Phase 1: Project Orientation and Analysis
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1 Status Date Time Trip Activit Lead Purpose Deliverable Oct. 17 Nov. 9 Nov. 10 2:00 3:30 pm 10:15 am 4:45 pm 6:00 8:00 pm 8:30 am 11:30 am 11:45 am 12:45 Phase 1: Project Orientation and Analsis -- Project Kickoff: Teleconference Trip # 1 Services Staff and Public Affairs Officer Tour Stakeholder Sessions (1-2) Invite Commission and Commission members Stakeholder Listening Sessions (3-5) Invite Commission and Commission members Board of Commissioners Introductor Lunch Meeting Coordinate the transfer of electronic and hard cop data (RFIs) Review and discuss the project schedule, communication protocol, and contracts staff led tour of sites for to understand count land use dnamics Compile photographic inventor, areas of special concern, example sites. Discussion of ke issues during on-site tour Overview of project schedule, scope, and understanding Facilitate discussion with stakeholders about existing conditions and preferred changes Overview of project schedule, scope, and understanding Facilitate discussion with stakeholders about existing conditions and preferred changes Review of Critical Points from tour and Stakeholder Listening Sessions Question and Answer Session with Communit Development Services Staff Overview of Project Goals and Schedule Discuss initial observations from stakeholder listening sessions Discuss Strategic Approach and Ordinance Outline Planning Commission Introductor Dinner Meeting Overview of Project Goals and Schedule Discussion initial observations from stakeholder listening sessions Discuss Strategic Approach and Ordinance Outline Page 1
2 Nov. 21 Deliverables Summar of Stakeholder Listening Sessions TBD TBD -- Staff Teleconference Questions of staff in preparation for Strategic Approach and Ordinance Outline Preparations for Trip#2 Dec. 12 Dec. 15 Deliverables Strategic Approach and Ordinance Outline Jan. 4 Staff Teleconference 2017 /Count Discussion of Proposed Strategic Approach and Ordinance Outline Jan. 11 Deliverables Revised Strategic Approach and Ordinance Outline 10:30 1 Field Reconnaissance Site Visits to Additional Locations not visited during initial visit Compile photographic inventor, areas of special concern, example sites. Jan. 25 3:00 pm 3:30 5:00 pm Trip #2 Interviews with Staff and Other Local Agenc Staff Stakeholder Meeting Schedule time with an Staff members integral to LUDC Adoption and Enforcement Meetings with local stakeholders to update on 6:00 7:30 pm Open Door Public Meeting Meetings with members of the public to update on Page 2
3 8:30 am 10:30 Interviews with Staff and Other Local Agenc Staff Schedule time with an Staff members integral to LUDC Adoption and Enforcement 11:00 am Noon Preparation for meeting with Board of Commissioners Jan. 26 Board of Commissioner (BOCC) Update and Feedback Session PowerPoint Presentation of Strategic Approach and Annotated Outline Questions of Commissioners pertaining to 3:00 4:00 pm Preparation for meeting with Planning Commission Planning Commission Update and Feedback Session PowerPoint Presentation of Strategic Approach and Annotated Outline Questions of Commissioners pertaining to Jan. 31 necessar) Follow-up to BOCC and Planning Commission discussion and direction for Feb. Ma Mar. 6 Mar. 20 Phase 2: Drafting of the Land Use Development Code Land Use Development Code: Module #1 Deliverable - Staff conducts initial red flag review - Staff starts work on written comments in encodeplus Staff Deliverable: Module #1 Red Flag Comments Draft Module #1 Coordinate and train staff on use and management of encodeplus TM. Draft Module #1 Module #1 Red Flag Comments Page 3
4 Mar. 21 2:00 pm -- Staff Teleconference /Count Discussion of Initial Staff Comments Apr. 3 Deliverable Red Flag Revised Module #1 Presentation Materials for Trip 10:30 am 1:30 pm Field Reconnaissance Remaining site visits (as necessar) Compile photographic inventor Apr. 12 2:00 3:30 pm Stakeholder Meeting /Count Meetings with local stakeholders to update on 4:30 Trip #3 Open Door Public Meeting /Count Meetings with members of the public to update on 9:00 am - Noon Questions of staff pertaining to Revised Module #1 Preparation for Board of Commissioner Meeting Apr. 13 Board of Commissioner (BOCC) Update and Feedback Session PowerPoint Presentation of Module #1 Questions of Commissioners pertaining to 3:00 4:00 pm Preparation for Planning Commission meeting Planning Commission Update and Review Session PowerPoint Presentation of Module #1 Questions of Planning Commissioners pertaining to Page 4
