Program. How to Simplify & Streamline Contracting Processes using the SourceAmerica and AbilityOne Program

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2 Program How to Simplify & Streamline Contracting Processes using the SourceAmerica and AbilityOne Program Breakout Session #: G08 Presented by: Dave Theimer Assistant Vice President, Marketing SourceAmerica Date: July 24, 2013 Time: 9:45am-11:00am

3 A Wounded Warrior s Story How the program benefits our disabled Vets The AbilityOne Program Quick Overview Today s Agenda How to simplify and streamline contracting processes using SourceAmerica and AbilityOne Summary/Questions 2

4 AbilityOne Overview If you call the U.S. passport 800 number, chances are you have spoken with AbilityOne All Army Human Resource questions through the Army s 800 number are answered by an AbilityOne contract All interment flags are sewn by AbilityOne employees When you see a Navy, Army or Marine camouflage uniform, chances are AbilityOne supplied it Visiting a military installation, chances are AbilityOne has a contract there If you have gone through airport security, the gloves you see on the TSA Agents were supplied by AbilityOne

5 AbilityOne Program Information Creating employment opportunities for people with significant disabilities Helps to employ disabled veterans (wounded warriors) and anyone who faces employment challenges due to their disability w 8 4

History of AbilityOne 1938 1971 1974 2007 President Roosevelt signs Wagner-O

to include people with significant disabilities by Senator Jacob Javits; law

significant disabilities JWOD is renamed the AbilityOne Program to better

6 History of AbilityOne President Roosevelt signs Wagner-O Day Act: This ACT created employment for people who are blind Act is amended to include people with significant disabilities by Senator Jacob Javits; law becomes Javits-Wagner- O Day Act NISH promotes JWOD Program for people with significant disabilities JWOD is renamed the AbilityOne Program to better communicate the program mission NIB promotes AbilityOne Program for people who are blind

7 AbilityOne Organization

8 Statutory Role & Responsibilities Javits-Wagner-O Day Act (41 U.S.C C) implemented through 41 CFR Chapter 51 and FAR Subpart 8.7 Establishes, publishes and maintains the Procurement List (PL) Determines fair market prices of PL items Designated Central Nonprofit Agencies (CAN) NIB and SourceAmerica Makes rules and regulations needed to carry out the regulations and purpose of the JWOD Act 7

9 AbilityOne Program The single largest employer of people who are blind or have significant disabilities (nearly 50,000 employed in FY 2011) Currently, there are over 4,300 AbilityOne contracts being performed for the Federal government 8

10 AbilityOne Program Continued To date, there are over 3,300+ disabled veterans working on AbilityOne and SourceAmerica contracts of which approximately 1,500 are our wounded warriors since 9/11 Over 1,000 available nonprofit agency (NPA) providers with the number growing daily 9

11 AbilityOne Program Facts AbilityOne is less than 1% of total Federal procurement

12 SourceAmerica A central nonprofit agency (CNA) Mission: Create job opportunities for persons with significant disabilities 11

13 Local, Regional, National Coverage* * Including D.C., Puerto Rico, Virgin Islands, Guam, American Samoa and the Trust Territory of the Pacific Islands.

14 Millions ($) Top Customers

15 Program Management Support SourceAmerica assists with SOW/PWS PBS training and implementation Price-to-budget (design-to-cost) Contract Management Support (FAR Part 42) Effective teaming Full and open discussions Mission-focused service providers No cost, no obligation proposals

16 Employment Realities Over 19 million working age Americans are blind or have significant disabilities 70% of that population do not have jobs General population unemployment rate: 7.8% Source: January 6 th, 2013 USA Today About 205,000 of those who served in or during the Iraq and Afghanistan wars are without work

17 Why AbilityOne? A win-win for the government, people with disabilities and taxpayers Long term relationships saving money in procurement costs and time for the contracting staff Provides market research Technical/engineering assistance (SME s) Quality control initiatives and reps in all six SourceAmerica regions

18 Why Continued Free professional training, ESI, George Washington University Full and open discussions during negotiations 17

19 Administrative Services Services Provided Total Facilities Maintenance Services/DPW (10 DOD locations) Custodial Service (900 Federal Cust) Hospital Housekeeping (11 Army, 3 Navy) Grounds Maintenance (175 contracts) Laundry Services (over 52 million lbs.) Mailing Services (53 million pieces/year)

20 Services Provided Continued Recycling Switchboard Operations Badge Checking Commissary Services Document Management Food Service Forms/Publications Storage & Distribution Secure Document Destruction Fleet Maintenance Call Centers Warehousing/Property Accountability Hospitality 19

21 Administrative Services The AbilityOne Program is performing over $46 million worth of Administrative services with a multitude of Federal agencies AbilityOne Administrative services contracts provide invaluable experience for people with a range of disabilities

22 Fleet Maintenance & Management Fleet managers today face an array of challenges and opportunities unlike any seen in the last 20 years due to: Budget deficits and cost cutting pressures Growing fleet replacement backlogs Fleet right-sizing directives Alternative fuel mandates Technology changes and e-commerce 21

