NIT NO: EPI/WRO/CON/OSAMB/0105

Transcription

1 TENDER DOCUMENT NIT NO: EPI/WRO/CON/OSAMB/0105 For Tender for appointment of Design and Engineering Consultant for Planning, Designing, and Engineering Consultancy Services and Architectures Refrigeration & Ventilation System for Construction of Multi Commodity Cold Storages at various Locations in Odisha ENGINEERING PROJECTS (INDIA) LIMITED (A GOVT. OF INDIA ENTERPRISE) 6A, BAKHTAWAR NARIMAN POINT, MUMBAI TEL NO: FAX NO wro-contracts@epi.gov.in 1

2 INDEX Sr. No Description Page No. No of pages 1 NIT Form A to Form G 3. Memorandum 4. Annexure - I 4 Completion Schedule Agreement of consultancy Price bid 30 1 Total 30 2

3 ENGINEERING PROJECTS (INDIA) LTD. (A. Govt. of India Enterprise) SHORT TENDER NOTICE NIT NO: EPI/WRO/CON/OSAMB/ Engineering Projects (India) Ltd. invites fixed fee basis offer from eligible, reputed and Design Consultancy firms for Planning, Engineering Consultancy Services and Architectures on behalf of Odisha State Agriculture Marketing Board(OSAMB) for Construction of Multi Commodity Cold Storages including Refrigeration and Ventilation Systems at various locations in Odisha as per schedule as under. Reputed Design/Engineering consultants who are meeting the minimum eligibility criteria as listed below and are financially sound, having technical competence, proven experience can submit their offer for the detailed scope of work given in tender documents. Sl. No. Name of Work Time of Completion of Project 1 Tender for appointment of Design and engineering Consultant for Planning, Designing, and Engineering Consultancy Services and Architectures Refrigeration & Ventilation System for Construction of Multi Commodity Cold Storages at various Locations in Odisha 7 Months (Design, Engg. & Estimation 1.5 months Construction Period 5.5 months) 3

4 Information about Project Client/Owner Brief Scope of Work Odisha State Agriculture Marketing Board Scope of work covers but not limited to Concept to Commissioning Consultancy services including Planning, Designing/Engineering,Surveying & Soil testing, Architectural services, Structural Design, Civil works,internal& External Electrical Works, Refrigeration and Ventilation Systems, Temperature Control System, SIM Based Remote Control & Monitoring System for Storage of Multi Commodity, Multi Chamber Cold storage of 3000MT and 5000 MT Capacity. Design to be Complied with National Horticulture Board Guidelines which is to be vetted by IITor any other equivalent institute of repute with prior approval. The design will also to be approved by Client. Approx. estimated cost of work Defect liability period& O&M period Rs Crs (Fifty five crores only) 24 (Twenty four) Months Tender fee Non-refundable cost of tender / Bid document Date & Time of sale/downloading of tender documents. Last date & time of submission of bid Date & time of opening of Technical bid Queries if any are to be submitted up to Validity of offer Location of sites Rs. 5000/- (Rupees Five thousand only) In the form of DD in favor of Engineering Projects (India) Limited, Payable at Mumbai from 8:00 pm upto 3:00 pm upto 4:00 pm upto 1:00 pm only by days from date of last date of bid submission. As per Annexure-1 4

5 2.0 Minimum Pre-Qualification Criteria:- A) The Design Consultant firm should have experience of successfully completed assignment of comprehensive Architectural and Engineering Consultancy services from concept to commissioning of cold storages with refrigeration and other services, during the last 7(seven) years ending last day of month previous to the one in which applications are invited. 1. One work of Cold Storages with minimum area 5600 Sqm or more in any single Project. OR Two works of Cold Storages with minimum area 3500 Sqm or more in any single Project. OR Three Works of Cold Storages with minimum area 2800 Sqm or more in any single Project. AND 2. The Design Consultant firm must have successfully completed One work of Design & Engineering services(either part of above or a separate one) with some Central/State Government Organization / Central Autonomous Body / Central Public Sector undertakings of a minimum value of project value of Rs. 25 Crore. AND 3. The Consultant should have designed PEB structure/ Building of minimum area as per Clause 2.A.1 as above. In case a bidder qualifying in criteria 2.A.1 and 2.A.2 and not for 2.A.3, they may enter into exclusive MOU with PEB consultant having required experience on non-judicial stamp paper of minimum Rs Credential of PEB consultant is to be submitted along with MOU. B) The experience certificate should be issued by office not below the rank of Executive Engineer/Project Manager/Unit Head. C) Bidder s average Annual Financial Turnover for last three consecutive financial yearsending from Design & Engineering services should not be less than Rs. 100Lacs. Copies of Balance sheet/certificate duly certified by from Chartered Accountants to be submitted in support of the same. For FY , unaudited balance sheet duly certified by a Chartered Accountant may also be submitted. D) One of the Director/Partner/Proprietor of company should be registered with Council of Architecture & should have minimum Ten years of experience in the field of architectural and/or consultancy work. 5

