DEPARTMENT OF THE NAVY DIRECTOR MILITARY SEALIFT FLEET SUPPORT COMMAND SP EAST C STREET NORFOLK, VA

Transcription

1 DEPARTMENT OF THE NAVY DRECTOR MLTARY SEALFT FLEET SUPPORT COMMAND SP EAST C STREET NORFOLK, VA MSFSCNST B N13 MSFSC NSTRUCTON B Subj: REMBURSEMENT OF PROFESSONAL CREDENTALS FEES Ref: (a) Ttle 5 of the Unted States Code, Secton 5757, Enacted by Secton 1112 of the Natonal Defense Authorzaton Act for Fscal Year 2002, Publc Law (b) Cvlan Marner Personnel nstructon (CMP) 4650 (c) DoD Cvlan Personnel Jont Travel Regulaton (JTR Vol ) U 1415 Encl: (1) Clam for Rembursement for Expendtures on Offcal Busness (SF-1164) 1. Purpose. To establsh polcy and procedures for Mltary Sealft Fleet Support Command (MSFSC) cvl Servce Marners (CVMARS) fnancal rembursement of fees ncurred renewng or upgradng professonal credentals per references (a) through (c). Ths polcy supersedes and clarfes the rembursement of professonal credental fees for CVMARs. 2. Cancellaton. MSFSCNST A. 3. Background. Government rembursement of fees assocated wth renewng or upgradng professonal lcenses and credentals has a postve effect on the recrutment, retenton, morale, and productvty of CVMARs. Ths program s mportant to meet recrutng and retenton goals. 4. Elgblty. Only MSFSC CVMAR employees are elgble for rembursement of professonal credental fees. Shoresde cvlan personnel, mltary personnel, and contractors are not elgble for rembursement of the professonal credental fees specfed under ths nstructon. 5. Crtera a. Rembursement of professonal credentals are lmted wth the followng credental and expenses: (1) Unted States Merchant Marner Documents.

2 MSFSCNST B (2) Unted States Coast Guard (USCG) Lcense (Any gross tons or any horsepower only). (3) USCG Certfcates of Regstry. (4) USCG Merchant Marner credentals (f enacted) (5) Envronmental Protecton Agency (EPA) Ozone Depletng Substances (ODS) "Unversal" certfcates. only). above. (6) Certfcates of Radar Renewal (one-day versons (7) Passport photos requred for credentals mentoned (8) Certfcate of Flashng Lght profcency (f not offered free of charge by the respectve USCG Regonal Exam Center ssung the correspondng lcense). b. Expenses and fees NOT rembursable under ths nstructon nclude, but are not lmted to the followng: (1) Exam preparaton fees. (2) Tranng. (3) Travel (ncludng rental cars, mleage, tolls, parkng, etc). (4) Per dem (ncludng meals, lodgng and ncdentals) (5) Medcal expenses or physcal examnaton fees. (6) Passport (non-offcal) expenses. (7) Federal Communcatons Commsson (FCC) Global Martme Dstress and Safety System Operator's lcenses renewed after March 25, (TWC). etc. ) (8) Transportaton Worker dentfcaton Credental (9) Safety Gear (.e., safety goggles, weldng gear, 2

