Sponsorship Opportunities Packet. Presenting: $15,000 Titanium: $10,000 Platinum: $7,500. Gold: $5,000 Silver: $2,500 Bronze: $1,500

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1 Sponsorship Opportunities Packet Presenting: $15,000 Titanium: $10,000 Platinum: $7,500 Gold: $5,000 Silver: $2,500 Bronze: $1,500 Packet deadline Monday, April 30, 2018

2 We Invite You to Participate! Invest in a sponsorship opportunity and support affordable housing in Kentucky. A sponsorship will make your company stand out as both a partner and leader, leaving a lasting impression and awareness of your brand in the housing industry. In today s highly competitive housing market, take advantage of this venue to reach a dynamic group of housing professionals. We invite you to become a sponsor of the 2018 Kentucky Affordable Housing Conference. The theme of the conference is The Power of Housing is Now, which will be held: Tuesday and Wednesday, August 21 and 22, 2018, Lexington Convention Center in Lexington, Kentucky This annual event provides an excellent opportunity for your organization to demonstrate its support of affordable housing in Kentucky and to market your products or services. The Kentucky Affordable Housing Conference is a collaborative conference, hosted by Kentucky Housing Corporation (KHC) and the Homeless and Housing Coalition of Kentucky (HHCK), addressing the many facets of affordable housing in the Commonwealth single-family, multifamily, housing counseling, energy efficiency, and housing for special populations. We believe that collaboration in affordable housing, healthcare, education, and the economy is essential for families and communities to thrive. We thank our sponsors for their essential role in helping to provide this conference. Please visit the 2018 Kentucky Affordable Housing Conference website to learn about the most recent updates to conference planning! To submit an application to be a sponsor of the 2018 Kentucky Affordable Housing Conference, please complete the Sponsorship Opportunities Packet and send it via postal mail or to: Jon Davidson Kentucky Housing Corporation 1231 Louisville Road, Frankfort, Kentucky Page 1

3 Sponsorship Levels and Benefits There are an unlimited number of sponsorship opportunities available at each level, other than Presenting. Presenting: $15,000 Six complimentary conference registrations Premiere exhibit booth Prominent placement of full-page ad in the program Splash page in the conference app Rotating banner in the app Reserved seating at lunches Signage or banner at both luncheons Titanium: $10,000 Five complimentary conference registrations Exclusive exhibit booth Full-page ad in the program Banner in polling section of the app (if applicable) Rotating banner in the app Reserved seating at lunches Signage or banner at ONE location: Charging station, OR one morning break, OR one afternoon break Platinum: $7,500 Four complimentary conference registrations Exclusive exhibit booth Full-page ad in the program Rotating banner in the app Reserved seating at lunches Signage or banner at conference business center Gold: $5,000 Three complimentary conference registrations Standard exhibit booth Half-page ad in the program Page 2

4 Silver: $2,500 Two complimentary conference registrations Standard exhibit booth Half-page ad in the program Bronze: $1,500 One complimentary conference registration Standard exhibit booth Logo in the program Advertisement and Logo Submission Requirements Graphics must be submitted with the Sponsorship Opportunities Packet by Monday, April 30, Must be 300 dpi and sized per the listed specifications. All ads and logos are full color. Presenting, Titanium, and Platinum sponsors: 4.5 wide x 6 high Gold and Silver sponsors: 3.75 wide x 2.75 high Bronze sponsors: high resolution image files only. Word documents are not accepted. Files may be in.jpg,.tif,.eps, or.pdf format. CMYK files are recommended. RGB files will be converted to CMYK. KHC makes no guarantee of color match, if CMYK files are not provided. Please send the digital files to Sara Nesselrode at Note: If only a logo is provided, it will float within the space with no additional copy. Exhibit Information Exhibit space during the 2018 Kentucky Affordable Housing Conference will be located within the Lexington Convention Center. Please see the map at the end of this document for more information. Hours Installation of exhibits will be between 3-5 p.m., Monday, August 20, All exhibits must be completed and ready for viewing by 8 a.m., Tuesday, August 21, Exhibits may be removed from the premises after noon, Wednesday, August 22, Page 3