6 E) Proprietorship/Partnership deed/ Memorandum and Articles of Association of the firm and their details are to be submitted. F) Copies of valid Service tax registration certificate and PAN of income tax and registration certificate with Council of Architecture etc are to be submitted. G) Bidder shall be required to furnish details of Skilled and Trained Manpower Including Engineers, Architects and Technical staff employed and detail of software and hardware etc available with the consultant. 3.0 EVALUATION OF THE BIDDER Applicants who qualify as per the eligibility criteria given above will be shortlisted. The past performance and credentials of the firm will be assessed and this will form a part of technical evaluation based on the documentary credentials submitted by the applicant. Technical evaluation once completed the financial bids of only those applicants whose score a minimum of 70 marks out of 100 in the Technical Qualification Criteria will be opened. Sl. No. Sub Head Marks 1. Establishment of Firm above 7 years 15 (minimum 10 marks and additional 1 mark for every additional 1 years of establishment) 2. Experience of Similar Works as per PQ Criteria. 35 (Minimum 25 and additional 5 marks for each similar work completed) 3. In house capability of designing Pre Engineering Building 5 Structure 4. Establishment in Odhisa State 5 5. Turnover as per PQ Criteria (Minimum 10 marks and additional 1 marks for every additional Turnover of 25 lacs) 6. Minimum No. of Architects on roll of bidder 3 Nos. (Minimum 3 marks and 1 additional mark for every additional Architect)

7 7. Minimum5 marks of in house competence Structure Engineer Minimum5 marks of in house competence of MEP Designs Additional marks for Awards/Bonus from any reputed or Govt. Organization (Minimum 5 marks for one award & additional 5 marks for more than one) Total Technical Score (Ts) Note: Proper certificate is required in support of any statement made by the organization as above. 4.0 Even though a bidder may satisfy the above requirements, he would be liable to disqualification if they have: I.Made misleading or false representation or deliberately suppressed the information in the forms, statements and enclosures required in the pre- qualification document. ii. Record of poor performance such as abandoning work, not properly completing the contract, or financial failures / weaknesses etc., should be defined. iii) Not submitted Tender Fee 5.0 Selection of the consultants shall be subject to thorough verification of their credential and inspection of similar works (if required) carried out / in progress by them, through a Technical Committee of experts. 6.0Tender documents comprising of the following are available on the website of EPI: CPP Portal and the same can be downloaded by the intending bidders 1. NIT 2. Completion Schedule 3. Agreement for Design/Engineering Consultancy Services 4. Price Bid. Following documents shall be submitted along with the Bid in sealed Condition 7

8 a) The tender fees of Rs. 5000/- (Rupees Five thousand only) (Non-Refundable) by the crossed Demand Draft favoring Engineering Projects (India) Ltd., payable at the Mumbai in case tender is Downloaded from website. b) Relevant experience certificates and other documents as mentioned in PQ Criteria (Clause 2.0)above duly attested by the Gazetted Officer not below the rank of Executive Engineer or equivalent or Notary Public fulfilling the qualifying criteria.completion certificates from the clients shall be in the name of the company who is submitting the tender. c) The formats from annex A to G. d) Any other documents required for technical evaluation. e) Copy of tender documents duly signed and stamped on each page. The Bidder has to produce original documents for the verification as and when demanded. The tender of any tenderer shall be rejected if in the detailed scrutiny, documents submitted alongwith the tender are found to be unsatisfactory/forged. The decision of EPI in this regard shall be final and the binding on the tenderer. 7.0 The Terms & Conditions contained in this NIT and tender documents shall be applicable. In case of any unscheduled holiday taken place on the last day of issue of tender/submission of tender, the next working day will be treated as scheduled day and time for issue/submission of Tender. 8.0 Bidder must quote for all the locations of Project sites, failing which their offer shall not be considered. 9.0 EPI reserves the right to accept any tender or reject any or all tenders or annul this tendering Process without assigning any reason and Liability whatsoever and to re-invite the tender at its Sole discretion The corrigendum or addendum, extension, cancellation of this NIT, if any, shall be hosted on the EPI s website/cpp portal. The bidders are required to check EPI s website/cpp Portal regularly for this purpose, to take into account before submission of tender. All Corrigendum and Addendum are to be submitted duly signed & stamped along with the tender. All bidders are advised to check especially EPI website regularly The number of Cold storages as indicated in Annexure I may vary. The fee to the consultant shall be paid accordingly based on the services provided by the consultant. 8

