Vacant 05/06/16 = 1 Year Casey ANR (33 rd ) Vacant 07/25/16 = 9 Mo. Nelson FCS (53 rd /Swapped Priority) Vacant 06/01/15 = 1 Year, 11 Mo.

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2 Nutrition Education Program Update Sara Talbott, Central KY Area Nutrition Agent Area Contact for District 5 sara.talbott@uky.edu Phone: (859) New Office Location: UK Coldstream Farm 1500 Bull Lea Rd., Ste. 120, Lexington Mountain Assoc. for Community Economic Dev., INC. (MADEC) Amy Williams, Project Specialist 433 Chestnut Street, Berea, KY Direct Line: (859) Main Phone: (859) (ext. 222) Fax: (859) Link:

3 D5 Vacancies Not Filled to Date (Position on State Vacancy List) Nelson ANR (1 st /Swapped Priority) Vacant 01/31/17 = 3 Mo. Washington ANR (28 th ) Vacant 05/06/16 = 1 Year Casey ANR (33 rd ) Vacant 07/25/16 = 9 Mo. Nelson FCS (53 rd /Swapped Priority) Vacant 06/01/15 = 1 Year, 11 Mo. Nelson ANR has been posted and applications closed 4/24/17 D5 Vacancies Filled thru Agent-at-Large Funding (Position on State Vacancy List) Pulaski ANR (11 th /Agent-at-Large) Vacant 09/05/15 = 8 Mo. Pulaski ANR was filled April 10, Welcome Tiffany Harper!

4 D5 Vacancies - Filled through Stop-Gap (Position on State Vacancy List) Meade 4-HYD Deana Reed (2 nd ) Grayson ANR Whitney Carman (5 th ) LaRue ANR Daniel Carpenter (18 th ) Russell ANR Jonathan Oakes (19 th ) Marion FCS Danielle Ford (34 th ) Review budgets with EDB s & prepare for continued funding in Total State-wide Vacancies 61 Positions 4-HYD (15) FCS (28) ANR (18) Stop-Gap (39)

5 Mary McAdoo s Retires Mary served as Pulaski Co. Extension Support Staff for 28 years. Mary officially retired April 7 th, 2017 During her employment Mary Served as the Pulaski Co. Homemaker President Started The Material Girls quilting guild Sat on the UK Staff Senate Served as Chi Epsilon Sigma President Now Mary is enjoying Rocking

6 Pulaski Extension Staff Assistant Apps Closed 03/16/17; Interviews set for May 17th New Wayne Extension Staff Assistant Rachel Selvidge Started 4/3/17 NEP Assistant Promotions for NEP Program Assistant Senior Brenda Williamson Pulaski County (4/16/17) Margie Hernandez Russell County (4/16/17) Donna Ridener McCreary County (4/19/17) Congratulations to these outstanding District 5 NEP Employees!

7 KENTUCKY STATE UNIVERSITY EMPLOYMENT UPDATE District 5 KSU Agent Positions posted: Marion County KSU Horticulture Agent Breckinridge County KSU Small Farms Agent Hardin County KSU FCS Agent KSU Jobsite Link: cws=37&org=ksu2015 Pending Leadership Meetings for potential KSU Agent Placement Casey County May 16, 2017 (KSU ANR Agent) Guiding Principals Document UK/KSU Extension KSU CES Program Organizational Structure

8 Tiffany Harper Pulaski CEA for ANR Education: Oregon State University B.S. Crop & Soil Sciences, minor in Horticulture University of Kentucky Masters in Agricultural Education Life Highlights: Born and raised in western Oregon From an Extension Family Living a life long dream to work for Extension

9 Congratulations to Pat & Ema Hardesty on welcoming their granddaughter Marianne Katherine Williams Marianne was born on 12/29/2016 to parents John & Jaclyn Williams

10 Congratulations to Steve & Carolyn Morris on becoming first time Grandparents to Miss Hadlee Jewell Morris. Hadlee was born on 7/30/2016 to parents Shane & Katie Morris.

11 Congratulations to Amanda & Kevin Curry on the arrival of her second daughter, Addison Fayeth Curry Addison was born on June 27, 2016.

