CHURCHILL HIGH SCHOOL MARCHING BAND

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1 May 2014 BAND CAMP - AUGUST 18-24, 2014 Dear Marching Band Members and Parents, It is time to begin preparing for BAND CAMP 2014! Band camp is a very important part of the Churchill Marching Band program. Band Camp prepares the band and its members for the marching season by providing instruction, drills in marching and rehearsals of music to be performed at pre-game and half time shows. Band Camp also provides an excellent opportunity for new and veteran band members to become better acquainted through many social activities. Band camp will again be held at the D-BAR-A Scout Ranch near Metamora, MI. The cost for the entire camp is $ per student. This covers the cost of cabins, meals, field instructors, music, drill and all of the activities at camp. Your student fundraising account may be applied toward the camp fee. There is also a district required $50 Pay to Participate fee that is separate from the camp fee. This check should be written separately from the $300 check because it goes to the district, not to the band. Drumline members and Color Guard members have additional fees associated with marching band which are outlined in the payment table. While we realize that the fee for camp is substantial, we ask that you consider the benefit this program has for your son or daughter and the entire marching band. If your son or daughter would like to attend camp but you are experiencing some financial strains, please contact Mr. Sattler or Mrs. Hering for a financial aid form. We want every student to have the opportunity to experience band camp. This program not only requires your financial support but also your parental assistance in the form of chaperones. Parents are welcome and needed at band camp. There is no fee for chaperones. We encourage your participation. Please contact me at any time if you have any questions or concerns. Sincerely, Phil Sattler Band Camp Chairperson & Field Director sattlerpcr@sbcglobal.net

2 REGISTRATION FORM BAND CAMP 2014 August 18 through August 24, 2014 STUDENT NAME: ADDRESS: CITY: ZIP: PHONE: ( ) Parent: Student: In which music class are you registered for the school year? ** See commitment and conflict of interest page for requirements** 9 th grade concert band Symphony Band Wind Ensemble Chamber Orchestra Color Guard only no music class Are you a CAPA student? YES NO Are you taking 7 th hour this fall? YES NO UNSURE GRADE (FALL 2014): FR SO JR SR THIS WILL BE MY YEAR IN. MARCHING INSTRUMENT (OR FLAG): PARENTS NAME: SPECIAL DIETARY REQUIREMENTS: T-SHIRT SIZE: SUBMIT FORM AND PAYMENT TO: Checks made payable to: CHS Music Boosters Phil Sattler 8928 Louisiana Livonia MI REGISTRATION FORM AND DOWN PAYMENT DUE BY JUNE 2, 2014 ALL PAYMENTS, INCLUDING PAY TO PLAY, DUE BY JULY 21, 2014

3 Amount Fee Check written to/due By $300 Marching Band $50 Pay to Participate $200 Drumline Camp Fee $200 Color Guard Fee Check to: CHS Music Boosters $100 due by June 2, the remainder due by July 21 Check to: LPS August 15 Check to: CHS Music Boosters June 5 Check to: CHS Music Boosters First day of summer guard practice Comments Contact Mrs. Hering or Mr. Sattler if you need an extension in payment. Subtract fundraising balance if you wish to use your band account to defray the cost of camp. LPS offers waivers of this fee for families in need. If you need a waiver please note this on the back of the registration form. This fee is only for drummers in the battery section of drumline (not bells) and should given to (or mailed to) Mrs. Hering at Churchill or Frost. This fee is only for color guard members and should be given to (or mailed to) Mrs. Hering at Churchill. If you have not made any payments or have not registered by July 21, you are subject to being dropped due to the custom drill written for our band and the necessary time needed for revisions. Registrations after that point will only be accepted if there is a drop in the same section. Deposits are non-refundable. Students will not receive uniforms until all fees are paid. Students that register for marching band and withdraw after July 21 will not be refunded any registration fees. SUMMER COMMUNICATIONS AND REMINDERS are done via our blast or posted on the band Facebook page. If you have not signed up for s or joined our Facebook group you can do so by going to these URLS: and

4 TRANSPORTATION Please indicate if you plan to travel to camp by bus (circle one): YES NO If you are driving yourself to camp, arrangements must be made in advance with the camp chairperson and written permission from your parent or guardian must be submitted at least 48 hours before camp begins. If you are riding to or from camp with another person, written permission from both your parent or guardian and the parent or guardian of the driver must be submitted at least 48 hours before camp begins. PERMISSION TO ATTEND BAND CAMP has my permission to attend the Churchill High School Marching Band Camp held at the D-BAR-A Scout Ranch from Monday, August 18, 2014 through Sunday, August 24, I understand that Churchill High School, D-BAR-A Scout Ranch and the camp chaperones will not be held responsible for accidents or injuries. Date Parent or Guardian Signature STUDENT AGREEMENT I have read the rules and regulations for band camp and agree to follow them as required. I understand that breaking the rules will result in my calling my parents/guardians to explain and to pick me up from camp immediately. Date Student Signature

