Jimmie Dyess Days 2015 Leadership, Sacrifice, & Honor. Unit Program Planning Guide Making the most of your experience

Transcription

1 Jimmie Dyess Days 2015 Leadership, Sacrifice, & Honor Unit Program Planning Guide Making the most of your experience October 9-11th, 2015 Barton Field Fort Gordon, Georgia $30.00 Boy Scout, Venturer, Explorer, Adult Leader, and Webelos Camper $10.00 Cub Scout / Scout Youth Participant (Sat Only) Final day to submit pre-order JDD merchandise orders $45.00 Boy Scout, Venturer, Explorer, Adult Leader, and Webelos Camper $15.00 Cub Scout / Scout Youth Participant (Sat Only) $5.00 Scout Leader, Parent, or Adult (Sat Only) Free Scout Siblings (Non-Scouts) (Sat Only) On or Before August 31st On or Before September 18th August 31st September 25 th * Pre-Register September 25 th ** FAST PASS AVAILABLE! * NO camping registrations can be accepted after September 25 th ** To allow for accurate event material distribution Saturday Only registrations can be accepted after September 25th at the round table orientation meetings or the event registration table only (no online or council office registrations can be accepted) Date: 8/18/2015

2 Dear Scouts & Friends, WELCOME! On behalf of the Georgia Carolina Council, I invite you to attend Jimmie Dyess Days (JDD) 2015 from October 9th through 11th, 2015 at Fort Gordon, Georgia. Had LtCol Dyess lived, he would have celebrated his 106th birthday this year. This Camp-O-Ree recognizes his contributions to the community and our nation; we celebrate his leadership, service, and sacrifice to secure our freedom. This event will enable all scouts to share in the legacy of service he left for our Nation, interact with those who serve its citizens, and experience the vocational opportunities provided by the Armed Forces. More details about LtCol Dyess are included in the JDD Registration Guide. This planning and program guide is intended to provide additional event and planning type information to enable a good experience. Registration information is provided separately. Use this guide in addition to the 2015 JDD Registration Guide for complete event information. Yours in Scouting, James R. Mosher Chairman Jimmie Dyess Days 2015 This Program Planning Guide and other useful information will be posted to the JDD Website Check it frequently for the latest JDD information: 2 of 16

3 WATER AND LATRINES Fort Gordon will supply water. Depending on your campsite location, it may be a significant walk to refill your water cans at the water buffalos. All attendees will need to bring personal water containers (Nalgene, canteen, camelback, etc) - paper products will not be available. Portable toilets will be available throughout the camping and event areas. Shower facilities will not be available. FIRE AND FUELS NO GROUND FIRES ALLOWED. Scout leaders need their coffee, so you may use propane or other canister type fuel stoves to heat water, but only in the camping area. If used, only adults are allowed to handle these. Whenever a stove is in use an adult must be in attendance. Fire extinguishers or filled fire buckets must be on hand when operating stoves. No food preparation or cooking is permitted Soldiers train on this field daily. We must be considerate and keep it clean. GARBAGE A Scout is clean. All activities must follow Leave No Trace Guidelines. Do not bury food, waste, or trash! Units need to bring trash bags and good litter discipline. It would help reduce event costs if units can pack out their individual unit trash please help if you can! Fort Gordon will provide dumpsters to put trash bags into if this is not possible. Trash must be in bags. FIRST AID First Aid stations, staffed by qualified emergency medical response personnel, will be available. The exact locations will be shown on the program map and reviewed at the SPL/Unit Leader meeting Friday night. Per BSA policy, a completed Class A and B medical form is required for all event participants (campers, day participants, leaders, family members, and staff). Those planning to participate in swimming events should be prepared to bring their Part C medical form. Unit leaders must keep and maintain the health forms with them at the event. They should be taken to the first aid facility if treatment is needed. Prescribed medication should be kept either by the Scout or stored and dispensed by parents or unit leadership. Event staff will not have the capability to store or dispense any medications. 3 of 16

