American Collectors Association of Texas

Transcription

1 American Collectors Association of Texas 69th Annual Conference & Southwest Exposition February 20-22, 2017 Crowne Plaza Austin Austin, Texas

2 Reasons to participate Reach out to ACA s second largest state unit Meet with potential clients in this niche market Demonstrate new products and services Shorten the buying process Meet buyers face-to-face Develop new leads Distribute product samples and information Network and sell to other exhibitors Sign up today as an exhibitor or sponsor for this great event! Exhibition Tentative Schedule Monday, Feb. 20, :00 a.m. - NOON Exhibitor move-in and set-up 3:00 p.m. 4:00 p.m. Exhibitor Introduction fundraiser 4:00 p.m. 6:00 p.m. Expo Hall Welcome Reception & Bottle Auction Exhibitors are invited to join our networking event at the Austin TOPGOLF facility (6 pm bus)* Tuesday, Feb. 21, :30 a.m. - 8:30 a.m. Continental Breakfast - Exposition Hall 8:30 a.m. - 10:00 a.m. Opening Sessions 10:00 a.m. - 10:30 a.m. Break in the Exposition Hall 10:30 a.m. - Noon Morning Sessions Noon 1:30 p.m. Luncheon - Exposition Hall 3:30 p.m. - 4:00 p.m. Break in the Exposition Hall 4:00 p.m. 6:00 p.m. Exhibitor move-out Exhibitors are invited to our Legislative Summit Dinner* (Tues) and our Capitol Visits on Wednesday Wednesday, Feb. 22, :30 a.m. 8:30 a.m. Join us for a bus ride to the Texas Capitol 8:45 a.m. 10:00 a.m. Breakfast in the Capitol (w/legislator(s)) 10:00 a.m. NOON. Capitol Office Visits NOON. 1:00 p.m. Board the bus and return to the Hotel * Additional fee required. See the Combined Payment Form for details.

3 Crowne Plaza Hotel Austin, Texas 6121 North IH-35, Austin, TX 78752, Crowne Plaza Austin...the center of it all! Located at the crossroads of the capital city, the Crowne Plaza Austin is centrally located and easily accessible from IH-35 and Highway 290. Guests are within minutes of The University of Texas, Sixth Street Entertainment District, the State Capitol, as well as, area shopping and local favorite restaurants. The hotel's amenities were designed with their guests in mind. Start the day with an extensive breakfast buffet, served in Crossroads Grille; which also offers a full menu for lunch and dinner. Enjoy your favorite beverage in Crossroads Lounge. Keep fit in the 24-hour fitness center or swim a few laps in the year-round open pool & spa. The Crowne Plaza Sleep Advantage program allows guests a restful night s sleep for the next day's activities. The hotel is a multiple recipient of the prestigious Quality Excellence Award. It offers outstanding personalized service unmatched by other area hotels. The staff is ready to welcome you, and is at your service during your visit to the vibrant city of Austin! The hotel offers free parking and a complimentary shuttle within 5 miles (one way and drop off only. Pick-up based on availability.) Reserve your room today! Room reservation cut-off date is January 30, Make a reservation Online (Block Code is ACA ) or call and mention ACA- TX to obtain the discounted room rate of $124 single or double.

4 American Collectors Association of Texas 69th Annual Conference and Exposition Crowne Plaza Hotel, Austin, Texas February 20-22, 2017 Exhibitor Contract for Exhibit Booth Company Name: Company Address: Company City: State: Zip: Company Phone: Contact Person: Fax: Exhibit booths are $995 and include a 6x3 ft conference clothed table, 8x8 ft (approx) booth space, table sign, as well as your company product and service information published in the program. Includes registration for one company representative for all conference meetings, meals and breaks, February 20-21, Additional corporate representatives are welcome at a cost of $145 each. Enter your booth choices below: 1st Choice 2nd Choice 3rd Choice 4th Choice Names of Company Representatives who will attend: 1) 1st Name: Last Name: Position with Company: 2) 2nd Name: Last Name: Position with Company: Attach additional names as needed. Exhibitor Information: Exhibits will be in the Ballroom at the Crowne Plaza. The Exhibit Hall is available for booth setup from 8:00 a.m. to NOON on February 20th and breakdown may begin after 4 p.m. on February 21st. The Expo opens with the Welcome Reception at 4:00 p.m. on February 20th. All meals, refreshment breaks and Tuesday's Networking Luncheon will be held in the Exhibit Hall to ensure maximum exposure for exhibitors. The Exhibit Hall will close after the Tuesday afternoon break and the drawing of prizes. Electrical service (a 120-volt electrical outlet) is available at no cost. Free wireless internet service is available in the lobby, exhibit hall and all guestrooms. Additional services; i.e., telephone lines, wired internet in the exhibit hall and display booth shipments must be contracted separately with the hotel by contacting Melissa Le at or by at mle@cphaustin.com. For questions on exhibits or space rentals, contact ACA of Texas at or execdir@texascollectors.com. Please review the attached Exhibit Hall Rules and Policies prior to signing. We agree to abide by the Exhibit Hall Rules and Policies as specified on the enclosure. Contact Person Signature Date Method of Payment: Please fill out the Combined Payment Form below. This completed registration form can be ed to execdir@texascollectors.com, faxed to or mailed to ACA oftexas, Interstate 20 West, Lindale, TX 75771

