DEPARTMENTAL CORRESPONDENCE

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1 DEPARTMENTAL CORRESPONDENCE TO: DEPT: James R. O'Connor, City Manager City Manager VIA: DEPT: Monte K. Falls, PE, Director Public Works Mf:.f-AL.L.S FROM: Donald H. Dexter, Jr., Manager rufi\/ DEPT: Public Works ~ DATE: July 20, 2015 RE: Local Mitigation Strategy Plan Recommendation of Approval Background: After Hurricane Andrew in 1992, many disaster mitigation grants were lost because of the lack of planning. Therefore, the State of Florida mandated that all county emergency management agencies develop a strategy for participation in FEMA's Hazard Mitigation Grant Program (HMGP) if funding became available after a disaster was declared by the President. The Local Mitigation Strategy Plan Is a countywide effort to be prepared for funding opportunities from FEMA should a disaster strike Indian River County or any of its municipalities. In 1998, Indian River County and all the municipalities participated in developing a Local Mitigation Strategy (LMS). The plan is updated periodically and was last adopted by the Board of County Commissioners (BCC) and municipalities in FEMA requires that the plan be reviewed and adopted every five years. City staff has been in attendance during the review process and updating of the plan. The BCC recently approved the plan (back-up attached, full plan can be viewed at.:..:..=:::...::..:..:...:..:..:;...:...:..:..:"-=c.;:;..;;...=:..:.:.;:..;~==.::..:..:...::::,:,...:._;c,:..:=:...=..;:::_:_:::;-===.:..' at their July 7, 2015 meeting. In order for the municipalities to be eligible for the HMGP they must also approve the plan by resolution. Funding: There is no funding necessary for this item.

2 James R. O'Connor, City Manager Local Mitigation Strategy Plan July 20, 2015 Page 2 Recommendation: Place this item on the City Council's agenda for August 18, 2015; Approve the Local Mitigation Strategy Plan and the accompanying resolution. Analysis: Strengths: Weaknesses: Opportunities: Threats: Approving the resolution will afford us the opportunity to apply for HMGP funding if it became available after a disaster. Not approving the resolution would prohibit us from applying for HMGP funding. HMGP funding, if available after a disaster, would be an additional source of funds. None Attachments DHD/ntn T:\Govt Agency lnfo\lndian River County\Local Mitigation Strategy\Agenda_Plan & Resolution Approval_JOConnor_Jul docx

3 RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERO BEACH, FLORIDA, ADOPTING THE 2015 REVISED INDIAN RIVER COUNTY UNIFIED LOCAL MITIGATION STRATEGY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Vero Beach has been and is a participant in the Indian River County Unified Local Mitigation Strategy ("LMS") related to hazard mitigation and disaster recovery as part ofthe state-wide Hazard Mitigation Strategy; and WHEREAS, on September 7, 2010, the Vero Beach City Council adopted Resolution adopting the 2010 Revised LMS in furtherance ofthe City's participation; and WHEREAS, the Federal Emergency Management Agency ("FEMA") requires the LMS to be periodically updated to comply with state and Federal policies and the LMS has been revised and updated accordingly resulting in the 2015 Revised LMS; and WHEREAS, the 2015 Revised LMS has been reviewed and approved by FEMA staff as compliant with Federal standards; and WHEREAS, on July 7, 2015 the Indian River County Commission adopted Resolution adopting the 2015 Revised LMS on behalf of Indian River County as the official document for inclusion in the state-wide Hazard Mitigation Strategy; and WHEREAS, the 2015 Revised LMS has be transmitted to the City for review and the City Council finds and determines it appropriate and advantageous to approve and adopt the 2015 Revised LMS in that adoption serves a municipal and public purpose in furtherance of the public health, safety, and welfare, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERO BEACH, FLORIDA, THAT: Section 1. Adoption of "Whereas" Clauses. The foregoing "Whereas" clauses are hereby adopted and incorporated herein as forming the legislative findings, purpose, and intent ofthis Resolution. Section 2. Adoption of 2015 Revised Local Mitigation Strategy. The 2015 updated and revised Indian River County Unified Local Mitigation Strategy (a copy of which is located and available in the City Clerk's Office and on the City's website, ) is hereby adopted by the City as the official document for inclusion in the statewide Hazard Mitigation Strategy. A copy of this Resolution shall be transmitted by the City Clerk to Indian River County and each ofthe other municipalities in Indian River County. Page 1 of2 N :\Client Docs\Resolutions\City Council\Local Mitigation Strategy\ Approve.2015.IRC.LMS-msl.wrc.doc

