APPLICATION FORM FOR REGISTRATION OF CONTRACTORS (Please attach the documents as per Annexure Numbers mentioned in the form)

Transcription

1 APPLICATION FORM FOR REGISTRATION OF CONTRACTORS (Please attach the documents as per Annexure Numbers mentioned in the form) BASIC INFORMATION 1 Name of the Contractor 2 Postal Address (Office) Telephone No Factory / Office Fax No. Factory / Office Contact Person Mobile No 3 Factory Address (If applicable) Telephone Fax No. Mobile No 4 Name of Representative Address Telephone Fax No. ENLISTMENT OF VENDORS, BPCL HRS (ADMIN)-S Page 1 of 11

2 Mobile No DETAILS OF REGISTRATION SOUGHT FOR 5 Category of works for which vendor registration is being sought (Please refer uploaded list of category). Separate work orders are required to be provided for each category as mentioned in point Please indicate financial class to which registration is sought i. Indicate the maximum value for which registration is sought (in Rs. Lakhs) ii. Indicate the minimum value for which registration is sought (in Rs. Lakhs) ORGANISATIONAL DETAILS 7 Constitution Sole Proprietorship / Partnership / Pvt Ltd / Public Ltd. / Public Sector 8 Names of Proprietor/ Partners / Directors / Executives (Attach as Annexure-I) 9 Registration Certificate / Partnership deed / Article of Association and Memorandum of Association (Attach Photo copies as Annexure-II) 10 Year of Establishment & Establishment Certificate (Attach Photo copies as Annexure III) 11 Total number of persons in permanent employment (attach the list of employees as Annexure- IV). The list should clearly mention the name/ age/ qualifications/ experience of the employees). 12 Whether applicant has valid ISO Certificate, if yes attach photocopy of certificate as Annexure - V 13 Equipment / Facilities details Attach list as Annexure VI 14 Your organization s Quality Assurance Plan (attach details as Annexure-VII) REGISTRATION WITH STATUTORY AUTHORITIES 15 Whether registered under SSI / NSIC / MSME (Attach Photo copy as Annexure-VIII) 16 Whether holding valid license for the trade. If yes, please mention following details i. Nature of Trade ii. Trade License Number iii. Issuing Authority iv. Valid up to ENLISTMENT OF VENDORS, BPCL HRS (ADMIN)-S Page 2 of 11

3 (Attach Photo copy as Annexure IX) NOTE i) For registration in the category of Electrical Works the Vendor should have a valid Electrical License to work up in HT / LT lines and Electrical Supervisory license and shall submit a copy of the same and mention the details here. ii) For registration in the category of Architectural Consultancy, registration with council of Architecture is mandatory. Copy of registration to be submitted. 17 Registration with EPF / ESI, Please provide the following details i. EPF Number ii. ESI Number (Confirm Deposits in contribution and deductions with PF / ESI are in line) (Attach Photo Copy as Annexure-X) 18 PAN No. (Attach Photo Copy as Annexure-XI) 19 GST Registration (Attach Photo Copy as Annexure XII) 20 a) Last 3 Financial Year s Turnover PAST EXPERIENCE b) Last 3 Financial Year s Accounts Audited Balance Sheet and P & L account with Auditor s note. (Attach copies as Annexure XIII) c) IT returns certificate for Last 3 Financial years (Attach copies as Annexure XIV) 21 Highest value work executed in the last 7 years for Service Jobs and last 2 years for Procurement of Material ending last day of the month previous to the one in which applications are received. Provide the following details for jobs executed in the category for which registration is being sought i. Value of Job ii. Client ENLISTMENT OF VENDORS, BPCL HRS (ADMIN)-S Page 3 of 11

