District 5 Staff Agenda

Transcription

1 District 5 Staff Agenda November 9, 2016 Taylor County Extension Office Refreshments & Registration 9:45am EST Meeting 10:00am EST

2 Personnel Updates New Hires Amy Fugate McCreary Co. FCS/4-HYD Agent Jonathan Oakes Russell Co. ANR Agent Kara Back Taylor Co. HORT Agent Kaitlyn Collins Cumberland Co. Support Staff Retirement Nancy Beth Loving Hardin Co. 4-HYD Assistant

3 Welcome to the Family!!! Amy Fugate, McCreary CEA FCS/4-HYD Residence: Somerset, KY Home: Liberty, KY Education: EKU BS/MS Dietetics; Univ. of the Cumberlands MS Teaching Work experience: Nutrition: Adults with disabilities, Intervention, Public Health Hobbies: hiking, yoga, bluegrass music

4 Welcome to the Family!!! Jonathan Oakes Russell CEA for ANR Residence: Russell Co. Home: Russell Co. High Education: WKU - BS in Ag; Murray State - MS in Ag-Ed. Work experience: Clinton Co. Ag. teacher/ffa advisor for 3.5 years Family: Wife, Samantha; Children, 3 year old son, Luke and expecting a baby girl in January

5 Welcome to the Family!!! Kara Back Taylor HORT Agent Residence: Cumberland/Taylor Cos. Home: Cumberland Co. Education: WKU - BS in Agriculture Education Hobby: Vegetable gardening and other areas of Horticulture; has loved growing up on a farm, raising gardens and crops on the family farm

6 District 5 Vacancies Pulaski ANR Vacant from Agent-at-Lg. 9/5/16 (16 th ) Nelson FCS Vacant 6/1/15 (3 rd ) Washington ANR Vacant 5/6/16 (34 th ) Casey ANR Vacant 7/25/16 (40 th ) Marion FCS Vacant 7/29/16 (41 st ) Pulaski 4-HYD - Vacant 10/1/16 (Co. Funded) *All positions are not currently posted. Total Vacancies State-wide = 55 ANR 17 FCS HYD - 10 Stop-Gap - 35 County s Position on the State Vacancy List is indicated above

7 District 5 Stop-gap Counties Cumberland ANR (1 st ) Green FCS (2 nd ) Meade 4-HYD (4 th ) Grayson ANR (9 th ) LaRue ANR (23 rd ) Russell ANR (24 th ) *All Counties are Currently Filled. Upcoming Stop-gap: Marion FCS County s Position on the State Vacancy List is indicated above.

8 Special Recognitions Congratulations Melody Mays, Marion Co. Staff Assistant, on receiving the Marion County Farm Bureau Distinguished Service to Agriculture Award for 2016

9 Condolences September Amy Cecil {Junior s Wife} ~ Grandmother Josh Myers {Audrey s Husband} ~ Grandfather October Jennifer Bridge ~ Close Family Friend Katie Murphy ~ Father

10 THANKS FOR EVERYTHING!!! A BIG THANK YOU TO ALL THOSE WHO HAVE MADE TODAY S MEETING POSSIBLE: Taylor County Extension Office { Location } Marion & McCreary Counties { Refreshments } Wayne County { Registration }

11 IGNITE Sessions Neighborly Nutrition Robbie Smith HORT - Nelson County Industrial Hemp Daniel Carpenter ANR LaRue County Super Star Chef Day Camp Kelli Bonifer FCS Adair County Building College & Career Ready Teens 4-H Career Club Alexandria Bryant 4-HYD Breckinridge County

12 Questions? Submit electronically to by 11/18/16

13 Annual Report Career Ladder Applications due before February 1, 2017 Years of service with Cooperative Extension in other states will apply to career ladder applications dder_guidelines_rev_july_2016.pdf

14 County Extension Council Officers Submit Officer information to the D5 Office Include the Officers names and addresses Diversity Awards Deadline: December 15, 2016 Link: State Contact: CAFE Office of Diversity Randall Barnett Award Deadline: December 15, 2016 Link: State Contact: Program and Staff Development *Submit applications electronically to the District 5 Office

15 CES Internship Applications Applications due by December 31, Interviews held during January 2017 To host an Intern, please complete the County Host form Questions? Contact Mia Farrell (859) County Payments 3rd quarterly county payments: Due January 1st, 2017 Send to Tina N-106 Ag North, Lexington, KY Please send a copy to Katie Murphy in the District Office

16 Equipment Inventory (County) All county owned/purchased equipment over the amount of $500 is to be accounted for at all times. Counties are to keep record via Excel. Required information includes: Item/Description and cost When & where items were purchased Location and assignment of item(s) Inventory check timeframe: same as state inventory Equipment Inventory (State) Dian Stapleton will be ing counties to verify specific UK equipment inventory if located in county offices

17 District Board Timeline: An official CEC Meeting by September/October to get nominations for District Board and to start the Plan of Work process CEC nominations to the County Judge by November 1 (KRS ) County Judge make appointments to the DB by December 1 (KRS ) County Judge give oath of office to DB members (KRS ) DB meeting in January to elect officers (KRS ) Link to DB Guidelines:

18 Directory for Field Staff Notify Katie of needed updates: Change of employment and photos Link: Emergency Closings for Offices Policy and Guidelines for Offices: Tools Contact your DD promptly Before close of day, the D5 Office must report to Dr. Jeff Young who must notify main campus

