Vendor Information Packet
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1 Vendor Information Packet AASLAR Colorado Association of Administrators of Student Loans and Accounts Receivable 2017 Annual April 20th and 21st, 2017 Black Hawk, Colorado
2 Welcome to our 2017 Spring Greetings and Introduction Dear current, past, and future supporters of CAASLAR, We are excited to announce the 2017 annual CAASLAR (Colorado Association of Administrators of Student Loans and Accounts Receivable) conference will be located in Black Hawk, Colorado at the Ameristar Resort starting the evening of Wednesday, April 19th and commencing the afternoon of Friday, April 21st. Introduction The annual CAASLAR conference is your opportunity to connect with some of the finest public and private colleges and universities in the Rocky Mountain Region. We typically average between attendees representing over a dozen schools from Colorado and its neighboring States. The conference and the group itself is intimate enough to build upon and develop new relationships in our region. We are offering three different sponsorship packages this year which are located on the following page. The registration deadline will be March 17th, and the last day to get a full refund will be March 24th. This is to provide enough time for our marketing team to print the conference advertisements. Hotel and other important information can be found on the last page of this document. Again, we thank you for your continued support of our organization and look forward to seeing you in Black Hawk this spring. Please caaslar@caaslarco.org with any questions. Sincerely, The CAASLAR Committee.
3 Mail completed form to: Bursar's Office Attn: James Macias 150 Regent UCB 47 Boulder, CO Vendor Registration Participation Criteria Vendor participation within the CAASLAR Annual is a great way to market and network with Colorado and surrounding area universities and colleges. The conference attracts school participants from the collections, Bursar's, Financial Aid, Financial Literacy, and Loan departments. Please consider becoming a valued CAASLAR Sponsor. Vendor Registration Vendor Registration $ Registration for Vendors. Registration includes CAASLAR Membership, access to CAASLAR Listserv for 1 year, admittance to all conference sessions for 1 representative, 2 breakfasts, 2 lunches, and 1 dinner. Hotel rooms are available at Ameristar in Blackhawk, Colorado - you must book this separately. Sponsorship Levels Bronze - $ Bronze Sponsorship includes Registration: admittance to all conference sessions for 1 representative, 2 breakfasts, 2 lunches, and 1 dinner. Bronze Sponsorship also includes: CAASLAR Membership for 1 year, sponsorship recognition during opening session, list of conference attendees prior to the conference, table display in Exhibitor area, vendor logo listed on vendor affiliate packet, banner recognition, and participation in the CAASLAR Listerv for 1 year. Hotel rooms are available at Ameristar in Black Hawk, CO - you must book this separately. Silver - $1, Silver Sponsorship includes Registration: admittance to all conference sessions for 2 representatives, 2 breakfasts each, 2 lunches each, and 1 dinner each. Silver Sponsorship also includes: CAASLAR Membership for 1 year, sponsorship recognition during opening session, list of conference attendees prior to the conference, table display in Exhibitor area, vendor logo listed on vendor affiliate packet, participation in the CAASLAR Listerv for 1 year, recognition from CAASLAR, half-page company spotlight in vendor packet, and banner recognition with larger logo placement. Hotel rooms are available at Ameristar in Black Hawk, CO - you must book this separately. Gold - $1, Gold Sponsorship includes Registration: admittance to all conference sessions for 2 representatives, 2 breakfasts each, 2 lunches each, and 1 dinner each. Gold Sponsorship includes: CAASLAR Membership for 1 year, sponsorship recognition during opening session, list of conference attendees prior to the conference, preferred table display in Exhibitor area, vendor logo listed on vendor affiliate packet, participation in the CAASLAR Listerv for 1 year, recognition from CAASLAR, full-page company spotlight in vendor packet, table top logo placements, logo displayed on CAASLAR web page for 1 year, acrylic plaque crown trophy, and banner recognition with even larger logo placement. Hotel rooms are available at Ameristar in Black Hawk, CO - you must book this separately Additional Attendees can be purchased for $ with any of the above registration or sponsoships Circle one: Only - $675 Bronze Sponsorship - $750 Silver Sponsorship - $1,125 Gold Sponsorship - $1,250 Additional Attendee - $475 Company Name: ) Attendee(s) Name(s): Mailing Address City, State and Zip Code Phone Address caaslarco.org For membership information: Phone: Web: CaaslarCO.org CAASLAR@CAASLARCO.ORG