5 American Collectors Association of Texas 69th Annual Conference and Exposition Crowne Plaza Hotel, Austin, Texas February 20-22, 2017 Exhibitor Products & Services Information A brief highlight of your company's products and services will appear in the conference program under your company's name: Company Name: Company Website: Contact Person Name: Contact Phone: Please enter the contact information for your company's representatives if different than indicated on the Exhibit Booth Registration form: First Name: Position with Company: Second Name: Position with Company: Additional Name: Position with Company: Last Name: Last Name: Last Name: If you would like your corporate logo to be used in certain promotional presentations during the conference, please forward a high resolution copy (jpg preferred) to execdir@texascollectors.com I will send by a high resolution copy of our company logo YES NO If you would like information about your company's products and services to be printed in the Conference Program, please forward a Word document that is no greater than 50 to 75 words. I will will not send a Word document with a description of our company's products and services. We agree to abide by the Exhibit Hall Rules and Policies as specified on the enclosure. Contact Person Signature Date This completed information form can be ed to execdir@texascollectors.com, faxed to or mailed to ACA of Texas, Interstate 20 West, Lindale, TX 75771

6 American Collectors Association of Texas 69th Annual Conference and Exposition Crowne Plaza Hotel, Austin, Texas February 20-22, 2017 Corporate Sponsorship Application Corporate Sponsorship is an effective marketing tool for companies to gain prestigious visibility at our Annual Conference (February 20-22, 2017) and show your support for the ACA of Texas and our conferees. Sponsors will be introduced during the Welcome Ceremonies and will receive special recognition at the Conference. They will be featured in the Conference Program and in the Spring issue of the Southwest Collector Connector magazine. Sponsorship levels, fees and sponsored events for 2017 are as shown below: NOTE: Diamond, Platinum and Gold Sponsors may claim a Premium Booth Space. Sponsorship Levels Sponsorship Fee Sponsored Events Diamond (1 avail) $2,500 Conference (includes Totes w/logo) Platinum (2 avail) $2,000 Opening Reception (1) or Tuesday Legislative Dinner (1) Gold (1 avail) $1,500 ACA Training Seminar (Monday am) Silver (3 avail) $1,000 Tuesday Breakfast (1) and Lunch (2) Bronze (6) $ 500 Breaks (3 per break) Company Contact Person Address City State Zip Telephone # Website Fax# Sponsorship Level: Diamond Platinum Gold Silver Bronze Method of Payment: Please fill out the Combined Payment Form below. This completed registration form can be ed to execdir@texascollectors.com, faxed to or mailed to ACA oftexas, Interstate 20 West, Lindale, TX 75771

7 American Collectors Association of Texas 69th Annual Conference and Exposition Crowne Plaza Hotel, Austin, Texas February 20-22, 2017 Additional Networking Events Educational Foundation Fundraiser During the conference, the ACA of Texas Educational Foundation will be holding a Networking fundraiser event at TOPGOLF Austin on Monday evening from 6:30 p.m. until 9:30 p.m. Bus transportation will be provided from the hotel to the TOPGOLF facility and return. Buses will leave at 6 p.m. and return around 10 p.m. to the hotel. All Exhibitor staff is invited to join our attendees for some great (and very entertaining) golf, food and drinks. If you attended last time, you know this is a great opportunity to network with our attendees. Attendee Names Regular attendee (no golf included) $95/person x $ Golfing attendee $130/person x $ Sponsor Attendee $195/first person x $ Sponsor Golfing Attendee $230/first person x $ Total for all TOPGOLF Attendees $ Method of Payment: Please fill out the Combined Payment Form below. Legislative Networking Reception and Dinner On Tuesday (2/21) evening, ACA of Texas will be hosting a Networking Reception and Dinner for attendees and invited state legislators, staff and/or other state officials. Exhibitor staff is invited to also attend this very informative event. Sponsorship of this event includes three attendees at no additional cost. Attendee Names: I/we will attend the reception and dinner $65/person x $ Method of Payment: Please fill out the Combined Payment Form below. This completed registration form can be ed to execdir@texascollectors.com, faxed to or mailed to ACA oftexas, Interstate 20 West, Lindale, TX 75771