12 Organizations Epsilon Sigma Phi Tyrone Gentry & Lynnette Allen KAE4-HA Award Winners Meagan Klee & Danielle Hagler KEHA Jennifer Bridge Chi Epsilon Sigma Katie Murphy Agents Carol Hinton, Breckinridge Co. Ecuador Study Tour, WKU Ag Cabrina Buckman Ireland Study Tour, UK FCS Counties Clinton Co. received $15,000 in funds from the office of Dr. Vail Appreciation for 3 years of involvement in the CDC grant

13 WASHINGTON COUNTY NEW OFFICE GROUNDBREAKING CEREMONY March 23, 2017

14 Career Ladder Salary Increases July 1, 2017 Levels: 2 - $2, $2, $3, $3,500 Promotion Procedures Link: ines_rev_november_2016_ pdf

15 Previous Years/Current Level 2 Advancements Cabrina Buckman Washington FCS Alex Bryant Breckinridge 4-HYD Chelsey Anderson Cumberland ANR Luke Fries Nelson 4-HYD Ricky Arnett Green ANR FCS ANR/HORT 4-HYD Debbie Shepherd, Casey Natalie Taul, Grayson Dayna Parrett, Hardin Jody Paver, Wayne Carol Hinton, Breckinridge Whitney Carmen, Grayson Amy Aldenderfer, Hardin Dave Kessler, Marion Meagan Klee, Casey Rebecca Hill, Marion Danielle Hagler, Nelson

16 Debbie Messenger Cumberland CEA for FCS FCS ANR/HORT 4-HYD Kelli Bonifer, Adair Lynnette Allen, Breckinridge Christy Guffey, Clinton Pam York, Russell Previous Years/Current Level 3 Advancements Audrey Myers, Taylor Nick Roy, Adair Beth Wilson, Pulaski Greg Whitis, McCreary Andy Mills, Meade Dennis Morgeson, Washington Elijah Wilson, Cumberland Kindra Ewing Jones, Grayson Christy Martin, Russell Bonnie Jolly, Hardin Marla Stillwell, Hardin Deana Reed, Meade Toni Humble Wayne

17 Previous Years/Current Level 4 Advancements FCS ANR/HORT 4-HYD Robbie Smith, Nelson Pat Hardesty, Taylor Glen Roberts, Wayne Tony Rose, Adair Tyrone Gentry, Green Misty Wilmoth, LaRue Roberta Hunt, Washington Previous Years/Current Level 5 Advancements Edith Lovett Pulaski CEA for FCS FCS ANR/HORT 4-HYD Theresa Howard, LaRue Jennifer Bridge, Meade Doug Shepherd, Hardin Ron Bowman, Nelson (Retired)

18 4-HYD Kindra Ewing Jones, Grayson CEA for 4-HYD ANR Ricky Arnett, Green CEA for ANR FCS Dayna Parrett, Hardin CEA for FCS HORT Amy Aldenderfer, Hardin CEA for HORT Sympathies to those that have recently lost loved ones and close friends. And, Get-Well wishes for staff members who have faced illnesses during the recent weeks.

19 4-H Canoe & Kayak Club Misty Wilmoth, LaRue 4-HYD Reaching Diverse Audiences Pam York, Russell FCS In Pursuit of The Great Pumpkin Andy Mills, Meade ANR Junior Master Gardener Program Beth Wilson, Pulaski HORT

20 Thank you to the following counties for their assistance with making today s meeting start off right! Clinton Co. Registration Adair & Wayne Cos. Morning Refreshments Taylor Co. Meeting Location

21 AFFIRMATIVE ACTION PLAN May 15: Rough Draft of County Plan ( to DD) June 30: Final County Plan (Due in KERS) June 30: Final Report for (Due in KERS) Plan Includes: Description, Council Makeup, Affirmative Action Goals and Action Strategies Report Includes: Efforts, Outcomes attained through previous year s Plan Access Reports through KERS at the following link:

22 ADA ASSESSMENT PLANS Counties should have a Plan and update as needed Plans should be finalized by June 30, 2017 CLIENT PROTECTION STANDARDS FILES Friendly Reminder: File should be kept up-to-date State Contact: Dr. Ken Culp, State 4-HYD Specialist for Volunteerism 4-H CAMP VISIONING Meetings May 24 th Hopkins County Extension May 25 th Montgomery County Extension May 26 th Boone County Extension State Contacts: Dr. Mark Mains, Assistant Director for 4-HYD and Dr. Darrell Stillwell, State 4-H Specialist for the Camping Program

23 ALUMNI MEETINGS CAFE Lincoln Trail Alumni New Agent Contact: Daniel Carpenter Lake Cumberland Alumni Agent Contact: Edith Lovett Upcoming Area Meeting Dates and Location Alumni Association Website: BENEFITS UK OPEN ENROLLMENT for Open Enrollment Dates: April 24 May 12 through myuk Re-enrollment not required unless add/drop coverage or FLEX Spending New! UK Life Insurance Co. Aetna; 2 coverage levels for dependents Voluntary Insurance through MPM Additional Questions?