9 12.0 Client may consider award of such works to EPI at more locations. The consultant shall agree to execute the same at the quoted rate of similar capacity Cold storage. The variation to the extra of +/- 50% shall be covered under this tender. 13.0Consultant to ascertain wind load and seismic conditions as applicable while designing the structures etc for each location. Collection of necessary data from respective department shall be responsibility of consultant. 14.0Cold storages are likely to be constructed using PEB structures. Design of PEB structure shall be in scope of the consultant. However the main consultant may take services of a sub-consultant if in house facilities are not available with them. Client is likely to install roof top solar system. Load details of the same will be provided by EPI. Structures, foundations will have to be designed accordingly Consultant shall endeavor that layout, roofing and type of equipment for various locations is same for ease of working, maintenance and spare inventory for economical design and optimum fee for the services by the consultant. 16.0The successful bidder shall be required to sign an agreement in the format enclosed at Annexure 17.0 The Consultant shall enter into a Contract Agreement with EPI within 10 days of the date of Letter of Intent or within such extended time, as may be granted by EPI. The cost of stamp papers, stamp duty, registration, if applicable on the contract, shall be borne by the Consultant. In case, the Consultant does not sign the agreement as above or does not start the work within 10 days of the issue of letter of intent consequently will stand withdrawn In case of tie-tender, where two firms are bidding lowest, EPI reserves the right to split the work among these bidders and / or EPI will reserve the right to award the tender to any one of such bidder In case of any discrepancy between the downloaded tender and the approved hard copy, the approved hard copy shall hold good for contractual as well as legal purposes. The tenderer shall furnish a Declaration to this effect that no addition/deletion/corrections have been made in the downloaded tender document being submitted by him and it is identical to the tender document appearing on the Website. 9

10 20.0 Tenderer should also keep the complete tender documents spirally bounded duly signed and stamped by them on each page as their acceptance, deviation sheet and unpriced copy of price bid and super scribe the envelope with Techno-Commercial Bid The tender documents shall be issued by and submitted to: THE GROUP GENERAL MANAGER (CONTRACTS) ENGINEERING PROJECTS (INDIA) LTD. BAKHTAWAR, 6A, 6 TH FLOOR NARIMAN POINT, MUMBAI TELE FAX NO OFFICE PHONE wro-contracts@epi.gov.in 10

11 GENERAL INFORMATION FORM A 1. Name of Applicant/Company 2. Address for correspondence 3. Contact Person: Telephone Nos. Fax Nos. Mobile 4. Type of Organization: a) An individual b) A proprietary firm c) A firm in partnership (Attach copy of Partnership) d) A Limited Company (Attach copy of Article of Association) e) Any other (mention the type) 5. Place and Year of Incorporation 6. Details of Registration/Membership with council of Architects or Institute of Engineers or such other Institute. (Attach copy) 7. Name of Director/Partners in the organization and their status along with their qualifications. 8. Name(s) of the persons along with their qualification and designation, who is authorized to deal with EPI (Attach copy of power of Attorney) 9. Organization Chart of Key Personnel 10. Details of Awards/Appreciations supported with document to be submitted. 11. Any other Information 11

12 FORM B Details of Specialist Associate Architect working on regular Basis with firm: S. No. Specialization Name of Engineer/ Associate No. of Joint Works Undertaken A. 3 D Artist B. Architect C. Structural Design Engineer/Consultant D. HVAC Design Engineer/Consultant E. Electrical design Engineer/consultant Cold storage expert/ consultant F. Any other relevant information. 12

13 FORM C Details of work completed during the last 7 years (Details to be furnished in the following format) S.No. Name of work Scope of Services Value of Construction Date of start/ completion Name & Address of the client Remarks Note:The following documents are to be enclosed for each of the above work: i) Completion Certificate ii) Copy of Award letter iii) Other relevant documentary evidence, if any. 13

14 FORM D Details of on-going work (Details to be furnished in the following format) S.No. Name of work Scope of Services Value of Construction Date of Start %completion Name & Address of the client Remarks Note: 1. The scope of services means whether the consultancy job included completed architectural planning and drawings, preparation of estimates, Airc onditioning System, Ventilation System or any other allied services (Please specify). 2. The following documents are to be enclosed for each of the above work: i) Copy of Award letter ii) Other relevant documentary evidence, if any 14