19 Performance Evaluation Conferences & Mid-Year Visits November, /09 Taylor Co. Extension Office 02:00pm 04:15pm 11/10 Hardin Co. Extension Office 08:00am 12:30pm 11/11 Meade Co. Extension Office 08:30am 12:00pm 11/14 Nelson Co. Extension Office 08:30am 03:45pm 11/16 Taylor Co. Extension Office 11:00am 04:20pm 11/17 Taylor Co. Extension Office 08:30am 03:45pm 11/18 Washington Co. Extension Office 08:30am 03:45pm 11/21 Hardin Co. Extension Office 08:30pm 02:00pm 11/22 Nelson Co. Extension Office 08:30am 03:45pm 11/28 Adair Co. Extension Office 08:30am 03:45pm 11/29 Pulaski Co. Extension Office 08:30am 03:45pm 11/30 Pulaski Co. Extension Office 08:30am 03:45pm

20 Performance Evaluation Conferences & Mid-Year Visits December, 2016 Additional Sessions have now been scheduled. Agents already scheduled during the month of November who would like to select a December date, may do so by signing up through SignUpGenius. Please delete your name from other previously scheduled date. 12/9 Nelson Co. Extension Office 10:00am 2:30pm 12/12 Taylor Co. Extension Office 10:00am 2:30pm 12/15 Taylor Co. Extension Office 08:45am 2:30pm 12/16 Nelson Co. Extension Office 10:00am 2:30pm

21 FMLA Procedures Update NEW - UK fulltime Family Medical Leave Adm., Lindsey Powell All regular staff FMLA should be submitted to Lindsey If an employee may have a qualifying event (UK HR Policy #88.0), complete a FML Notification Memo and give to employee Lindsey will respond within 5 days on application approval Lindsey Powell Family Medical Leave Administrator Campus Human Resources, Employee Relations Phone: (859) Fax: (859) lindsey.powell@uky.edu

22 D5 Leader Forum Excellence Ignited! Committee: Debbie Shepherd, Chair/FCS; Elijah Wilson, 4-HYD, David Kessler, ANR; Audrey Myers, Site Coordinator Ignite Talks: 4-H Alex Bryant, Christy Martin; FCS Theresa Howard, Audrey Myers/Dayna Parrett ANR Dennis Morgeson, Greg Whitis CED Jennifer Bridge, Elijah Wilson, Dave Kessler and Rebecca Hill Timekeeper: Toni Humble, Pam York, Edith Lovett, Debbie Shepherd SEC: Pam Gibson, Ada Mae Handy and John Gossage Save the Date! 2017 D5 Forum Friday, November 3 rd

23 Holiday Leave & Bonus Days All time must be submitted by December 1st to receive holiday leave and bonus days Holiday Staff & Retiree Get-Together Wednesday, December 14th Taylor County Extension Office

24 Internal Audit Reviews UK Internal Audit is conducting a 2 nd round of Audits Counties recently audited have been other Districts Offices are not notified as to dates/times Continue to be cognizant of our responsibilities regarding total operations and documentation Insurance Policies All counties must review coverage with company Consider coverage for liability and accidental Review policy coverage for employees & volunteers New Accidental Policy available to CES

25 Report To The People to Anna, Katie, and Program & Staff Development New Templates: District Deadline: Complete before Thanksgiving Break Final Version SPGE Deadline: December 15th FCS Retreat March 31st, Day Event Location to be determined at a later date.

26 Gambling & Raffles KRS and the Kentucky Department of Charitable Gaming complete an application for approval at least 30 days in advance of scheduled event. $25 processing fee Must qualify as a Charity Fundraising Event as defined in KRS Questions, refer to the Kentucky Department of Charitable Gaming

27 MJR s for CEA s NEW Percentage Allocation Educational Programming 50% Extension Advisory Councils 10% Leadership Development 10% Accountability and Public Relations 10% Facilitation/Collaboration/Teamwork 10% Customer Service 5% Supervision 5% Updated Agent Resources: Rubric Expectations - _september_2016.pdf

28 Staff Meetings for Remainder of Year Hold the dates Livewell Check-ins Free event, get a $100 health plan rebate Campus Screenings: schedule at District 5 Screenings: Spring date during D5 Staff Money Handling - Credit Cards, Travel Personal information should not be linked to cards Travel funds and accountabilty for fuel costs Further discussion with DD at Mid-Year Visits Reference for guidelines:

29 Success Stories Have you entered at least one success story in KERS? Don t forget Due Dates during the year Stories may be revised throughout year or replaced Agents must complete 5 by end of year Resource for Reporting Deadlines: Extension Annual Calendar -

30 Secretary Training Update Planning committee ANR Agents Co-Chairs: Chelsey Anderson & Whitney Carmen Tentative Dates April 26/27 or 27/28, 2017 Location Bardstown, KY Program Group Meetings {ANR, FCS, 4-HYD} Program Area Group Meetings to follow staff. ANR to meet in Board Room FCS to meet in Main Meeting Room 4-HYD to meet in Project Room

31 October Birthdays

32 November Birthdays Rebecca Shagool 11/2 Kevin Mills 11/3 Theresa Howard 11/6 Amy Aldenderfer 11/7 Meagan Klee 11/7 Sherri A. Coffey 11/8 Sherry Stith 11/10 Gayle Hutchison 11/11 Dennis Morgeson 11/11 Anna Smith 11/15 Edith Lovett 11/18 Teresa King 11/22 Whitney Carman 11/24 Kindra Ewing Jones 11/25 TJ Adkins 11/26 Georganne Collins 11/28 Ashley DeBord 11/29

33 HAPPY 60 TH BIRTHDAY ANNA