BSO Overview Volunteers Finance Fundraising Event Calendar Marching Band Trip Forms/Fees Uniforms Director s Comments

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3 BSO Overview Volunteers Finance Fundraising Event Calendar Marching Band Trip Forms/Fees Uniforms Director s Comments

4 The purpose of the Band Support Organization shall be to provide support and financial aid for the Battlefield High School bands and provide for the purchase of equipment and other band-related materials. 100% Staffed by Parent Volunteers Main Tasks/Activities Sponsor and conduct fundraising activities for the Battlefield Bands Coordinate Marching Band Logistics Band Competitions/Trips, Home Football Games, Uniforms, Hospitality Transportation, Pit Crew Manage Marching Band Finances and Major Purchases Uniforms, Equipment and Program-Related Expenses Provide Support to other Battlefield Bands Concert Attire rental and coordinated purchases The BSO is a 501 (c) (3) non-profit charitable organization, and accepts tax deductible donations 2016/2017 BSO budget posted on the band website BSO Website:

5 2016/2017 Executive Board Band Director Greg Oaks President Sharon Dwyer President Emeritus Kevin Hynes Vice President Wendi Gruninger Treasurer Michele Weaver Secretary Kathy Fitzgerald Member at large Tim Dwyer Color Guard Directors Lori Oaks and Amy Kramer Middle School Liaisons Mark Malachek and Brandon Neal 2016/2017 Committees Alumni Representative OPEN Fundraising Susan Bannan (co-chair still needed) Spirit Nights Kim Brown Hospitality Lori Vilevac and Lisa Gill Membership Gena Newman Publicity OPEN Pit Crew Mike Boyle and Dion Wydick Marching Uniforms Dana Gilbert and Tina Brown Concert Uniforms Michele Brandt and Christine Stephenson Color Guard Uniforms Denise Paoli TAG Day Tim Dwyer (co-chair still needed) Transportation - OPEN Spirit Wear Wendi Gruninger and Sharon Dwyer Historian/Website Jeremy Ray

6 100% Staffed by Parent Volunteers we need your help! Sign up for committees and volunteer opportunities including Hospitality, Transportation, Chaperones at home football games and competitions/parades, Pit Crew, Uniforms and Fundraising Committees - all committees/events need help. Attend BSO Meetings meetings typically held at 6:30 p.m. the 1 st Monday of each month in the band room TAG Day most important fundraiser of the year! (Saturday, August 27) Students go door to door in local neighborhoods asking for donations to help support the band. Student attendance is mandatory. Parents needed as drivers and to help coordinate TAG Day activities. NOVEC Dinner (September 14, 2016) second most important fundraiser of the year! Parents needed to help prepare and serve meals to NOVEC membership. Interested in helping out???? Please Contact: Sharon Dwyer at or Wendi Gruninger at ***VOLUNTEER SIGN-UP SHEETS ARE AVAILABLE TONIGHT AND WILL BE AVAILABLE AT PARENT PREVIEW NIGHT DURING AUGUST BAND CAMP***

7 The BSO Parent Organization Maintains two accounts for the disbursal of funds A working fund for all budgeted or approved expenses A reserve account for future large purchases Current balance on hand (end of April) Excluding 2016/17 fees & student fundraising credits o Working fund - $ 26, o Reserve account - $31, (once new uniform purchase is complete, the balance in this account will be $100.00)

8 NOVEC Dinner Donut Sales Car Washes TAG Day ***More to come as Fundraising is major area of focus***

9 Color Guard Clinic June 6 from 2:30p.m. - 5:30p.m. Band Camp - August 1-5 & August 8-12 from 9:00a.m. 4:00p.m. Additional times TBD August & August Parent Preview TBD (toward the end of Band Camp) Weekly Student Practice will announced during band camp Spirit Wear for students and parents Online ordering August 18-September 1 Orders delivered to BHS by September 15 TAG Day August 27 NOVEC Dinner September 14 Haymarket Parade September 17 Home Football Games Sept 2, 9,16 Oct 7 and 14 (Homecoming) 8 th Grade Night - TBD Senior Night - TBD Competitions Local Competitions/Parades - dates 9/24, 10/8, 10/15, 10/22, 10/29 Locations TBD JMU Parade of Champions October 22 VBODA TBD

10 Marching Band Banquet November 10 6:30p.m. Winter Concert December 6 Time - TBD Marching Band Trip Orlando FL December Pre Assessment Concert February 23 VBODA Assessments March 2,3,4 Spring Concert May 18

11 What: Play during half-time show at Russell Athletic Bowl December 28, 2016 What else: 2 Days at Universal Studios/Islands of Adventure When: December 26-30, 2016 (Agenda on next page) Chaperones Needed! (Especially Male Chaperones) Please note, to be considered a chaperone for this trip you must have chaperoned prior band events Please sign up as season chaperone and indicate interest in chaperoning this trip Anticipated chaperone/student ratio: 1:8 Initial (rough) estimate of costs: $850 - $900 To be finalized after trip agenda and estimated number of participants is determined

12 Monday, Dec 26: Arrive in Orlando 6AM 8PM Depart for Orlando Hotel Check in Tuesday, Dec 27: Halftime Rehearsal & Universal Studios 7AM 9AM 1PM 1PM 7PM Breakfast at hotel Halftime show mass band rehearsal Universal Studios/Islands of Adventure Lunch on own in parks Dinner on City Walk Wednesday, Dec. 28: Gameday! 8AM Breakfast at hotel 10AM Halftime show mass band rehearsal 12PM Boxed Lunch at rehearsal site 2PM Arrive at Citrus Bowl Stadium 5PM Russell Athletic Bowl kicks off Thursday, Dec 29: Full Day at Universal 8AM Breakfast at Hotel 10AM Universal Studios/Islands of Adventure 12PM Lunch voucher for parks 6PM Dinner on own in parks Friday, Dec 30: Depart for home 7AM 9AM Breakfast at hotel Hotel check out and depart for home

13 Notional Payment Schedule (based on $900 trip Cost) Payment 1: $225 due Friday, August 12 (Second Week of Band Camp) Payment 2: $225 due Friday, September 9 Payment 3: $225 due Friday, October 7 Payment 4: $225 due Friday, November 4 Additional information to be provided as we have it Via CHARMS s (make sure you are signed up) During 1 st week of Band Camp At Parent Preview

14 Marching Application due tonight - May 24 along with $350 band fee; after May 24 the fee increases to $400 Marching fee includes: Marching uniform rental and cleaning Transportation to events Meals prior to 6 competitions First week of band camp will include formal registration process and collection of any outstanding forms and fees including Blue Emergency Cards Additional Expenses include: Marching Band gloves $4.00/pair Marching Band shoes $35.00/pair Color Guard shoes/show $30.00/pair Color Guard shoes/parade $40.00/pair Color Guard gloves $15.00/pair Color Guard warm up suit $55.00 Meals before home football games $4.00 to $6.00 per game; $ for all games will be collected during first week of band camp Concert Band Attire and fees more details to come Marching Band Trip travel, event, lodging and meal expense more details to come

15 New Marching Band Uniforms this year!!!! Firm delivery date to be determined New rules for Uniforms Marchers will NOT be allowed to eat while in uniform Scheduling adjustments will be made to allow for students to eat prior to home football games Marchers will still have 3 rd quarter off from playing during home football games

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