Georgia Mathematics Conference Vendor Information

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1 Dr. Anthony B. Stinson (Director of Exhibits) Clayton State University 2000 Clayton State Boulevard Morrow, GA Office: (678) An Affiliate of the National Council of Teachers of Mathematics Georgia Mathematics Conference Board GCTM Tax ID# March 5, 2015 Dear Vendors: The Georgia Council of Teachers of Mathematics will again sponsor the Georgia Mathematics Conference (GMC) at the Rock Eagle 4-H Center, north of Eatonton, Georgia, on October 14-16, Conference attendance typically averages 2000 educators, spanning Pre-Kindergarten through Post-secondary grade levels. The GMC Board is presently organizing the 2014 conference, and therefore we are extending an opportunity to all interested vendors to reserve space in the exhibit hall. General vendor information is provided in the table below. Attached to this letter, you will also find the Registration Form, Vendor Door Prize Donation Form, Shipping Information, Program Ad Sales Form, and Speaker Sponsorship Information. There are not enough vendor spaces for the requests that are made, so I will be assigning booths on a first come basis. When all of the booths have been reserved, with payment, there will be no more space. Vendors who propose to make a presentation during vending hours are asked not to present in the afternoons, as it interferes with closing time. The GMC Board asks that all vendors adhere to exhibit hall hours and attend the entire conference so that participants of the conference may take full advantage of the time allotted to view the products. Georgia Mathematics Conference Vendor Information Registration Deadline August 1, 2015 Registration Fees $400 per 6 x 6 booth consisting of two 2 x 6 tables in an L-shape! There is a two booth limit per exhibitor. Booths are assigned after registration form and fees are received. (See Registration Form) Make checks payable to: GCTM, Inc. Mailing address for Registration Form and fees Mail to: Dr. Anthony B. Stinson (Director of Exhibits) 4433 Cedar Glen Stone Mountain, GA Covered by registration fees Conference booth and lunch for up to two people per booth on Thursday and Friday.

2 Georgia Mathematics Conference Vendor Information (continued) Meals Breakfast and dinner are not included. The nearest local restaurants are about 10 miles away from Rock Eagle. Refer to local directories for locations and hours in Madison or Eatonton, Georgia. Not covered by registration fees Rock Eagle Dining Hall - Breakfast: $7.00, Lunch: $8.00, Dinner: $10.00 Dining Hall meals (other than lunch) must be ordered in advance on your registration form. Lodging Lodging is not included. Motel accommodations may be obtained in nearby Eatonton or Madison, Georgia. As a registered vendor, you agree to: Vendor Obligations and Agreements Exhibit and/or sell materials during all exhibit hall operation hours for the duration of the conference. Provide THREE DOOR PRIZES for evening drawings. The door prizes are expected when you complete your set up. (See Vendor Door Prize Donation) Exhibitor displays greater than the allotted footage will be charged an additional fee not less than $200. Penalties and Fines Failure to exhibit and/or sell materials for the duration of the conference, or leaving before closing time will result in a $250 fine, and your company will not receive an invitation for the next year. Please do not start breaking down prior to 1 pm on Friday. Fines must be settled before the vendor can register for the next conference. Exhibition Hall Location and Hours Date for exhibitor set up Who else is attending? Purchasing advertisement Shipping Address For Speaker Sponsorship (not included in booth fee) Sutton Hall (1 & 2) Thursday 9:00AM 4:30PM Friday 9:00 AM 1 PM Vendors may set up as early as Wednesday October 15 th from 2:00 until 5:00 PM You may download the conference program at the GCTM website: See Program Ad Sales See Shipping Instructions Contact: Kaycie Maddox, GCTM President Sincerely, Anthony B. Stinson, Ph.D. Director of Exhibits

3 Georgia Mathematics Conference Board P.S. First Timer Session Sponsorship. We have two sessions for first time conference participants and like to provide them with "goody bags." Please consider making donations for these early career teachers and college students. Contact Nickey Ice at if you're interested.

