Pine-Richland Band Boosters. Meeting August 9, 2017

Transcription

1 Pine-Richland Band Boosters Meeting August 9, 2017 President Lurrene Parker Vice-President Lisa Gaffey Treasurer Dan Kerr Secretary - Jill Gruber prbbsecretary@gmail.com

2 Lurrene Parker Pine-Richland Band Booster President Welcome

3 Brian Scott Pine-Richland Band Director Director s Notes

4 Lurrene Parker Pine-Richland Band Booster President Band Camp Schedule PRBB as 501(c)3 Spring Band Trip

5 Band Camp Schedule THIS WEEK Thursday, August 10 11:30am Band Camp Friday, August 11 11:30am Band Camp Saturday, August 12 2:30pm Richland Community Day Parade (Section Leaders and Select Groups Details to follow ) NEXT WEEK Monday, August 14 12:00pm Band Camp Tuesday, August 15 12:00pm Band Camp Wednesday, August 16 12:00pm Band Camp 7:00pm-9:30pm Band Camp Pizza & Pool Party (Treesdale Community Center) Thursday, August 17 12:00pm Band Camp Friday, August 18 Kennywood Day FOLLOWING WEEK Monday, August 21 Opening Teacher performance 7:30am (on stage) Call Time (on stage) Sunday, August 27 Football vs. Wayne on ESPN! 1:00pm Call Time 2:30pm Kick-Off Home Game Friday, September 1 Football vs. Mt. Lebo 6:00pm Call Time Home Game

6 PRBB as 501(c)-3 PRBB is now officially a 501(c) 3 organization. Being "501(c)(3)" means that a particular nonprofit organization has been approved by the Internal Revenue Service as a tax-exempt, charitable organization. Exemption Requirements - 501(c)(3) Organizations. To be tax-exempt under section501(c)(3) of the Internal Revenue Code, an organization must be organized and operated exclusively for exempt purposes set forth in section 501(c)(3), and none of its earnings may inure to any private shareholder or individual. Part of Pine-Richland United Booster Organization (PRUBO) Band holds Member-at-Large seat on PRUBO Board PRBB complies with district policy 915 Largest Impact: Fundraising

7 Spring Band Trip Destination and trip details will be made available upon approval by the PRSD School Board. This usually occurs in September. ALL trip chaperones must have independent volunteer clearances. The Chaperone List for all events has been determined based on Interests selected in Charms. The Chaperone Chairs are in contact with this group and making assignments. Trip chaperones will be selected from this Chaperone List. Individual fundraising done by students last year no longer carries over. Individual student accounts no longer exist.

8 Jill Gruber Pine-Richland Band Booster Secretary Communications Charms Volunteering (non-chaperone) SpiritWear Store

9 Communications Staying Informed Band Booster Meetings Band Website URL: Access from the PRSD website ~ Athletics & Activities ~ Band Information on Website Home Page Latest News Calendar Additional Resources s & Texts through Charms

10 Charms PR Marching Band Utilizes a site called Charms to Manage Registration, Communication, and Spiritwear Store Band information is ed to families via Charms Texts for arrival to the school following away games and other events is communicated via Charms Spiritwear Store is online deadlines will be communicated via and the website We rely on parents to ensure contact information is correct.

11 Volunteering (non- Chaperone) Utilizing SignUp.com to recruit and manage volunteers Openings will be communicated via and on the website If you need to change/cancel your volunteers commitment, please do this online so volunteer openings are current on the site

12 SpiritWear Chair Beth Ahearn Thank you! SpiritWear Store is online in Charms Sales will occur throughout the year Next Sale deadline is August 17 Must meet deadline to ensure your order is processed for that sale date Check Out & Process Payment in the Store if you do not, your order will not be placed

13 Dan Kerr Pine-Richland Band Booster Treasurer Treasurer s Report Budget

14 Treasurer s Report Treasurer, Dan Kerr The boosters are on solid financial footing. Fiscal Year closed on 6/30/17 with a cash balance of $51,337.25, of which $9, belongs to the Dance Team. Total operating & fundraising income from was $163, and the expenses were $166,880.41, resulting in a net operating loss of $3, It is typical for a Florida band trip year to have a loss (trip to Universal Studios); Profit in was $9, The annual audit began in late July and is almost finished. As of 8/8/17 the cash balance is $66,151.40, of which $5, belongs to the Dance Team. Band Registration is ongoing. PRBB has received $16, to date. Expect to receive more payments in August.

