DISTRICT 3 STAFF AGENDA NOVEMBER 8, Carroll County Extension Office

Transcription

1 DISTRICT 3 STAFF AGENDA NOVEMBER 8, 2017 Carroll County Extension Office

2 Birthdays October Birthday s 12th Samantha Gamblin: Bullitt 13th Kevin Perkins: Trimble November Birthday s 4 th Paul Adkins: Boone 8th Chris Ammerman: Grant 14th Rosie Allen: Boone 18th Katie Trump: Boone 20th Ralph Hance: Trimble

3 Photography Headshots Matt Barton Agricultural Communications Specialist Photographer

4 Personnel Updates Owen County 4-H: Chelsea Young KSU 4-H Agents - Jefferson County Office: Patrice Thompson & Louis Milligan

5 Association Reports

6 I.T. Update Christopher McKenzie Computer Support Specialist III for District 3

7 Kentucky State University Nancy Calix State Extension Specialist

8 NEP/SNAP-ED Update Rosie Allen Northern KY Area Nutrition Education Program Agent

9 Bi-Weekly Staff Payroll and Recording Working Time

10 Career Ladder Applications Applications due February 1, 2018 Years of service with CES in other states will apply to career ladder applications _rev._08_30_2017-pjm.pdf Level II now requires completion of the Mentor Packet to advance to this level. This is only for individuals hired AFTER July 1, 2016 when the program first went into effect. Level IV, Track B now requires the same evidence of community development work as Track A. The Application for Professional Promotion (last page) has been reconfigured to help clarify the requirements of each level. Please note that incomplete applications will not be accepted. The salary increase levels will remain the same: Level II: $2,000, Level III: $2,500, Level IV: $3,000, Level V: $3,500

11 CES Internship Applications Internship Applications opened October 1st Deadline to apply - December 31st, Interviews will be held during January To host an Intern, please complete the County Host Form, questions contact Mia Farrell.

12 County Cell Phone Must be approved by EDB and recorded in Board minutes Can be County or Individual Plans for Agents, Support Staff and Staff Assistants Must turn in Cell Phone Bill for reimbursement Summary Sheet with monthly amount Wide variation in Cell Phone reimbursement rates is being examined and that a fair and consistent rate will be consider in the future

13 County Extension Council Submit Officers to the District Office by December 8 th, 2017 Include the officer s names, address, and s County Payment Third quarterly county payment due January 1 st, 2018 Jeff Young s office

14 JR. MANNRS CHANDA HALL Lighting Talk

15 Credit Cards Through Farm Bureau Bank Ralph Lopez, Business Lending Underwriter with Farm Bureau National Bank

16 District Board Timeline An official CEC Meeting by September/October to get nominations for District Board and to start the Plan of Work process CEC nominations to the County Judge by November 1 (KRS ) County Judge make appointments to the DB by December 1 (KRS ) County Judge give oath of office to DB members (KRS ) DB meeting in January to elect officers (KRS ) Link to DB Guidelines:

17 District Forum November 10 th at the Spencer County Extension Office Registration & breakfast will begin at 9:30 a.m., with program beginning at 10:00 a.m.

18 District Marketing Via USPS Every Door Direct Mail Minimum 200 pieces mail targeted to a specific postal route District Office Moving to Scovell Hall on November 13 th, 2017 Currently will be housed there until April 2018

19 Diversity Award Submit to CAFÉ Office of Diversity: December 15th, Emergency Closing for Offices Policy and Guidelines for Offices: Contact your DD promptly Before close of day, the District Office must report to Dr. Jeff Young who must notify main campus

20 Empowering Local Leaders How did your county's discussion go? Evaluations and data entry into Qualtrics Spring follow up meeting

21 Equipment Inventory County All county owned/purchased equipment over the amount of $500 is to be accounted for at all times. Counties are to keep record via Excel. Required information includes: Item/Description and cost When & where items were purchased Location and assignment of item(s) Inventory check timeframe: Same as state inventory State Dian Stapleton has ed counties to verify specific UK equipment inventory: ASAP

22 RECIPES FOR LIFE JUDY HETTERMAN Lighting Talk

23 Field Directory Review Notify District Office of needed updates: Change of employment and photos Link: Holiday Leave & Bonus Days

24 Holiday Staff Holiday Staff Luau Boone County Enrichment Center, $35 Registration Fee Registration & breakfast will begin at 9:30 a.m., with program beginning at 10:00 a.m. Please send registration form and payment to: Grant County Extension Office by November 20 th.

25 National Diversity Land Grant Conference Formerly Tri-State Diversity Conference (Hosted by the Tri-State Diversity Conference Team) Intentional Connections: Education and Application in a World of Differences February 15-16, 2018, Marriott Cincinnati Airport Hebron, KY In-service credit hours count towards attendance.

26 OneDrive Folders Agent Folders County Folders o o o o o o o Accountability & Public Relations Advisory Councils Collaboration Teamwork & Facilitation Customer Service Educational Programming Leadership Supervision o o o o o Client Protection Committee Correspondence to DD County Extension Council District Board Office Staff Minutes

27 Performance Evaluation Conferences & Mid-Year o Timeline update: Rating letters will be ed on November 21 st. o Please contact Paige if any changes need to be made. Date Location 11/2/2017 Campbell County Office 11/9/2017 Shelby County Office 11/13/2017 Carroll County Office 11/14/2017 Carroll County Office 11/16/2017 Kenton County Office 11/17/2017 Kenton County Office 11/28/2017 Shelby County Office 11/29/2017 Shelby County Office 12/1/2017 Carroll County Office 12/5/2017 Campbell County Office 12/11/2017 Shelby County Office 12/12/2017 Shelby County Office

28 Report to the People New Templates: District Deadline: Complete before Thanksgiving Break Hayley Pierce has offered to edit and review, please allow for hour turnaround time.

29 Staff Meeting Dates December 13, 2017 February 14, 2018 March 14, 2018 May 9, 2018 Reporting Deadlines Extension Annual Calendar - Regional Fiscal Compliance Officer Interviews conducted, position will be filled and announced soon

30 FARM TO TABLE SPENCER COUNTY AGENTS Lighting Talk

31 Risk Management Review County Office Procedures Manual: Expectations of Employees Risk Management Practices Risk Management Plan Checklist: _management_plan.pdf Best Practices Insurance: 4 Types = Accident and Medical Insurance Liability Insurance (included errors and omissions) Automobile Insurance Property Insurance Questions: Excess Accident Medical Insurance from UK: from UK Risk Management Certificate of Insurance from UK: UK Risk Management Questions on what is covered: call UK Risk Management

32 Success Stories Have you entered at least one success story in KERS? Don t forget Due Dates during the year: October 10th, January10th, April 10th, July 10th (X2) Stories may be revised throughout year or replaced Agents must complete 5 by end of year. Volunteer Management New assignment for Dr. Ken Culp 15% for volunteer management in all program areas. All direct questions to Dr. Culp should be cc d to District Director.

33 ROUND OF APPLAUSE! Today s meeting is possible thanks to: Carroll County Extension Office (Host Location) Campbell County Extension Office & Carroll County Extension Office (Refreshments)