HR Forum. Connecting HR Serving the Duke Community. April 2016

Transcription

1 HR Forum Connecting HR Serving the Duke Community April 2016

2 Agenda Personal Benefits Statement Financial Fitness Week LiveSafe Mobile App Update Minors in Duke Programs Reminder Duke Appreciation Details Multi-Factor Authentication Deadline Valor Games Reminders and Updates 2

3 HR Forum PERSONAL BENEFITS STATEMENT 3

4 Personal Benefits Statement Statements mailed May 2 to home address. Provides an overview of Duke s investment in you. Offers you the chance to review your benefits and ensure insurance coverage meets the needs of you and your family. 4

5 Personal Benefits Statement Direct Pay Health & Wellness Benefits Retirement Savings 5

6 Personal Benefits Statement Carbon footprint information for employees living in the triangle 6

7 HR FORUM FINANCIAL FITNESS WEEK 7

8 Are your retirement savings headed in the right direction? Financial Fitness Week May 23 26,

9 Financial Fitness Week at Duke Learn more about how to take advantage of your benefits at Duke. Hear from industry experts on investing, retirement planning, insurance, etc. Family members welcome 9

10 Financial Fitness Week at Duke May 23 Cyber Monday Online Webinars 11 a.m. 3 p.m. Tune in from your desk for webinars on: Creating a solid retirement plan Estate Planning Retirement Income Strategies Fraud Protection 10

11 Financial Fitness Week at Duke May 24 Activities Wills (Planning for Tomorrow) Searle Center Room E 10:00 a.m. 11:00 a.m. Millennials: Ditch the Debt and Start Saving Duke South Clinic Amphitheater 11:30 a.m. 1:00 p.m. Cash Management: How to Save and Spend Searle Center Lecture Hall 11:30 a.m. 1:00 p.m. Understanding Your Duke Retirement Plan Searle Center Lecture Hall 2:00 p.m. 3:00 p.m. 11

12 Financial Fitness Week at Duke May 25 at Bryan Center Griffith Auditorium 4-hour Retirement Planning Workshop for employees age 55 or over with 10 years of service: 8 a.m. Noon & 1 p.m. 5 p.m. 12

13 Financial Fitness Week at Duke May 25 Seminars at Bryan Center Von Cannon Room Understanding Annuities & How They Can Benefit Your Retirement 9:00 a.m. 10:00 a.m. Dismantling Myths about Annuities 4:00 p.m. 5:00 p. m. Is Long Term Care Insurance Right for Me? Noon 1:00 p.m. 2:00 p.m. 3:00 p.m. 13

14 Financial Fitness Week at Duke May 26 Activities Principles for Investing Success Mary Lou Williams Center 10:00 a.m. 11:00 a.m. Postcards From the Future: A Woman s Guide to Financially Ever After Hilton Garden Inn 11:30 a.m. 1:00 p.m. Understanding Annuities and How They Can Benefit Your Retirement Webinar 11:00 a.m. 12:00 p.m. 14

15 Financial Fitness Week at Duke Additional events: Duke Regional Hospital Informational Booths on May 11 One-on-One Consultations on May 16 Duke Raleigh Hospital Informational Booths on May 19 15

16 Financial Fitness Week at Duke How will employees know about FFW? Postcard to home address - April 25 s targeted to specific groups May 4 (Employees not contributing, employees age 35 and younger, midcareer employees, employees age 50 and older, etc.) Duke HR Website Various articles in Duke Communications Facebook and Twitter feeds 16

17 Financial Fitness Week at Duke What you can do as a manager Encourage employees to review their personalized Benefit Statement Encourage employees to sign up for at least one event during Financial Fitness Week Encourage employees to consider increasing their contribution by 1% Encourage employees to meet one-on-one with one of our investment carrier representatives 17

18 HR FORUM LiveSafe Mobile App Update 18

19 Communications Outreach University & Health System communicators Stakeholders, Emergency Management Digital fliers screens Stickers/business cards Articles, social media 19

20 By the Numbers: Users Nearly 60% are staff Quarter are students Tenth are faculty Rest: Visitor/parents As of April 7,

21 By the Numbers: Use 220 SafeWalk Sessions 4 Emergency Options 5 Submit Tips As of April 7,

22 Continue to push the app through summer, including DukeALERT test in July Full court press for the Fall semester Suggestions: Contact Leanora Minai Next Steps 22

23 HR Forum MINORS IN DUKE PROGRAMS REMINDER 23

24 Minors in Duke University Programs Duke has adopted a Policy for Minors in Duke University Programs to establish safeguards for children under the age of 18 who participate in Duke activities and programs on university land and in facilities or under the authority and direction of the university at other locations. The policy requires any program involving Minors to meet the following criteria: Register the program (Duke faculty or staff member) Complete the program application (program director) Complete a Facilities Use Agreement (program director) Obtain a written agreement signed by the parent or guardian (program director) Complete a background check (program staff member) Complete online training (program staff member) 24

