VOLUNTEER OPPORTUNIES AREAS & POSITIONS

Transcription

1 VOLUNTEER OPPORTUNIES AREAS & POSITIONS Board Positions That Oversee Volunteer Teams Vice President Band (Sharon Wolf) Vice President Fundraising (Open) Directors / Coordinators Concert Attire Coordinator (Lauryn Eisenhower) Equipment Coordinator (Jim Papageorge) Marching Attires Coordinator (Kim Crisp) Publicity Coordinator (Dale Katzenberger) Technology Coordinator (Mark Farnsworth) Trip Coordinator (Laura Scholz) Volunteer Coordinator (Julie Ghrist) Key Volunteer Team Leaders Medical/Health Team: (Carol Rothacker) Photo/Video Team (Tommy Thompson) Volunteer Coordinator: a person responsible for marshaling parents whose time and talent is needed for a specific project or assignment Defined Volunteer Areas Fundraising. Chaired by the VP of Fundraising, the volunteers for this area determine what fundraising activities should be pursued. The group also defines the support requirements of each activity in terms of the time and talent of the volunteer corps (see below Performance and Operational Support Team ) and manages the schedule of fundraising activities. Members include parents who are the assigned leaders/coordinators of specific fundraising activities (e.g., fruit sale, tag day, etc.) as well as those who want to generally help the VP of Fundraising bring the organization s fundraising strategy to life. August 2011 BWHS Falcon Regiment / Music Boosters Volunteer Pamphlet p. 1 of 6

2 Scholarship Committee (chairperson: Duane Minnick). Mr. Minnick will chair a committee consisting of faculty, staff, and one MBA Board Member. Their principal responsibility will be to evaluate applications for the annual college scholarship awards. Parents of eligible seniors will not be allowed to serve on the committee. Spring Trip (Laura Scholz). This group of parent volunteers will have the principal responsibility of working with Mr. Minnick to design the itinerary of the spring trip and to develop/manage the project plan for pre-trip preparations as well as for the trip itself. The group may draw on expertise from outside its primary membership for information or specific task support. The Coordinator will be responsible for liaising with Mr. Minnick, interfacing with the festival organizer, scheduling the group meetings, and coordinating the project plan. Pit Crew Transportation and Logistics (Jim Papageorge). Volunteers in this area will be responsible for moving instruments, equipment, and props from their respective principal storage areas at Briar Woods High School to any performance site other than one within the main building of Briar Woods. This means that this team will provide transport and logistical support for all performances at the Briar Woods stadium and all venues outside the Briar Woods campus. The Coordinator will be responsible for defining all volunteer assignments for each event and ensuring that they are assigned to specific named volunteers (including certified drivers). The Coordinator will also be principally responsible for the management, use schedule, storage, and care of all vehicles (e.g., Chevrolet Tahoe, UTV, trailers, etc.) and in this regard will liaise with LCPS personnel as appropriate. Members of this team will also work closely with members of the Falcon Regiment s drumline and Falconaires regarding the coordination of equipment transport. Pit Crew On-Field / On-Stage Operations Those serving in this capacity will be responsible for arranging all instruments, equipment, and props that will be used by a performing group within their performance venue. For marching band this means a football field, bleachers, etc. For concert or jazz bands this means a stage or stage-like area. For performances within the main building of Briar Woods (e.g., auditorium stage, cafeteria, etc.), this team shall be responsible for moving instruments, equipment, and props from their respective principal storage areas at Briar Woods High School to the specific performance location. The Coordinator will be responsible for working with Mr. Minnick to coordinate the on-field movements that are to be integrated into the overall student performance as well as defining volunteer assignments for each event and ensuring that they are assigned to specific named volunteers. Members of this team will also work closely with members of the Falcon Regiment s drumline and Falconaires regarding the coordination of equipment set-up. August 2011 BWHS Falcon Regiment / Music Boosters Volunteer Pamphlet p. 2 of 6

3 Publicity (Dale Katzenberger). Those serving in this capacity will support the public promotion of the Briar Woods band program as well as the activities of the Music Boosters. In the case of the latter, this will also entail creating publicity for our fundraising activities in order to increase their sales or donation potential. Contributors will be responsible for producing signs, fliers, news releases, programs, etc. The role of the Coordinator will be to recruit members to the team who can serve as the assigned publicity coordinators for specific publicity projects. The Coordinator will also field publicity requests from Mr. Minnick, the VP of Fundraising, or any other MBA Board Member and then determine how the request will be assigned to and subsequently managed. The Coordinator may also from time to time (and as appropriate) serve in a publicity leader capacity for a specific assignment. Marching Season Attire (incl. Winter Drumline) (Kim Crisp). Individuals working in this area will be responsible for keeping an inventory of all school-owned Falcon Regiment and Winter Drumline uniforms and uniform accessories, fitting uniforms to students, managing repairs and cleaning (as needed or per schedule), supervising the distribution of garments before an event and collecting them after an event, storage, and packing (as in the case of trips). The Coordinator will be responsible for defining the desired talents and the level of support to be provided by volunteers for specific events and activities. Concert Season Attire (Lauryn Eisenhower). Individuals working in this area will be responsible for keeping an inventory of all school-owned concert band tuxedos and gowns, fitting attire to students, managing repairs and cleaning (as needed or per schedule), supervising the distribution of garments before an event and collecting them after an event, storage, and packing (as in the case of trips). The Coordinator will be responsible for defining the desired talents and the level of support to be provided by volunteers for specific events and activities. Student-Purchased Band wear (e.g., T-Shirts, jazz shirts, etc.) (Coordinator: Duane Minnick). Mr. Minnick will be responsible for the design and sourcing of spirit-style (i.e., non-performance) attire as well as student-purchased performance attire (other than Falconaire/WinterGuard attire) that is expected to be worn by students. Examples of the latter include jazz band shirts and band shoes. Mr. Minnick may request volunteers to provide ad hoc or programmatic support for any student-purchased band wear task or function. August 2011 BWHS Falcon Regiment / Music Boosters Volunteer Pamphlet p. 3 of 6