4 MIDWAY Walk the midway and see all the exciting displays and activities - Weapons Simulators - Ultimate Frisbee - Rappelling Extreme - Mobile Air Rifle - Shotgun Shooting - Combative (Self-Defense) Demonstration - Conservation Displays -Touch an Improvised Explosive Device (IED) - See cool military equipment - Military Working Dog Demonstrations - M4 Rifles - M1 Tanks - First Aid Displays - Signal Communication Displays - US Marines Pull Up Challenge - First Aid Reaction Course - Climb Rock Wall - Georgia State Patrol Dive Team Display - Medical Command Display - Georgia National Guard Artillery - US Army Vehicles - Georgia State Patrol SWAT team - Drug Awareness Programs - Vendor displays with items for purchase While there will be no formal designated patch trading areas or scheduled time, patch trading is authorized for this event. It is expected that those participating in this activity follow traditional guidelines of youth to youth and adult to adult trading only. LIMITED/SPECIAL EVENTS Rappelling extreme is limited to Venturers or Boy Scouts age 14 or older (event limit of 100 for the day). Venturing scouts will be given priority. Register your unit early to assure a spot for your older scouts. This event will be a half day program. We will communicate time/meeting place prior to event day for planning purposes. SHOtgUn / 9mm SHOOting is limited to Venturers & Boy Scouts age 14 or older. Venturing scouts will be given priority. An extra fee applies ($10) to this event for ammunition. The Guide to Safe Scouting will be following. Boy Scout participants will be allowed to participate in shotgun shooting only. This event will be a half day program. We will communicate time/meeting place prior to event day for planning purposes. DROWN PROOF TRAINING is limited to Venturers/Explorers & Boy Scouts. This event will satisfy the Swimming Merit Badge requirement. Bring pants, long sleeve shirt, and copy of Part C medical form to participate. This event is walkup, no preregistration is required. MORNING pt bring your workout clothes and participate in real army style physical training. Pre-registration is not required. Participants will receive a special patch. 4 of 16

5 CUB SCOUT PROGRAM A special area will be set aside for our Cub Scouts with fun activities designed just for you! At the time of guide issue the exact program details are not finalized. Examples of past events include: Rain Gutter Regatta, pinewood derby style racing, water bottle rockets, building with wood, making neckerchief slides, crafts, relay races, games of skill, etc UNIT AND PATROL COMPETITIONS A variety of unit and patrol competitions will be held including an All American Award to the units that best reflect the theme of Jimmie Dyess Days. We want to see all units demonstrating Scout spirit BRING YOUR FLAG TO ALL CEREMONIES? The Unit flag is an integral part of Unit Competitions. EVENTS will be troop, patrol, and individual based. They will both challenge and excite your Scouts. More information will be sent to registered units when it is available. AWARDS There are several awards camping Units can earn at Jimmie Dyess Days Unidentified Mystery Judges will be roaming throughout the event at all times monitoring for Scout Spirit. Camping Units Patrol Flag Contest Goldwing Award (Unit that travelled the farthest to attend) Campsite Inspection Best Campsite Theme based Honor Unit Individual Competitions Pull Up Challenge Football Throw Push Ups Sit-ups And more Troops/Crews Unit Competition Ultimate 5 of 16

6 MEALS Campers meals at the Fort Gordon dining facilities are included in the registration fee. You will receive three meals on Saturday and Sunday Breakfast. On Friday night, please eat dinner before arriving on site; concessions will be available for purchase Friday night if desired. Wrist bands and meal cards will be required to receive meals. These materials along with specific times and location will be provided when you check in at the event. Lost meal cards will need to be replaced at the event registration area for a fee ($5 to $20 each depending on # of remaining meals). CUB SCOUT and other Saturday Only participants need to bring a picnic lunch and dinner or bring cash. For your convenience, food and snacks will be available for purchase (cash only) in the Midway area 9 am 6 pm. Below is a sample list of items being offered along with an approximate pricing list to help with planning: Snacks:.50 - $2.00 Chips, candy bars, popcorn, cakes, donuts, ice cream and more... Drinks: $ Bottled water, sodas, power drinks, coffee, energy drinks and more... Food: $ Hot dogs, hamburgers, pizza, bbq pork, bbq chicken, and more... 6 of 16

