachment) VOTE: Yes unanimous Motion carried BOND PROJECT BIDS Approval of the LED Project Bid: Trustee Jager moved, supported by Trustee Harrison, to support the selected LED project vendor, Kimberly LED Lighting, per recommendation of the Project Manager, as suggested by the Superintendent. VOTE: Yes unanimous Motion carried LED PROJECT BIDS 17-18

4 Approval of the LED Project Consulting Service Fee: Trustee Brenner moved, supported by Trustee VandenBerg, to support a payment of $8,000 to Superior Renewable Solutions for consulting services for the LED project, as suggested by the Superintendent. VOTE: Yes unanimous Motion carried LED CONSULTING FEE The Superintendent recommends approval of the 1 st Reading Policies (Special Update): Trustee Harrison moved, supported by Trustee Brenner, to approve the 1 st (and only) Reading Policy regarding the special update from the NEOLA May 2017 update, Seclusion and Restraint Replacement Policy, as recommended by the Superintendent. VOTE: Yes unanimous Motion carried. NEOLA The Superintendent recommends approval of the 1 st Reading Policies: Trustee Harrison moved, supported by Trustee VandenBerg, to approve the 1 st Reading Policies which is part of an ongoing process of adopting the revising district policies through NEOLA, as recommended by the Superintendent. VOTE: Yes unanimous Motion carried. NEOLA Final Budget Amendments for Fiscal Year: Trustee Harrison moved, supported by Trustee Jager, to approve the final budget amendments for the fiscal year for the General Fund and Food Service. VOTE: Yes unanimous Motion carried FINAL BUDGET AMENDMENTS Authorization of Levy of Taxes for the Fiscal Year: Trustee VandenBerg moved, supported by Trustee Moored, to approve the levy of 7.00 mills for debt and 18 mills for non-homestead for the tax year. VOTE: Yes unanimous Motion carried TAX YEAR LEVY 17-18

5 Adoption of the Budgets: Trustee Harrison moved, supported by Trustee Jager, to approve the operating budgets for the General Fund and Food Service. VOTE: Yes unanimous Motion carried OPERATING BUDGET REPORTS: Dr. Harnish informed members that the construction crew uncovered two older septic tanks while breaking ground, besides that everything looks good. There were some communication issues regarding the parking lot with the Civil Engineers regarding draining with the village, but it has been addressed. Bond update PUBLIC COMMENTS: MEMBERS COMMENTS: Trustee Andrews None Trustee Brenner Welcome to the new staff who were present at the meeting and she appreciates that they attended so members can put a face with a name. Trustee Harrison She is pleased that administration salaries are now at a competitive wage. Graduation was great and there was a nice turnout. Congratulations to Becky Lautenschleger, Nancy Monroe and John VandenBerg on the recent Outstanding People for Education Award that they received. Trustee Harrison is looking forward to additional sports for the district (bowling and cross country). Proud of the LED initiative that the district is investing in. She is pleased with the budgets. Trustee Jager Welcomed the newly hired staff members. Trustee Moored Also welcomed the newly hired staff members. Graduation was very nice. Trustee Tuinstra Absent Trustee VandenBerg Congratulated Becky Lautenschleger and Nancy Monroe on their nomination for OP4E award. Trustee VandenBerg thought it might be a good idea if the district purchased a couple of transportation vans for sporting events and any other school sponsored events. Coaches could get their chauffeur licenses. This would prevent coaches from having to transport students in their personal vehicles. He also welcomed Morgan Warner and Karsten Wimbush to the district. He noted that he appreciates receiving the finance committee minutes and asked if the members could receive these from this point on.

6 ADJOURNMENT: Trustee Brenner moved, supported by Trustee Jager, to adjourn the meeting at 7:54 p.m. VOTE: Yes unanimous Motion carried. ADJOURNMENT Respectfully submitted, Jason Moored, Secretary