3 MSFSCNST B Note: These types of fees may be covered under other programs offered by MSFSC. Contact MSFSC N131 for specfcs. c. Rembursement of credental fees and assocated cost wll be made only n the event the CVMAR successfully obtans ther professonal credentals. CVMARs are responsble for mantanng ther professonal credentals. CVMARs that allow any of ther professonal credentals to lapse or become lost wll not be rembursed for professonal credental expenses. CVMARs must submt all relevant documentaton for rembursement wthn 90 days of completon of renewal or upgradng of professonal credentals. 6. Responsbltes a. CVMARs must submt enclosure (1), completed and sgned, along wth relevant supportng documentaton wthn 90 days of acqurng the credental(s). CVMARs should retan ther orgnal documents and recepts. The clam must be accompaned by clear and legble copes of: (1) Pad-n-full recepts for the professonal credental fees. (2) Professonal credentals (both sdes). (3) Completon certfcates and correspondng recepts, f approprate (.e., radar renewal, flashng lght or EPA ODS) b. Unclear or llegble submssons may be sgnfcantly delayed or dened. CVMARs are cautoned: Do not submt unnecessary or napproprate documentaton to avod delays. CVMARs must submt the completed Clam, enclosure (1), along wth the copes of the tems above to the attenton of: N131, Mltary Sealft Fleet Support Command (MSFSC), Bldg SP-64, 471 East C Street, Norfolk, VA c. MSFSC's N131 representatve wll prepare, valdate, route and track the rembursable documentaton. N131 wll: (1) Receve and log all clams for rembursement. (2) Valdate each clam. (3) Prepare payment vouchers. (4) Route clams and vouchers for approval. 3

4 MSFSCNST B (5) Fle and mantan a copy of the approved clams and vouchers for sx years and nne months. payment. (6) Forward the orgnal clams and vouchers to NS for (7) Record the credentals nformaton n the Human Resource Management Systems (HRMS). (S) Delver copes of the credentals only to the respectve Marne Placement Specalst; copes must be annotated "HRMS updated on date by ntals." (9) Process enclosure (1) for payment. d. MSFSC, N131 wll revew and approve clams based on the crtera n ths nstructon, and wll notfy employees of dened clams. e. MSFSC, NS22 wll process enclosure (1) for payment by drect depost. Vouchers that are ncomplete or not payable wll be returned to N131 wth an explanaton. f. Approval or denal of rembursement rests wth the Drector, CVMAR Workforce Development Dvson Drector, Code N13. CVMAR challenges to any professonal credentals rembursement denal must be submtted n wrtng to N13, ncludng all relevant nformaton and documentaton. N13 wll notfy employee of the fnal decson. CVMAR challenges may be greved by followng the provsons of the collectve bargan agreement or admnstratve grevance procedure, as applcable. 7. Revew. N13 s responsble for the annual re ew of ths nstructon. Dstrbuton: Lst and (MSFSCNST F) 4

5 MSFSCNST B Z «:::z «U.., CLAM FOR REMBURSEMENT FOR EXPENDTURES ON OFFCAL BUSNESS,. OEPART"'ENT OR EST A8USHMENT. BUR AJ.bMS O~ OR OfFCE 2. VOUCHER ~lyaer RHd the Pn\/6CY Act Statement on rh. beck of ths form.. NAME t r,,jrst, rndd"lt r ~1 to SOCA SECURTY NO. ~. MAlNG AODAESS (Jnt:.1utH lp CoO./ d. OfftC TElfP'ttONE NUMBER l J. SCHEDUU: NUMBER 5. PAD BY 6. EXPENDTURES (f fare clltlmfh n col. fg) exceeds chsrge for one p.rson, 3ho~ m col. {hj the number of addtonal persons whch accompaned (he cltlmttnt J DATE. Sto"" epprom;',. co-de n Col. /)):! MUAGE AMOUNT CLAMED C A ~ Local travel D - Funeral Honors OflUl RATE a B - ralephone or telegraph, or E - Specalty Cere AOO TtP5 AHO 0 C - Other expanses (;temzed) t MLEAGE FARE PER MSCll E NO. Of OR TOLL SONS LANEOUS re.p6n.>tp.ndtuflu n sptlcfc d.l./.} MlES,.1,., le FROM (dl TO,,., h! sdtjaonal SpfKf S r6qured contnue on the b.ck. SUBTOTAlS CARfU D FORWARD,AbM THE "CK ~. 7. AMOUNT CLAMED /ToB 01 cols. 1f. pl Bnd ).) TOTALS 1, T ;. 8. Th. clam, approved. Long dltance lelephone calls. t.hown,... e certfed 10. j ~~rv th~ thr. cl.m true and corr8c110 the boa1 of my knowledge end necea"r',l n the ntere.t of the Goy.(n~nt Nor.: f long d~r.nc. C J"~ be~el and t.het p.yment or credt hu not been reclved by m. mclud«1. t"8 approvng offfclal must ".tvb been aut"orzed ;n wdtlng. by rh. h..d of tnlj dtfmrtmljlll or.tgtlncy to $0 ~rtfy (3' U.S. C Sgn Orgnal Only, : Sgn OrgnB Only _0Y1NQ~ OFfCAl &ton HHl 9. Thl clam certfed correct lnd proper for p.ymllnt. :::... AlTHONUD CE"TFY1NQ~ Sgn Orgnal Only ACCOUNTNG CLASSFCA TON 10AlE OAT< ~~':~~ ". 8. PA YH ffg-rwtul'"ej 12. PAV*"TMADE Y C CWO NO. CASH PAYMENT RECEPT 10AtE b. OA le REC:.VEO c. AMOUNT $ 000 Ove,prnt STANDARD FORM 1164 Rov Pr...crbed by OSA, FPMR (CfA Enclosure (1)