15 Budget Pine-Richland Band Boosters FY FY Actual 2016/2017 Budget 2017/2018 Income Expenses Income Expenses Comments Operating Income & Expenses Dues & Uniforms 28, , , , No change in fees, no Pirate game FY New Band Trailer , NEW ITEM FOR FY Instruments & Band Room Supplies , NEW ITEM FOR FY Band Camp Graduate Assistants , NEW ITEM FOR FY PR Football Tickets Runs thru school district Concessions 34, , , , home games in 2017 season Trip Contributions/expenses 4, , , Non FLA trip year Insurance Exp , , Senior Night/Book 1, , Director's Fund Special Events-AV Festival 8, , PR is not hosting any festivals Scholarships 1, , , *500 scholarships plus Pomerleau Camps , , Sr. Banquet , , Dance Team 10, , , , info provided by Dance Team treasurer Miscellaneous , postage, gift cards Fundraising Income & Expenses Kennywood 23, , , , Early start of tix sales this summer Band Spirit Wear 1, , , On Line Spirit Wear Store thru Charms Stromboli 5, , , , decrease due to fundraising changes 2 raffles in non Fla trip year; 3 in Fla trip Sports/Music Raffles 20, , , , years? Pies 4, , , , decrease due to fundraising changes Pierogies 4, , , , decrease due to fundraising changes Bake Sales profit is donated to PROF for Pomerleau Fund Mattress Sale 4, , Portion of proceeds used towards band trip Holiday Greens 2, , eliminated due to fundraising changes Enjoy Books 3, , eliminated due to fundraising changes Candy Sale 1, , eliminated due to fundraising changes Totals 163, , , , Operating Profit (Loss) -3, ,223.00

16 Lisa Gaffey Pine-Richland Band Booster Vice-President Benefits of Fundraising General Fundraising Trip Fundraising PROF Pomerleau Scholarship Fundraising Fundraising Allocation Fundraising Chairs and Schedule PRBB Open Positions Fall Sports Raffle

17 Benefits of Fundraising Each fundraiser benefits one of three components of the budget. GENERAL FUNDRAISING Benefits the band as a whole Covers expenses not covered by the district budget Covers general band needs Includes small and large expenses (i.e. band trailer, music, and equipment) TRIP FUND FUNDRAISING Benefits the band as a whole Reduces the overall cost of the spring band trip Reduces price of trip per student P.R.O.F. POMERLEAU SCHOLARSHIP FUNDRAISING Benefits the PROF Kyle Pomerleau Scholarship Fund In memory of Class of 2014 graduate Kyle Pomerleau Annual minimum contribution goal of $1000

18 General Fundraising Budget Items Drawn From General Fundraising Trailer (out for bid now) General Band Needs (i.e. drum heads, music, etc.) Senior Banquet at Dave & Busters Insurance Instruments Drum Major Camp Pool Party Additional Snacks Band Letters Band Scholarships PROF Pomerleau Scholarship Year-End Awards Trip Subsidy Dance Team Year-End Event

19 Trip Fundraising Trip Fundraising changes per PRUBO, our 501(c)3 status, and associated IRS laws As a 501(c)3, individual student accounts are prohibited Earned profits will be distributed for the benefit of the band as a whole Trip fundraisers will lower the overall cost of the spring trip Trip fundraisers will reduce overall cost of trip per student Everyone will benefit equally Details for each fundraiser will indicate what is expected of each band member