24 BUDGET UPDATE and REMINDERS Budget Plans: Sent electronically to DD Program Support Budgets: Due with Electronic Plans Program Support Actual Expenditures: Due July 15 to DD/EDB s Budget Signed Hardcopies: Due to D5 Office MOA, Budget Plan, Schedule of Disbursement, Program Support Budgets and 5 and 10 Year Long-range Plans UFIR: Video and Instructional Guide Due May 1 ( FY) Salary Adjustment Forms for Bi-Weekly: Electronic submission Fiscal Coordinators will received an when link opens Salary Increases: Maximum to be anticipated is 3.0% Approval based on UK Provost s final decision No guarantee Quarterly Payments - Next Payment due July 10 Audits Continue to send hard copies to the D5 Office Revised MOA s Send to D5 Office and Tina Ward

25 Report Budget Amendments (if needed) Deadline June 30 (Final Reports) Audit/Attestation July 1, 2017 County Memorandum of Agreement Payment Due Registration & Board Reporting July 15, 2017 July 10 (Send payment to Jeff Young) Registration Fee July 15, 2017

26 CEDIK & CLD Update CEDIK Adv. Committee FCS, 4-HYD, ANR Reps New Specialist coming in June (walk-ability & trail towns) Developing Leadership In-Service Trainings CIVIL RIGHTS FEDERAL AUDIT Date: June 11 19, 2017 Online Training: Thank You..D5 is complete! Sites Teams will Visit: TBA

27 COUNTY COORDINATOR LISTS Signed forms to District Director due by June 1 st District Director to forward changes in I-9 Signers to Thomas Keene COUNTY REVIEWS for 2017 Counties: Adair, Breckinridge, Cumberland, Meade & Taylor Team Assignments and review dates are pending CORE IN-SERVICES FOR ALL AGENTS Barren River State Park Central Time Zone May 23 Client Protection (9 12 noon); Teaching Methods (1 4 pm) May 24 Media/Marketing (9 12 noon); Elected Officials (1 4 pm) May 25 Facilitation Skills (9 12 noon); Program Dev. (1 4 pm)

28 DISABILITY RESOURCE CENTER at UK Contact: Dr. David T. Beach, Director Phone: (859) Link: Resources Include: Physical Accessibility (parking, doors, bathrooms, building codes, etc.) Sensory Accommodations (Braille, Recordings, Video Transcripts or Sublines) Food & Dining (Reasonable notice, request defined) Service Animals & Support Animals (KY law, expectations, etc.) Additional Information Available Upon Request DISTRICT 5 FACEBOOK PAGE Up and Running with a lot of activity Great Job Katie! Katie with upcoming event information to be posted View our site at:

29 DISTRICT 5 FORUM SAVE THE DATE! Date/Location: Committee: Participants: November 3, 2017 Taylor Co. Extension Office Chair - Tyrone Gentry, CEA for 4-HYD; Members: Jonathan Oakes, CEA for ANR; Edith Lovett, CEA for FCS; Selected D5 Support Staff & SEC Members Minimum of 4 Delegates from each County DISTRICT STAFF HOLIDAY EVENT Date/Location: December 13, 2017, Taylor County Extension Office Committee: Daniel Carpenter, CEA for ANR; Natalie Taul, CEA for FCS; Deana Reed, CEA for 4-HYD EPSILON SIGMA PHI District 5 Contacts Tyrone Gentry and Lynnette Allen National Conf. Wilmington, North Carolina; October 8 12,

30 EMPOWERING LOCAL LEADERS TRAINING KERS Sign-up; Mandatory for Team members; Open to anyone 7/25/17 UK, E.S. Goodbarn; 10 am 3 pm ET 8/9/17 Princeton Research Ctr.; 10 am 3 pm CT District Team: 5 Agents from all Program Areas Daniel Carpenter, Dennis Morgeson, Natalie Taul, Debbie Messenger & Danielle Hagler Fall Trainings before CEC meetings ES-237 Youth Report Encompasses all Youth contacts for a county Federal Report reflecting all youth programming/contacts Due August 1, 2017 EXTENSION FOUNDATIONS Basis for establishing Foundations When and How to Dissolve an Extension Foundation