15 FORM E Turn over for last three years: S.No. Financial Year Fees Earned Remarks Note: In addition to the above the applicant has to submit the following documents/ Information: 1. Copy of Balance Sheet(s). 2. Copy of valid Service Tax Number. 3. Copy of PAN/ TAN card. 4. Details of litigations, if any. 5. Other relevant details, if any. Signature of Chartered Accountant with Seal Seal and Signature of Applicant /Firm 15

16 FORM F AFFIDAVIT (TO BE SUBMITTED ON NON-JUDICIAL STAMP PAPER OF MINIMUM RS.10/-DULY CERTIFIED BY NOTARY PUBLIC) Affidavit of Mr..S/o R/o.. I, the deponent above named do hereby solemnly affirm and declare a under: 1. That I am the Proprietor/ Authorized signatory of M/s. having its Head Office/ Regd. Office at 2. That the information/ documents/ Experience certificates submitted by M/s. along with this tender to EPI are genuine and true and nothing has been concealed. 3. I shall have no objection in case EPI verifies them from issuing authority (ies). I shall also have no objection in providing the original copy of the document(s), in case EPI demand so for verification. 4. I hereby confirm that in case, any document, information &/Or certificate submitted by me found to be incorrect/false/fabricated, EPI at its discretion may disqualify / reject my application for pre-qualification out rightly and also debar me / M/s from participating in any future tenders/ PQ. DEPONENT I,., the Proprietor / Authorized signatory of M/s., do hereby confirm that the contents of the above Affidavit are true to my knowledge and nothing has been concealed there from and that no part of it is false. Verified at. this. day of... DEPONENT Certificate of Performance by the Engineer-in-charge: 1. Performance of the Contractor in above written Project is Satisfactory/not Satisfactory (Strike through whichever is not applicable) 2. This certificate is being issued on the request of contractor only to participate in the specific tender of EPI & not for any other purpose. 16

17 FORM G Bidders Information Company Name* Registration Number* Registered Address* Name of Partners/Directors Bidder type* Indian/Foreign City* State* Country* Postal code* PAN/TAN Number* Company s Establishment Year Company s Nature of business* Company s Legal status* Limited company/ Undertaking/Joint venture/partnership/others Company Category* Micro unit as per MSME/ Small unit as per MSME/ Medium unit as per MSME/ Ancillary unit/project of affected person of this company/ssi/others Contact Details Enter Company s Contact Person Details (PAN/TAN number must have 10 characters. e.g. AESTG2458A) For bidders who do not have PAN/TAN number may enter TEMPZ9999 as the PAN/TAN number. 17

18 Title * Mr/Mrs/Dr/Shree/Ms Contact Name* Date of Birth* (DD/MM/YYYY) Correspondence * Designation Phone * Mobile* (Correspondence ID can be same as your Login ID. All The mail correspondence will be sent only to the Correspondence ID.) (Phone details eg: ) *Mandatory information (must be filled by the bidders) 18

19 MEMORANDUM NIT NO: EPI/WRO/CON/OSAMB/0105 Sl NO. Description Values/Description to be applicable for relevant clause(s) i. Name of work Construction of Multi Commodity Cold Storages at various Locations in Odisha ii. iii. iv. Owner/Client Type of Tender Earnest Money Deposit Odisha State Agriculture Marketing Board Two Part Single bid v. Duration of contract 7 Months (Design, Engg. & Estimation 1.5 monthsconstruction Period 5.5 months) vi. Mobilization Advance NIL vii. Interest Rate on Mobilization Advance NIL NA viii. ix. x. xi. xii. xiii. xiv. Number of instalments for recovery of Mobilization Schedule of Rates applicable Validity of Tender Security Deposit Retention Money Time allowed for starting the work Defect Liability Period NA NA 45 days from date of last date of bid submission 5% of Contract Value 5%of Contract Value To be reckoned after date of LOI NA 19

20 xv. xvi. Arbitration Jurisdiction There will be no arbitration between EPI/Client and Agency. Mumbai Courts SIGNATURE OF BIDDER NAME (CAPITAL LETTERS) : OCCUPATION ADDRESS SEAL OF BIDDER 20

21 Annexure -1 Details of Cold Storages to be Constructed in Phase I in state of Odisha Sl. No. DISTRICT LOCATION CAPACITY in MT 1 Jajpur Barabati Bhadrak Bhadrak Kendrapada Kendrapada 4 Puri Sakhigopal 5 Koraput Dumuriput 6 Keonjhar Dhenkikote 7 Sambalpur Sambalpur 8 Baragarh Baragarh Cuttack Kendupatna Baleswar Jaleswar/ Baliapal