20 PROF Pomerleau Scholarship Fundraising Fundraising supports PROF Scholarship in Memory of Kyle Pomerleau Member of the Band (tenor saxophone, bassoon) Member of Orchestra (cello) Tertiary in Pine-Richland graduating Class of 2014 Passed away on July 30, 2014, after a battle with cancer PRBB committed to supporting the scholarship annually Annual minimum contribution goal of $1000 Bake Sales at winter and spring concerts fund donation Annual Orange Ribbon Tribute at home football game generates donations (Coordinating game date with Athletic Department) Annual orange out event(s) also held in his memory

21 Fundraising Allocation Specific fundraisers benefit each of the three budget components. GENERAL FUNDRAISING Kennywood Ticket Band Spirit Wear Mattress Sale Concession Stand Candy Stand TRIP FUND FUNDRAISING Fall Sports Raffle Stromboli Sale Pie Sale Pierogi Sale Spring Sports & Music Raffle P.R.O.F. POMERLEAU SCHOLARSHIP FUNDRAISING Bake Sales at Winter and Spring Concerts

22 Fundraising Schedule and Chairs FUNDRAISER CHAIRPERSON(S) DATES BENEFIT Fundraising Chairs and Schedule Thanks to all of our wonderful Fundraising Chairs! Kennywood Tickets Band Spirit Wear Fall Sports Raffle Steelers & Penguins Tickets Stromboli Sale Jane's Stromboli Pie Sale Jane's Stromboli Mattress Sale Pierogi Sale Spring Sports & Music Raffle Concert & Penguins Tickets Beth Farbacher 5/25/17 thru 9/15/17 GENERAL FUND 6/28/17 thru 7/15/17 Beth Ahearn 8/9/17 thru 8/21/17 11/1/17 thru 11/30/17 2/1/18 thru 3/7/18 Christine Plaza VACANCY CHAIR NEEDED Ami Moore Sheila Baldauff Tonya Kaib Jill Roskin Karen Junker Christine Plaza GENERAL FUND 9/5/17 thru 10/20/17 TRIP FUND 10/1/17 thru 10/10/17 TRIP FUND 10/10/17 thru 11/2/17 TRIP FUND 11/4/17 GENERAL FUND 1/2/18 thru 1/12/18 TRIP FUND 1/26/18 thru 2/9/18 TRIP FUND Bake Sales at Concerts Winter and Spring Concerts Cindy Maloney 11/29/17 and 5/7/18 P.R.O.F. POMERLEAU SCHOLARSHIP FUND Concession Stand Candy Stand Tonya Kaib Denise Layne Jane Buss Crystal Welker School Year GENERAL FUND School Year GENERAL FUND

23 PRBB Open Positions STROMBOLI SALE Need to fill vacancy ASAP Early October fundraiser Manage sale and distribution of Jane s Stromboli NEXT YEAR SCHOOL YEAR It s never too early to plan ahead! As the Class of 2018 graduates, will be vacancies for the school year. Fundraising Chairs Committee Chairs Board Members (Vice-President, Treasurer, and Secretary) If you are interested in shadowing a current chair or board member this year, please contact Lisa Gaffey. Lisa assumes the role of president next year and will then be the only veteran board member. Please think about stepping up and joining the team!

24 Fall Sports Raffle Can You Donate to our Fall Raffle Fundraiser? If you have Steelers or Penguins tickets that you would be willing to donate for our Fall Raffle Prize Package, please contact Lisa Gaffey at

25 Lurrene Parker Pine-Richland Band Booster President Concessions and Candy Stand Volunteer Update Committee Chairs Chaperoning Kennywood Tickets Football Ticket Sales Next Booster Meeting

26 Concessions & Candy Stand Concessions and Candy Stand are vital fundraisers Team is off to a great start! Many options and shifts available for volunteering Read s and check website to access SignUp.com link to these volunteer openings. Many thanks as we introduce our chairs! Concession Stand Chairs Denise Layne Tonya Kaib Jane Buss Candy Stand Chair Crystal Welker