6 MSFSCNST B 6. EXPENDTURES Contnued OATE "- - E Show 8PlHov.l. code # col fb: C A. Local lnlycl o -Funeral Honors DetBl 0 B. Telephone or telegraph, or E. Spec:eltv Core D C Other expensss (tem~ed) (Explan tt:t.pendr,ure5 n s~clfc det..),., b' 'el FROM (dj TO MLEAGE RAn t NO. OF MUB 101 AMOUNT CLAMED AOO TPS AHO MLEAOE FAR Pt.H MSCEL Of! TOLL SONS laneous 'h' '" -!!! J 1 1! 1 1! To r.1.ach column lnd #nfer on rh. ffont, ~vbtot.'lt. ~ ; n compllan(; " "'" th the Pnvacy Act 0' 1974, the followng ntormt, lon 1$,Provtded : SOllcrt-ll of the jnton1'1atlon on thl' for.m 5.utlOnzed by 6 U.S,C. C. hepter 67 as mplemenlod by N- Feder.1 Traw,1 Regulatons FPMR E.O ot Juty f.o ot March 27, 1962, f.o of November 22, and 26 U.S.C. e01 lb, lnd The prmary purpoae of the requa.,ed nformalon s 10 del mne payment or leunbutsemon1 to olgblo ndlvtduals for allowable travel andjof other l"p~na85 ncurred undel approprate BdmnstratJ8 authonuhon end 10 lee d and ~rrt8fn CO,1' of luch retmbur"mentl to the Gov.un.nt. The nformatloo,",ll be us.,d by Fedefoll lgencv offcer., and employees who hlve " nlllld for lm form.ton jn the Jl4'rlormenc. ot ther offclet dutl... Th. nform.lon may be d'clo8.~ to appropra1e Federal, SfJte, 10ctl, or fofelgn.genc.hla, when.,.ktv cm, ermlnal, or '.Solltory ny.lltu.tona or,prol.euton, or when purwan. to lquremqnt bv tha agency n connec11on wtth the htlng Of '1nO 0' an employee. th~ s.u~ce 0' a socurtty clearance, Of nvnv.lons 01 thg perfounance 01 offlcaf duty whl~ n Government 'Nlce. Your Soc.al Securty Accoun1 Number SSN s: so/l~lted ~de' the authorty of the nternal Revenue Code 12e U.S.C. 60l1lb) and eo-d E.O NOlJember for usa as a taxpeyer aod/of employee 6den1 ; flc~w)n numlj4r; dsclosure. MANDATORY on 'Jouche,. Clamng payment or,clmbursomllnl whch s, or may be, la",able n.come. Oscto'ure at 'lou r SSN and otho, l.qu85ted nformahon e voh"'1ar'y n ell ot... r kll,enc.'; "-ow...,.r..ur 10 provde the (ntormatlon fotl)8( than SSN requred 10 SUppOft the clatm may result n delay or 60s. ot rembursement. DoD Overprnt 4/2002 STANDARD FOAM 1164 Back Rey :!, 2 Enclosure (1)