4 Section 3. Effective Date. This Resolution shall become effective upon adoption by the City Council. ********************************************* This Resolution was heard on the_day of 2015, after which hearing it was moved for adoption by Councilmember, seconded by Councilmember, and adopted by the following vote ofthe City Council: Mayor Richard G. Winger Vice Mayor Jay Kramer Councilmember Amelia Graves Councilmember Pilar E. Turner Councilmember Randolph B. Old ATTEST: CITY COUNCIL CITY OF VERO BEACH, FLORIDA TammyK. Vock City Clerk Richard G. Winger Mayor [Seal] Approved as to form and legal legal sufficiency: Approved as conforming to municipal polic f' \ ' ;;;;;; t Wayile \R.. Coment, City Attorney ( ~ \,..._) J 1 requirements: Page 2 of2 N :\Client Docs\Resolutions\City Council\Local Mitigation Strategy\ Approve.2015.IRC.LMS-msl. wrc.doc

5 INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF EMERGENCY SERVICES MEMORANDUM Consent TO: THROUGH: FROM: FROM: DATE: SUBJECT: Honorable Board of County Commissioners Joseph A. Baird, County Administrator John King, Director Department of Emergency Services Etta LoPresti, Emergency Management Coordinator Emergency Management Division June 16, 2015 Approval of Resolution Adopting the Updated 2015 Indian River County Unified Local Mitigation Strategy On July 13, 2010, Indian River County's Updated Unified Local Mitigation Strategy was adopted by Resolution No The Federal Emergency Management Agency regulations require that all hazard mitigation plans be reviewed and updated as appropriate, and resubmitted to FEMA for approval within five (5) years. In order to continue to be eligible for the following mitigation grant programs administered by FEMA: Hazard Mitigation Grant Program (HMGP), Pre-Disaster Mitigation Competitive (PDM-C), Flood Mitigation Assistance (FMA), Repetitive Flood Claims Program (RFC) and Severe Repetitive Loss Pilot Program (SRL), local governments must have a FEMA approved hazard mitigation plan in order to apply for and/or receive project grants. FEMA staff has reviewed and approved our updated plan and has determined that the Indian River County hazard mitigation plan is compliant with federal standards, subject to formal community adoption. Formal adoption of this plan by each municipality must also occur within one calendar year of receipt of FEMA's "Approval Pending Adoption." FUNDING: No funding was required to update Indian River County's Unified Local Mitigation Strategy. RECOMMENDATION: Staff recommends approval of the attached Resolution and the updated 2015 Indian River County Unified Local Mitigation Strategy. Staff also requests authority to forward the revised LMS plan to each municipality for their formal approval.

6 ~ ṛ,, ATTACHMENTS: 1. Resolution adopting the updated 2015 Indian River County Unified Local Mitigation Strategy. 2. Copy of Approval Letter from FEMA. 3. Resolution 2015 **Due to its size, the 2015 Plan is on file at the Department of Emergency Services and the Board of County Commissioners Office.** APPROVED FOR AGENDA FOR: July Indian River County Approved Date Administrator Legal Budget Joseph A. Baird County Administrator Risk Management Department

7 RESOLUTION NO A Resolution of the Board of County Commissioners of Indian River County, Florida, for Approval of the 2015 Revised Indian River County Unified Local Mitigation Strategy WHEREAS, on July 13, 2010, Indian River County's updated Unified Local Mitigation Strategy (lms) was adopted by Resolution No ; and WHEREAS, the Federal Emergency Management Agency requires that all Hazard Mitigation plans must be reviewed and updated as appropriate, and resubmitted to FEMA for approval within five (5) years; and WHEREAS, FEMA staff has reviewed and approved Indian River County's hazard mitigation plan and determined that it is compliant with federal standards and is now ready for approval by the Board. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, that: 1. The updated Unified local Mitigation Strategy (a copy of which is located in the Clerk to the Board's Office) is hereby adopted as the official document for inclusion in the Statewide Hazard Mitigation Strategy. 2. The 2015 Revised Indian River County Unified local Mitigation Strategy Plan will be forwarded to each municipality for their formal approval. The Resolution was moved for adoption by Commissioner Fl escber. The motion was seconded by Commissioner o'bryan, and, upon being put to a vote, the vote was as follows: Chairman Wesley S. Davis ~ Vice-Chairman Bob Solari Aye Commissioner Tim Zorc Aye Commissioner Peter D. O'Bryan Aye Commissioner Joseph E. Flescher _Ay_g_ The Chair thereupon declared the Resolution duly passed and adopted this 7th of July, day Attest: Jeffrey R. Smith, Clerk and Comptroller By:~~ eputyc1erk BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA By~~t~ Wesley S. Davis, Chairman By: -"-- -- '];. ~ Dylan Reingold, County Attorney I

