Band Participation Agreement. Student Name: Instrument: Next year I will be a: (circle one) FRESHMAN SOPHOMORE JUNIOR SENIOR

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1 Band Participation Agreement Student Name: Instrument: Next year I will be a: (circle one) FRESHMAN SOPHOMORE JUNIOR SENIOR Welcome to the Pride of the Vikings Band program. We are looking forward to another year of great music and a lot of fun. It is almost time to warm up those instruments and get those chops ready for an intense and exciting season performing our field show at competitions and football games throughout the fall semester and concert music throughout the winter and spring season. In order for planning to get under way for this upcoming year, we need a signed participation agreement from you to verify our roster. Please read and complete the following information and return all signed forms and a $250 nonrefundable deposit made out to Valencia HS Band Boosters to Mr. Mark Judd, c/o Valencia HS, Dickason Drive, Valencia, CA by Friday, May 4, 2018 By signing below, I agree to participate in the Valencia High School Pride of the Vikings Marching Band and concert band. All of those signing below understand that: I understand that all students are required to be at ALL rehearsals and performances as documented on the calendar. Students with excessive absences or tardies may be benched from the marching band season. I understand that the calendar is subject to change at any time. Notice of changes will be given at least two weeks in advance, and a current calendar will be permanently updated on the band website. I understand that students will be required to maintain a 2.0 grade point average for eligibility in Marching Band. Students falling below a 2.0 will not be allowed to participate in Marching Band practices, performances, or celebrations. Student Name Student Signature Date Parent Name Parent Signature Date Please drop off or send all marching agreements and payments to: Mr. Mark Judd c/o Valencia HS Dickason Drive Valencia, CA 91355

2 Contact Information Student Name: Grade for Fall 2018: Student Mobile Phone: Student Parent/Guardian #1 (Primary Contact): Name: Relationship: Mailing Address: City: State: Zip: Home Phone: Mobile Phone: Work Phone: Parent/Guardian #2: Name: Mailing Address: Relationship: City: State: Zip: Home Phone: Mobile Phone: Work Phone: Please be sure to also register at (Please make sure all information is accurate and written legibly! Students will be contacted by their section leaders over the summer for outside practices and parent information will be used to communicate program activities and financial information.) Please drop off or send all marching agreements and payments to: Mr. Mark Judd c/o Valencia HS Dickason Drive Valencia, CA 91355

3 April/May Valencia High School Band & Color Guard 2018 Marching Band Schedule and Important Dates Date Time Place What/Who April 23 7:00 p.m. MPR Freshman Band Orientation May 4 JUNE CAMPS Date Time Place What/Who All deposits and contracts are due June 7-8 (week 1) 7 a.m. to 10 a.m. At VHS Practice Fields Rookie Camp (Freshman and rookies only) JULY and AUGUST CAMPS Bring sunblock, athletic shoes, and water! July (week 2) 7 a.m. to 10 a.m. At VHS Practice Fields Rookie Camp (Freshman and rookies only) Bring sunblock, athletic shoes, and water! July :30 p.m. to 4:30 p.m. Band Room Music Camp (week 1)- (All Band). Have your music printed for the first day of music camp). July p.m. to 9 p.m. VHS Stadium Mandatory Visual Camp- (All Band). July 23 11:30 a.m. to 12:30 p.m. Meet in Band Room Uniform Fittings- (Flutes & Clarinets) July 24 11:30 a.m. to 12:30 p.m. Meet in Band Room Uniform Fittings- (Low Brass & Trumpets) July 25 11:30 a.m. to 12:30 p.m. Meet in Band Room Uniform Fittings- (Mellophone & Sax) July 26 11:30 a.m. to 12:30 p.m. Meet in Band Room Uniform Fittings- (Percussion) July 27 11:30 a.m. to 12:30 p.m. Meet in Band Room Uniform Fittings (Make-ups) July 30 12:30 p.m. to 4:30 p.m. Band Room Mandatory Music Camp- (All Band). July 31-August 4 8 a.m. to 9 p.m. VHS Stadium Mandatory Band Camp- (All Band and Color Guard). August 2 5 p.m. to 7 p.m. VHS Theatre Mandatory Parent Meeting- (All Parents). REHEARSAL SCHEDULE DURING SCHOOL Period 1 6:55 a.m. to 7:55 a.m. (No per. 1 rehearsal on Wednesday mornings) On Track Marching Band Rehearsal (All Band and Color Guard). Be on the track by 6:55 for attendance! BE EARLY!!!! Period 2 8:00a.m. to 8:55a.m. Band Room Music Rehearsal Starting Tuesday, 5 p.m. to 9 p.m. VHS Stadium Tuesday Night Rehearsals August 7 Then every Tuesday night Thursday, August 16 First Day of School Every Thursday 3:30p.m. to 6:00p.m. Percussion Rehearsals Aug. 11, 18, 25, Sept. 8, 15, 22, 29, Oct. 6 7 a.m. to 11 a.m. Saturday Practices- At Rio Norte Junior High in August, VHS in September & October.