5 Exhibit Space Details Payment for an 8 x 10 exhibit space includes an identification sign, 2 x 6 skirted table, and two side chairs. Additional equipment and shipping will be the exhibitor s responsibility and can be arranged through KHC s Lisa Foster at , extension 210, or Power and WiFi are an additional fee. If you need additional accommodations, please inform Ms. Foster. Exhibit space reservations will be reviewed in the order in which they are received. Confirmation that the necessary form and payment have been received will be sent to exhibitors. If all space is filled, any requesting exhibitors will be notified and refunded the exhibit fee. KHC reserves the right to decline or prohibit any exhibit that is deemed not suitable and in keeping with the purpose and integrity of the conference. Sponsorship Process Completed Sponsorship Opportunities Packets must be received by Monday, April 30, 2018, which includes the Sponsor Form and the Self-Reporting Form. Please note that selecting yes to the questions on the Self-Reporting Form may not automatically prevent you from being awarded a Sponsorship Opportunity. Sponsorship Opportunities will be awarded based on the proposed sponsorship level, the applicant s background, and the completeness of the application information, all of which will be evaluated to ensure that KHC receives the best value. Upon acceptance of sponsorship, a remittance confirming details of sponsorship will be sent, including confirmation of exhibit space and technology needs. Payment will be accepted with the remittance form. Please do not send payment with this packet. Payment Information All payments from Sponsors and Exhibitors must be received by Monday, July 30, All payments must be made payable to Kentucky Housing Corporation and mailed to: Kentucky Housing Corporation Attn: Accounting Department 1231 Louisville Road, Frankfort, KY Legal Information Sponsors shall be fully responsible to pay for any and all damages to property owned by the Lexington Convention Center, their owners, or managers, which result from any act or omission of Sponsor or Exhibitor. Sponsors and Exhibitors agree to defend, indemnify, and hold harmless, Kentucky Housing Corporation, the Homeless and Housing Coalition of Kentucky, the Lexington Convention Center, their Page 4

6 owners, managers, officers or directors, agents, employees, subsidiaries, and affiliates, from any damages or charges resulting from losses, costs, damages, or expenses arising from, out of, or by reason of any action committed by Sponsor, its agents, employees, and business invitees which arise from or out of the Sponsor s occupancy and use of the exhibition premises, the hotel, or any part thereof. A sponsorship shall not constitute an endorsement of a particular business by Kentucky Housing Corporation as the sole vendor of choice. Important Deadlines Application, Ad/Logo for Program Monday, April 30, 2018 Sponsorship Payment Monday, July 30, 2018 Contact Information Sponsorship Opportunities Jon Davidson at , extension 425, or Exhibit Space Opportunities Lisa Foster at , extension 210, or Advertisement Opportunities Sara Nesselrode at , extension 383, or Page 5

7 Self-Reporting Form Name: Company: Phone Number: 1. Does your entity or any subsidiary of your entity have any current contractual relationships with any department, commission, council, board, bureau, committee, institution, legislative body, agency, government corporation, or other establishment of the executive or legislative branches of the Commonwealth of Kentucky, including KHC? 2. Does your entity or any subsidiary conduct operations that are regulated by any department, commission, council, board, bureau, committee, institution, legislative body, agency, government corporation, or other establishment of the executive or legislative branches of the Commonwealth of Kentucky, including KHC? 3. Does your entity or any subsidiary have any interests that might be affected by the performance or nonperformance of official duties of KHC or KHC s employees? 4. Are you or any subsidiary currently bidding on or proposing a contractual project with KHC under a competitive sealed bidding, a competitive negotiation, a noncompetitive negotiation, a small purchase procedure, or a public-private partnership delivery method of awarding state contracts for capital construction projects? 5. Is your entity or any subsidiary currently engaged in any lobbying efforts directed towards KHC or efforts to influence the matters of KHC? If so, please describe these efforts in detail on a separate page. Please note: selecting yes to these questions may not automatically prevent your organization from being awarded a Sponsorship opportunity. See KRS 45A.097(4)(i) for more information. Page 6

8 Sponsor Opportunities Form General Information Please print clearly; information provided will appear in conference materials. Company Name Address City State Zip Code Main Phone Number Fax Number Website Primary Contact Sponsor Registration For details of benefits, please review the 2018 Sponsor and Exhibitor Packet. Fees are collected by Kentucky Housing Corporation. Presenting level: $15,000 Six complimentary registrations and first priority exhibit space. Titanium level: $10,000 Five complimentary registrations and first priority exhibit space. Platinum level: $7,500 Four complimentary registrations and first priority exhibit space. Gold level: $5,000 Three complimentary registrations and priority exhibit space. Silver level: $2,500 Two complimentary registrations and regular exhibit space. Bronze level: $1,500 One complimentary registration and regular exhibit space. As a sponsor, we choose to donate our exhibit space to a nonprofit organization: Name (if known) of nonprofit organization Additional Exhibit Information (if applicable) Contact person responsible for installing and dismantling exhibit booth On-site Cell Phone Page 7

9 Additional Exhibit Information (if applicable) Contact person responsible for installing and dismantling exhibit booth On-site Cell Phone Requires electrical power (additional fee): Yes No Requires Internet access (additional fee): Yes No Names of persons responsible for stationing exhibit booth (separate registration is necessary if an individual is planning to attend the sessions during the conference). Person One Person Two Complimentary Registrations Name(s) of person(s) receiving complimentary registrations (please see sponsorship level details). Individuals must complete separate conference registration, which is available on the 2018 Kentucky Affordable Housing Conference website. Payment Method Please make checks payable to Kentucky Housing Corporation and write your Sponsor Level in the memo portion of the check. Check Number Payment Amount $ Send payment and completed forms to: Kentucky Housing Corporation, Attn: Accounting Department, 1231 Louisville Road, Frankfort, Kentucky, Page 8

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