2018 Spring Symposium

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1 Pennsylvania Association of Nurse Anesthetists 2018 Spring Symposium Exhibitor Prospectus May 3 May 6, 2018 Hershey, Pennsylvania

2 PENNSYLVANIA ASSOCIATION OF NURSE ANESTHETISTS 1 7 SO UT H HI GH ST R E ET, SUIT E CO LU MB U S, O HI O ( ) F AX ( ) E M AI L: i n a na.o r g www. p an a.o r g January 2018 Hello! You re invited to attend the Pennsylvania Association of Nurse Anesthetists (PANA) 2018 Spring Symposium at The Hotel Hershey in Hershey, Pennsylvania. PANA symposia have been extremely successful in attracting attendees from across the state as well as from surrounding areas. The 2018 Spring Symposium will be held May 3 May 6, We anticipate this event to sellout, so register early!! The exhibit area at this year s event will be open over 2 days. Set up will be available after 8:00 p.m. on Thursday and before 7:00 a.m. on Friday. The exhibit hours will extend Friday until 5:00 p.m. and resume Saturday morning until lunch. Meeting breaks, breakfast, and lunch for two staff members per booth on Friday will all be included in the cost of a table. We hope that you will take advantage of this unique opportunity to exhibit with us or even sponsor an event. Event sponsors will receive special recognition for their contributions. Each exhibitor table will include draping, one 6 table and one chair. The exhibitor table fees are outlined on the included contract. This fee covers as many attendees as you d like to bring and an electrical outlet, should you need one. If you have any questions please call the PANA office at An agenda and online registration form will be available at Can t join us in the Spring? Join us for the 2018 PANA Fall Symposium, October 19-21, 2018, at the Omni Bedford Springs Resort. On behalf of PANA, thank you for your continued support of nurse anesthetist education and the association. Sincerely, Angela DiDonato, CRNA, MSN, CCRN Mary Lou Taylor, CRNA PANA Program Co-Chairs

3 Standard Table Information IMPORTANT INFORMATION Each table will include draping, one 6 table, and one chair. Purchase of an exhibit table includes 2 tickets each for Friday and Saturday breakfast and Friday lunch as well as access to all meeting breaks. Additional tickets for meals can be purchased onsite. Exhibition Dates and Hours Friday, May 4th from 7:00 a.m. - 5:00 p.m. Saturday, May 5th from 7:00 a.m. - 2:00 p.m. Setup will be on Thursday, May 3rd from 8:00-10:00 p.m. AND Friday, May 4th before 7:00 a.m. All displays should be set up by 7:00 a.m. Tear down will take place after 2:00 p.m. on Saturday. Schedule of Events for Attendees A complete agenda will be posted at Thursday: 5:00-10:00 p.m. - educational sessions Friday: 7:00 a.m. - 5:00 p.m. - educational sessions; 1:15-2:15 p.m. lunch Saturday: 6:00-8:00 a.m. breakfast; 7:00 a.m. - 1:15 p.m. educational sessions Sunday: 7:00 a.m. - 11:15 a.m. educational sessions Agreement The signed Contract Agreement form must be returned to the PANA office no later than Monday, April 16, 2018 along with all other forms identifying sponsorship and/or advertising requests. Conference App All attendees will have access to the conference app which will give them information about the exhibitors and sponsors. Sponsors will have the ability to run a scrolling banner advertisement on top of the conference app. This is a great way to showcase your booth! Hotel Information The event is being held at The Hotel Hershey, 100 Hotel Road, Hershey, PA, 17033; phone We have secured a block of rooms at the hotel. The room rate is $ (plus applicable taxes). Rooms are available through Friday, April 6, Please contact Sarah Dailey with any questions at or PANA. Thank you for your support of PANA s Spring Symposium!

4 PANA SPRING SYMPOSIUM EXHIBIT SPACE CONTRACT/AGREEMENT The Hotel Hershey Hershey, Pennsylvania May 3 May 6, 2018 IMPORTANT! Read contract terms and conditions before completing. Please complete and return to PANA with appropriate payment as specified. No table or ad will be assigned without payment. The undersigned hereby agrees to, and does reserve, the space, subject to availability, indicated below for use at the PANA Spring Symposium to be held at The Hotel Hershey, Hershey, Pennsylvania. CONTRACT AND PAYMENT DUE BY Monday, April 16, Exhibitor Table Display Medical/Anesthesia Product Vendors $750 OR $800 for table + Event App ad ($900 value) $ enclosed Educators and Recruiters $500 OR $550 for table + Event App ad ($650 value) $ enclosed Non-Anesthesia-Related Vendor $350 OR $400 for table + Event App ad ($500 value) $ enclosed Please provide a standard electrical outlet (YES/NO) Sponsorships Why sponsor? Because they notice!! Often times, having that extra recognition is all it takes to be noticed. Vendors who sponsor a meal or educational session will receive special signage onsite, recognition in the event app, and recognition on the PANA website. Consider these opportunities below, or contact Peggy Blankenship at to discuss more options. Coffee Break ($600) multiple sponsorships available Coffee is a hot item at the Spring Symposium so don t miss this opportunity to be recognized with signage at the coffee station. Sponsors will also be recognized in the event app as the main provider for this fuel to our attendees. Educational Session ($700) multiple sponsorships available This year we have some national speakers joining us. Take this opportunity to be recognized as the official sponsor of one of our guests. Sponsors will be verbally recognized prior to the start of the educational session, as well as on signage, in addition to recognition in the event app.

5 Event App Advertising Sponsored post within the PANA Event App (min size of 580x256) $100 each $ enclosed ADS MUST BE ED IN JPEG or PDF TO Ads must be received by Monday, April 16, 2018 Payment PAYMENT TOTAL (be sure to include all costs for table, sponsorship and/or advertisements): $ o Check Enclosed o Credit Card: o Visa o MasterCard o Discover Card # Exp. Date / CID # Signature ACCEPTANCE OF TERMS: I, the duly authorized representative of the undersigned company, on behalf of the said company, subscribe and agree to all terms and conditions, contained in this Contract and Agreement for Exhibit Space(s)/Advertisement/Other Sponsorship. Company Name: Person(s) Attending: Contact Person: Title: Address: City: State: ZIP:

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