Jupiter High School Band Fundraising Financial Commitment for Students in JHS Concert Band Classes

Transcription

1 Jupiter High School Band Fundraising Financial Commitment for Students in JHS Concert Band Classes Jupiter High School has many concert band classes, namely Symphonic Band, Wind Symphony, Jazz Ensemble, and Percussion Ensemble. In order to support these bands, we need your commitment to fundraise on the band s behalf. The concert ensembles have expenses averaging $25,000 per year, including sheet music, guest instructors, workshops, travel to and registration in annual Music Performance Assessments (MPAs), instrument repairs and replacement, and other expenses that are not paid for by the school district. The overall band receives minimal financial support from the school district annually to underwrite the entire program. To help cover the costs and provide an enriched experience for members, band students are expected to fundraise. We have finalized the budget for the school year. This year each student is expected to raise $250. The $250 can be reduced to $200 by earning a Volunteer Credit (see below). We strongly encourage students to utilize the many fundraising opportunities offered throughout the year. Fundraising information is available on the Fundraising page of JupiterBands.com. All fundraising information is announced via s from the Band Parent Organization secretary. If you choose not to fundraise, then you are welcome contribute directly. Payments may be made by check made payable to JHS Band. In addition, payments may be made by credit card or debit card using the School Cash Online system through the school district. To take advantage of this system you must contact Band Assistant Treasurer Rosalie Jablonski (rljablonski@gmail.com) so that arrangements can be made with the school office. Direct payments are considered tax deductible contributions. The tax id for the School District of Palm Beach County is Volunteer Credit: Receive a $50.00 credit towards a student's fundraising account by volunteering for JHS Band activities. Parents/guardians can earn this credit by volunteering thirty (30) hours at band activities. Credits are issued to the student s fundraising account upon completion of all 30 volunteer hours. If a family has more than one student in a JHS Band program, then an additional 30 hours for each student is necessary to earn the credits on the other student(s') account(s). Many volunteer opportunities are available, and they are announced via s from the Band Parent Organization secretary and posted on the Volunteer Opportunities page on JupiterBands.com. Attending Band Parent Organization meetings counts towards the volunteer hours total! Additional information about the Volunteer Credit is available on the Volunteer Opportunities web page. ALL FAMILIES ARE EXPECTED TO PROVIDE ONE ADULT VOLUNTEER TO WORK ONE SHIFT AT THE JUPITER FESTIVAL OF BANDS (October 29, 2016) or the SFWGA WINTER GUARD EVENT (January 21 or 28, 2017 or April 1 & 2, 2017). These hours DO count towards the Volunteer Credit. Students who meet their fundraising commitment by December 13, 2016, are eligible to receive an invitation to the annual Band Banquet held at the end of the school year. Fundraising account balances are available via Charms, the web-based database we use to track contact information, inventory and fundraising. For instructions on accessing your student's Charms account, please see the Band Handbook. If you have questions or concerns regarding the payment of your fundraising commitment, contact Mr. Gekoskie by at andrew.gekoskie@palmbeachschools.org or Mr. Moore at c.moore@palmbeachschools.org. I understand that in order for the JHS Band to continue at its exceptional level, each student and his/her family must fundraise or contribute $250 to support its financial needs. I will do my part in meeting this commitment.

