2018 Battle Re-enactment Invitation

Transcription

1 2018 Battle Re-enactment Invitation You are invited to participate in the re-enactment of the Battle of San Jacinto. This event will occur on Saturday, April 21, 2018 at the San Jacinto Battleground State Historic Site. The Re-enactment Committee has been working through the year to plan and finance this event. The re-enactment will be held at the same location as last year. Participation Please note this is a juried event and by invitation only. New volunteers must send in a photo of themselves and their kit for the committee to review for acceptance to join this re-enactment. To participate in this event, you must accurately portray in your character your dress and your encampment, the combatants or civilians of All attire and equipment will be reviewed. Items that are not appropriate to 1836 must be removed from 8 am until 6 pm the day of the re-enactment. Remember that you are a part of an army, either in retreat or hotly in pursuit, or you are a civilian running for your life with little more than the clothes on your back. Considering these circumstances, do not clutter your camp with an over abundance of knick-knacks and trinkets. If you have questions about your camp, please call your camp commander for help and advice. Registration If you wish to participate, please complete the enclosed Registration and Release of Liability forms. Even if you are not a combatant, you must check in. Due to the growth of the event, Pre Registration is MANDATORY. We can no longer perform registration on the field because of the time constraint. Fill out and return all your forms as soon as possible. Forms MUST be completed, ed, or mailed and postmarked no later than April 13, Please do not wait until the last minute if you can. This will be greatly appreciated. Send forms to: Postal Mail LINDA TUBBS c/o SAN JACINTO VOLUNTEERS FIRE CREEK DR HOUSTON, TX register@sanjacintovolunteers.org Or complete the Registration Form online at: San Jacinto Volunteers Invitation Page 1 of 6

2 Camps Families Over the past few years, more family members and friends have been joining their re-enactors at this event. Many are coming dressed in 1830 s period-correct clothing while others wear contemporary dress. We have requested that contemporarily dressed family members and friends and those not checked in be prepared to join the general public from 10AM until the conclusion of the battle re-enactment. This is required to support authenticity and their safety. Therefore, please do not be offended if non-compliant friends or family are asked to leave the field or camp. There will be no exceptions to this rule. Since historical records, no camp followers were associated with the Texian Army at San Jacinto, there should be no women or children present within that camp. Those that are pre-registered and in 1830 s dress are welcome to participate as part of the Runaway Scrape in the Civilian Camp. As in the past, we request that participants stay in their respective camps. Those that wander into the opposing army's camp will be arrested and held as a prisoner of war until the end of the battle. There will be a camp for Civilians. All other that are not with family must set up in the Texians camp. This is being done so to enlarge our small looking Texian Camp. Women We are starting to have more women participants in the Runaway Scrape camp and welcome these volunteers. In keeping with the theme of the Scrape, we must request the dress of the ladies not be as formal as we have seen in the past. Remember that you are running for your life and as in the camp are asked to keep things simple and that must include your type of dress. We will not allow Civil War / Formal Ball type dresses or tennis shoes. It is not our intention to keep anyone from attending the Re-enactment but we do have a responsibility to the public to keep the re-enactment as accurate to history as possible. Children Children brought to this event must be in period dress and under parental supervision. Other living historians are NOT responsible for your child s supervision or safety. The San Jacinto Volunteers, Texas Parks and Wildlife Department, or the San Jacinto Museum of History are NOT responsible for any injuries incurred during the course of this event. Women and children in period-correct dress following the Mexican Army must be prepared to support their roles in the re-enactment. Health If you have any health or medical issues, concerns, or problems that we need to be aware of, you MUST let us know on your registration form. This information is very important so that we can ensure your safety at and during the re-enactment. If someone in your family is unable to stand or walk for long periods of time or has any other medical problems that will require your attention, we must ask that you make plans for your family members so they may be made comfortable on the park grounds and not in camp. It is truly for the greater good San Jacinto Volunteers Invitation Page 2 of 6

3 We see spectators fall out each year due to dehydration and they are not dressed in period attire. Start drinking a lot of water the day before and make certain you drink plenty of water the morning of the reenactment. Bring your canteen and use it all day long. There will be plenty of fresh water with in the camps. If you do not see where the water is located, ask some one. No modern cigarettes allowed in the camps during the reenactment. Safety Artillery If an artillery crew is anywhere near a gun, assume it is loaded of about to be fired. If the gunner (the person at the rear of the trail) has his arm raised above his head, KNOW that the gun is loaded and preparing to fire. If you see the artillery crews holding the implements above their heads or if the gun is vacated with only two crewmembers working the gun, something has gone wrong with the firing of the piece so you need to stay clear of the weapon. Cavalry Period correct wardrobe is required and must be approved by the steering committee. Period correct reproduction tack is preferred but modern tack may be camouflaged with blankets, burlap, etc. All tack must be in good, safe, maintained condition. Tout horse must be in good health and up to the rigors of the event. A CURRENT NEGATIVE COGGINS IS REQUIRED FOR EACH HORSE. Please print out and bring a hard copy of your coggins to be left with you unit leader. NO EXCEPTIONS. New coggins rules went into effect January 1 st and the coggins MUST be in the owner s name. No Stallions. TPWD has specific rules concerning picket lines and corrals. Ask your unit leader for more information. Do not tie your horse to trees, shrubs, tents, etc. TPWD rules also require proof of your ability as a horseman. Be prepared to show such ability if asked to do so. Your horse MUST be accustomed to this type of event (gunfire, cannons, crowds). A limited number of horse earplugs will be available. Rake and bag manure/hay before breaking camp and leaving the park. The Cavalry Commanders listed on this invitation are authorized to remove the rider and horse from the field if there is a problem. For a complete list of rules, contact Andy Anderson San Jacinto Volunteers Invitation Page 3 of 6