31 INTERIM TERM FOR CES ASSISTANT DIRECTOR FOR ANR In recent Administrative changes for the KY CES, Dr. Palmer was assigned responsibility for both Director of CES and CES Assistant Director for ANR Due to the extensive workload of both positions, Ricky Yeargan has been asked to assist with the Assistant Director for ANR activities to allow Dr. Palmer additional time and service as our Interim Director of CES Questions and requests that are Ag and Natural Resources related should be directed to Ricky instead of Dr. Palmer Ricky will be reporting to Dr. Palmer and consulting as necessary

32 EXTENSION FIELD PROGRAMS HIRING FREEZE Effective date: Tuesday, May 9, 2017 Included: County Stop-Gap for Agents, Support Staff and Program Assistants Currently, counties that drop to only 1 Agent will be allowed to fill 1 CEA position Critical vacancies in support staff will be considered on a per case basis All positions in any level of the process of being filled as of May 8 th will continue Plans are to include Agents and counties in discussions regarding covering all program areas sometime this summer The Hiring Freeze has been initiated in lieu of anticipated changes in organizational structure due to recommendations from the CES Review (not yet released). It is anticipated that any plan would be phased in over a period of time. Though a Two-Agent System has been discussed, the freeze in no way is meant to indicate that a two agent system will be the system adopted. Please be mindful of possible upcoming changes and use caution in spending patterns, especially for large projects.

33 EXTENSION REVIEW AND INTERNAL AUDIT Findings from the Internal Audit Summarized - PowerPoint Action to Date: Report has been sent to the UK Board of Trustees Beginning Recommendations and Actions planned by CES: Committed to building a Financial Oversight Structure Improved Accounting for Finances More Comprehensive Training for Staff Overall Structure of the Financial Oversight and Team - TBA More information to come as the Review is finalized GIFTS, GRANTS AND CONTRACTS Financial Report: Due May 19 to DD GOAP UPDATE Local Offices should be aware of funding for coming year New Guidelines for Administrative Funds Reimbursements

34 INTERNSHIPS 2017 Interns should experience work in all Programs Areas County Intern Supervisor Program Intern Clinton Christy Nuetzman FCS Hannah Norris Cumberland Elijah Wilson 4-H Megan Bryant Grayson Whitney Carman ANR Isaac Logsdon Hardin Marla Stillwell 4-H Brianna Barnes Larue Misty Wilmoth 4-H Kyle Schenck Meade Deana Reed 4-H Eliza Green Nelson Robbie Smith Hort/ANR Kaitlyn Elliott Washington Cabrina Buckman FCS Mackenzie Messer

35 IN-SERVICE TRAINING No partial credit allowed State Specialists must be the Contact & Confirm Attendance KENTUCKY STATE FAIR 2017 August 17 th 27 th, KY Expo Center Assignments Posted on D5 Website Agents unable to attend, but secure a replacement and notify DD & Kim Leger, Extension Specialist for 4-HYD ALL EXPENSES must be on State Funds Reimbursements will be made through TRIP Friendly Reminder: Agents on State Funds request travel approval through SAP

36 KERS June 5, 2017 Only New KERS Format will be available Accountability Identity of payment source (credit card, check, etc.) Reimbursement Submit the summary and Detailed Page KERS Mobile is now available TRIP System handouts/tips (state funded travel; i.e. KSF; core training) NO REIMBURSEMENT IF USING CO. VEHICLES OR CREDIT CARDS July 15, 2017 ALL KERS REPORTING DUE ONLINE LEAVE ANNUAL LEAVE Be proactive in submitting leave in SAP for approval Options in Using Old Leave (leave carried over from last year): Take old leave before June 30, 2017 or donate to Shared Leave Pool Interested in Shared Leave Pool? Check out the UKHR Benefit

37 MENTOR ASSIGNMENTS Remember to Submit Reports to the D5 Office Committee: Robbie Smith, Jennifer Bridge & Christy Martin Upcoming KERS Training: (Agent must have 3+ years of experience with CES) MID-YEAR REVIEWS FOR SUPPORT STAFF If conducted, send a copy to DD