7 ARMY DINING FACILITIES: THE CHOW HALL Dining in a US Army Dining Facility is a great value and an interesting experience. We will be dining with active duty Soldiers, Airmen, Marines and Sailors. The information below is to ensure you understand what to expect, how it works, what your choices are, and to make it a quick and easy experience during Jimmie Dyess Days. This is an active Army Dining Facility, so get in, eat, and get back to the activities don t linger! One time per meal, each paid participant may enter through one of two lines (Must have a JDD Wristband and meal card). The choices are the Main Line OR the Short Order Line. Additionally, the following will be available: Soup, Salad & Sandwich Bar Help yourself to soup and a salad with all the fixings or politely ask the salad bar staff for a handmade sandwich. The sandwich bar usually has chicken salad, tuna salad, sliced meats and cheese. Soup choices change daily. Condiments for your meal can also be found at the salad bar. Drinks Grab a cup and help yourself to a variety of beverages. Free unlimited refills! REMEMBER: Eat what you take. A Scout does not waste. Take small amounts; you can return to the salad bar, soup and drink area. Too large of a meal will also slow you down. NOTE: There is no maid or valet service in the Army. You must bus your own tables. Please place your trays on the conveyer line before you exit. Bring your Smart Phone. Our friends at Fort Gordon are developing a special JDD App just for us!! More information will be available at the event, we expect it will help communicate event information and announcements, give maps/directions, and other cool stuff!! PROGRAM MAP/EVENT APP 7 of 16

8 ARRIVAL, CHECK-IN, DEPARTURE Camping Check In Friday 4:30-9:00 pm Use Fast Pass!! Youth & Adult Leader Meetings Friday 9:15 PM (Tentative) Day Visitors Check In Saturday 8:00 am 2 pm Opening Ceremony Saturday 8:45 am Campsite Check Out Sunday 9:00-11:00 am *** Units requiring check in outside the times listed above need to arrange this in advance by contacting Laura Clegg (lacleg65@gmail.com) **** ARRIVAL AT FT GORDON. All vehicles are to enter Fort Gordon via Gate 1 (from Jimmie Dyess Parkway). Directions to Fort Gordon are on page 16. Fort Gordon is an active military base and as such has important rules that we must follow. Important information on authorized access to the base is included on page 11/12 in the Policies and Procedures section. To avoid delays it is important to read and follow this information. AVOID LINES USE FAST PASS!! If you completed all registration forms and payments, attended one of the orientation meetings and finalized any additions to your registration within event timelines you qualify for FAST PASS. CAMPERS: upon arrival all we need to do is confirm your unit registration, and issue your JDD packet and pre-ordered merchandise. DAY VISITORS: you will receive your JDD info packet and wristbands before the event; no check-in is required the day of the event. If you did not complete Fast Pass registration or have changes you will be directed to the check in line to finalize unit registration. Either way, you will receive a JDD info packet (includes wristbands) with all necessary and helpful event information. CAMPERS: Camping will be in the middle of Barton Field. Once your unit leader completes check in, a member of the Order of the Arrow (OA) will show your unit to your assigned camping area. Remember, Barton Field is an active training location for the Soldiers, Sailors, Marines, and Airmen assigned to Fort Gordon. We must not damage it. No vehicles will be allowed on the field. Scoutmasters will be held responsible for enforcing this rule. Units should plan for their Scouts to carry gear from the parking areas to their campsites. A member of the OA will assist with directions 8 of 16

9 and answer any questions. Check out is from 9-11am only on Sunday. Event staff will provide JDD patches and unit awards at your campsites once your unit has passed inspection. To allow for full participation in the Scouts Own Service, campsite inspections will not start until 9am. More details on the check out process will be provided at the event. DAY VISITORS: Registration will be located next to the clam shell on Barton Field. If your unit did not pre-register or complete FAST PASS requirements one unit leader should check in to receive event materials and participation patches. Special arrangements can be made for groups not arriving together. This should be arranged in advance to minimize confusion and help make your day more enjoyable. Contact Laura Clegg at if you need assistance. Also important, Cub Scout parents and siblings should bring a cloth bag or day pack with them to carry their water and the goodies our exhibitors may be passing out. STAFF PARTICIPANTS: Staff check-in information will be provided by your staff contact. Staff assignments will be made roughly 30 days before the event. If you have questions or need more information, please contact Laura Clegg at lacleg65@gmail.com. Arrowmen should contact the Lodge Chief or his designee. If you have questions during the event, you can ask any of the JDD Event Staff. You can identify them by their uniforms bright orange JDD STAFF t-shirts. EVENT MERCHANDISE AND T-SHIRTS A selection of JDD branded merchandise will be available for purchase. Individuals not able to attend with their unit may still order this cool stuff To purchase these items simply complete the merchandise pre-order form during on-line registration. PLEASE NOTE: There will be a limited amount of merchandise available for purchase during the event. To ensure you get what you want, use the pre-order process. Due to item delivery times, we will not be able to accept any orders or changes after August 31st. 9 of 16