4 iii. Brief description of Job iv. Location of Job v. Year of Completion vi. Details of the Authorized person of Client who issued the Work order/ completion certificate (Attach Work order copy, completion certificate as Annexure XV) 22 a) List of Clients PAST WORK / CLIENT REFERENCES (preferably indicating work done /supplies made to PSUs/ Govt. Organization) (Attach the list as Annexure XVI) (The list must indicate clearly the value of job; summary of jobs executed; contractual vs. actual time of completion; reasons for delay if any; client contact details) (Attach Photo copies for major jobs executed/ items supplied as Annexure XXI). b) Details of work in progress (Please attach the list of ongoing works along with relevant documents as Annexure XXII) 23 Registration with other organizations a. Name of the organization b. Value of Registration c. Category of Registration d. Year of registration e. Contact details of organization (Certificates to be enclosed as Annexure XXIII) 24 Whether the applicant is already registered for any other category in BPCL. If Yes, provide a. Value of Registration b. Category of Registration c. Year of registration d. Region of Registration e. Department of Registration (Certificates to be enclosed as Annexure XXIV) 25 Whether the applicant has any sister concern Registered in BPCL. If Yes, provide a. Value of Registration b. Category of Registration c. Year of registration d. Region of Registration e. Department of Registration ENLISTMENT OF VENDORS, BPCL HRS (ADMIN)-S Page 4 of 11

5 (Certificates to be enclosed as Annexure XXV) 26 Whether the applicant has been blacklisted / removed /holiday listed / deregistered from the approved list or demoted to a lower class by BPCL in the past. If Yes, provide a. Category in which Blacklisted b. Region of in which Blacklisted c. Department in which Blacklisted d. Date of Blacklisting 27 Whether the applicant has gone for Arbitration / Litigation for any of the past work with BPCL. Nature of Work Nature of Arbitration 28 Whether the applicant has any dismissed employee of BPCL in his employment. If yes, a. Name of the employee b. Name of Organization from which the employee was dismissed E-TENDERING 29 Whether Digital Signature Certificate available for participating in e-tender DECLARATION I / We certify that I/we will not get myself/ourselves registered as contractor(s) in the Undertaking under more than one name. I / We hereby confirm that the above information is true to the best of my / our knowledge & belief. I / We also undertake that, if at any stage, the above information are found to be incorrect, the Corporation shall reserve the right to cancel my /our registration, at any time, without notice, at its discretion. I / We certify that I/our partners / directors did not retire as an employee of Bharat Petroleum Corporation Limited during the last two years. I / We also certify that I have neither such persons under my employment nor shall I / we employ such persons ENLISTMENT OF VENDORS, BPCL HRS (ADMIN)-S Page 5 of 11

6 within two years of his / her retirement from this organization except with prior permission. I / We certify that I / our partners / directors are not relatives of the Managerial, Accounts, Engineering or Materials employee of Bharat Petroleum Corporation Limited (A near relative may include wife, husband, parent, children, grandchildren, brothers, sisters, uncles, aunts, cousins and their corresponding in laws). Date Place Seal of the Firm Signature of the Proprietor/Partner / Authorized representative. NOTE All relevant documents must necessarily accompany the application form and should be self-attested and needs to be produced in original for verification, if asked for. Non-submission of any of the documents as mentioned in the application form or incomplete form may lead to summarily rejection. This form is first stage application form and additional information may be sought by specific department where registration is applied. ENLISTMENT OF VENDORS, BPCL HRS (ADMIN)-S Page 6 of 11

7 Annexure A Admin (HRS)-South REGISTRATION CATEGORIES 1 Civil/ plumbing works 2 Painting works 3 Carpentry works 4 Interior works 5 Soft furnishing works (Sofa upholstery, curtains etc) 6 LT and HT electrical works 7 Firefighting maintenance works 8 BMS maintenance works (Fire alarm, CCTV, PA system) 9 BMS works (Fire alarm, CCTV, PA system) 10 Pest control 11 Housekeeping maintenance 12 Garden/ Horticulture maintenance 13 Plumbing maintenance 14 Gym equipment maintenance services 15 Tank cleaning 16 Electrical maintenance HT and LT 17 Event management 18 Packers/ movers/ transporters 19 Photography/ Videography 20 Hiring of audio/ video/electrical /electronic equipments for meetings 21 Hiring of furniture items for functions/ meetings 22 Catering services 23 Caretaking services for Holiday Homes/ Transit flats 24 Hired car services (AC Cars/AC SUVs/ AC and non-ac Buses) 25 Courier Services 26 Architectural Consultancy 27 Electrical Consutancy 28 Floral arrangement 29 Supply of continuous computer stationery 30 Supply of offset/ screen printed stationery 31 Supply of table stationery 32 Water supply through tanker 33 Supply of Gym equipments 34 Supply of play equipments (See saw, Swing etc) 35 Supply of utensils/ Crockery/ Cutlery/ Cookware 36 Supply of housekeeping material 37 Supply of electronic equipments ENLISTMENT OF VENDORS, BPCL HRS (ADMIN)-S Page 7 of 11