4 Marching Band/Concert Band Financial Agreement Dear Band Parents: Thank you once again for supporting your student in their decision to be a part of the awardwinning Valencia High School Band and Color Guard program! Without the financial support from parents and the community, Marching Band, Color Guard, Drumline, Concert Band, Jazz Band and other competitive music programs would disappear due to a lack of resources. The school district provides ZERO funding for our programs beyond providing classrooms, school facilities and employing our Director of Bands. This transfers the financial burden of these programs to the students and their families! As a result, in 1996, parents like you formed the non-profit Valencia High School Band and Flag Booster organization to ensure the continued success of these programs. As a current parent of a band or color guard member, YOU are now a Booster! As Boosters, our mission is to assist the Band and Color Guard with volunteering, as well as, providing financial support. The expected Marching Band and Concert Band program costs for entire season are approximately $75,000 and the requested pledge for each participating student is $1,125. Our required band shoes and marching band jacket are not included in this cost (these items will cost approximately $90 and should only have to be purchased once. Additional programs such as Jazz Band are not included. The majority of the expenses pay for instructors, props, transportation, music and drill, and competition entry fees. Students will spend over 1,000 hours over the semester on rehearsals, performances, and tournaments. Your pledge comes out to about $1.25 an hour toward your student s training. Additionally, we help provide individual fundraising opportunities for students and their families to raise money on their student s behalf, thereby reducing their out-of-pocket contribution. Making your financial contribution is easy! Here are three ways to pay: 1. Simply go to and click on the donate button, or 2. We can automatically debit your credit card each month so you don t have to think about it! Complete the attached Credit Card Authorization form. 3. Write a check or money order payable to the Valencia High School Band and Flag Booster with your student s name and program in the memo. Mail your donation to the address above.

5 Marching Band / Concert Band Finanical Agreement STUDENT NAME: By signing below, I agree to voluntarily support the Marching Band / Concert Band program and to financially contribute in accordance to the donation schedule below. I understand that these charges are donations and are non-refundable and not subject to return. A monthly statement will be ed to the contact information on file. Payment 1 (Marching Band) May 4, 2018 $ Payment 2 June 1, 2018 $ Payment 3 July 1, 2018 $ Payment 4 August 1, 2018 $ Payment 5 September 1, 2018 $ Payment 6 October 1, 2018 $ Payment 7 November 1, 2018 $ Payment 8 (Concert Band) December 1, 2018 $ Total 8 payments $1, Signature: Print Name: Date: Relationship to Student: This participation agreement is not effective until a NON-REFUNDABLE band camp deposit of $250 is submitted. You may turn in a check made out to the Valencia High School Band Boosters or you may fill out the attached CREDIT CARD AUTHORIZATION form Please drop off or send all marching agreements and payments to: Mr. Mark Judd c/o Valencia HS Dickason Drive Valencia, CA 91355

