July, For sponsorship and exhibitor inquiries, contact Briana Blanchard at or

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1 July, 2018 The Governor s Infrastructure Financing Conference will be held at The Hotel Roanoke and Conference Center in Roanoke, Virginia on December 10-12, The conference is designed to bring together government and private sector professionals in discussions that will help facilitate the planning and delivery of capital improvement projects. Sponsorships and vendor exhibits are a vital component of our conference. VRA is providing sponsorship and exhibit opportunities to organizations and businesses that support efforts of local governing boards to improve and enhance local infrastructure with cost effective and affordable financing. The enclosed exhibitor s packet includes information for corporate sponsors and exhibitors and registration form. Reservations and payment must be received by Friday, November 16, Sponsorships and exhibiting opportunities are available on a first come, first served basis. Every attempt will be made to honor your request; however, booth assignments are at the discretion of the organizing committee. For sponsorship and exhibitor inquiries, contact Briana Blanchard at or We look forward to seeing you in Roanoke. Thank you. Stephanie L. Hamlett, Executive Director Virginia Resources Authority

2 Virginia Resources Authority Governor s Infrastructure Financing Conference December 10-12, 2018 Sponsorships and Exhibit Opportunities There are many exciting opportunities for your company or organization to be involved with this conference. Each level of support allows you to increase your level of visibility. Platinum $7,500 Four conference registrations Special program acknowledgement Full page program advertisement Gold $5,500 Two conference registrations Full page program advertisement Acknowledgement in agenda Exhibitor (non-state agency) $1,250 An 8 x 10 exhibition space (includes skirted table) Two chairs and waste basket Electric provided Exhibitor (state agency) $1,000 An 8 x 10 exhibition space (includes skirted table) Two chairs and waste basket Electric provided One conference registration Silver $3,500 Two conference registrations Advertisement in program Acknowledgement in program Bronze $2,000 Company name on the conference website One conference registration Acknowledgement in agenda Recognition as sponsor on name badge To become a sponsor or exhibitor, return the registration form with payment (payable to Treasurer, Virginia Tech): Send by Friday, November 16 to: Lauren Henson, Continuing and Professional Education, 702 University City Blvd., Virginia Tech 0272, Blacksburg, VA or to z Sponsor Company Logos Please provide a high resolution vector EPS or PDF file of your company s logo for inclusion on the website and in the conference program. Send by Friday, November 16 to: Briana Blanchard, Continuing and Professional Education, 702 University City Blvd., Virginia Tech 0364, Blacksburg, VA or to

3 Exhibitors Vendors are an important aspect of this conference and you are welcomed and encouraged to participate. z Set Up Schedule Mon., December 10 (time TBD for that morning) z Exhibit Schedule Tues., December 11 7:30 a.m. 5:00 p.m. Wed., December 12 7:30 a.m. 12:30 p.m. z Exhibit Breakdown Schedule Wed., December 12 Breakdown begins at 1:00 p.m. z Exhibit Booth Fee $1,250 (non-state agency) $1,000 (state agency) z Included in Exhibit Booth Rental 6 table and 2 chairs and waste basket Electricity provided General lighting Standard heating/air conditioning 8 x 10 booth space z Not Included in Exhibit Booth Rental Telephone and Internet connection must be arranged by vendor directly with hotel (see Technology Request Form on pages 6-7) Set up and dismantling of individual displays Cleaning or janitorial services Liability coverage/insurance Fire, theft, or loss coverage/insurance Conference lodging Extra tables or drapes in a booth space z Refunds Refunds are made only if the exhibit space or sponsorship slots are filled. z Character of Exhibits Virginia Tech reserves the right to decline or prohibit any exhibit that is not suitable to, or is not in keeping with, the character of the conference. No exhibitor may assign or sublet any portion of the space contracted without approval of the conference planning committee. An exhibitor may not display any product not regularly manufactured or handled by their firm. z Payment for Space Exhibit space is available on a first-come, first-served basis. Payment for the exhibit space is expected with the return of the contract. Your check will be returned if all available spaces are sold before receipt of payment. Checks should be made payable to Treasurer, Virginia Tech and should be received by Friday, November 16. Please include a notation on the check to indicate it is for the Infrastructure Financing Conference. Payment may also be made by Visa, MasterCard, or American Express credit cards. z Exhibitor s Responsibilities Nothing should be posted, tacked, nailed, screwed, or otherwise attached to columns, walls, floors, or other parts of the conference center. All printed advertising, flyers, etc., should be distributed from the exhibit booth. z Advance Shipments and AV Equipment Rental Please contact the The Hotel Roanoke and Conference Center for information regarding rental of audiovisual equipment and shipment and storage of equipment. z Hotel Room Rates and Reservations Conference rate per night is $169. Room reservations must be made directly with The Hotel Roanoke and Conference Center by calling between 8:00 a.m. and 5:30 p.m., Monday through Friday, by November 16. Identify yourself as an exhibitor at the Infrastructure Financing Conference. z Exhibitor Receptions An exhibitor reception is not included in the conference. Exhibitors who wish to sponsor their own receptions can do so either in the hotel or in a local establishment. Reception invitations should be distributed at your booth to encourage booth traffic.