2 Concert Band (Band Class) Fundraising Financial Commitment What Does It Cover? The Band Class Financial Fundraising Commitment is for all students in band/instrumental classes who do not participate in the Spirit of Jupiter Marching Band. This includes students enrolled in Jazz Ensemble, Percussion Ensemble, Symphonic Band, and Wind Symphony classes. Your financial contribution covers the following expenses: Purchase of music performed at concerts and MPA performances Purchase of music made available to students to use for Solo & Ensemble festival Instructor/Staff fees Competition entry fees Personnel and equipment transportation to MPA performances and graduation ceremony Music Performance Assessment fees for concert band and jazz band Concert jacket rental (for Wind Ensemble only) Cummerbund & bow tie rental fees Purchase and repair of school-owned instruments and equipment Band Banquet awards (including chenille letters and chevrons) Annual user/domain fees for Charms Office Assistant, Smart Music, and JupiterBands.com Professional membership fees (FMEA, FSMA, etc.) Conference and training fees for band director and related travel expenses Office supplies These expenses are the responsibility of the student/parent: Concert Uniform pieces - see the Band Handbook for uniform requirements Concert Uniform cleaning All-District and All-State audition fees and transportation District and State Solo & Ensemble participation fees and transportation Meals at rehearsals/competitions/festivals Mallets, sticks, reeds, oil, mutes and other instrument accessories Rental fees for school-owned instruments Admission to concerts Accompanist fees for soloists for Solo & Ensemble festival Fun Depot activity fee (graduation day) Graduation cords This list may not be comprehensive, but it is close to it!

3 JHS Band Fundraising The JHS Band Parent Organization organizes several fundraisers throughout the year through which students can earn 100% of the NET profit put toward their band financial commitments. Net profit is calculated by deducting expenses (costs for the product, shipping and handling, printing, etc.) from the gross profit. Proceeds from a few fundraisers go toward the overall general band budget and are not credited to student fundraising accounts. For more detailed information about all of the fundraisers listed below, please review the Fundraising page on the band web site, Fundraisers scheduled for Details about these fundraisers will be presented to students at school and sent to parents via s from the Band Parent Organization secretary. Item catalogs and order forms will be distributed as appropriate. It is up to the individual student to bring home fundraising packets. Save Around (formerly Enjoy the City) Coupon Book Sale: August 9-31 Cheesecake Sale: August 26 September 13 Concert Program Advertising and Dedications: through October 31 Christmas Tree/Wreath Sale: October 1 November 1 Honda Classic Birdies for Children: October 1 February 18 Mixed Bag Designs Sale: September 26 October 12 Roger Dean Concessions: March (Spring Break) and other dates Ongoing Fundraisers Forms for these fundraisers are available on the Fundraising page on the band web site. Sponsorships: sponsorships can be turned in throughout the year Auditorium Seat Plaques: order forms can be turned in throughout the year This fundraiser earns 90% profit towards fundraising student accounts. Shop With Scrip Gift Cards: order deadlines are announced via General Band Account Fundraisers Proceeds from these fundraisers go to the general band account, not towards a student's fundraising account. We do need volunteer help for many of these fundraisers! Jupiter Festival of Bands: October 29, 2016 Dine for Cash: look for restaurant flyers on the band web site Forms page Concession Food Sales: all home football games and some other sporting events Silent Auction(s): Band Concerts Concert Bake Sales (Winter Guard): Evenings during Band Concerts Wooden Flower Sales: Festival of Bands, SFWGA Events, February 6-14 at JHS SFWGA Color Guard Event: TBD in January or April 2017 Volunteer Credit Remember that 30 hours of parent/guardian volunteering at band activities will earn your student a credit of $50 to his/her fundraising account! Members of some co-curricular activities are eligible for additional $50 credit with an additional 30 hours of volunteering. We're always on the lookout for more fundraising ideas!