6 Credit Card Authorization STUDENT NAME: (Check the appropriate payment schedule) Marching Band / Percussion / Color Guard / Other: (specify) Concert Band Winter Drumline Winter Guard $250 $125 $250 $150 $250 $125 $1,125 $2,000 $1,625 $ CREDIT CARD NUMBER: Visa MasterCard American Express Discover EXP. DATE: CVC CODE: (BACK OF CARD) CREDIT CARD HOLDER LAST NAME: FIRST NAME: BILLING ADDRESS: CITY: STATE: ZIP CODE: TELEPHONE: By signing below, I authorize the Valencia High School Band and Flag Boosters to charge my credit card as indicated above on behalf of the student listed above for the Valencia High School Band and Color Guard program. I understand that these charges are donations and are non-refundable and not subject to return. A monthly statement will be ed to the address listed above. Signature: Date: This participation agreement is not effective until a NON-REFUNDABLE band camp deposit of $250 is submitted. You may turn in a check made out to the Valencia High School Band Boosters or you may fill out the attached CREDIT CARD AUTHORIZATION form. Please drop off or send all marching agreements and payments to: Mr. Mark Judd c/o Valencia HS Dickason Drive Valencia, CA 91355

7 Marching Band Uniform Contract As a member of the Valencia High School Marching Band, each student is required to wear a specified uniform, fitted to them during band camp, to all designated events, including home football games and field shows. In addition, each band member is required to meet certain appearance requirements for performances, as stated below. The uniforms are the property of the VHS Marching Band, and are on loan to the student. The value of a complete uniform is about $350. The uniforms are not to be taken home with the student. They are kept in wardrobes in the band room. It is each band member s responsibility to return their assigned uniform, at the end of the season, in a usable condition. It will be the responsibility of the student, and parent(s) or guardian, to replace any damaged part of the uniform due to misuse, plus the shipping cost of the item. UNIFORMS: Each band member will be fitted and assigned a uniform at the beginning of the Marching Band season. The uniform is to be kept in the member s labeled garment bag when not in use, and stored at VHS in the wardrobe cabinets. It is the responsibility of each band member to return their uniform, after each performance, to the wardrobe cabinet. They must hang the uniform properly on the hanger after each use, with the pants folded to maintain the crease, then hung in half over the provided hanger, so the pants do not become wrinkled. The jacket is to be hung over the pants, with care not to fold the shoulder pads, and then zipped up in back. The garment bag is to be completely zipped closed, to help keep the jacket clean. Gauntlets are to be stored flat in the zipper pouch on the back of the garment bag. There are always parents present to help with uniforms before and after performances if a student needs a demonstration on how to store their uniform. Worn socks or worn t-shirts are NOT to be stored in the garment bag. They should be taken home by the student. Only extra CLEAN socks and CLEAN t-shirts are to be kept in the garment bags. MARCHING SHOES ARE NOT TO BE KEPT IN THE GARMENT BAGS. While in uniform, band members should NOT eat foods that are easily spilled and that may permanently stain the uniform. This includes, but is not limited to, foods such as chili, chocolate candy, pizza, ice cream, or hot chocolate. During the 3 rd quarter of football games, band members have free time to get a bite to eat and to walk around. Please exercise common sence in food choices. If something gets on the uniform, the student is asked to please notify a parent helping with uniforms immediately. A stain addressed right away has a better chance of being removed. Replacement costs: Jacket - $175, pants - $60, Gauntlets - $44 (+ approx. $75 ordering costs) CLEANING: Please do NOT take a uniform home for cleaning. The uniforms are cleaned by a group of booster volunteers. Improper laundering at home can permanently damage a uniform. HATS: Each band member is fitted with a Marching Band hat (called a Shako) and provided a hat box to store it in. Each band member is responsible for returning their hat to their labeled hat box after performances. Plumes are put into, and removed from, the hats by parent volunteers at performances. Replacement Costs: Shako - $43, hat box - $10.95, plume - $14.50 (Note Pit members do not wear hats. Tuba players wear berets.)