10 Final designs and appearance subject to change. The images below are provided as a guide only. Extra Patch (includes button loop for Uniform wear). The patch features Patriotic, Military, and Scouting themes. Every scout registered youth participant and adult camper will receive 1 with registration fees. Extras are available for pre-order. COST $3.50 T-Shirt Shirt is digital camouflage pattern. Shirt will include a small design on the front left chest and large JDD design on the back. Images shown are concept designs only, actual shirt design will be shown in the July Program Guide. COST $20 Baseball style hat; black/grey camo with JDD logo on front Featuring saluting Scout logo and Jimmie Dyess Days 2015 text. At time of guide issue hat image was not available. COST $15 Flashlight. 9 LED flashlight with laser engraving COST $10 Deluxe JDD Bag - 8 x 12 Bags are black and white with 2015 JDD logo. COST $10 Knife: Single blade knife with JDD logo COST $15 Pens Black pen with highlighter in tip. JDD engraving on cap. COST $3 10 of 16 Commemorative Coin will match the basic design as the patch featuring Patriotic, Military, and Scouting themes. Unique one of a kind event coins - must have for any collector! COST $10

11 POLICIES AND PROCEDURES In order to ensure the health and safety of all participants, we will conduct this event in accordance with the Guide to Safe Scouting and all BSA policies: o NO alcoholic beverages are permitted o NO smoking is allowed on Barton Field, in the campsites, or program areas. No exceptions. o NO pets. Service Animals permitted. o BSA Youth Protection Guidelines must be followed at all times including but not limited to two deep leadership o No vehicles will be allowed in activity areas Webelos Scouts who desire to camp overnight must register for the event with a troop and have a parent (or other adult) accompany him. If a parent/guardian is unable to attend, appropriate arrangements must be made following BSA policy and the policy of the Troop you are camping with. At all times, the Webelos Scout must be under the direct supervision of a responsible adult. For more details, you can find the Guide to Safe Scouting online at: When leaving their campsites Scouts must use the buddy system. Unit leaders must enforce this policy. This is a UNIQUE SCOUTING opportunity and we want our youth to get the most out of it. NO electronic games, DVD, video players or other similar electronic devices are allowed. Please leave them home! Personal two-way radios of any type are NOT to be used due to possible interference with military communications equipment. To gain entry to Fort Gordon, drivers must show the gate guard a valid driver s license, proof of current insurance and current vehicle registration. All members of the vehicle over the age of 18 must have a government issued picture ID. Each vehicle driver should have the JDD 2015 Vehicle Pass (included on page 13) filled out and posted in their front windshield. There is no need to bring troop trailers or a lot of equipment. All trailers will be delayed and subject to visual inspection. Anyone coming on post should be prepared to open their vehicle for 11 of 16