25 HR Forum DUKE APPRECIATION DETAILS 25

26 Duke Appreciation 2016 Calendar of Events Duke Baseball - Duke vs. Miami April 1 pm General admission is $10. Duke faculty and staff with a valid Duke ID pay just $5.00 for a game ticket Duke Dines Out at Local Restaurants May 1 May 31 Special offers and discounts for Duke employees throughout the month. Participating restaurants TBA 26

27 Duke Family Night at the Durham Bulls Park. May 7:05pm: Friday Night Fireworks! Enjoy the first Friday fireworks show of May from the Terrace View and get a Durham Bulls baseball cap, all for $14 + tax per person. May 7:05pm: The Durham Bulls Food Truck Fest is back in 2016! Grab a seat near your favorite food truck for $ tax and enjoy all of the fan favorites. May 7:05 pm: Come hungry. There are $1 hot dogs, fries and Pepsi products all night long. Your Terrace View ticket will include $5 in concessions credit loaded on the ticket for you to spend on dinner. Tickets are just $ tax for Duke employees. May 5:05pm: Enjoy an evening at the Durham Bulls Athletic Park with tickets in the Hurricanes Home Run Patio. This ticket will include a seat to the game, a 2-hour buffet and a Durham Bulls baseball cap. The picnic will run from 4:30 p.m. to 6:30 p.m. and is an all-you-caneat menu of hamburgers, hot dogs, grilled chicken, macaroni and cheese, baked beans, coleslaw, popcorn, chips and dip, and Pepsi products. Tickets for this package are $ tax. 27

28 Duke Chapel Service in Page Auditorium May 8 11 a.m. The morning worship service will offer prayers of thanksgiving for the role of Duke staff and faculty in the life of the university. Perkins Library Tours May 11 11am Noon May 17 1pm-2pm 28

29 Lemurs Live Tour at Duke May 1 May 31 Duke employees can visit the Center at a $5 (plus tax)rate vs. $10 on our Lemurs Live tour and $10 off the Walking with Lemurs tour ($95 tour). This offer is only for employees with a valid Duke ID and one guest. All tours are by appointment and can be made by calling

30 Movie Night East Campus Lawn May 20 8:00pm Bring your chairs, blankets and favorite movie snacks and join us on the East Campus Lawn for a movie, Star Wars: The Force Awakens. Popcorn will be provided while supplies last (Food provided for up to 4 per Duke ID badge). Valid Duke ID is required 30

31 Duke Stars Lunch Reception May 2 11:30am-1:30pm Duke pays special tribute to staff and faculty celebrating 10, 15 and 20 year career service milestones. (This is an invitation only event.) Valid Duke ID is required. 31

32 Duke Stars Dinner Dance May 10 6:00pm-8:30pm Duke pays special tribute to staff and faculty celebrating 25 years or more career service milestone. (This is an invitation only event.) Valid Duke ID is required 32

33 2016 Career Service Awards Eligible staff celebrating a career service anniversary of five years or more (in five year increments) will receive a certificate and award. Packets will be mailed in late May/early June. 33

34 DUKE APPRECIATION 2016 THANK YOU FOR ALL YOU DO!! 34

35 HR Forum MULTI-FACTOR AUTHENTICATION DEADLINE 35

36 Dr. Trask s memo (2/4/16): Additional Technology Security Measures Introducing additional measures to protect Duke s systems, sensitive data, and accounts of faculty, staff and students 36

37 37

38 MFA adoption on the rise Mandatory for Duke Medicine Remote Access Memo from EVP

39 Still a ways to go Enrolled in MFA Not enrolled University 5,661 5,936 Duke 25,126 3,775 Medicine Total 30,787 9,711 39

40 Spreading the word Banner reminder on NetID log-in screens Direct reminders to those who haven t signed up (starting in May) Partner with departmental IT groups 40

41 What s next? Secure wireless network: Dukeblue on campus and eduroam for global travel Device management: anti-virus and wholedisk encryption Began with academic departments, moving to administrative units in coming weeks 41

42 Questions? 42

43 HR Forum VALOR GAMES 43

44 May 25,

45 May 25 45

46 HR Forum REMINDERS & UPDATES 46

47 Volunteers for Commencement Event: Sunday, May 15 Need volunteers 7 a.m. Noon Register online Training session: May 3, 12-1:30 p.m., in Yoh Football Center 47

48 Jabber Learn More: 48

49 Tech Expo WHO: IT professionals at Duke WHEN: Friday, April 15, 2016: 8 a.m.- 5 p.m. WHERE: Washington Duke Inn 49

50 Thank You for Attending Please sign the attendance sheet.