5 Apr. 18 necessar) /Count Follow-up to BOCC and Planning Commission discussion and direction for Module #1 Revised Draft Apr. 24 Ma 8 Ma Aug. Ma 11 Mon, June 5 June 19 Staff Deliverable: Module #1 complete written comments in encodeplus Deliverable Revised Draft Module #1 2:00 pm -- Land Use Development Code: Module #2 Drafting necessar) Module #2 Deliverables - Staff conducts initial red flag review - Staff starts work on written comments in encodeplus Staff Deliverable: Module #2 Red Flag Comments Consolidated comments provided b the s designated Project Director. Draft Module #2 Work through identified issues with Module #2 Preliminar Draft Module #2 Module #2 Red Flag Comments June 20 Staff Teleconference(s): Red flag review comments from staff Discuss initial staff comments on Module #2 Jul 3 Jul 12 Deliverable 10:30 am 1:30 pm 2:00 3:30 pm 4:30 Trip #4 Field Reconnaissance Stakeholder Meeting Open Door Public Meetings Red Flag Revised Module #2 Presentation Materials for Trip Additional site visits as necessar Compile photographic inventor, areas of special concern, and example sites. Meetings with local stakeholders to update on Meetings with members of the public to update on Page 5
6 9:00 am Noon Questions of staff pertaining to Module #2 Drafting Preparations for Board of Commissioners meeting Jul 13 Board of Commissioner (BOCC) Update and Feedback Session PowerPoint Presentation of Module #2 Questions of Commissioners pertaining to Module #2 Drafting Jul 18 Jul 31 Aug. 14 3:00 4:00 pm Planning Commission Update and Review Session necessar) Staff Deliverable: Module #2 complete written comments in encodeplus Preparation for Planning Commission meeting PowerPoint Presentation of Module #2 Questions of Planning Commissioners pertaining to Module #2 Drafting Follow-up to BOCC and Planning Commission discussion and direction for Module #2 Revised Draft Consolidated comments provided b the s designated Project Director. Deliverable Revised Draft Module #2 Module #3 Aug. Nov. -- Mon, Sept. 18 Sept Land Use Development Code: Module #3 Drafting Deliverable - Staff conducts initial red flag review - Staff starts work on written comments in encodeplus Staff Deliverable: Module #3 Red Flag Comments Draft Module #3 Preliminar Draft Module #3 Module #3 Red Flag Comments Page 6
7 Sept. 26 2:00 pm -- Staff Teleconference(s): Red Flag Review Comments from Staff Discuss staff comments on Module #3 Oct. 9 Deliverable Red Flag Revised Module #3 10:30 am 1:30 pm Field Reconnaissance Additional site visits as necessar Compile photographic inventor, areas of special concern, and example sites., Oct. 25 2:00 3:30 pm Stakeholder Meeting Meetings with local stakeholders to update on 4:30 Open Door Public Meetings Meetings with members of the public to update on 9:00 12:00 am Trip #5 Questions of staff pertaining to Module #3 Drafting Preparation for Board of Commissioners meeting Oct. 26 3:00 4:00 pm Board of Commissioner (BOCC) Update and Feedback Session PowerPoint Presentation of Module #3 Questions of Commissioners pertaining to Module #2 Drafting Preparation for Planning Commission meeting Planning Commission Update and Review Session PowerPoint Presentation of Module #3 Questions of Planning Commissioners pertaining to Module #3 Drafting Oct :00 am necessar) Follow up to BOCC and Planning Commission discussion and direction for Module # Drafting Page 7
8 Nov. 6 Staff Deliverable: Module #3 complete written comments in encodeplus Consolidated comments provided b the s designated Project Director. Nov. 20 Nov. 21 Deliverable Revised Module #3 2:00 pm -- Staff Teleconference Discuss Necessar Changes for Public Hearing Draft Dec. 11 Deliverable Public Hearing Draft 11:00 am - Noon Phase 3: Public Review and Comment & Phase 4: Adoption and Training 2018 Prepare for Public Hearing at Planning Commission Jan. 11 Jan. 16 Jan. 22 5:00 pm 5:00 pm Trip #6: Zoning On-site Code Training Prepare staff for adoption of LUDC Public Hearing at Planning and Zoning Commission Staff Teleconference, as necessar Receive Public Comment Review, Discuss and Recommend to the Board of Commissioners Discuss Board of Commissioners Public Review Meeting On-site Code Training Prepare staff for adoption of LUDC Jan. 23 8:30 9:30 am 10:00 am Trip #7: Zoning Public Hearing at Board of Commissioners Prepare for Public Hearing at Board of Commissioners Meeting Receive Public Comment Review, Discuss, and Recommend for Adoption Jan :00 am Staff Teleconference, as necessar /Count Discuss Commission Adoption Meeting Page 8
9 -- Feb. 12 5:00 pm On-site Code Training Prepare staff for adoption of the LUDC Tues, Feb. 13 8:30 9:30 am 10:00 am Trip #8: Zoning Board of Commissioners Meeting: Adoption Prepare for Adoption Meeting of Land Use and Development Code Consider Adoption of Updated Land Use and Development Code Page 9
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