4 Accommodations and Meals Meals Lunch will be provided in the respective camps. It will consist of a simple meal of sausage and flour tortillas. If you wish to cook your own lunch we ask it be of period correctness. After the battle, we will have an 1830 s meal cooked by the ladies during the day for public demonstration. Please bring your dinnerware and utensils for lunch and supper. Hotel Arrangements for special room rates have been made with the La Quinta Inn La Porte, located at 1105 Hwy 146 S in La Porte. Phone is Rooms are $59.00 a night plus tax and come with 2 double beds. When you call, say you are with The San Jacinto Volunteers. Rooms must be booked by April 10. Parking Due to new TPWD rules, no vehicles or trailers will be allowed to park on the area adjacent to the Civilian Camp. You may unload at this location, but it is mandatory that you park in our designated area. Meetings The 11 AM meeting is mandatory for all commanders. At noon, they in turn will muster all combatants and scrapers in their respective camps. A roster will be prepared at this muster. Only persons on this roster will be permitted on the battlefield at 2:30 PM. There will be no walk-ons San Jacinto Volunteers Invitation Page 4 of 6

5 Schedule The general schedule for the weekend is as follows: Thursday April 19, :00 AM Park open for set-up Friday April 20, :00 AM Park open for set-up Saturday April 21, :30 AM AM Individual Check-in begins and Breakfast Check-in will be to the right of the berm between the Texian and Mexican camps 8:50 AM ALL CAMPS MUST BE SET and CARS OUT OF PARK 9:00 AM A general safety meeting IS MANDATORY FOR ALL PARTICIPANTS and will be immediately followed by meetings in the individual camps (Mexican, Texian and Civilian), including a weapons safety check. NOTE: Texian and Mexican Army Commanders will participate in a field walkthrough of the battlefield in order to make sure everyone is aware of the start and stop positions before the final assault on the Breastworks. 10:00 AM - 2:00 PM Demonstrations of army and civilian life for the public 11:00 AM Commanders meeting near the Sound Stage to review the re-enactment plan and schedule. You must attend this meeting to be a Commander in the reenactment. 12 Noon Commanders shall muster all battle re-enactors in their respective camp for orders and roster. 12:30 PM LUNCH 2:30 PM Assemble for Battle and final safety inspection (Only Re-enactors on 12 Noon roster allowed) 3:00 PM Re-enactment of Battle and Surrender 6:00 PM Period Dinner for all participants Overnight Camping for those who wish to remain Sunday April 22, :00 AM Volunteers needed to help assist others tearing down camps San Jacinto Volunteers Invitation Page 5 of 6

6 Coordinators We will have three camps again this year and several coordinators. Jerry Tubbs Chair, San Jacinto Volunteers Martin Vasquez Mexican Camp Ron Brown Texian Camp George Rollow Artillery Coordinator Darrell Glueck Sherman s Command Andy Andersen Cavalry Coordinator Amber Killian Main Cook Beverly Copeland Main Cook Jim Thompson Pyrotechnics / Safety Coordinator Tony Tristan Volunteers Liaison James Bevill Narrator (H) / (C) contact@sanjacintovolunteers.org (C) flintlockmaster@yahoo.com (C) ron@ronbrown.com (C) webmaster@texianlegacy.com (C) kk5lg@aol.com (C) aandersen@kcentv.com (C) creaturespun@hotmail.com (C) java.goddess@yahoo.com (C) mexlancer@sbcglobal.net (C) Col.tristan@windstream.net (C) James.Bevill@ubs.com If you have any questions or comments not covered in this letter, please contact Jerry Tubbs (Chair, San Jacinto Volunteers) by at contact@sanjacintovolunteers.org (preferred) or by phone at (713) between 7 PM to 9 PM. Remember the Alamo - Remember Goliad 2018 San Jacinto Volunteers Invitation Page 6 of 6

7 Registration Form Complete both sides of this form. Use print (not cursive) characters only. Use Black or Blue ink pens only. Forms MUST be completed, mailed, and postmarked no later than April 13, Personal Information Name Title First Name Middle Last Name Suffix Address Street Apt/Ste/No City State ZIP Phone Primary Secondary Other Primary Secondary Gender Male Female Camp Information Important Notes To join the Texian camp, you MUST be a male of 16 years of age and older AND have black powder experience. Position only applies to Mexican and Texian camps. Camp Association Which camp will you be associated with? Civilian Mexican Texian Position What position will you take? Artillery Calvary Infantry Family Members Please list the family members joining you and which camp they will be in. Name Gender Relation Camp Position San Jacinto Volunteers Registration Form Page 1 of 2

8 Emergency Information Emergency Contacts In the event of an emergency, please list the name(s) and phone number(s) of who should be contacted. Primary Secondary Name Phone Alternate Phone Health Issues and Concerns If you or joining family members have any health issues or concerns we need to be aware of, please note them below. Additional Information Demonstrations If you will be demonstrating any skills or crafts, please list them below. Please, no Tomahawk Throwing demonstrations. Living History Affiliations If you have any living history affiliations, please list them below. After Battle Dinner Will you be attending the meal after the battle? Yes No Maybe Contact Information Sharing If you consent to sharing your contact information to other re-enactment related groups and activities, please check what information you would like to share. (Note: Emergency Contacts Information will NOT be shared with any outside groups or organizations.) Address Phone Primary Primary Secondary Other Primary Secondary Acknowledgment By checking this box, signing, and returning this form, I acknowledge that I have read the attached letter, understand its contents, agree to its terms and conditions, and ensured the information provided is correct. Name (Printed) Signature Date San Jacinto Volunteers Registration Form Page 2 of 2

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