8 Marching Band Uniform Contract Cont. GLOVES: Two pairs of white gloves will be provided to each band member at the beginning of the season. (Exception: Percussion section including the pit section - does not wear gloves). Gloves ARE to be taken home and laundered. A clean pair of gloves is required for each performance. If a band member s gloves are dirty or missing, a new pair will be provided at the cost of $3.00 each. SHOES: Each band member is required to purchase a specific band shoe at a cost of $42. The shoes are ordered by the Uniform Coordinator. Sizing is done during the uniform fitting for all new band members. Any returning band members who need shoes, i.e.: they have outgrown or lost theirs, are responsible for notifying the Uniform Coordinator, during uniform fittings, to be included in the order. Band shoes are kept at home with each band member. It is the responsibility of each band member to bring their shoes to each uniform performance. Shoes are to be kept clean by the band member. DO NOT KEEP BAND SHOES IN THE GARMENT BAGS! UNDERGARMENTS: SOLID BLACK, CALF-LENGTH SOCKS ARE REQUIRED. If a band member has the wrong color or length for performances, a pair of socks will be provided at a cost of $3.00. Band members are required to wear their own SOLID WHITE t-shirt under their uniform. The shirt can be short or long sleeved. The collar should not show under the uniform jacket. A compression t-shirt is suggested. This is a sportswear t-shirt that has moisture wicking technology and is form fitting under the uniform. UnderArmor is a specific brand of compression tee that costs $30 - $35. One place it can be found is at sporting goods stores like Sport Chalet. Walmart.com offers compression tees under their Starter brand. Walmart.com also offers Danskin Now Women s V-neck sport tees in a 2-pack. If a band member does not have an all-white undergarment for performances, one will be provided at a cost of $5.00. It is also recommended that male performers wear a conforming boxer-brief or compression short. GENERAL APPEARANCE: At competitions, the band s appearance is one of the criteria on which they are judged and scored. For all performers who wear a shako, hair is to be completely under the hat, so that no hair touches the collar and the shako fits squarely, with the brim at eyebrow level. Band members with shorter hair may only require a trim to get their hair above the collar. Band members (male or female) with hair that rests on the collar or extends past the collar should provide their own hair accessories (i.e.: hair net, bobby pins, hair bands, etc) to contain their hair under the shako. Parent volunteers are present before each performance to help get band members ready. Finally, please shower before performances, especially Friday night football games. This will help to keep the uniforms cleaner and last longer. PLEASE COMPLETE AND RETURN THE UNIFORM CONTRACT ON THE NEXT PAGE

9 Student Statement Valencia High School Band & Color Guard Marching Band Uniform Contract I, (print name) have read the Marching Band Uniform Contract and agree to comply with all requirements. I understand that I am responsible for the uniform assigned to me. I must exercise proper care while wearing it so as not to cause damage. I understand I must take care to return it properly hung to storage to be ready for the next performance. I understand that I, and my parent/guardian, will be held financially responsible to replace any damaged, or missing, required uniform components. I will also notify immediately a responsible person should my uniform become stained or damaged. STUDENT S LAST NAME: STUDENT S FIRST NAME: STUDENT SIGNATURE: DATE: INSTRUMENT: STUDENT S GRADE: Parent Statement As the parent or guardian of the above student, I agree with the requirements put forth in the Marching Band Uniform Contract. I promise to help my son or daughter to meet the uniform requirements and care. I also understand that I will be held financially responsible for the replacement of damaged or missing uniform parts, plus the shipping cost of any items. PARENT/GUARDIAN LAST NAME: PARENT/GUARDIAN FIRST NAME: PARENT/GUARDIAN SIGNATURE: DATE: RELATIONSHIP TO STUDENT Please drop off or send all marching agreements and payments to: Mr. Mark Judd c/o Valencia HS Dickason Drive Valencia, CA 91355