4 Sponsorship and Exhibitor Form Virginia Resources Authority Governor s Infrastructure Financing Conference December 10-12, 2018 The Hotel Roanoke & Conference Center Roanoke, Virginia Please print or type. Company/Organization s Name: Organization s name as you wish it to appear on website, banner and/or in the conference program: Company URL: Contact for all correspondence: Name Billing Information: Name Address City State Zip Country Daytime Phone No. Fax No. Sponsorship Opportunities: $7,500 Platinum Sponsor Will you be exhibiting? Yes No $5,500 Gold Sponsor Will you be exhibiting? Yes No $3,500 Silver Sponsor $2,000 Bronze Sponsor Total Sponsorship: $ Exhibitor Opportunities: $1,250 Non-state Agency Exhibitor $1,000 State Agency Exhibitor Total Exhibitor: $ Refund No refunds will be issued. Cancellation Policy Booth personnel may be substituted at any time for this program. In the unlikely event that this program is cancelled or postponed due to insufficient enrollments or unforeseen circumstances, the university will fully refund registration fees but cannot be held responsible for any other expenses, including cancellation or change charges assessed by airlines, hotels, travel agencies, or other organizations. For weather or disaster-related program cancellation or postponement information, please call Method of payment: Payment of registration fees is required prior to program attendance. Registration will be processed when payment is received. To pay a fee by a VT department via HokieMart, you must select VT CPE registration fee as your vendor and attach this completed form. Check enclosed (Make payable to: Treasurer, Virginia Tech CE) Checks must be drawn on U.S. bank in U.S. dollars. (There will be a $50 processing fee for all returned checks.) Credit Card: Visa MC AmEx Discover (Credit Card payment may be mailed, faxed, or given to registrar over the phone. No credit card information will be processed by voice mail or .) Cardholder name Cardholder signature Date Grand Total: $ Return with payment by November 16, 2018 (no staples, tape, or paper clips, please) to: Conference Registrar Continuing and Professional Education Virginia Tech, Mail Code University City Blvd. Blacksburg, VA phone: 540/ fax: 540/ (for credit card registrations only) The information you provide is subject to the Freedom of Information Act guidelines. Office Use Entered AMT: CC/CHK#: DATE: regform-s.pdf Page 1 of 2 Card No. Exp. Date

5 Company/Organization s Name: regform-s.pdf Page 2 of 2 Will you require electricity for your display? Yes No Complimentary Registration(s) (Platinum 4 registrations, Gold 2 registrations, Silver 2 registrations, State Agency Exhibitor 1 registration) 1. Name: 2. Name: 3. Name: 4. Name: Ad and/or Logo submission Submit your ad and/or logo as a high resolution vector EPS or PDF file. Any colors should be converted to CMYK. Make sure all fonts have been converted to paths or outlines. files to Briana Blanchard at by November 16, Ads and/or logos received after November 16, 2018 are not guaranteed to be in materials.

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