8 38 supply of signages 39 Supply of furniture 40 Supply of electrical materials for maintenance 41 Supply of plumbing materials 42 Supply of corporate gift items 43 Supply of housekeeping equipments 44 Supply of gardening equipments 45 Supply of soft furnishing 46 Supply of safety equipments 47 Supply of electrical/ mechanical equipments 48 Scrap dealers **************************************************************************** ENLISTMENT OF VENDORS, BPCL HRS (ADMIN)-S Page 8 of 11

9 Annexure B CRITERIA FOR REGISTRATION 1. FINANCIAL CRITERIA The financial limit of vendor will be calculated based on the lowest of the following- i) Turnover Average Annual financial turnover during the last 3 years, ending 31st March of the previous financial year, should be at least 30% of the registration limit. ii) Job Value Highest value of work carried out during the last 7 years for service jobs and 2 years for store/purchase contracts ending last day of the month previous to the one in which applications are received should be either of the following- a) Three similar completed works executed in the category for which registration is being sought costing not less than the amount equal to 40% of the registration limit. Or b) Two similar completed works executed in the category for which registration is being sought costing not less than the amount equal to 50% of the registration limit Or c) c) One similar completed work executed in the category for which registration is being sought costing not less than the amount equal to 80% of the registration limit. 2. TECHNICAL CRITERIA The registration of the vendors is subject to the fulfilment of the following basic criteria ENLISTMENT OF VENDORS, BPCL HRS (ADMIN)-S Page 9 of 11

10 i) The Vendor should have executed jobs in the category for which registration is being sought (attach documentary evidence). ii) iii) iv) The Vendor should have valid Trade License. The nature of trade as mentioned in the Trade license should be relevant to the category for which registration is being sought (attach documentary evidence). The Vendor should have adequate number of skilled / experienced workforce from reputed institutes who are competent enough to carry out the job (attach detailed list of employees along with supporting documentary evidence). The Vendor should have adequate number of equipment s/ technical capability/ manufacturing capacity/ places of business necessary to carry out the job in the category for which registration is being sought (attach list along with documentary evidence as applicable). v) The Vendor should have a valid labour license and shall submit a copy of the same (if applicable). vi) BPCL officials may visit any of the Vendor s facilities/ locations if necessary, to ascertain the criteria. NOTE For registration in the category of Courier Services the Vendor should own a web site with mail tracking facility and must have a facility to provide system generated report on delivery confirmation on weekly basis or as and when requested for. ****************************************************************************** ENLISTMENT OF VENDORS, BPCL HRS (ADMIN)-S Page 10 of 11

11 Annexure C DOCUMENT CHECKLIST Sl.no Documents required 1 Names of Proprietor/ Partners / Directors / Executives Registration Certificate / Partnership deed / Article of 2 Association and Memorandum of Association 3 Year of Establishment & Establishment Certificate 4 List of people in permanent employment 5 Copy of ISO Certificate 6 Equipment / Facilities details 7 Quality Assurance Plan 8 Registration under SSI / NSIC / MSME (Attach copy) Trade License For electrical contractors, whether the applicant possesses valid 9 Electrical Licenses for LT / HT Works (Attach copy) For Architects, copy of registration with council of Architecture to be attached. 10 Registration with PF / ESI (Attach copy) 11 PAN No. (Attach copy) 12 GST Registration (Attach Copy) Last 3 Years Balance sheet with Auditors note P&L A/c (Attach 13 copies) Attach copies of Work order and completion certificate for the 14 single work executed in last 7 years 15 IT returns certificate copies for last three FY Attach 3 highest value Work order copies and corresponding 16 completion certificate for the category in which registration is sought. List of clients (details value of job; summary of jobs executed; 17 contractual vs. actual time of completion; reasons for delay if any; client contact details) List of major jobs executed/ items supplied (attach copies along 18 with summary of jobs executed) 19 Details of work in progress with relevant documents. 20 Registration certificates with other organizations. 21 Existing Registration with BPCL (Registration copy) 22 Registration of any sister concern with BPCL SUBMITTED NOT APPLICABLE ENLISTMENT OF VENDORS, BPCL HRS (ADMIN)-S Page 11 of 11