8 ON FILE IN CITY CLERi 1 ~ 11 S OFFICE Indian River County Unified Local Mitigation Strategy (Approved June 2015) Indian River County City of Fellsmere Town of Indian River Shores Town of Orchid City of Sebastian City of Vero Beach

9 STATE OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT RICK SCOTT Governor June 22, 2015 BRYAN W. KOON Director Mr. John King Local Mitigation Strategy Chair rd Avenue Vero Beach, Florida Re: Adoption Indian River County Local Hazard Mitigation Plan Approved Pending Dear Mr. King: This is to confirm that we have completed a State review of the Indian River County Local Mitigation Strategy (LMS) update for compliance with the federal hazard mitigation planning standards contained in 44 CFR 201/6(b)-(d). Based on our review and comments, Indian River County developed and submitted all the necessary plan revisions and our staff has reviewed and approved these revisions. We have determined that the Indian River County LMS plan is compliant with federal standards, subject to formal community adoption, for the jurisdictions below: Indian River County, Unincorporated City of Sebastian City of Vero Beach Town of Fellsmere Town of Orchid Town of Indian River Shores Upon submittal of a copy of all participating jurisdictions' documentation of their adoption resolutions to our office, we will send all necessary documentation to the Federal Emergency Management Agency (FEMA) who will issue formal approval of the Indian river County LMS. D l V IS I 0 N HEAD QUA R-T ER S Tel: Fax: STATE LOGISTICS RESPONSE CENTER 2555 Shumard Oak Boulevard Directors Row Tallahassee. FL Orlando. FL

10 Mr. Miles Anderson June 22, 2015 Page two If you have any questions regarding this matter, please contact David M. Block at or Respectfully, MEA/dmb ~4-="'-- Miles E. Anderson, Bureau Chief, Mitigation State Hazard Mitigation Officer Attachments: MEMORADUM: State approval of LMS plans under Program Administration by States (PAS)

11 DIVISION OF RICK SCOTT Governor STATE OF FLORIDA EMERGENCY MANAGEMENT BRYAN W. KOON Director October 1, 2014 MEMORANDUM TO: Local Mitigation Strategy Working Group Chair/Coordinator.~\. FROM: Miles E. Anderson, Mitigation Bureau Chief ~, J,; '" State Hazard Mitigation Officer '\'.~\ Florida Division of Emergency Management RE: State approval of LMS plans under Program Administration by States (PAS) Florida is currently operating under PAS with regard to the review and approval of local Mitigation Strategy (LMS) plans. Under this designation, the Florida Division of Emergency Management (FDEM) will manage the approval of LMS plans with minimal Federal Emergency Management Agency (FEMA) oversight. FEMA will continue to send final approval letters to local communities for their mitigation plans. The process: Plan updates should be submitted to the state for review six (6) months prior to the plan expiration date. Once received, FDEM will complete the first review of each lms plan within 30-days of receipt whenever possible. Once the plan has been reviewed by FDEM, the county will be notified that the plan is either in need of revisions, approved pending adoption, or approved. Needs Revisions: If the plan is determined to be insufficient the FDEM Mitigation Planning Unit will provide technical assistance to the local jurisdiction until they believe that the plan adequately meets the regulations according to FEMA's standards. 8 Approved Pending Adoption (APA): After FDEM reviewers determine that the plan adequately meets all regulations according to FEMA's standards, they will notify the local jurisdiction by and letter that the plan is ready to be adopted. ~ Approved: Once a plan is adopted, FDEM will notify FEMA that the LMS plan is approved and provide a copy of the adoption resolution, the final plan, and a completed Plan Review Tool. FEMA will issue a formal approval letter for FDEM to transmit to the local community. If you have any questions or need any further information regarding this change please do not hesitate to contact your state LMS liaison. MEA/jlp DIVIS I 0 N HEADQUARTERS Tel: Fax: STATE LOGISTICS RESPONSE CENTER 2555 Shumard Oak Boulevard Directors Row Tallahassee, FL Orlando, FL

FEMA Hazard Mitigation Grant Application for Seismic Retrofit of Live Oak Community Center

FEMA Hazard Mitigation Grant Application for Seismic Retrofit of Live Oak Community Center Page 1 of 7 14 Office of the City Manager CONSENT CALENDAR October 17, 2017 To: From: Honorable Mayor and Members of the City Council Dee Williams-Ridley, City Manager Submitted by: Scott Ferris, Director,