Understanding the Federal Procurement Process

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Sophie Foster
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1 Understanding the Federal Procurement Process Daniel Carrasco Chief, Contracting Division U.S. Army Corps of Engineers Los Angeles District January 2009

2 The Process Need Identified Study Authorized by Congress Research and Feasibility Funding Limitations & Estimates Cost Sharing Agreements Congress Authorizes design/construct

3 A/E Construction Design-Build FFP Negotiated IFB Types of Contracts

4 Federal Procurement Laws and Regulations Brooks Act requires certain process be followed; FAR and DFARS AFARS EFARS Engineering Policies & Other Regs Corps acts as CM for specific clients such as AF

5 Procurement Methods Full & Open vs- 8(a) Stand-alone IDIQ - Indefinite Delivery Indefinite Quantity Contract MATOC, POCA Other Set-asides Best Value vs. Lowest Price vs. Lowest Price, Technically Acceptable

6 Acquisition Planning Process Develop procurement strategies for District contracts Determine best contracting method based on complexity, ability to perform work, Small Business requirements, location using the right and best tool available Ensure decisions on contracting method take into consideration input from customer, Small Business Deputy, Project Manager and Contracting representative PDT members

7 Acquisition Planning Process Sources Sought or Market Survey Solicitation Receive Bids/Proposals Evaluation Selection Pre-Award Survey Subcontracting Plan for Large Business Award

8 Acquisition Lead Times SAP (Simplified Acquisitions) 1 20 Days Sealed Bids Days Negotiated 8(a) Days POCA Task Order Days DB-MATOC (Best Value RFP) Days DB-MATOC (RFP LPTA) Days A-E Contract Award Days A-E Task Orders Days

9 Federal Business Opportunities

10 Central Contractor Registration (CCR)

11 Los Angeles District Contracting Opportunities

12 Contracting Opportunities: Military Installations - FY09 Project Name PA Contracting Method Solicitation Notice Ft Irwin MOUT Ph 3 $17M - $27M Unrestricted 2nd QTR/FY09 Yuma PG Upgrade WWTP $2M - $5M SB-Set-Aside 2nd QTR/FY09 Ft Huachuca UAS $8M - $12M MATOC (COS) 2nd QTR/FY09 Ft Irwin MOUT Ph 4 (possible FY08 insert) $6M - $10M Unrestricted 3rd QTR/FY09 Creech AFB UAS Wing HQ Facility $5M - $9M 8(a) Set-Aside 1st QTR/FY09 Creech AFB Dining Facility $7M - $11M Unrestricted 1st QTR/FY09 Creech AFB Flight Sim & Academics Fac $7M - $11M Unrestricted 1st QTR/FY09 Creech AFB Main Gate/Sewer Transfer Station $4M - $8M SB-Set-Aside 3rd QTR/FY09 Creech AFB Operations Facility $14M - $18M Unrestricted 1st QTR/FY09 Edwards AFB F-35 Ramp and Security Upgrade $2M - $5M SDVOB 3rd QTR/FY09 Nellis AFB/BRAC Airfield Pavement $10M - $15M SB-Set-Aside 3rd QTR/FY09 Nellis AFB F-16 Aggressor Hangar/Maint Unit $25M - $35M Unrestricted 3rd QTR/FY09 Nellis AFB F-16 Aggressor Squad Ops and Infrastructure $7M - $12M SB-Set-Aside 2nd QTR/FY09

13 Civil Works Program Construction contracts A/E Contracts CM Services Project Name PA Contracting Method Solicitation Notice Murrieta Creek - Phase 1A $2M-$5M AAPB decision pending 3rd QTR/FY09 Harbor South Bay (West Basin Municipal Water District) $1M-$2M SB-Set-Aside 4th QTR/FY09 North Valley Regional Water Infrastr. (Section 3) $3M-$5M SB-Set-Aside 4th QTR/FY09 Santa Ana River Mainstem - Reach 9 Phase II B $5M-$10M Unrestricted 4th QTR/FY09 Santa Maria River Levee - Phase 1 $5M-$10M Unrestricted 3rd QTR/FY09 Port of Long Beach Turning Basin Dredging $5M-$10M Unrestricted 3rd QTR/FY09 General Civil Design $9.8/$5M Unrestricted /SB 1st QTR/FY09 Cambria Desalinization Plant $600K TBD-awaiting cust input Oct-09 CM Services (mechanical, electrical work) $9.5M Unrestricted 1st QTR/FY09

14 Other Contracting Opportunities O&M Veterans Administration * CBP Project Name PY PA Contracting Method Solicitation Notice SPD Regional MATOC FY09 $100M MATOC 2nd Qtr FY09 VISN #22 San Diego, CA FY09 $6.4M SB-Set-Aside 2nd Qtr FY09 VISN #22 Long Beach, CA FY09 $8.1M SB-Set-Aside 2nd Qtr FY09 VISN #22 Greater Los Angeles FY09 $6.4M SB-Set-Aside 2nd Qtr FY09 VISN #22 Loma Linda, CA FY09 $9.6M SB-Set-Aside 2nd Qtr FY09 CBP Station (Casa Grande, AZ) FY09 $30M Unrestricted Mar-09 CBP Station (Naco, AZ) FY09 $35M Unrestricted Mar-09 CBP Station (Ajo, AZ) FY09 $40M Unrestricted Mar-09 Fort Irwin Munitions Removal/Disposal FY09 $29.5M SB-Set-Aside 2nd/3rd Qtr FY09 * Expecting ~$20M-$30M in additional VA projects - information will not be available until VA prioritizes among 75+ desired projects

15 Points of Contact Chief, Contracting Division Daniel Carrasco 213/ Chief, East Region Branch Major Vicie Graves 213/ Chief, West Region Branch Tina A Frazier 213/ Procurement Analyst Maria Cisneros 213/

16 Points of Contact Small Business Specialist Mary Spencer 213/ S. California Area Office Harold Hartman 661/ Arizona/Nevada Area Office - Neil Erwin 602/ Military Programs Debra Ford 213/ Planning Division Josephine Axt 213/ Engineering Division Robert Koplin 213/ Construction Division John Keever 602/

17 Questions?

US Army Corps of Engineers Los Angeles District Overview

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