4 This packet contains forms for: You CAN Start Fundraising NOW! Sponsorships (online form also available at JupiterBands.com/Forms under Fundraising), Auditorium Seat Plaques, Band Concert Program Advertising, and Band Concert Program Dedications. Instructions for each fundraiser are on the individual fundraising forms. Feel free to make copies. These forms are also available as PDFs on the Forms page of the JHS Band web site at JupiterBands.com so you can print as many copies as you need or forward them to out of town family and friends. Student fundraising accounts earn 100% net profit from all fundraisers. Depending on the fundraiser, expenses must be deducted from the gross profit. These expenses include shipping and handling, printing costs, etc. Once a fundraiser is closed, the net profit from is calculated and fundraising accounts are credited accordingly. With ALL fundraisers, please be sure to turn in forms AND payment TOGETHER, preferably in a sealed envelope with the band student's name on it. Unless noted otherwise, checks should be payable to "JHS Band." It is also helpful to list the student's name on EACH check. Please note that payment by CHECK is preferred over cash. The JHS band cannot be held responsible for cash deposits unless you have a receipt. Secure collection boxes are located in the band room near the band kitchen. Labels on the boxes are changed based on what is currently being collected. (When in doubt, put your fundraising orders in the Fair Share box.) If you must turn in cash, please make arrangements to deliver it directly to the chairperson running that particular fundraiser so you get confirmation of receipt of payment. Questions about fundraisers can be directed towards the specific chairperson for the fundraiser. FUNDRAISING VOLUNTEERS NEEDED! We ARE looking for one or two people chair the Fundraising Committee. We are also looking for additional volunteers to chair or simply help with individual fundraisers. We have several band parents with experience who can HELP you, so you will not be on your own! Specific needs are listed on the Parent Organization page of our web site at JupiterBands.com Please contact any board member if you have any questions about these positions or if you can volunteer to help!

5 Save Around (formerly Enjoy the City) Coupon Book Fundraiser: August 9 - August 31 Jupiter High School Band will sell these popular coupon books starting Tuesday, August 9 through Wednesday, August 31. Books are sold for $25.00 and 50% of that goes towards your student's fundraising account! We are the FIRST at JHS to sell these books, so take advantage of this opportunity to add some funds to your student s fundraising account! If you have any questions or if you need coupon books, please contact Jessica Billy at Jessica.billy@palmbeachschools.org or PLEASE NOTE THE PRICE INCREASE TO $25.00 PER BOOK! Sell these books two ways: (1) Sign out a packet. The packet contains ONE sample coupon book and an order form. Collect orders and payment as you sell. Return the form and payment in exchange for the number of coupon books sold. If you do not sell the sample book by August 31, you MUST return it in saleable condition or your fundraising account will be charged the cost of the sample book. An order form is attached and is available HERE on our website s Forms page under Fundraising. (2) Purchase as many coupon books as you like outright and sell on your own. Coupon books purchased in this manner cannot be returned to the band. Preview the 2017 Save Around coupon book here: WE STRONGLY RECOMMEND CHECKS AS PAYMENT. Checks should be payable to "JHS Band." If you receive cash from customers, we would prefer that you keep the cash and write a personal check or get a money order to turn in to the band. JHS Band is not responsible for cash left in the band room or the collection boxes. If you must use cash, please be sure to hand it in to Jessica Billy and get a written receipt to be sure you are credited for the sale. Pick up books from Jessica Billy during marching band camp next week on Tuesday through Friday between 8:00 pm and 9:00 pm. Pick up is also available by contacting Jessica Billy at Jessica.billy@palmbeachschools.org or to arrange an appointment. This fundraiser is available to ALL band students. Students are not required to participate in this fundraiser, but it is an easy one! Spirit of Jupiter Marching Band members are strongly encouraged to use this fundraiser to pay down their Fair Share balance.

6 Jupiter High School Band will sell these popular coupon books again this year from August 9 to August 31. Please take orders and collect $25 for each coupon book ordered. CHECKS ARE PREFERRED - Please make payable to "JHS Band." These books have thousands of dollars worth of coupons inside. Coupons expire December 31, Turn in the form and payment to Jessica Billy, pick up the books and distribute to your customers. Adults can check out one coupon book to use as a sample. If you do not sell this book, return it in saleable condition by August 31 or keep it and your fundraising account will be charged for the cost of the book. If you have any questions, please contact Jessica Billy at Jessica.billy@palmbeachschools.org or Name Tele # JHS Band Student Save Around (formerly Enjoy the City) 2017 Coupon Book Fundraiser Name Telephone # Street Address # of Books Cash/Ck # Total Collected (# books X $25) Grand total collected CHECKS ARE PREFERRED CHECKS SHOULD BE PAYABLE TO JHS BAND