8 American Collectors Association of Texas 69th Annual Conference and Exposition Crowne Plaza Hotel, Austin, Texas February 20-22, 2017 Combined Payment Form Exhibits, Sponsorships, Additional Events Exhibitor Registration ($995 and includes one representative) Registration for additional company $145/person x We will be a Sponsor: (enter $ from Sponsorship form) Educational Foundation Fundraiser: (enter $ from the Foundation form) Legislative Networking: (enter $ from the Legislative Networking form) $ $995 $ $ $ $ GRAND TOTAL FOR ALL EVENTS $ Method of Payment: Check for $ Make payable to ACA of Texas and mail to the address below. Or: Charge my Visa Master Card AmEx For $ Name on Card Security Code Card Number Expiration Date Signature Billing Zip Please provide an address where we may send your receipt: This completed registration form and check if applicable can be ed to execdir@texascollectors.com, faxed to or mailed to ACA oftexas, Interstate 20 West, Lindale, TX 75771

9 ACA of Texas 2017 Conference & Exposition Exhibit Rules and Policies Contract The following contract provisions and exhibit rules and policies become binding upon acceptance of this contract between the applicant, his/her employees, agents and the American Collectors Association of Texas. Space Assignment ACA of Texas Associate Members have priority on booth selection, provided their contract is received by November 1, After this date, exhibit booth space will be assigned according to exhibitor preference on a first-come, firstserved basis. Every effort will be made to assign an exhibitor one of his/her choices, but ACA of Texas reserves the right to make final space assignments or change the space assignment after acceptance of the application should it be necessary in the best interest of the exhibition. Payment and Cancellations Applications for exhibit space other than by Associate Members must be accompanied by the required payment. Cancellations of exhibit booth registrations received prior to January 1, 2017 will receive a refund of 50 percent of the fee. No refunds will be issued after January 1, Delivery and Storage of Equipment Each exhibitor shall be responsible for the delivery of his/her own equipment and display material and for the removal of the same. Exhibitors are to coordinate shipments to and from the hotel with Melissa Le, Crowne Meetings Director, at or mle@cphaustin.com. Address shipments to: (Your Company/Sender Name) ACA of Texas Annual Conference Crowne Plaza Austin Hotel 6121 North IH-35, Austin, TX Exhibits only held for 3 days prior to event. Booth Equipment and Construction Approximately 8x8 feet of space is available for each exhibit, including a 6x3 foot conference clothed table, and a 120-volt electrical outlet at no additional charge. Additional equipment or services must be contracted with the hotel at the exhibitor s expense. Exhibits will not exceed the space provided for each booth and avoid obstructing the view or interfering with the privileges of other exhibitors. Nothing shall be attached to the walls, floors or other parts of the exhibit hall without the express permission of ACA of Texas and the hotel s maintenance engineer. The exhibitor, at his/her expense, must replace any property destroyed or damaged by the exhibitor to its original condition. All materials must conform to the local building and fire department codes and all local fire authority regulations must be observed. Security/Liability Insurance ACA of Texas and the Crowne Plaza Austin are not responsible for injury to persons or damage to or loss of property. The exhibit hall will be secured by the hotel staff when not in use. However, the exhibitor agrees to protect, defend, indemnify and hold harmless ACA of Texas and the Crowne Plaza Austin against any claims, losses, damages, or liability arising from the exhibitor, its employees or agents. Distribution of Materials Distribution of printed materials, samples, souvenirs, etc. to attendees must be approved in advance by ACA of Texas Executive Director. Americans with Disabilities Act If anyone has a disability that may impact participation in this conference or has special dietary restrictions, attach a statement to this contract specifying the related needs. We will make every effort to accommodate special requirements, but cannot assure the availability of appropriate accommodations without prior notification. For More Information Contact the American Collectors Association of Texas; Telephone: or execdir@texascollectors.com.

10 EXHIBIT HALL LAYOUT-Not drawn to scale (Some adjustments may be required at set-up) Crowne Plaza Hotel, Austin < SERVICE HALL > TO H O T E L 12 Theater Style Seating 19 Stage Premium booths are reserved for sponsors! Premium booths are reserved for sponsors! Premium Premium Food Service Food Service REGISTRATION/CHECK-IN Enter TO CONFERENCE CENTER> = Approximately 2 square feet = Airwall = Rounds of 6-8 (folded)