GRANT AGREEMENT- OKLAHOMA HIGHWAY SAFETY OFFICE

Transcription

1 TULSA COUNTY PURCHASNG DEPARTMENT MEMO DATE: OCTOBER 18,2012 FROM: LNDA R. DORRELL. PURCHASNG DRECTOR TO: SUBJECT: BOARD OF COUNTY COMMSSONERS GRANT AGREEMENT- OKLAHOMA HGHWAY SAFETY OFFCE SUBMTTED FOR YOUR APPROVAL AND EXECUTON S THE A TTACHED GRANT AGREEMENT BETWEEN THE BOARD OF COUNTY COMMSSONERS ON BEHALF OF THE TULSA COUNTY SHERFF'S OFFCE AND THE OKLAHOMA HGHWAY SAFETY OFFCE. RESPECTFULL Y SUBMTTED FOR YOUR APPROVAL AND EXECUTON. LRD/arh ORGNAL: EARLENE WLSON, COUNTY CLERK, FOR THE OCTOBER 22, 2012 AGENDA. COPES: COMMSSONER JOHN M. SMALGO COMMSSONER KAREN KETH COMMSSONER FRED R. PERRY MARK LOTTA, CHEF DEPUTY STANLEY GLANZ, SHERFF Form 4363 (Rev. 4 98)

2 PROJECT NO. K /PT /CE Page lof8 OKLAHOMA HGHWAY SAFETY OFFCE GRANT AGREEMENT - PART i TTLE OF PROJECT Tulsa County mpaired Driving Enforcement GRANT EFFECTVE DATE PROJECT NUMBER HGHWAY SAFETY FROM TO FROM TO GRANT PEROD October September PROJECT PEROD la [lila : J0, 200J September FUNDS OBUGATED KS $ PT D6 CE-13..(B $ $ $ 2.(X)().00 6, ,..\" AFFDAVT State of Oklahoma, County of Tulsa., Fred P&rlJl, of lawful age, being duly sworn, on oath say, that am the duly authorized agent of Tulsa County Board of County Commissioners of Tulsa, Oklahoma, for executing this grant with the Oklahoma Highway Safety Office (OHSO). further state and agree to comply, to the best of my krlowledge, information and belief, with all municipal, state and federal laws, regulations and directives governing grants including, but not limited to, those listed in this agreement. Referenced documents are on file at the OHSO. further state that any and all claims for reimbursement under this agreement will be true and correct, that the work, services, or materials as shown by any claim will have been completed or supplied n accordance with the plans, specifications, orders, requests and all other terms of the grant prior to the filing of claims. further state that am the duly authorized agent of the grantee for the purpose of certifying the facts pertaining to the giving of things of value to governmental personnel n order to procure the grant or obtain payment, am fully aware of the facts and circumstances surrounding the making of the grant and have been personally and directly involved n the proceedings leading to the procurement of the grant; and neither the grarltee nor anyone subject to the grantee's direction or control has been paid, given or donated or agreed to pay, give or donate (to any officer or employee of the State of Oklahoma) any money or otherthings of value, either directly or ndirectly, n procuring the grant or obtaining payment. n reviewing this grant agreement and the Circumstances involved with ts mplementation, an opinion was derived by the undersigned that any negative environmental impact will be substantially outweighed by the projected benefits of this project. Date,20 Signature Ttle CHARMAN, BOARD OF COUNTY COMMSSONERS Subscribed and Sworn to, before me, this day of,20 My Commission expires Commission Number Notary Public AFFDAVT State of Oklahoma, County of Oklahoma., Gar!ylhomas. of lawful age, being first duly sworn on oath say, that am the duly authorized representative of the Governor of the State of Oklahoma and am duly authorized to carry out the statutory provisions of , Section , and all other laws, regulations and directives, pertinent to highway safety in the State of Oklahoma to the best of my knowledge, nformation, and belief. Date,20 Signature Director, Highway Safety Office Subscribed and Sworn to, before me, this day of,20 My Commission e)(plres Commission Number..,-= ""....,...,... r-,..,.' < Notary Public '",.. /,,\;-"i,vl':"::v T"\u v V.ll\ll. OHSO-P - 2 (06/10)!!,i!!. i!! 1 i!!, ; j f. f. j i.. i i!