7 Dear Prospective Sponsor: JUPITER HIGH SCHOOL BAND 500 North Military Trail Jupiter, Florida (561) School Year: The Jupiter High School Band program has a long standing tradition of high standards and excellence. The band program has consistently received high honors from the Florida Bandmasters Association at both the District and State levels. In November 2015, the marching band was named state champion for the second consecutive year. The winter guard placed 4th in the world in the Winter Guard International s World Championships in April The Warrior Band members are known as the Musical Ambassadors of the community of Jupiter. Thanks to sponsors like you, the band students of the Warrior Band program have been fortunate enough to perform throughout the United States, Bahamas, and Europe. The band also supports the community with performances in community parades, the Jupiter Jubilee, grand openings, and other special events. The band program consists of The Spirit of Jupiter (otherwise known as the Marching Warriors), Winter Guard, Winter Percussion, Wind Symphony, Symphonic Band, Jazz Ensemble, Jazz Combo, Percussion Ensemble, and the Rock Band. Music Education enriches the lives of nearly 200 band students every year. Much of our financial means in which we run our band program come from generous donations and sponsorships from people and businesses just like you. Each band student is responsible for raising his or her fair share of the budgeted expenses. Our goal is to become one of the most successful band programs in the country. We are asking for your help. Below are the sponsorship levels and the recognition you will receive for yourself or business. Please complete the attached form to become a Jupiter High School Band Sponsor. FRIEND $1 to $9 You will receive: Thank You letter MUSICIAN $10 to $99 You will receive all of the above and: Acknowledgement in all band concert programs SECTION LEADER $100 to $249 You will receive all of the above and: Acknowledgement on JupiterBands.com with a hyperlink to your business SOLOIST $250 to $499 You will receive all of the above and: Your name or business will be announced at all home football games DRUM MAJOR $500 to $999 You will receive everything a SOLOIST SPONSOR receives and: Your choice of a 4-foot x 4-foot banner displayed in the JHS stadium or gymnasium for twelve months DIRECTOR'S CIRCLE $1,000 + You will receive everything a SOLOIST SPONSOR receives and: Your choice of a 4-foot x 8-foot banner displayed in the JHS stadium or gymnasium for twelve months A plaque on a JHS auditorium chair engraved with your business name or in honor or memory of anyone you designate The Jupiter High School Band is an organization within Jupiter Community High School and the School District of Palm Beach County, which is a qualified charitable organization under Section 170(c)(1) of the Internal Revenue Code. Therefore, any contributions made to The School District of Palm Beach County and Jupiter Community High School are tax-deductible. The tax ID for the School District of Palm Beach County is Thank you for your consideration and support of the JHS Band Program!

8 JUPITER HIGH SCHOOL BAND SPONSORSHIP FORM Please provide the following information so that we can list your sponsorship accurately. This form is also available online at JupiterBands.com/Forms under Fundraising. Sponsor Information Please print legibly Date: Name: Name of person/business to be recognized in concert programs or other materials: Mailing Address: City/State/ZIP: Phone Number: Address: Website to post on Please apply my sponsorship to: General Band Fund Sponsorship Amount: $ (or) JHS Band Student: Make check payable to "JUPITER HIGH SCHOOL" When completed, please mail this form and your donation to: Jupiter Community High School Band 500 N Military Trail Jupiter, FL For more information about JHS Band Sponsorships, please contact Debra Wasserman at drewzmom13@att.net. You can also contact the JHS Band office at All gifts are tax-deductible to the extent allowable by law, and you should consult your tax professional to determine the amount you can claim as a tax-deductible contribution. SCHOOL DISTRICT OF PALM BEACH COUNTY TAX ID:

