Government of Bihar. STATE HORTICULTURE MISSION Barrack No. 13, Main Secretariat, Patna

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1 Government of Bihar STATE HORTICULTURE MISSION Barrack No. 13, Main Secretariat, Patna SHORT TENDER NOTICE FOR Procurement of Certified/T.L Vegetables Seeds. Sealed bids are invited for rate contracts for one year (extendable) from Government/ professionally experienced and qualified cooperative organization, for supply of Certified/T.L vegetables seed for implementation of programme under State Horticulture Mission in various locations in various districts of Bihar. Quotation forms including terms and conditions, specifications and quantity can be obtained from State Horticulture Mission, Directorate of Horticulture, Patna on all working days (Monday to Friday) between hours to hours by payment of a demand draft of ` drawn in favour of Bihar Horticulture Development Society, Patna. It may also be downloaded from the website In case of a downloaded form DD of ` to be attached with the form. The last date for submission of the completed bid will be on or before hrs. on 14 th December 2012 and the bid will be opened on the same day at hrs in presence of the bidders or their authorized representatives who choose to attend. Bihar Horticulture Development Society, Patna reserves the rights to cancel the bid without assigning any reasons. sd/- Mission Director

2 TENDER NOTICE FOR Procurement of Certified/T.L Vegetables Seeds. The State government of Bihar, Bihar Horticulture Development Society, Patna (State Horticulture Mission) would like to procure certified/t.l vegetables seed of Ridge Gourd, Pumpkin, Sponge Gourd, Bottle Gourd and Cucumber under Horticulture Development Programme in the State. Details as follows :- Sl. No. Name of Vegetable crop Variety Pack Size No. of Packets Delivery Places 1. Ridge Gourd Pusa Nasdar 40 gm Pumpkin Ameball 40 gm Sponge Gourd Pusa Superia 40 gm Bottle Gourd Pusa Navin 40 gm Cucumber G.L 40 gm Office of the District Horticulture Officer, all Districts of Bihar. 1. Bid price a) The contract shall be for the full quantity for all above mentioned crops. b) All duties, taxes, transportation and other levies payable by the supplier under the contract shall be included in the total price. c) Sales Tax/VAT and any other local taxes should be clearly mentioned separately in terms of percentage and amount in the price sheet. d) The rates quoted by the bidder shall be fixed for the duration of the contract (Jan 2013 to Jan 2014) and shall not be subject to adjustment on any account. e) The prices shall be quoted in Indian Rupees only. g) Each bidder shall submit only one quotation.

3 2. Documents required to be submitted along with the bid a) Registration of the company. b) Copy of the Income Tax return for last three years ( , , ). c) Copy of PAN card. d) Document in support of the past performance. e) Copy of the VAT Registration Certificate. f) Average annual turnover for the last three financial year should not be less than 50 lacs. g) Audited balance sheet along with annual report and IT return filed should be submitted for the last three years. h) The Bid should accompany a Demand Draft of Rs 50000/- drawn on any Nationalized Bank in the Name of Bihar Horticulture Development Society payable at Patna towards Earnest Money Deposit (EMD). i) Bidder shall submit an affidavit from Notary that the company has not been blacklisted/ de- registered/ barred by the State Government or Union Government. 3. Validity of Quotation Quotation shall remain valid for a period of not less than 90 days after the deadline date specified for submission. 4. Evaluation of Quotations The purchaser shall evaluate and compare the quotations determined to be substantially responsive i.e. which a. are properly signed; and b. confirm to the terms and conditions and specifications. 5. Award of Contract State Horticulture Mission will finalize the rate contract of the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest evaluated quotation price. b) The purchaser reserves the right at the time of award of contract or in between execution of the programme (s) depending on the need to increase or decrease the quantities of items indicated without any change in the unit price or any other terms and conditions.

4 6. Delivery Period : Within 35 days from the date of award of contract. (These seeds are required to be distributed to all farmers from 2 nd week of January 2013) 7. Penalty a) For delayed delivery- 1/2 % of the value of the contract per week or part thereof after expiry of the delivery period subject to execute the contract maximum 5%. b) Failure of the award - EMD will be forfeited. c) Variation in specification - material will be rejected and cost of the said material will be recovered from the supplier. d) The supplier shall replace defective material any items found to be of Sub Standard quality, immediately. 8. Payment: 90% payment shall be made immediately after completion of work and submission of documents. 10% payment shall be made after full and final completion of the work. 9. Submission of Bid: The last date for submission of the completed bid is 14 th December 2012 up to hrs. 10. Tender Opening The bid will be opened on 14 th December 2012 at hrs in presence of the bidders or their authorized representatives who choose to attend. 11. In the event of the date specified for bid receipt and opening being declared as a holiday for State Horticulture Mission, the due date for submission of Bids and opening of Bids will be the following working day at the appointed time. 12. State Horticulture Mission reserves the rights to cancel the bid without assigning any reasons.

5 Schedule I BIDDER INFORMATION SHEET General Information to be supplied along with the Tender Date of Opening of Tender 14 th December Name of the Government : organisation/professionally Experienced cooperative organization 2. Address of the Government : organisation/professionally Experienced cooperative organization Telephone No. : 3. (a)agency Registration No. if any : : (b) Vat No.- : (c) Income Tax PAN No. : 4. Whether registered in Bihar (If yes, details thereof) : Yes / No 5. Whether Agency has similar work experience for supply of vegetables seed (if yes, in how many states, please furnish details) AUTHORIZED SIGNATORY with office seal

6 Date : Schedule II Name of the work : Supply of Certified/T.L Vegetables seed in different district of Bihar. SCHEDULE OF WORK & SCHEDULE OF RATES Sl. No. Name of Vegetable crop Variety Pack Size No. of Packets F.O.R Rates 1. Ridge Gourd Pusa Nasdar 40 gm Pumpkin Ameball 40 gm Sponge Gourd Pusa Superia 40 gm Bottle Gourd Pusa Navin 40 gm Cocumber G.L 40 gm 80000