3 PROJECT NO. KB QS/PT-13-Q /CE-l Page 20f8 Table of Contents OKLAHOMA HGHWAY SAFETY OFFCE GRANT AGREEMENT - PART AUTHOR.lATON TABLE OF CONTENTS ,... 2 PROJECT SUMMARY..._ J...4 PROJECT GOAL..._... 3 PROBLEM DENTFCATON... 3 PROJECT DESCRPTON...4 EQUPMENT JUSTFCATON...4 EVAlUATON...4 BUDGET SUMMARY _.._ BUDGET' DET'ArLS...6! ACTVTY/MLESTONES ", GENERAL PROVSONS - PART SPECFC AGREEMENTS - PART AlTACHMENT PROJECT DRECTOR'S REPORT LAW ENFORCEMENT ACTVTY REPOijT

4 PROJ ECT NO. 1( {)6/PT-13-o3-22-o6/CE-l Page 3 of8 Title of Project: Project Number: Tulsa County mpaired Driving Enforcement K /PT /CE Responsible Agency: Tulsa County Sheriff's Office Reimbursement nformation (where check is to be Project Director: Debra Benight, Grant Coordinator mailed): Phone Number: Payee: Tulsa County Sheriff's Office Address: 303 W. 1st Street Address: 303 W. 1st Street Tulsa, OK Tulsa, OK Fax: dbenight@tsco.org OHSO Funds Obligated: $ 98, Other Funds Obligated: $ Source of Other Funds: Total of OHSO and Other Funds: $ 98, PROJECT SUMMARY NARRAnVE SECTON The following pages of this PROJECT SUMMARY NARRATVE SECTON will contain: The Problem dentification, Project Goal. Project Descrption, Equipment and Equipment Justification, and Evaluation. The project objectives must be time-framed and measurable. The narrative also needs to include personnel utilization. PROJECT GOAL: The goal of this project is to reduce the number of alcohol-related fatal crashes in Tulsa County by 1% annually, from 227 in 2010 to 220 in PROBLEM DENTFCATON: Tulsa County continues to experience significant numbers of KAB crashes related to impaired driving and unsafe speed. During the 2010 calendar year, Tulsa County reported 24 fatalities, 84 incapacitating injuries, and 156 nonincapacitating injuries resulting from Alcohol-related crashes. During the 2010 calendar year, a total of 668 crash-related fatalities were reported statewide. Two hundred sixty-seven (267), almost 40%, were unrestrained occupants of passenger vehicles and pickup trucks. Of this number, approximately 7%, (19 fatalities) occurred in Tulsa County. Although restraint use compliance rates have been higher in Tulsa county over the past several years, compared to other counties statewide, the most recent seat belt survey indicates that compliance rates in the Tulsa metropolitan area are declining. Due to the economic situation both locally and nationally, budget cuts have led to a long-term shortage of manpower. On each shift, there are generally no more than six deputies on duty at any one time. Coupled with the additional responsibility of an increased load ofcivil process, call load, etc. very little time remains for patrol deputies to enforce traffic laws on 750 miles of roadway. During the FY 10 agreement period, the Tulsa COunty Sheriffs Office, with the assistance of the Oklahoma Highway Patrol, conducted m.andatory crash investigation cla.sses for all deputies so that they cou 'd provide assistance to other departments with similar manpower shortages. AlsO, in partnership with the City of Tulsa, two massive mobilizations were conducted, utilizing every department in the county to put over 100 officers on the streets for traffic and DU enforcement. Working together with other agencies significantly impacts highway safety for all citizens of Tulsa County. f.

5 PROJECT NO. KS /PT /CE Page40f8 PROJEO DESCRPTON: The Tulsa County Sheriff's Office will implement activities in support of national highway safety goals and target violators that contribute to the causes and severity of motor vehicle crashes. Using the appropriate funding source, this project will target impaired driving enforcement in an effort to decrease alcohol-related impaired driving crashes. Utilizing overtime pay, Tulsa County Deputies will also participate in overtime enforcement activities for the combined occupant protection and impaired driving project. Overtime assignments will be focused on locations, days, and times where high incidents of KAB crashes are likely to occur. Public information and education events will be conducted to inform the public of traffic safety issues and related events occurring in the city. Enforcement waves conducted during the combined occupant protection and impaired driving project will take place November 16-25, 2012, April 19-28, 2013, and July 26-August 4, The Tulsa County Sheriff's Office will be responsible for scheduling appropriate overtime shifts between 1500 and 0300 hours during each wave, collecting enforcement activity from each wave, and reporting enforcement activity online. The Tulsa County Sheriff's Department will also support NHTSA's national initiatives by participating in the Click-t or Ticket mobilization (May 20-June2, 2013) and the Drive Sober or Get Pulled Over crackdown (August 6-September 2, 2013), including pre- and post-mobilization/crackdown reporting. EQUPMENT JUSTFCATON: N/A l ii' EVALUATON: At the end ofthe grant period, and no later than November 1,2013, the Project Director will submit an end-of-year summary describing the accomplishments and deficits of the project, and comparing results to initial baseline data (2010) to determine whether the project's goals were achieved.