9 Please Be Seated Auditorium Seat Plaque Fundraiser The Jupiter High School Band sells seat plaques in our school auditorium. Band supporters can purchase a seat plaque to honor a student, friend or family member, or to memorialize an anniversary, a graduation, or a life. A brass plaque with your own wording will be permanently placed on the back of the auditorium seat of your choice. Sponsor Levels Front Row - $ Front 3 Sections - $ Back 3 Sections - $ This is a wonderful, memorable way to support the JHS Band Program! An order form is located on the back of this page and online on the Fundraising page of the JHS Bands web site at: Questions? JupiterBands@gmail.com All gifts are tax-deductible to the extent allowable by law, and you should consult your tax professional to determine the amount you can claim as a tax-deductible contribution. The tax ID for the School District of Palm Beach County is Please Be Seated Auditorium Seat Plaque Fundraiser The Jupiter High School Band sells seat plaques in our school auditorium. Band supporters can purchase a seat plaque to honor a student, friend or family member, or to memorialize an anniversary, a graduation, or a life. A brass plaque with your own wording will be permanently placed on the back of the auditorium seat of your choice. Sponsor Levels Front Row - $ Front 3 Sections - $ Back 3 Sections - $ This is a wonderful, memorable way to support the JHS Band Program! An order form is located on the back of this page and online on the Fundraising page of the JHS Bands web site at: Questions? JupiterBands@gmail.com All gifts are tax-deductible to the extent allowable by law, and you should consult your tax professional to determine the amount you can claim as a tax-deductible contribution. The tax ID for the School District of Palm Beach County is

10 Please Be Seated! Order Form Please complete this form and return it with payment or mail to: Jupiter Community High School Band 500 N. Military Trail, Jupiter, FL Sponsor Levels - Please check one of the following: Front Row ($250) Front 3 Sections ($150) Back 3 Sections ($100) Checks should be payable to Jupiter High School Band. Please put Chair in the memo section. Please apply my donation to one of the following (check one): Jupiter High School Warrior Band General Account Fair Share Account of: Sponsor s Name: Address: City/State/Zip: Telephone: Address: Signature: JHS Band Student s Name Circle plaque heading: IN HONOR OF or IN MEMORY OF Clearly write plaque wording (up to 2 customized lines / maximum 19 characters per line): Please Be Seated! Order Form Please complete this form and return it with payment or mail to: Jupiter Community High School Band 500 N. Military Trail, Jupiter, FL Sponsor Levels - Please check one of the following: Front Row ($250) Front 3 Sections ($150) Back 3 Sections ($100) Checks should be payable to Jupiter High School Band. Please put Chair in the memo section. Please apply my donation to one of the following (check one): Jupiter High School Warrior Band General Account Fair Share Account of: Sponsor s Name: Address: City/State/Zip: Telephone: Address: Signature: JHS Band Student s Name Circle plaque heading: IN HONOR OF or IN MEMORY OF Clearly write plaque wording (up to 2 customized lines / maximum 19 characters per line):

11 ADVERTISING AGREEMENT Ad Type Ad Size (L x W) Cost Quantity Full Page (back cover) * one available until sold Full Page (inside cover/center pages) 8 x 5 $150 8 x 5 $120 Full Page 8 x 5 $80 JUPITER HIGH SCHOOL BAND Concert Series Program Advertising One-Half Page 4 x 5 $45 One-Third Page (business card) 2.66 x 5 $30 Check if Submitting Electronic Advertisement Company Name Contact Person Address City, State, Zip Code Phone Number Address Web Site to post on JupiterBands.com Name of JHS Band Student/Advertising Sales Contact Make checks payable to JHS Band. All ads are to be PAID IN FULL with submission of this contract. Having read this agreement, I agree to act in accordance with all the terms and conditions described herein. Concerts are held in the Jupiter High School Auditorium in: December 2016 February/March 2017 April 2017 (Percussion Ensemble) May 2016 Jupiter High School Band 500 North Military Trail Jupiter, FL Advertiser Signature Date