5 MEDICAL INFORMATION STUDENT NAME: ADDRESS: CITY: ZIP: PHONE: MALE/FEMALE: DATE OF BIRTH: PARENT/GUARDIAN NAME: PHONE: (HOME) (WORK) EMERGENCY CONTACT OTHER THAN PARENT OR GUARDIAN: NAME: RELATIONSHIP: PHONE: ALL MEDICATION TAKEN TO CAMP MUST BE CHECKED IN WITH MEDICAL STAFF PRIOR TO ARRIVAL AT CAMP. PRESCRIPTION MEDICATION MUST BE LABELED WITH STUDENT NAME, DRUG NAME, DOSAGE, AND WHEN TO BE TAKEN. LIST DAILY MEDICATIONS: DRUG DOSAGE WHEN TAKEN SOME OVER THE COUNTER MEDICATIONS WILL BE AVAILABLE AT CAMP. PLEASE LIST ANY OVER THE COUNTER MEDICATIONS WHICH YOU DO NOT WISH YOUR STUDENT TO TAKE: OVER

6 MEDICAL INSURANCE COMPANY: POLICY/CONTRACT #: PLEASE INCLUDE A COPY OF INSURANCE CARD. DATE OF LAST TETANUS BOOSTER: LIST ANY ALLERGIES OR MEDICAL CONDITIONS: I GIVE PERMISSION FOR TO RECEIVE MEDICAL TREATMENT IN THE EVENT OF ILLNESS OR INJURY. A PARENT/GUARDIAN WILL BE CONSULTED PRIOR TO ANY MEDICAL TREATMENT MORE SERIOUS THAN FIRST AID. PARENT/GUARDIAN SIGNATURE DATE RETURN FORM TO: Phil Sattler 8928 Louisiana Livonia MI 48150

7 CHAPERONES Chaperones are a very important part of Band Camp. A chaperone must be present at all camp events including all practice sessions, social events, meals and in every cabin any time students are present. Your help is welcome in providing adequate supervision at all times. It is not necessary to volunteer for the entire week. We could use your help for just several days, one day or even a portion of a day. If you could stay overnight at camp we would get you up and send you off to work on time. Band Camp 2012 had 100 students in attendance. Without an adequate staff of chaperones, it would be necessary to limit attendance at Band Camp At least 3 male and 3 female overnight chaperones are needed each night. Please consider helping out in this important capacity. A short chaperone meeting will be held during the week of pre-band camp immediately following the scheduled parent meeting. CHAPERONE REGISTRATION YES! I will be able to chaperone at camp on (circle availability): Arrive time: Depart time: 8/18 8/19 8/20 8/21 8/22 8/23 MON TUE WED THU FRI SAT COMMENTS: NAME: ADDRESS: CITY: ZIP: PHONE: (H) (W) Return form to (or contact with any questions): Phil Sattler 8928 Louisiana Livonia MI sattlerpcr@sbcglobal.net

8 MEDICAL VOLUNTEER NEEDED A trained healthcare provider (Nurse, Doctor, P.A., EMT, etc.) is needed to provide first aid and medical supervision at Band Camp. This position must be filled as soon as possible. BAND CAMP WILL NOT OPERATE WITHOUT A MEDICAL PERSON ON STAFF. If you can help or if you know someone who is interested please contact Phil Sattler: sattlerpcr@sbcglobal.net