38 MONTHLY EXPENSE REPORTS Don t forget due dates: 10 th of following month in KERS Copies due to D5 Office by the 17 th of the following month OFFICE APPEARANCE Extension Handbook Policy 5.7 District Director Visits 2 completed 16 to go. ONEDRIVE FOLDERS Online Documentation for Performance Appraisals Demonstration: Tyrone Gentry Video Tutorials Link:

39 PERFORMANCE APPRAISALS Mandatory for All Agents over 1 Year of Service Anyone hired before 7/1/16 - full process review. Anyone hired after 7/1/16 - periodic progress reviews Reference Materials Rubic & Expectations for the Agent Link: Online Documentation OneDrive Folders Demonstration: Tyrone Gentry All PA s will be completed through myuk Online DUE AUG. 1 PowerPoint Presentation of Online Reporting Sample PowerPoints for Agents in each Program Area SUCCESS FACTORS will open JUNE 1 for Agent data entry

40 PRIORITY INDICATORS Final Report due by July 15 th PRODUCE BEST PRACTICES TRAINING (PBPT) KERS Sign-up D5 Session: May 16 th at Taylor County Office, 10 3pm ET State Contact: Dr. Paul Vijayakumar PROFESSIONAL DEVELOPMENT REMINDERS Funds from the year CANNOT be carried forward Funds can be used to pay professional association dues beginning July 1, 2017

41 STAFF SUPPORT TRAINING WELL DONE Committee: Whitney Carman, Chair; Members Robbie Smith and Chelsey Anderson 2017/18 Program Area of Responsibility: 4-HYD Determine Committee/Chair; Select Date/Location/Program STAFF APPRECIATION UK EMPLOYEES Thursday, May 25,2017 from 11:00am to 2:00pm Updates Coming STAFF RECOGNITION CAFE EMPLOYEES Call for Nominations: Updates coming for July deadline Awards: Updates coming for Fall Event on UK Campus

42 STAFF MEETING FOR HOLD THE DATE Sept. 13, Oct. 11, Nov. 8, Dec. 13, 2017 Jan. 10, Feb. 14, Mar. 14, Apr. 11, May 9, 2018 STATE EXTENSION COUNCIL Summer Meeting Aug. 8, 2017; Lexington, KY SUCCESS STORIES July 15: Final 2 Stories Due in KERS (entries expected quarterly) Expectation: 5 per Agent (Agents being evaluated) UNCONSCIOUS BIAS TRAINING D5 Sessions: May 9, 11 and 12 Mandatory. All county employees register and participate Additional Opportunities: Other Districts and UK Campus

43 Next Official UK Holiday Memorial Day Monday, May 29 (in 19 days) Summer Solstice st Day of Summer Wednesday, June 21 (in 42 days) Another Official UK Holiday 4 th of July Tuesday, July 4 (in 55 Days) Next District Staff Meeting September Staff Wednesday, September 13 (in 126 days)

44 AGENTS April 11 Roberta Hunt, Washington CEA for 4-H YD April 16 Christy Martin, Russell CEA for 4-H YD April 17 Carol Hinton, Breckinridge CEA for ANR April 18 Luke Fries, Nelson CEA for 4-HYD April 20 Daniel A Carpenter, CEA for ANR SUPPORT STAFF April 7 Linda Bell, Clinton County 4-H Program Assist. April 9 Margie Hernandez, Russell County SNAP-Ed Assist. April 22 Marcy Ward, LaRue County Support Staff April 28 Sue Ann McCandless, LaRue Support Staff

45 AGENTS May 13 Debbie Shepherd, Casey CEA for FCS May 19 Danielle Hutchins, Nelson CEA for 4-H YD May 20 Beth Wilson, Pulaski CEA for Horticulture May 28 Matt Adams, Hardin CEA for ANR May 29 Glen Roberts, Wayne CEA for ANR SUPPORT STAFF May 2 Regina Markins, Meade County Support Staff May 13 Seth Hart, Wayne County 4-HYD Program Assist. May 22 Patricia Richards, Russell County Support Staff Amanda Curry, Taylor County Support Staff May 30 Juanita Herron, Marion County EFNEP Assist. Brenda Williamson, Pulaski County EFNEP Assist.

46 PROGRAM GROUPS WILL FOLLOW SESSION ANR/HORTICULTURE 4-H YOUTH DEVELOPMENT FAMILY AND CONSUMER SCIENCES NO FULL STAFF MEETINGS in June, July or August, 2017 Please put D5 Staff Dates (2nd Wed) in calendars for Year See You on September 13 th to begin a New Program Year!