12 Advertising Benefits Concert Program Advertisements support the Jupiter High School Band while promoting your own business in our concert program. Your ad will appear in programs distributed at all concerts, beginning with our Winter Concert in December. With a yearly attendance estimated at 2,000 people, your ad will be seen throughout the year by local Jupiter, Tequesta and other northern Palm Beach County residents! JHS Band concert programs are a playbill size, printed on high-quality paper in black and white. Prices cover ad placement in programs for five performances in December February/March, April, and May. The program will include business advertisements, parent dedications and congratulations, schedules of music-related events, and an insert for the evening s performances. All advertisers will receive: an advertisement in five concert programs, a letter of acknowledgement, and a hyperlinked listing on the band s web site at JupiterBands.com. All orders must be placed and ads/artwork received by Monday, October 31, By advertising with JHS Band, you are helping one of 200+ band students meet their individual fundraising goal to meet our $220,000 band program budget, which is raised solely by fundraising and donations. With your support, our band students receive a quality music education and all of the rewards it provides. Thank you for your consideration! Questions or concerns? Please contact: Debbie Wiley at wileydebbie@bellsouth.net or Tips to Prepare Your Ad Ads that look sharp and clean will attract more attention. Many ads are submitted using graphics that have been pulled from a web page. Unfortunately, these graphics do not print well and will look blurry and unattractive. All electronic files must be high resolution or poor print quality will result. Original photos or scanned images at 300 dpi or larger are best. Logos from printed material, original art and typewritten content are preferred. All ad content must be appropriate for school distribution and must be approved by the publisher. Placement within the concert program is at the discretion of the JHS Band. Ads must be the exact size of the purchased space. If content is too large for ad size purchased, it will be edited at publisher s discretion. If an ad is submitted in the wrong orientation (horizontal vs. vertical), the ad will be reduced to fit, and legibility cannot be guaranteed. All ads must be submitted in black and white. Electronic ads can be submitted in the ONLY following formats: JPG, PNG, Microsoft Word, or Microsoft Publisher. Please do NOT submit PDF files. Please print and attach a hard copy of the ad to this contract for content confirmation. A clean, unfolded paper copy of your advertisement (such as a business card) can be submitted in lieu of an electronic copy. To Submit an Advertisement: 1. Complete the Advertising Agreement on the back of this page. 2. Make checks payable to Jupiter High School Band. 3. Submit the agreement, paper copy of the ad, and payment to your JHS Band Ad Sales Contact. 4. your black and white computer ready artwork (in acceptable file format) to WileyDebbie@bellsouth.net. All orders must be placed and ads/artwork received by Monday, October 31, 2016.

13 DEDICATIONS AGREEMENT Submitter Name Phone Number Address Name of JHS Band Student/Dedication Sales Contact Wording can be ed to (preferred) OR please write LEGIBLY the dedication wording (limit 40 words): Make checks payable to JHS Band. All dedications are to be PAID IN FULL with submission of this contract. Having read this agreement, I agree to act in accordance with all the terms and conditions described herein. Signature Date JHS Band Concert Program Dedications Write a personal message for your loved ones to read in the JHS Band Concert Program. Congratulate your students on their hard work and dedication! Dedications are $20.00 for 40 words in a 2 x 2.5 space. For larger dedications or to include graphics or photos, please use the Concert Series Program Advertising Agreement and follow the submission instructions on that form. The same message will appear in five programs for four band concerts during Sample dedications: Gary Your music makes our hearts soar; stay focused on your goals. Love, Mom and Dad Jane We are proud of your dedication and hard work. Love always, The Jones Family All ad content must be appropriate for school distribution and must be approved by the publisher. Placement within the concert program is at the discretion of the JHS Band. Student fundraising accounts will earn approximately 50% of sales for Dedications (100% net profit). To Submit Dedications: 1. Complete the Dedications Agreement on the back of this page. 2. Make checks payable to Jupiter High School Band. 3. Submit the agreement and payment to your JHS Band Dedication Sales Contact or place it in the Fair Share box in the band room. 4. your dedication text to WileyDebbie@bellsouth.net. All orders must be placed and text received by Monday, October 31, Questions or concerns? Please contact Debbie Wiley at wileydebbie@bellsouth.net