City of La Palma Agenda Item No. 5

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1 City of La Palma Agenda Item No. 5 MEETING DATE: March 7, 2017 TO: FROM: SUBMITTED BY: CITY COUNCIL CITY MANAGER Mike Belknap, Community Services Director AGENDA TITLE: 2017 Street Closures for City Special Events RECOMMENDED ACTION: It is recommended that the City Council adopt a Resolution approving Street Closures for three (3) 2017 City special events: Every 15 Minutes, Thurday, April 20; Memorial Day, Monday, May 29; and Fitness Run for Fun, Tuesday, July 4, BACKGROUND: Annually, City staff submits a request to the City Council for approval of street closures for community events. Posting of arterial road closures must occur 30 days in advance of each event. The Community Services Department meets with the Police Department after each event to debrief and discuss logistical concerns for the coming year. Prior to the specific event, written notification, reminder notices, and information are sent to those residents and businesses affected by the closures. The Police Department has reviewed and approved the street closure plans as presented. New for 2017 is the Every 15 Minutes program, a two-day program focusing on high school juniors and seniors, which challenges them to think about drinking, driving, personal safety, the responsibility of making mature decisions and the impact their decisions have on family, friends, their community, and many others. This program will include a staged DUI traffic accident on Walker Street in front of JFK High School. The following sections identify the specific closures requested: Every 15 Minutes Thursday, April 20, 2017 Walker Street will be closed from Crescent Avenue to La Luna Drive from 8:30 a.m. to 11:00 a.m. This closure will not affect morning school traffic. Memorial Day Monday, May 29, 2017 Walker Street will be closed from Thelma Avenue to La Palma Avenue from 9:00 a.m. through the conclusion of the ceremony at approximately 11:15 a.m. Those attending the ceremony will be allowed to park in the Civic Center and Central Park parking lots up to the 9:00 a.m. closure. Agenda Item 5 Page 1

2 Fitness Run for Fun Tuesday, July 4, 2017 Based on the attached route map, this event requires closure of: Walker Street between Crescent Avenue and the Edison Right-of-Way (ROW) between 6:30 a.m. and 10:00 a.m. Walker Street between the Edison ROW and Houston between 7:00 a.m. and 9:00 a.m. or the end of the race. Houston Avenue between 7:00 a.m. and 9:00 a.m. Chartres Lane, Toulouse Drive and Orleans Lane, just north of Houston Avenue between 7:00 a.m. and 9:30 a.m. Neighborhood traffic will be directed to intersections where they may safely leave the area without compromising the safety of the participants. The Number Two westbound lane on Crescent Avenue between Moody Street and Walker Street and the Number Two northbound lane on Moody Street between Houston Avenue and Crescent Avenue between 5:00 a.m. and 10:00 a.m. FISCAL IMPACT: The combined cost for street closures, based on past cost for the City s events, will be approximately $9,100. As Every 15 Minutes will occur during regular working hours, there won t be additional overtime costs as there are with the other two events. Every 15 Minutes: Police $ 500 Memorial Day: Community Services $ 600 Police $ 500 Fitness Run for Fun: Community Services $4,000 Police $4,000 APPROVED: Department Director Administrative Services City Manager Director Attachments: Events Street Closure Schedules (Memorial Day and Run) Agenda Item 5 Page 2

3 2. Fitness Run for Fun Route Map 3. Resolution Authorizing Street Closures Agenda Item 5 Page 3

4 2017 Street Closure Schedule Every 15 Minutes Thursday, April 20, 2017 Location Restriction Beginning Ending Alternatives Walker Street Event Traffic 8:30 a.m. 11:00 a.m. Ingress & Egress at Los Palos Circle La Luna Drive to Crescent Ave. La Luna Drive Limited access to Walker Street 8:30 a.m. 11:00 a.m. Santa Margarita Lane south to Crescent Ave. No southbound access La Luna Drive west to Moody Street Crescent Ave. Limited access to Walker Street 8:30 a.m. 11:00 a.m. West Crescent Ave. to Santa Margarita Lane North No northbound access Memorial Day Ceremony Monday, May 29, 2017 Location Restriction Beginning Ending Alternatives Walker Street Event Traffic 9:00 a.m. 11:15 a.m. Emergency ingress and egress only Thelma to La Palma Ave. Thelma Limited access to Walker 9:00 a.m. 11:15 a.m. Ingress & Egress via north Walker No southbound access Bouma/Byrne Limited access to Walker 9:00 a.m. 11:15 a.m. Escorted ingress & egress only, north on Walker Access to north Walker Street only

5 2017 Street Closure Schedule Fitness Run for Fun Tuesday, July 4, 2017 Location Restriction Beginning Ending Alternatives Walker Street Crescent to ROW 6:30 a.m. 10:00 a.m. ROW to Houston 7:00 a.m. 9:00 a.m. or until end of race Houston Avenue Walker to Moody 7:00 a.m. 9:00 a.m. or until end of race Chartres Lane, Toulouse Drive and Orleans 7:00 a.m. 9:00 a.m. Neighborhood traffic will be directed to intersection where they may leave the area without compromising participants. Moody Avenue Number two northbound lane 5:00 a.m. 10:00 a.m. Houston to Crescent Crescent Avenue Number two westbound lane 5:00 a.m. 10:00 a.m. Moody to Walker

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7 RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA PALMA APPROVING 2017 STREET CLOSURES FOR THREE CITY SPECIAL EVENTS WHEREAS, the City will conduct three special events that require street closures in 2017; and WHEREAS, the California Vehicle Code pertaining to the Regulation of Highways requires that the local authority designate, by resolution, the temporary closing of any street; and WHEREAS, the La Palma Community Services Department and the Police Department have reviewed and approved the recommended street closures. NOW, THEREFORE, BE IT RESOLVED that the City of La Palma hereby approves the street closure schedule for Every 15 Minutes, Memorial Day, and the Fitness Run for Fun, as detailed in the attached street closure schedule and maps, which are incorporated herein by this reference. APPROVED AND ADOPTED by the City Council of the City of La Palma at a regular meeting held on the 7 th day of March, Michele Steggell Mayor ATTEST: Kimberly Kenney Deputy City Clerk Resolution No Page 1 of 2

8 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF LA PALMA ) I, KIMBERLY KENNEY, Deputy City Clerk of the City of La Palma, California, DO HEREBY CERTIFY that the foregoing resolution was adopted by the City Council of said City at a regular meeting of said City Council held on the 7 th day of March, 2017, and that it was so adopted by called vote as follows: AYES: NOES: Kimberly Kenney Deputy City Clerk Resolution No Page 2 of 2