4 An Affiliate of the National Council of Teachers of Mathematics Georgia Mathematics Conference Board Registration Form Commercial Exhibitors Company Name: Contact Person: Complete Mailing Address: City: State: Zip Code: Telephone: Fax: Address: Please mark all that apply Yes, we will provide an exhibit at the Georgia Mathematics Conference. We will need 1 booth. Enclosed is $400 for the registration fee (includes lunch Thursday and Friday). Yes, we will provide an exhibit at the Georgia Mathematics Conference. The $400 registration fee for 1 table will be mailed no later than August 1. Yes, we will provide an exhibit at the Georgia Mathematics Conference. We will need 2 booths. (No more than 2 tables will be allowed.) Enclosed is $800 for the registration fee (includes lunch Thursday and Friday). Yes, we will provide an exhibit at the Georgia Mathematics Conference. The $800 registration fee for 2 booths will be mailed no later than August 1. We have also purchased an ad. The ad payment is enclosed with the registration payment please be sure to correctly total the registration payment and ad payment prior to writing the check. Our company will need ELECTRICITY. If you do not indicate the need for electricity, it may not be available. Our company will NOT offer the sale of any product during the conference. Our company will offer the sale of products during the conference. Products to be sold: Names of Company Conference Attendees (Circle YES or NO, if you would like a conference badge with the names below printed on the badge) Lunch Preference (please circle your choice for lunch) Bag lunch or Dining Hall Bag lunch or Dining Hall Return REGISTRATION no later than August 1 to: Dr. Anthony B. Stinson (Director of Exhibits) 4433 Cedar Glen Stone Mountain, GA Return AD SALES FORM by August 1 to: Dr. Nickey Ice 2431 Woodmere Drive Marietta, GA

5 Make checks payable to: GCTM, Inc.

6 Dr. Anthony B. Stinson (Director of Exhibits) Clayton State University 2000 Clayton State Boulevard Morrow, GA Office: (678) An Affiliate of the National Council of Teachers of Mathematics Georgia Mathematics Conference Board Are You Shipping Material to Rock Eagle via the Postal Service, Fed Ex, etc.? " The address is (please specify building 1 or 2 on your mailing label): GCTM - Math Conference Rock Eagle 4-H Center 350 Rock Eagle Road Building: Sutton Hall Eatonton, GA " Include the following shipping instructions on your packages: GCTM Math Conference Your Business Name Contact: [conference attendee to receive material] Please Retain the Above Information for Your Records

7 Ad #1 Company Name: Size of Ad: (circle one) Georgia Mathematics Conference Program Ad Sales Business Card: ($100) ¼ Page: ($200) ½ Page: ($300) Full Page: ($500) There is no typesetting on these ads. Send electronic (Microsoft Word) and hard copy. Return this FORM, AD and PAYMENT to: Nickey Ice 2431 Woodmere Drive Marietta, GA Make checks payable to GCTM, Inc. Ad #2 Company Name: Size of Ad: (circle one) Georgia Mathematics Conference Program Ad Sales Business Card: ($100) ¼ Page: ($200) ½ Page: ($300) Full Page: ($500) There is no typesetting on these ads. Send electronic (Microsoft Word) and hard copy. Return this FORM, AD and PAYMENT to: Dr. Nickey Ice 2431 Woodmere Drive Marietta, GA Make checks payable to GCTM, Inc.

8 Business Card - $100 ¼ Page - $200 Full Page - $500 ½ Page - $300

9 VENDOR DOOR PRIZE DONATION (#1) Donated By (Vendor Name): Vendor s Address: Item: Appropriate for Grades: Elementary Middle Secondary Notes or special instructions: VENDOR DOOR PRIZE DONATION (#2) Donated By (Vendor Name): Vendor s Address: Item: Grade Level: Elementary Middle Secondary Notes or special instructions: VENDOR DOOR PRIZE DONATION (#3) Donated By (Vendor Name): Vendor s Address: Item: Grade Level: Elementary Middle Secondary Notes or special instructions:

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