4 Bronze Get the Bronze benefits: 1 Registration Opening Session Recognition Table Banner recognition *Additional vendor Available Sponsorship Opportunities Registration Deadline: March 17, 2017 **Refunds will not be issued after March 24, Silver Get the Silver benefits plus: Opening Session Recognition 2 (total) Registrations Recognition from CAASLAR Half Page Company Spotlight in Vendor Packet Banner Recognition Larger Logo Placements *Additional vendor (after 2) $750 $1250 Gold Get the Gold benefits plus: Opening Session Recognition 2 (total) Registrations Recognition from CAASLAR Larger Logo Placements Full Page Company Spotlight in Vendor Packet Preferred Table in Exhibitor Area Table Top Logo Recognition Banner Recognition with even Larger Logo Placements Logo displayed on CAASLAR Web-page 1 year. Acrylic Plaque Crown Trophy *Additional vendor (after 2) $1500 Please use our online registration through Eventbrite by clicking the button below or by copying and pasting the following link: Register Now Paper Registration If you prefer, please mail your payment addressed to CAASLAR to the following address: University of Colorado Bursar s Office (Attn: James Macias) 150 Regent UCB 47 Boulder, CO After Registration (Logo and Company Bio Information) Once registered please caaslar@caaslarco.org with High Quality (Vector) Logo Company Bio/Sell Sheet (Half page for Silver Sponsorship, Full page for Gold Sponsorship) Sponsorship Opportunities and Registration Bio and Logo
5 Important Vendor Information Other Important Information Hotel Ameristar Casino Resort Spa 111 Richman St. Black Hawk, CO Hotel reservations can be made online or over the phone. Hotel Rate: $109/night +tax Hotel Code: CAAD17A Call: Transportation Ameristar Black Hawk is located just over an hours drive from Denver International Airport, 60 miles. Please be mindful of the current weather conditions and check for road advisories as the front range can get unexpected snow storms this time of the year. Dress Code and Door Prizes We encourage business casual dress for the conference. Institutional attendees typically dress casually. Door prizes are raffled off after the first day of conference sessions. We encourage but do not require participation in our raffle. Dinner Please join us for a group dinner hosted by CAASLAR on the night of Thursday, April 20th. We typically pay for the meal and vendors are welcome to chip in collectively for beverages and appetizers. Location is to be determined and transportation options will be provided. Exhibit Hours Vendors will be provided with 6 undraped tables. Exhibition hours begin Thursday at 8:00 am and commence Friday at 12:00 pm. Tables will be secured during off hours. Tables will be located in prime location encouraging attendees to visit, network and learn more about your services during the breaks and food sessions. Cancellations or Refunds Full refunds will be issued up until Friday, March 24th. Partial refunds, less $200 administration fees, will be granted between Friday, March 24th and Wednesday, April 5th. There will be no refunds for cancellation after Wednesday, April 5th. Booth Setup & Shipping Booth setup will begin the morning of Thursday, April 20th and will need to be removed during the first break on Friday, April 21st. Packages may be delivered to Property no earlier than two (2) business days prior to the start of the Event. A handling fee of $5.00 per package will be added to Group s Master Account. Items that require a large amount of storage space or arrive more than two (2) business days prior to the start of the event will be subject to additional holding and storage fees. Property accepts no responsibility or liability for the delivery, security or condition of the packages. Items must be sent to: Ameristar Casino Resort Spa Attn: Sales Department/attendee name COLORADO ASSOCIATION OF ADMINISTRATORS OF STUDENT LOANS AND - 4/20/ Richman Street, PO BOX 45 Black Hawk, CO 80422
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