Approach SourceAmerica partners with Fleet managers to leverage the core competencies and focus on the core missions of their organizations

23 Approach SourceAmerica partners with Fleet managers to leverage the core competencies and focus on the core missions of their organizations AbilityOne currently provides fleet management solutions at Joint Base Lewis-McChord, Army SDDC HQ at Scott AFB, Tinker AFB, and Ft. Riley 22

24 Facilities Management Solutions AbilityOne providers are now involved in more complex facilities management solutions for many Federal customers; including Ft. Bliss (TX) Travis AFB (CA) Ft. Polk (LA) NASA Dryden Flight Research Fort Knox (KY) Center (CA) Ft. Dix (NJ) Fort Rucker (AL) Ft. Lee (VA) NAVFAC Midwest Ft. Sill (OK) 23

painting, plumbing, and security Consolidated facilities management solutions

25 Facilities Management Solutions Nonprofit agencies are providing complete facility services that include: management of mechanical, HVAC, construction, painting, plumbing, and security Consolidated facilities management solutions through AbilityOne offer great cost savings and simplified contract management 24

26 Secure Document Destruction IRS 550+ Locations 62 community-based nonprofit agencies Coverage in 45 states 500+ jobs for people with significant disabilities 25

27 Contract Management Support (CMS) A partnership between AbilityOne and the customer to support the contracting community workplace s needs by offering contracting support and performing Contract Closeout services Non-inherently Governmental Contract management support Areas such as Contract Closeout, Post Award and/or Contract Specialists administration Win-Win Relationship Promotes a career oriented, upwardly-mobile employment for people who are blind or have significant disabilities 26

28 CMS: Team Candidates Available 75%+ college educated 500+ enrolled in DAU CON completed Con100; 7 completed through DAU CON states 160+ wounded warriors and service-disabled identified 27

29 CMS Nonprofit Agency Locations

30 CMS Customers Navy Medical Logistics Bethesda, MD; Portsmouth, VA; San Diego, CA Washington Headquarters Service (WHS), Acquisition and Procurement Office (A&PO), Arlington, VA Defense Logistics Agency (DLA), Philadelphia, PA Defense Information Systems Agency, Ft. Meade, MD U.S. Army Mission and Installation Contracting Command (MICC) Ft. Bragg (NC) Dugway Proving Ground (UT) Ft. Irwin (CA) Ft. McPherson (GA) Ft. Sam Houston (TX) Ft. Dix (NJ) Ft. Belvoir (VA) Ft. Huachuca (AZ) Navy, Commander, Fleet and Industrial Supply Centers (COMFISC) (San Diego, CA) Rock Island Arsenal (IL) 29

31 Contact Center Services An Experienced Provider of Contact Center Services and IT Help Desk Providing Higher Quality, More Innovative Solutions and Lower Costs 30

32 Proven Success! Contact Center Services 29+ AbilityOne providers handle over 40 Federal contact center requirements Provides jobs to over 1,500 people with disabilities 31

AbilityOne is a Smart Partner New AbilityOne Lines of Business require partnering with industry to meet all of the government s requirements: Total Facilities Maintenance Healthcare

businesses for services and products: Small business subcontractors included: 2,494 Small Businesses 428 Women-Owned SBs 158 Veteran-Owned SBs 53 Small Disadvantaged SBs 41 HubZone SBs 29

33 AbilityOne is a Smart Partner New AbilityOne Lines of Business require partnering with industry to meet all of the government s requirements: Total Facilities Maintenance Healthcare Environmental Services Contact Center Services Health Information Technology/Digital Document Management AbilityOne Nonprofit Agencies routinely subcontract or partner with large and small businesses for services and products: Small business subcontractors included: 2,494 Small Businesses 428 Women-Owned SBs 158 Veteran-Owned SBs 53 Small Disadvantaged SBs 41 HubZone SBs 29 SDVOSB s 8 Native American Owned SBs In FY 2010, AbilityOne NPAs spent $853 million in subcontract dollars. AbilityOne NPAs spent 25% of subcontract dollars on Small Businesses a total of $217 million. 32

34 Acquisition & Procurement 33

35 Acquisition The Federal Process Identification of requirement or need Market research (FAR Part 10) Acquisition planning (FAR Part 7) Proposal phase (FAR Part 15) Evaluation and Negotiation (FAR Part 15) Source selection and contract award (FAR Part 15) Functions within legal/regulatory framework implemented by the FAR Involves entire acquisition team Balances goals of obtaining best value for the government and promoting competition 34

36 Streamline Advantages Can go directly to an AbilityOne producer with a SOW No formal notice, no solicitation, no synopsis, no sources sought Can immediately begin negotiation. Not a competitive environment as used in FAR a directed procurement under FAR 8.7 Can ask SourceAmerica to help with the SOW/PWS 35