12 inspection if asked. Do not bring weapons or fireworks. You will not need saws, hatchets, or sheath knives. BSA pocketknives, multi-tools, and mallet/hammer for tent/fly stakes are ok. Firearms, fireworks, explosives, and illicit drugs are PROHIBITED. By Federal law, all vehicles are subject to search. Because this is a Federal installation, federal laws and penalties apply. We are guests on Fort Gordon. This means follow all rules and regulations including speed limits and parking signs. The Military Police will enforce Fort Gordon parking and traffic policies they apply to all of us. Significantly, the Commanding General of Fort Gordon prohibits drivers from operating cell phones while in motion unless using a hands free device (using the cell phone s speaker doesn t count as hands free). The policy is mercilessly enforced; the fine is $75. Please pass the word! This is an active military installation. Scouts and leaders should not climb fences, wander into unit areas, or explore beyond event areas. Everyone must stay away from UNAUTHORIZED AREAS on Fort Gordon. Your safety is always our first consideration. Do not dig on Fort Gordon. Do not trench tents. Do not bring or use metal detectors. There may be unexploded ordnance or cable underground. Safety first! Although a Scout is trustworthy, others may not be. Each unit should plan to have a responsible adult remain in your campsite at all times. The U.S. Government, the Georgia-Carolina Council, the event organizers, or staff will NOT be responsible for missing gear or valuables. When Scouts or leaders leave their campsites, they should wear either their Class A, unit Class B, or event t-shirt. For the Opening and Evening Show, the Class A uniform is mandatory. Participants must wear their event wristband at all times. Wristbands allow participation in events and activities, provide accountability, and are a key part of event security. Most importantly, if you are camping, this is YOUR meal ticket!!! Remember: No Meal Card = no chow! Go to your assigned dining facility at your assigned time 12 of 16

13 VEHICLE PASS Jimmie Dyess Days 2015 Fort Gordon, GA Unit/Org : Vehicle Driver: Date(s): Reminder: Must show MPs current Driver s License, Vehicle Registration, and Valid Insurance Card Do not use cell phone while driving on Fort Gordon! Obey posted speed limits & park only in authorized locations (Please place placard on dashboard in plain view) 13 of 16

14 JIMMIE DYESS DAYS 2015 DRAFT Schedule -- Subject to Change Final schedule will be posted on JDD App An updated and detailed schedule will be provided in the Program Guide available in July! Friday, OCT 9, :30 9:00 pm - Campers Check In (No Earlier) 9:15 pm Youth Leader Meeting & Cracker Barrel 9:15 pm Adult Leader Meeting (separate from youth) 11 pm -- Lights Out Saturday, OCT 10, :00 am 6:25 am Scout & NCO PT (Physical Training) 6:30-8:15 am Breakfast 8:00 am Check in for day participants begins 8:30 am Assembly 8:45 am Opening Ceremony 9:00 am - Activities, Shows, & Displays Begin 11:30 am -1:00 pm - Lunch 1:00 6:00 pm - Activities, Shows, & Displays 4:00 6:30 pm - Dinner 6:30 7:30 pm Patrol Time 7:30 9:15 pm - Evening Show 9:15 pm - Awards & Closing Ceremony Sunday, OCT 11, :30 am 8:30 am - Breakfast 8:30 am - Scouts Own (Non-Denominational Religious Service) 9:00-11:00 am - Campsite Inspections, Check Out, Departure Note: Dining Facilities may be a few hundred yards from your camping area and program areas. Make sure you give yourselves adequate time to walk these distances between events and chow so you don t miss those events or shows that are important to your Scouts. 14 of 16

15 DIRECTIONS TO FORT GORDON You can best get to Fort Gordon via Interstate 20. Take Exit 194 to Belair Road and Dyess Parkway. Follow the Fort Gordon signs. Dyess Parkway will bring you directly into the post through McKenna Gate, also known as Gate 1. Follow the road, which is Chamberlain Avenue, past the guard house. Begin following the JDD directional signs. NOTE: The Department of Transportation is doing extensive reconstruction work on Interstate 20 between the Georgia state line and Dyess Parkway. Expect delays. DIRECTIONS FROM MAIN GATE (GATE 1) TO JDD 2012 SITE From Gate 1: 1. Head South and then West on Chamberlain Ave. 2. Follow signs and then instructions of Military and Event Staff 15 of 16

16 JDD Committee Unit leaders, please contact us with your questions, concerns, or to offer your assistance! Chairman James Mosher GA-SC Council Staff Advisor Jeff Schwab Operations: SFC Burrows Tomeka Venturing Program Doug Thornton - douglas.e.thornton@icloud.com Camping Steve Kerr stevekerr@bellsouth.net Promotions/Merchandise Paul Korinko pskorinko@gmail.com Vendor Participation Julie Mason julieamason@gmail.com Registration Laura Clegg lacleg65@gmail.com 16 of 16