6 BUDGET SUMMARY Page 5 of 8 Pages PROJECT TTLE: Federal Fiscal Year: 2013 PROGRAM AREA Tulsa County mpaired Driving Enforcement Project Number: KS /PT /CE Alcohol COST CATEGORY TEMS. PERSONNEL A. Salaries S_ Benefits. TRAVEL 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Annual Total OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP YTD p 6,716 8,563 6,716 6,716 6,716 7,716 8,563 7,716 6,716 6,717 9,564 6,717 89,136 p S1S S S ,864, A. n-state Travel p 0 S. Out-of-State Travel p 2,000 2,000. OPERATNG COSTS p 0 V. CONTRACTUAl p 0 COSTS V. EQUPMENT p MONTHLY TOTAL P 7,231 9,231 7,231 7,231 7,231 8,306 11,231 8,306 7,231 7,232 10,307 7,232 98, P.. Projected Expenditures OHSO-P-2c (06/10) A:;; Actual Expendtures (To be completed by Project Director each month.) \«:M,;a'""AA-"i"_'t,":..-_",..."...",,."..._,\"""""",""",,,,"_"'"",_. ".,...""" ",

7 BUDGET DETALS Page 6 of 8 Pages PROJECT TTLE: Federa.1 Fiscal Year: 2013 PROGRAM AREA Tulsa County mpaired Driving Enforcement Project Number: K /PT /ce 13..o Alcohol COST MONTH TOTALS CATEGORY DESCRPTON OF EXPENDTURE TEMS OCT NOV DEC JAN FEB MAR SEM-ANNUAL TEMS APR MAY JUN JUL AUG SEP ANNUAL.A. 1 Overtime salary for officers working dedicated impaired driving enforcement and/or P&E, not to exceed 1.5 times p 6,716 6,716 6,716 6,716 6,716 7,716 41,2961 regular hourly rate, unless contractually required and pre- A approved by OHSO. K p 6,716 7,716 6,716 6,717 7,717 6,717 83,595.A. 2 Overtime salary for officel's working enforcement during each of the 3 combined enforcement waves, not to p 1,847 1,847 exceed 1.5 times regular hourly rate, unless contractually,00 required and pre-approved by OHSO_ CE-13'() p 1,847 1,847 5,541.B. 1 Benefits for overtime hours worked dedicated to impaired driving enforcement and/or P&E, not to exceed p S15 51S 515 SS , times overtime salary paid, unless contractually required and pre-approved by OHSO. K :l0 p SS SlS 6, tb. 2 Benefits for overtime hours worked during each of the 3 combined enforcement waves, not to exceed.0765 times p overtime salary paid, unless contractually required and pre-approved by OHSO. CE p S9.B. 1 Out-of-State Travel to attend the 2012 National Ufesavers p 0 Conference, June 14 16, 2012, in Orlando, Florida. (Reimbursement for travel expenses will be in accordance with the State Travel Act.) PT p 2,000 2, P'" Planned Budget A., Actual Expenditures (To be completed by Project Drector each month.) OHSO P.2d(06/1O) ix0lt.,.""...,:"",.. i'""",."'w'!i'jiq,._w_""""".t-""_' ''l'm\'':'_:r..t\ '''''':''''''''_1oo b>, '. _.;

8 ACTVTY MLESTONES Page -L of -L Pages PROJEO TTLE: Federal Fiscal Year: 2013 PROGRAM AREA No. Tulsa County mpaired Driving Enforcement Activities 1 Hours of overtime impaired driving enforcement worked. Project Number: K /PT /CE Alcohol MLESTONES 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total ocr NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP VTO p ! 2 Number of DU/DW/APC arrests made during overtime impaired driving enforcement shifts. (Target s one arrest per eight overtime hours worked) 3. Number of citations and written warnings issued (NOT TO NCLUDE DU/DW/APC ARRESTS PREVOUSLY REPORTED ABOVE). 4 Number of overtime hours Combined Enforcement worked. p 25 2S S S 2S p X X X X X X X X X X X X O!! A p S Total number of written contacts issued during Combined Enforcement shifts, focusing on mpaired Driving and Occupant Protection. p X X X X 0 P=Projected ActivitieS A:= Actual Actlvit1e5 Accomplished (To be completed by Project Director each month.l OHS()"P 2e loo/to)