27 Volunteer Update Thank you for your support, we need it! Thanks to the many, many parents that volunteer to help things run smoothly. It takes a lot of volunteers to assist our fantastic band and help them accomplish all that they do! Band Camp Thanks Margaret Lacek and Dinner Supervisors Denise Malchano and Uniform Room Volunteers Cindy Maloney and Pool Party Volunteers Picture Day Volunteers

28 Committee Chairs Committee Chair Band Camp Dinners Margaret Lacek Tonya Kaib Concession Stand Denise Layne Jane Buss Candy Stand Crystal Welker Chaperones Tim Harris Janet Harris Fundraisers Lisa Gaffey Kennywood Tickets Beth Farbacher Picture Day Lurrene Parker Pool Party Cindy Maloney Senior Book Jill Baxter Senior Night Anna Schmitt Snacks Julie McLaughlin Trip Coordinator Sandy Rowlands Trailer Maintenance Kevin Rowlands Denise Malchano Uniforms Lisa Frick Helpers: Samantha Hutchinson, Sheila Bauldauf, Linda Germ Volunteer spot Nancy Jones

29 Chaperoning Tim and Janet Harris, Co-Chairs Parent volunteers are utilized for each band event. Chaperones are highly encouraged to have independent volunteer clearances. The Chaperone List for all events has been determined based on Interests selected in Charms. The Chaperone Chairs are in contact with this group and making assignments.

30 Kennywood Tickets In case you missed it, we have Kennywood tickets! Purchase your Kennywood tickets from the Band Boosters. This is one of our biggest fundraisers. Ticket Sales: 2000 Ride-All-Day Tickets - $32/ticket 500 Night Rider Tickets - $26/ticket Beth Farbacher - Ticket Sales coordinator Tickets are valid most days of the season $10 surcharge on black-out days, which is still cheaper than regular $44.99 Kennywood ticket Tickets are good all summer, not just Kennywood Day Season not over until September Tickets also available for purchase at Pine Community Center (checks only), Pine-Richland Youth Center, and Nextier Bank (Wexford Office Only). Questions? Contact Beth Farbacher.

31 Football Ticket Sales Immediately following meeting Board Members, Committee Chairs, and Fundraising Chairs purchase first Tickets will be sold by class following the order of the sign up sheets (i.e., senior parents first in the order in which they signed up before the meeting) Sign-up sheets used to establish place in line People arriving after the start of the meeting will purchase last after all grades of those signed up have had a chance to purchase Reminder: If your student s registration is not complete, you will be ineligible to purchase tickets. Seat tickets sold as a set. Each set includes tickets for all 4 home games. Season Ticket Sets are $60 per seat for Box Seats and $40 per seat for Reserved Seats. Have your checks ready to go payable to Pine-Richland School District Maximum four (4) seats per family A seating chart will be projected during the ticket sales it will be updated with seats sold. When it is your turn to purchase, please be ready with the seats you want to purchase. Reminder: Parking passes are not being sold this is for band parent section season tickets only

32 Next Booster Meeting Monday September 11 7:00 pm PRHS Band Room

33 PRBB Season Ticket Prices SEASON TICKET PRICES Season Ticket Sets include tickets to all four (4) home games Maximum four(4) seats per family $60 Box Seating (Sections E and F with backs) 1 seat = $60 2 seats = $120 3 seats = $180 4 seats = $240 $40 Reserved Seating (Section GG without backs) 1 seat = $40 2 seats = $80 3 seats = $120 4 seats = $160 ALL CHECKS PAYABLE TO: Pine-Richland School District PLEASE HAVE CHECKS READY TO GO!

34 PRBB Stadium Seat Layout Blue boxed sections are seats available to PRBB for presale

35 PRBB Box Seat Layout Box seats in sections E and F have backs and are $60 per set

36 PRBB Reserved Seat Layout Reserved Seats in section GG do not have backs, but are cheaper.