4 Parent-Purchased Band Wear (e.g., Boosters shirt, pit crew shirt) (Coordinator). There is no team to provide support, given that a single person (as Coordinator) is expected to work with Mr. Minnick regarding the design and sourcing of spirit-style attire to be worn by parents to show their support as Music Boosters or to give a uniform appearance when serving as a member of the Pit Crew. Performance and Operational Support Team (Sharon Wolf) Organized by the VP of Band, this team comprises a large number of both long-term and short-term volunteers whose extremely essential jobs are quite diverse but nonetheless closely aligned with three very important missions: o The first is to provide support to students before, during, or after a performance. The volunteer activities in this area include (but are not limited to): beverage service at marching band performances, bus chaperones, plume management, parade walkers, or any other request issued by Mr. Minnick in his sole discretion. o The second is to support all fundraising operations of the band program as defined by the VP of Fundraising and the Fundraising Committee. Volunteer activities may include (but are not limited to): planning fundraisers; identifying tasks and jobs necessary to complete a fundraiser; coordinating people, tasks, and/or resources; and executing a fundraiser. Key fundraising initiatives (e.g., Tag Day, Fruit Sale, etc.) will have Coordinators who together with the VP of Fundraising will orchestrate the volunteer activities for each respective program. Members of this team will also be expected to respond to any other fundraising-related requests issued by the VP of Fundraising or Mr. Minnick. o The third is to support the daily operations of the band program that are not directly related to performances or that are otherwise outside the support scope of any existing committee or other volunteer team. The volunteer activities in this area may include (but are not limited to): providing student coordination assistance on picture day, making copies of printed materials for student/parent consumption, or any other request issued by Mr. Minnick or an MBA Board Member. Medical/Health Team (Carol Rothacker). Some members of the band program are under a doctor s care, have serious allergies, and are required to take medication, must monitor their level of physical exertion while involved in band activities, or otherwise have health issues that need to be managed and/or observed. The same statement can be made about certain members of the parent volunteer corps. The objective of the Medical/Health Team is to channel the expertise of parents who are doctors, registered nurses, EMTs, etc. because they have the professional skills and vocational knowledge to be a part of this very specialized team. The services August 2011 BWHS Falcon Regiment / Music Boosters Volunteer Pamphlet p. 4 of 6

5 rendered by the members of the Medical/Health Team either on a regular or ad hoc basis will not under any circumstances be a surrogate for services that should be provided by the primary care physician of any staff member, band member, or parent volunteer; rather, team members will be in a position to simply be more aware of our organization s medical history and ongoing requirements so that we can maximize our preparedness should the need arise for the administration of first aid. The responsibilities of the Leader / Coordinator include: ensuring the readiness of the first aid kits; scheduling team members to be present at band performances and events; keeping medical information and forms up to date, organized, and confidential (performed in conjunction with the school nurse at Briar Woods); and collecting and cataloguing student medications for field trips. Photo/Video Team (Tommy Thompson). Members of this team will be the designated photographers or videographers from among our parent volunteer corps. Not only will they ensure that all performances and events are chronicled by photos and videos, but also they will collect such materials willfully submitted by other parents. This team will liaise with the Falcon Regiment Historians (a student officer position) to share images and work together to develop printed or on-screen retrospectives throughout the year (as required) and at the end of the year (as planned). The team will also provide pictures and videos to the Publicity Team, MBA Board Members, or Mr. Minnick upon request. The responsibilities of the Leader / Coordinator will include organizing the schedule of photographers and videographers at performances and events as well as managing a system wherein all images can be stored and catalogued. Technology (Mark Fransworth) Volunteers on this team will also be responsible for managing the Music Boosters web site. Throughout the Year Volunteers are Needed All the above areas can use volunteers at different times of the school year or throughout the school year. A volunteer can chose to work with one area or many areas. It a time commitment is an issue, volunteering as a floater means you are put on an list to be notified whenever a need for volunteers arises and you can respond when you have the time. i.e. set up and general support for concerts and performances where Briar Woods is (a) represented by a performing group; (b) the host and/or sponsor; and/or (c) fulfilling its obligation to provide its share of volunteer resources (as in the case of a district event) pit crew (in those cases when the Equipment Coordinator is unable to get commitment from the requisite number of regular Pit Crew participants for a particular assignment) August 2011 BWHS Falcon Regiment / Music Boosters Volunteer Pamphlet p. 5 of 6

6 Chaperones for competitions, trips, football games (away) Fundraisers and community events The requests for volunteers are only submitted by the following authorized requestors: Mr. Minnick an MBA Board Member a Director / Coordinator a Key Volunteer Team Leader Working Together Volunteer issues may arise from time to time; but there is always a solution. The escalation chain for the resolution of outstanding volunteer issues will be as follows: 1st level: lead volunteer coordinator 2nd level: VP of Band 3rd level: Mr. Minnick August 2011 BWHS Falcon Regiment / Music Boosters Volunteer Pamphlet p. 6 of 6