9 PROJECT TTLE: ACTVTY MLESTONES Page..-S... of -- a Pages Federal Fiscal Year: 2013 PROGRAM AREA 'Tulsa County mpaired Driving Enforcement Project Number: K8-13-0HO-06/PT-13-o-22-06/CE'-13-o Alcohol No. Activities 6 Report activity associated with Combined Enforcement waves on the on-line reporting system MLESTONES 1st Quarter 2nd Quarter 3rdQuarter 4th Quarter Total OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP VTD P X X X 0 7 Number of P&E events/activities (to include media contacts, press releases, safety presentations,,social media, etc.) p X X X X X X X X X X X X 0 8 Support NHTSA's national goals and participate in the national Click-t or Ticket & Drive Sober or Get Pulled Over mobilizations, ncluding pre and post activity reporting. 9 Submit Project Evaluation Summary to OHSO by November, P X X 0 p X (2012) 0 p 0 'P '" Projected Activities, A '" Actual Activities Accomplished (To be completed by Project Director each month.) OHSO-P-2e (06/10) 'P"F':ll'l'1i1l1J1

10 1 GENERAL PROVSlONS - PART Page 1 of2 REGULATONS AND DRECTVES The Grantee, ts asslgnee(s), successor(s) in interest, subcontractor(s}, suppller(s}, or anyone who s a recipient offinancial assistance through this grant shall agree to all applicable provisions ofthe followlnc; however, nothing here should be nterpreted to limit the requirements to c:omply with regulations and directives not induded in this list: 1. Grantee agrees to implement the project n ac:cordance with federal statues, local statutes and regulations, as well as the policies and procedures established by the Oklahoma Highway safety Office. 2. Compliance with Ttle V ofthe Cvil Rights Act of 1964 and Sec::tJon S04 of the Rehabilitation Act of 1973, as amended, as implemented by 49 CfR Parts 21 and 27. Title Viii ofthe em Rights Act of 1968 and any other nondiscrimination provisions in the specific statute(s) whlc:h may apply to the application. 3. Hatch Act (Political ActiVity" 5 U.S.C. sections and 5 CRF Part Buy America Act, 23 U.S.C S. Certlfic::ation Regarding Debarment. Suspension, neligibility and Voluntary Exdusion - Lower Ter Covered Transactions: (1) The prospective iower tier participant certifies, by submission of this proposal, that neither it nor ts principals s presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily exduded from participation in this transaction by any Federal department or agency. (2) Where the prospective lower tier participant is unable to certify to any ofthe statements n this certification, such prospective participant shall attach an explanation to this proposal. 6. Certification Regarding Federal lobbying; Certification for Contracts, Grant, Loans, and Cooperative Agreements. The undersigned certifies, to the best of his or her knowl8dge and belief, that: (1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence any officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal c:ontract. the making of any Federalsrant, the making of any Federa/loan, the entering into of any cooperative agreement, and the extension, c:ontlnuatlon, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. (2) f any funds other than Federal appropriated funds have been paid or will be paid to any person for the influencing or attempting to influence any officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLl., "Disclosure Form to Report Lobbying,N in accordance with ts instructions. (3) Then undersigned shall require that the language ofthis certification be included in the award documents for all sub-award at all tiers (indudlng subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification s a material representation offau upon which reliance was placed when this transaulon was made or entered nto. Submission of this certification is prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to civil penalty of not less than $10,000 and not more than $100,000 for eac:h suc:h failure. Resttlalon on State Lobbying; None of thefunds under this program will be used for any activity spedflcally designed to urge or influence a State or local legislator to favor or oppose the adoption of any spec:lflc legislative proposal pending before any state or local legislative body. SUch activities include both dlrect and indirect (e.g., tfgrassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or loca/leglslative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption ofa specific pending legislative proposal. 7. Equipment Purchased with Highway Safetv Funds OWnership of equipment purchased is vested in the Grantee, who must use the property only for the authorized purpose of this project(49 CFR, Part 18 (Common Rule) ) Equipment must be entered nto, and tracked through, the Grantee's nventory system and the OHSO inventory Equipment maintenance and liability coverage are the Grantee's responsibility Grantee shall not remove, transfer, or dispose of the property without prior written approval from OHSO f equipment is lost or stolen, the OHSO must be notified immediately, in writin., accompanied by a police report! ( f

11 GENERAL PROVSONS Page 2 of2 To dispose of ANYequipment. the Grantee.M.!.lH: 1. Write 8 letter of request to OHSOi 2. State how the disposal will occur (auction, transfer. etc.) and/or provide three (3) appraisals; 3. Maintain equipment until Grantee receives letter of approval. 4. Return Equipment to OHSO Nothing herein contained shall be construed as incurring for the Grantor Agency any liability for Workmen/s Compensation, F..C.A' Withholding Tax. Unemployment Compensation, or any other payment which s not a part of this contract. OHSO-P-2f (08/2011)