37 Acquisition The SourceAmerica Process Identification of requirement or need Proposal and Negotiation (FAR Part 8.7) Contract award (FAR Part 8.7) 36

38 Where to Begin with the AbilityOne Program Market Research/Streamline Advantages FAR Priorities for use of Government supply sources. (a) Except as required by 8.003, or as otherwise provided by law, agencies shall satisfy requirements for supplies and services from or through the sources and publications listed below in descending order of priority (1) Supplies. (i) Agency inventories; (ii) Excess from other agencies (see Subpart 8.1); (iii) Federal Prison Industries, Inc. (see Subpart 8.6); (iv) Supplies which are on the Procurement List maintained by the Committee for Purchase From People Who Are Blind or Severely Disabled (see Subpart 8.7); (v) Wholesale supply sources, such as stock programs of the General Services Administration (GSA) (see 41 CFR ), the Defense Logistics Agency (see 41 CFR ), the Department of Veterans Affairs (see 41 CFR ), and military inventory control points; (vi) Mandatory Federal Supply Schedules (see Subpart 8.4); (vii) Optional use Federal Supply Schedules (see Subpart 8.4); and (viii) Commercial sources (including educational and nonprofit institutions). (2) Services. (i) Services which are on the Procurement List maintained by the Committee for Purchase From People Who Are Blind or Severely Disabled (see Subpart 8.7); (ii) Mandatory Federal Supply Schedules (see Subpart 8.4); (iii) Optional use Federal Supply Schedules (see Subpart 8.4); and (iv) Federal Prison Industries, Inc. (see Subpart 8.6), or commercial sources (including educational and nonprofit institutions). (b) Sources other than those listed in paragraph (a) of this section may be used as prescribed in 41 CFR and in an unusual and compelling urgency as prescribed in and in 41 CFR (c) The statutory obligation for Government agencies to satisfy their requirements for supplies or services available from the Committee for Purchase From People Who Are Blind or Severely Disabled also applies when contractors purchase the supplies or services for Government use. Page 37

39 The Contracting Officer s Guide to Procurement List Addition Process 1. Develop/Define the Requirement 2. Contact the AbilityOne Program 3. Determine if AbilityOne and the AbilityOne contractors possess the capability 4. SourceAmerica s Project Manager performs a Preliminary Impact Determination a. Dun & Bradstreet Business Base Review b. Incumbent Contractor Profile c. 8A Contractor s Program Status (Years To Graduation) 38

40 The Contracting Officer s Guide to Procurement List Action Process 5. Complete Statement of Work (SOW) and Send to SourceAmerica 6. SourceAmerica conducts the Source Selection (government can be involved) 7. Negotiate the price proposal, sign the two Procurement List Addition Documents and Send to SourceAmerica. 8. SourceAmerica Project Manager Stays in Touch with the Contracting Officer to Report on the Procurement List Addition Process/Progress at the Commission 39

41 Procurement List (PL) Addition Process After Price Concurrence Full Additions Commission staff reviews and requests clarification and additional information, as needed Commission staff posts Intent in the Federal Register Public comments on the Commission s intent to add product(s) to the PL Commission staff prepares Vote Letter for Commission members Commission members vote Commission staff posts Addition in the Federal Register & issues PL Notice Public comments on the Addition PL Addition is effective days 30 days days days 30 days days Addition request submitted to the U.S. AbilityOne Commission In specific situations, this step may be done concurrently with development actions that occur before the formal addition request is submitted to the Commission. This is known as early publication and will reduce the process time by approximately 30 days. Administrative Additions Commission staff reviews and requests clarification and additional information, as needed Commission issues PL Notice PL Addition is effective days 40

42 Prime Contractor Program Mission Create employment opportunities for people with significant disabilities through contracts and sub-contracts with Federal Prime Contractors No need for a PL Addition These are non-abilityone jobs that employ people with disabilities 41

43 Directed Subcontracts FAR 8.004: Guidance Subcontracting FAR , Contractor Use of Mandatory Sources of Supply or Services AbilityOne Subcontracting Goals DFARS : AbilityOne Subcontracts count toward DoD prime Small Business goals AbilityOne in Evaluation Criteria Credit for history with AbilityOne and use of AbilityOne NPAs in subcontracting plan

44 Win-Win-Win for the Taxpayer Benefits Study Conducted: Business Area Food Service Commissary Custodial Taxpayer Savings Per Worker $3,053 $3,138 $6,084 NOTE: $47 million total net impact on Government balance sheet! Turning tax users into taxpayers 43

45 Questions U.S. AbilityOne Commission Forms and Publications (AbilityOne Procurement Guide and the Pricing Memorandum 3) Procurement List Schedule a briefing Guides for Federal customers Training Catalog 44

Foundational Contracting Training - Intermediate

Foundational Contracting Training - Intermediate FAR Parts 6 and 8.7: A Simplified, Customer Focused Acquisition Strategy Breakout Session #: B12 Presented by: Wallace Neal Senior Program Manager National