9 GENERAL INFORMATION MONDAY, AUGUST 18 Students are to be in the back parking lot of Churchill by 8:15 a.m. Students are expected to ride the bus unless a parent or guardian provides written permission for the student to drive 48 hours in advance. The bus will 8:30a.m. Students are responsible for loading their own luggage and instruments onto the equipment truck. MEALS: Three meals and an evening snack will be provided daily. Our first meal will be lunch on Monday. The final meal will be lunch on Sunday. The cabins contain refrigerators and we will attempt to keep them filled with pop and bottled water (on the honor system) for 25 cents per can. There are vending machines at camp (if operating) and the camp trading post may be open during free time (about a one mile walk). You are welcome to bring your own snacks but please label your container. At the beginning of the week, there will be very limited refrigerator space for your personal items and band supplied items will take precedence with regards to refrigerator space. Band items may not be removed to make space in the refrigerators for personal items. No glass containers will be allowed. If there are any special dietary requirements, please let me know as soon as possible. We will attempt to meet any special need. CAMP STAFF: Adult chaperones will be at camp at all times in addition to the camp staff, band instructors and our band director. A trained medical person will be at camp at all times. CABINS: The girl s cabin has showers and indoor toilets. The boy s cabin has indoor toilets but no showers. The indoor shower house is located about a city block away. This does not mean you can go without washing. Please do not wait until you are told to shower. Depending on the number of boys registered, some boys will be asked to voluntarily sleep in a cabin without bathroom facilities. This cabin is next door to the indoor shower house with bathrooms. Bathrooms in the other boy s cabin may also be used. All cabins are bunk style sleeping facilities. MUSICAL INSTRUMENTS: You must bring your own musical instrument. Wood instruments are not advised. If you need to use a school instrument, arrangements must be made in advance. You will need to bring all of the supplies you need (reeds, oil, etc.) for the entire week. These will not be available at camp. You will also need a music lyre that is appropriate for your instrument, a plastic flip folder to hold the music, and rubber bands to hold music in place. Any music center can help you select the proper music lyre. Pencils (bring a sharpener) and multi-color hi-liters (including pink and green) are required for marking music. Dot Books will be provided, you do not need to purchase them however you will need about 25 plastic page protectors and a shoelace or lanyard for your dot

10 book so you can wear it around your neck during practices. You will be provided with metal binder clips to hold the dot book together. SUGGESTED CLOTHING: Clothing for both warm and cool weather (clothing must be appropriate for school activities), rain coat or poncho, plenty of socks (at least two pair per day), performance uniform (see performance note below), bathing suit (swimming is in a lake with a Scout Ranch lifeguard provided), hat, bandanna (to keep the sun off the back of your neck), comfortable shoes (two pair if possible), two plastic garbage bags (one for dirty clothing and one for wet clothing). If you need to purchase shoes for camp, keep in mind that solid black shoes are required to be worn with your band uniform. Black athletic shoes are fine as long as any insignias or other markings can be covered by the uniform spats or blacked out with marker. If you would like to purchase performance shoes that are made specifically to make the glide-step smoother try looking at under footwear and you will find marching band shoes with rolled heels. SUGGESTED MISCELLANEOUS ITEMS: Sunscreen, insect repellent, games, cards, books, recreation items, flashlight, batteries, sunglasses, personal toiletries, towels, pillow, sleeping bag or linens and blankets, change for pop or water. There is only one pay phone in camp near the trading post about a mile walk from our site. Cell phone service in the camp has improved although (depending on provider) service could be intermittent depending on location in camp where phone is used. PERFORMANCE: The Churchill Marching Band will perform at 1:00 p.m. on Sunday, August 24, 2014 at the D- BAR-A Scout Ranch. All family and friends are invited to attend. For the performance, all band members are required to wear a red shirt, black shorts and solid black shoes. If they arrive in time, the camp t-shirts will be worn for the performance. After the Sunday performance, Band Camp is ended. There is no bus service back to Churchill. If your student is riding home with someone else, a permission slip must be submitted in advance. OTHER: Emergency phone numbers will be provided at a later date. All medications must be registered with camp medical personnel before camp begins. Registration forms and $100 deposit are due June 2 Final payment is due July 21 For more information or if you have questions please call: Phil Sattler Band Camp Chairperson & Field Director sattlerpcr@sbcglobal.net

11 RULES & REGULATIONS 1. Punctual, mandatory attendance at all scheduled activities, practices and meals. 2. Follow all work/clean up assignments. 3. Students may not leave campground for any reason without permission from Mrs. Hering or Mr. Sattler. This includes leaving with a parent or chaperone before camp ends. No student may be taken out to dinner by a parent as this limits practice time. Permission will only be granted during lunch and/or free time. 4. Students will be responsible for damage to personal property. 5. Hazing, initiation, or any other kind of intimidation to any person is strictly forbidden. Students involved in this type of activity will be sent home immediately and banned from marching band. 6. Shaving cream fights, water balloon fights, etc. are not allowed inside or near buildings. 7. Possession of alcohol, drugs or cigarettes is not permitted. Students who bring illegal substances to camp will be sent home immediately, suspended at the start of the school year, and dropped from marching band permanently. 8. Knives or firearms are not permitted. 9. Use of cars by students during camp is not permitted. This includes riding in cars driven by staff members. Student cars will be parked for the week in the dining hall lot. 10. Students must remain in cabins after lights out. Should you need to leave the cabin, you must be accompanied by a chaperone. 11. Disrespect or rudeness to the director, field instructors, chaperones or Scout Camp staff will not be tolerated. 12. Breaking any rules will result in camp dismissal and parents will be contacted to pick up the student immediately. 13. Students that wish to alter their shaving cream cans must do so at home, as lighters and pins should not be brought to camp. 14.Shaving cream fights, raids, etc. must be approved by Mr. Kolbicz, will be limited to no more than three during the week on prescheduled nights, are based on the cooperation and behavior of the students, and can be canceled at any time by Mr. Kolbicz or Mrs. Hering. By participation in Band Camp, students agree to abide by the above rules. As this is a school activity, all rules apply just as if the students were on school property.