10 William S. Hart Union School District Activity Clearance Card Please print legibly or type: STUDENT S LAST NAME: STUDENT S FIRST NAME: STUDENT S GRADE: ADDRESS: CITY: STATE: ZIP CODE: TELEPHONE: Parent approves participation in the following (Circle activity): Marching and Concert Band, Jazz Band PARENTAL CONSENT AND CO-CURRICULAR AGREEMENT I hereby consent for the above-named student, to go with a representative of the school on any/all trips transported by bus or a district approved driver. In case of injury to this student, you are authorized to have him/her treated. I further understand that in case of injury, the school staff and student body are relieved of all liability from medical or hospital bills sustained in participation in school activities and agree to abide by the rules and regulations. (See Valencia High School student handbook- Notice of Rights and Regulations, and Responsibilities. ) PARENT SIGNATURE: DATE: I have read the co-curricular policy regarding requirements for participation in school activities and agree to abide by the rules and regulations. STUDENT SIGNATURE: DATE: PRIVATE INSURANCE COVERAGE (IF APPLICABLE) This is to certify that my child is covered by insurance and further, that said coverage will be in force for the entire current school year. MEDICAL INSURANCE COMPANY: POLICY NUMBER: PARENT SIGNATURE DATE: FATHER WORK PHONE MOTHER WORK PHONE: NAME OF ANOTHER PERSON TO CONTACT IF PARENT CANNOT BE REACHED: PHONE: RELATIONSHIP

11 Spirit Wear Order Form STUDENT S LAST NAME: STUDENT SFIRST NAME: PARENT S NAME: TELEPHONE: MANDATORY ITEMS: These Items are for new band members or those who have lost or outgrown their current items. Fleece Lined Jacket with Hood (All Members) $58.00 Band Member s Name and Last Initial (for front of jacket): Circle Adult Size: S / M / L / XL / 2XL** /3XL** Circle Member s Section: Flute Clarinet Low Brass Mellophone Percussion Saxophone Trumpet Color Guard Marching Band Shoes (For Band Members Only) To be sized at Band Camp $42.00 GRAND TOTAL $ Please make checks payable to VHS Band Boosters Check out our online spirit wear store where you can find Pride of the Viking hoodies, sweatshirts, long sleeves, tank tops, t-shirts, V-necks, pants, jackets, polos, hats, bags, and more! Please drop off or send all marching agreements and payments to: Mr. Mark Judd c/o Valencia HS Dickason Drive Valencia, CA 91355