12 SPECFC AGREEMENTS - PART Grantee shall adopt (if none pently exists) and enforce a safety belt use policy requiring all employees and others riding in Grantee vehicles and/or on Grantee business to use safety belts n accordance with State law. Regular compensation and/or overtime compensation provided in this grant award will be paid in accordance with established policies and regulations of your entity. Any deviation from the established policies and regulations must be specifically addressed in the written grant award. Grantee shall verify that any officer using a grant purchased radar or grant purchased video camera has received training in the proper use of the equipment. Grantee shall encourage au law enforcement officers participating n mpaired driving enforcement programs to obtain certification in NHTSA sanctioned Standard Field Sobriety Test (SFST) procedures. Grantee shall submit monthly activity and reimbursement reports (ncluding all appropriate documentation) to OHSO. Reports shall be submitted within 30 days of the end ofthe reporting month. Failure to comply with this 30-day limit may result in denial of the reimbursement claim. Reports should nclude, as a minimum, the following: 1. Project Director's Report. 2. Budget Summary (include all cumulative year-to-date nformation). 3. Budget Details (include all cumulative year-to-date information). 4. Activity Milestones (include all cumulative year-to-date information). 5. Financial documentation for the current report (time sheets, payroll documents, nvoices, purchase orders, and/or other appropriate verification of expenditures). 6. Activity documentation for the current report (include nformation on all projected activities whether completed or not, and any additional activities that were conducted; an explanation should be provided for any activities not completed). 7. Any additional, pertinent information to the project for the current reporting period. This is a Federally funded project. The Federal Funds are provided by the NHTSA and, as such, may be subject to audit under OffCe of Management and Budget (OBM) or A-133. Unless other arrangements are made, any required audit is the responsibility of the Grantee. Any activities or cost items not specifically addressed in this agreement or any revisions to the items which are included in the asreement must be approved, n writ!n., by the OHSO Director/Governor's Representative or designee before they will be considered eligible activities and/or cost items. (For example, any out-of-state travel expenses not specifically dentified in one's agreement require prior written permission from the OHSO Director/Governor's Representative or designee or the costs will not be reimbursed.) These "Spedfic Agreement" topics have been provided n an effort to assist grantees. This is "ot in any way a complete list of all requirements. Any questions and/or concerns not addressed here or in other areas of this grant agreement should be directed to the OHSO Program Manager assigned responsibility for oversight ofthis project. The continuation ofthis project s contingent on the availability and receipt by OHSO of Federal Funds. OHSO-P2g (08/10)

13 OKLAHOMA HGHWAY SAFETY OFFCE PROJECT DRECTOR'S REPORT TTLE OF PROJECT Tulsa County mpaired Driving Enforcement PROJECT NUMBER REMBURSEMENT KB /PT /CE-13-D CLAMED $ REPORTNG PEROD OHSO USE AMOUNT DSALLOWED $ FROM TO ONLY TOTAL ALLOWED $ SUMMARY OF ACCOMPUSHMENTS FOR REpoRTNG PEROD AFRDAYT, ----' the undersigned, of lawful age, being first duly sworn, on oath, say that am the duly authortzed Project Director of the above mentioned grant agreement with the Oklahoma Highway Safety Offce; do depose and say that have fun knowledge of this "Project Director's Report;U that said report s, n accordance with the aforementioned grant agreement, true and correct and that the claim for reimbursement is correct, just and due; that the amount claimed, after allowing all just credits, is now due and whouv unpaid; and that am duly authorized to file this request for reimbursement of the aforementioned expenditure of funds. Affiant further states that he/she has fuuy complied with all Municipal, State and Federal Laws, Regulatlons and directives governing grants induding, but not limited to, those listed in Parts and of the aforementioned grant agreement, to the best of his/her knowledge, information and bebef. Prolect Director's SlgnatYre X i i lj Tulsa County Grantee Tulsa udtv Sheriffs Offisg Department or Division OHSOUSE ONLY PROJECT DRECroR DATE The Oklahoma Highwav safety Office hereby adcnowledges satisfactory performance of all grant activities required underthe above mentioned grant agreement. Documentation of the receipt and/or performance s on file and available at OHSO. BY Date P.O.#

14 AGENCY Tulsa County Sheriff's Office PROJECT NUMBER K8-13-Q jPT /CE-1333-o6 Speed Related Seat Belt/ CR OU/OW/APe All Other o o o o 1W-V"m.>--;aW:O-=>:-="""'-''''1'M':cf\O\:.Jr:''''',t!' "';l:!>:! <:l'""_""t ,._.