12 Commitment and Conflict of Interest The following policies are in place to create an environment that will allow the Churchill Marching Band to reach the highest marching and musical potential. If you choose to participate in marching band you become a very important part of the show. Your presence is necessary at every practice because holes on the field cause confusion for your entire section and slows down practice for the entire band. Therefore if you wish to participate in marching band, do not commit to other activities that would conflict with the marching band practice schedule. Your highest musical skills are required for our band to sound its best, therefore your enrollment in a music class is required for participation in marching band. If you wish to participate in marching band, do not sign up for electives that would result in the need to drop band class. Participation Policies Students may not participate in a fall sport and marching band. Students may take a 7 th hour class and participate in marching band, please note this on the registration form so that Mrs. Hering can plan for this. Students must arrange their work schedules around marching band practices and events. Students (except Color Guard) must be enrolled in a band class or orchestra class to participate in Marching Band. Students should utilize the 7 th hour gym, health, and Spanish 2 option if necessary. Marching Band students can not participate in the cast of the fall CAPA musical. Marching band students may participate in the pit or running crew for the fall CAPA musical as long as their role does not conflict with Marching Band practices and events.

13 Churchill Marching Band Travel Permit Parent/Legal Guardian Permission For Participation In Field Trips I, the parent/legal guardian of ( the student ), give my permission for the student to fully participate in the following school sponsored activities. Band Camp, D-Bar-A Scout Ranch August bus own transportation Wayne Scholastic Invitational. Wayne Memorial High School. September 13. bus Kennedy Fund Run. Friday September 26. private vehicle MSBOA Marching Band Festival. John Glenn High School. October 6. bus Frost Middle School assembly, October 17. bus Away Games, various locations, various dates (Pep Band). private vehicle Elementary School field trips (i.e. Kennedy or Johnson Fund Runs, etc.) private vehicle I understand that during this field trip, the student is expected to follow all school rules, and will cooperate with, and follow the directions of, the teachers, chaperones, and bus drivers. I agree to hold the Livonia Public Schools, and its employees, and agents, harmless from all damages, costs, and attorney fees incurred as a result of any injury

14 Marching Band 2014 Calendar **dates are tentative** as of 4/8/14 Summer drumline dates and color guard dates distributed by instructors. Aug 13 10:30-12:30 Leadership meeting (section leaders, drum majors, guard captain) Aug 14 9:30-3:00 Basics practice field in front of Career Center Aug 14 6:30p Band Camp parent meeting Aug 15 9:30-3:00 Basics practice field in front of Career Center Aug Aug p Practice Aug p Practice Sep 2 3-5p Practice Sep 4 3-5p Practice Sep 5 3-4:30 Practice and HOME GAME, 6:25p Block Sep Practice Sep 10 6p Booster Meeting Sep p Practice Sep :30p Practice and HOME GAME, 6:25p Block Sep 13 TBA WAYNE MEMORIAL SCHOLASTIC CLINIC Sep p Practice Sep p Practice Sep :30 Practice and HOME GAME, 6:25p Block Sep p Practice Sep p Practice Sep 26 3:15 KENNEDY FUND RUN Sep 26 ~6:30p Away Wayne Memorial (pep band) Sep p Practice Oct 1 (WED) 3-5p Practice (This is a WEDNESDAY practice) Oct 3 (FRI) 3-5p Practice (This is a FRIDAY full length practice) Oct 3 6:30p Away (pep band) Oct 6 TBA DISTRICT 12 MSBOA FESTIVAL Oct 7 3-4p Practice Oct 9 3-4:30p Practice Oct :30p Practice and HOMECOMING GAME, 6:15 block Oct p Practice Oct :30 FMS SPIRIT ASSEMBLY Oct 17 6:30p Away Stevenson (Pep Band) Oct p Practice Oct 22 6:30-8p Evening practice with 8 th graders in Stadium Oct 24 3:00-4:30 Practice and HOME GAME AND PAJAMARAMA!!!!!!!!!!!!!!!!!!!!!!!! Oct :30 Practice in Auditorium and STADIUM $3