12 Volunteer Opportunities The Valencia High School Band and Flag Boosters would like to welcome you back to our Award-Winning Band and Color Guard Program. We know that this year is going to be another amazing year! A combination of strong music directors, encouraging parents, exceptional students, and a supportive band booster program allows Valencia High School s Band and Color Guard to be recognized as one of the best music programs in the area. The Band Booster organization is comprised of volunteers (mostly parents of band members) who provide financial and physical support to the band program. As a parent of a band member, you are already a member of the band booster organization. We encourage you to participate in our fundraising activities and band events. Without your help and contribution, we are not able to sustain the fantastic Valencia High School Music Program that our kids love! We are always in need of help in the following areas and encourage your help! Operations: Equipment management- Help move/manage equipment & props at competitions & games. Help build, paint, assemble props. If you have a vehicle that could pull our trailers, please make note of that on the form as well. We love towers and reimburse gas costs! Uniforms - Help maintain excellent condition of the uniforms worn by band members by doing the following: Assist with summer fittings, help kids with plumes, hats, and jackets at football games and competitions, and help with uniform cleaning as necessary. Hospitality - Help make sure kids stay hydrated and fed during band camp, night & weekend rehearsals, games, and competitions. Solicit food/water donations from our local businesses to help keep costs down. Also help during our Ice Cream Social! Fundraising - Become a part of the fundraising committee by helping to brainstorm and execute fundraising ideas to help maintain a strong program, earn money for our travels, and buy new instruments & equipment. There are many ways you can help including but not limited to: sales based fundraisers, restaurant nights, fun -raisers, community donations, concessions at our events, raffles and more! Grant Writer-A grant writer has many duties that involve researching and writing grant proposals for funding for a corporation, nonprofit organization, First and foremost, a grant writer must understand the grant application process. He or she should have superior writing and grammar skills, as well as the ability to work independently and meet deadlines. Also important are an attention to detail and the ability to understand financial and budget matters. Days that we need help: Freshman Rookie Camp: June 7-8, July Band Camp: July 23-July 27 and July 31- August 5 Football Games: August 24, September 7, 21, October 5, 12, 26, Playoffs (Potentially) November 2, 9, 16 Competitions: Dates TBD (Please visit for updates) Prop Building: Summer, dates TBD Fundraisers: various dates TBD Uniforms: Summer, usually during Band Camp in addition to performance dates. Any amount of help is welcome! Feel free to me with any questions. Thank you! Channon Morris, Booster Club President,

13 PARENT S LAST NAME: Booster Volunteer Form PARENT S FIRST NAME: STUDENT S NAME: HOME TELEPHONE: MOBILE TELEPHONE: I PREFER TO COMMUNICATE VIA: (CIRCLE YOUR PREFERENCE): TEXT PHONE CALL I would like more information about how I can help in the following areas: (check all that apply) FUNDRAISING Ideas Committee (help come up with new & inspiring ways to raise money) Concessions (working the food sales at our Field Shows. May include cooking & shopping) Donation Collection (solicit & collect donations from local businesses) Garage Sale (help organize & run garage sale including pricing items) Football Games (sell various goodies at the games) Restaurant Nights (arrange restaurant fundraiser night, advertise, and follow up afterward) Fun -Raisers (similar to restaurant nights, but a fun event I.E. Ice Skating, Lazer Tag etc) Raffle (help collect donations for the raffle, organize ticket sales etc.) Sales Fundraisers (coordinate fundraisers where we sell a product. Work with the company Providing product, send out order forms, distribute product to students, and follow up payments) OPERATIONS Builder Painter Electrical Equipment Handler Driver/Tower HOSPITALITY Band camp Night Practice Saturday Practice Football Games Competitions UNIFORMS Band Camp Football Games Competitions Uniform Washing I have a special talent/ connection/ idea that could be helpful:

14 Student-Athlete Social Media Agreement Social media can be a useful tool to communicate with teammates, fans, friends, coaches and more. Social media can also be dangerous if you are not careful. Every picture, link, quote, tweet, status, or post that you or your friends put online is forever part of your digital footprint. You never know when that will come back to hurt or help your reputation during the recruiting process, a new job, or other important areas of your life. Recognizing the above, please initial each line below: I take responsibility for my online profile, including my posts and any photos, videos or other recordings posted by others in which I appear. I will not degrade my opponents or other competitors before, during, or after competitions. I will post only positive things about my band mates, teammates, coaches, opponents and officials or judges. I will use social media to purposefully promote abilities, team, community, and social values. I will consider Is this the me I want you to see? before I post anything online. I will ignore any negative comments about me and will not retaliate. If I see a teammate/ band mate post something potentially negative online, I will have a conversation with that teammate/ band mate. If I do not feel comfortable doing so, I will talk to the student leadership, or a band director, or coach. I am aware that I represent my sport(s), school, team, family and community at all times, and will do so in a positive manner. Student-Athlete Signature: Date: Please drop off or send all marching agreements and payments to: Mr. Mark Judd c/o Valencia HS Dickason Drive Valencia, CA 91355

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