HR Forum. Connecting HR Serving the Duke Community. July 2014

Transcription

1 HR Forum Connecting HR Serving the Duke Community July 2014

2 Agenda Construction Updates Parking and Transportation Update Reimbursement Accounts Non-Discrimination Testing L&OD fall courses Workers Compensation Injury Reporting LIVE FOR LIFE update Employee Kickoff Hurricane Season/DukeALERT Test Reminders & Updates 2

3 HR Forum CONSTRUCTION UPDATE 3

4 4

5 Summer 2014 Transit Impacts July 8, 2014 HR Forum

6 Summary of Impacts Campus Drive closed from Main St Bridge to Swift Ave, June 15 - August 15 C2 detoured Smith Warehouse served in Eastbound direction along Maxwell St Swift Ave closed completely July (service to/from Caswell via Duke Van shuttles) Campus/Chapel Drive Roundabout construction, June 23 July 27 C2 and H5 routes detoured West Campus Stop closed, June 23 July 27 (Duke Vans available for ADA service to/from Chapel) Various closures of roundabout entry points: Wannamaker Dr closed: June Flowers Dr closed: June 30 July 14 Campus Dr closed: July Buchanan Blvd closed for City traffic project, July 9-11 No anticipated impacts to passenger service, however Duke Transit and Van services may be routed around construction at Buchanan near Maxwell St intersection Cancer Center Crosswalk Reconstruction, July H5 stops at DMP will not be served passengers will board along Trent Dr

7 June 23 June 29: Campus Dr Construction

8 June 30 July 13: Campus Dr Construction

9 July 14 - July 27: Campus Dr Construction

10 July 28 August 15: Campus Dr Construction

11 July 14 July 28: DMP Construction

12 Questions or concerns? Contact: Duke Transit Dispatch: Duke Vans Dispatch: Alison Carpenter, AICP Transit Planner Marian Brown Duke Transit Lead Supervisor

13 HR Forum REIMBURSEMENT ACCOUNTS 13

14 Purpose Reimbursement Accounts Non-Discrimination Testing To determine whether the plans favor highly compensated employees (those earning $115,000 or more in 2013) HCRA and DCRA testing required annually Failure = plans become taxable income for highly compensated employees Passed health care account testing Failed dependent care account testing 1,757 employees enrolled in 2014 DCRA 261 highly compensated employees enrolled in 2014 DCRA 14

15 Reimbursement Accounts Non-Discrimination Testing To pass, must stop DCRA deductions for highly compensated group for 2 months Last deduction for 2014 will be in October November and December 2014 deductions will not be taken Partial deductions cannot be taken Letters being mailed July 28 th to highly compensated participants Reminder in mid-october No action required by participant Does not impact 2015 enrollment 15

16 Learning & Organization Development Course Offerings Fall Offerings July-Dec 2014

17 RL6 Implementation: Employee Incident Reporting HR Forum July 8, 2014 Page 17

18 SRS/RL6 Overview Safety Reporting System (SRS) is an important tool that helps Duke proactively address potential patient safety risks Current system developed in-house over 10 years ago RL6 represents a highly efficient, state-of-the-art advance in Duke s safety reporting system Integrates patient safety reporting, risk management, and patient & visitor relations Will change how work-related injuries are reported Latest initiative of the DUHS continued commitment to our values; advancing patient safety Page 18

19 Timeline User acceptance testing of all modules (Phase 1& 2): April 10 April 25 SRS communication plan engaged: April 4 until go live SRS training plan engaged: May 14 until go live Go Live: June 24 (Tuesday) Page 19

20 What s Not Changing Access SRS via PIN workstations Employee incidents reported via SRS Reports must be filed within 24 hours of incident, even if no medical treatment is necessary Page 20

21 New Icon Screen for SRS Employee Event Page 21

22 Workplace Injury Reporting: New SRS Page 22

23 Secured by NetID Page 23

24 Form on HR Website Page 24

25 Benefits Managers Forms or Policies Page 25

26 Communication Plan WHAT WHEN CONTENT/MESSAGE WHO Acute & Ambulatory Human Resources meeting DUHS entity management meetings Manager memo & flier May 9 Review history/background of change Explain how reporting will be done via HR website Review timeline and communication plan Various (May June) Review history/background of change Explain how reporting will be done via HR website Review timeline and communication plan June 9 Announce change in process for reporting Include flier to post in work areas Chip Kyles Entity Chief HR Officers Kyle Cavanaugh Inside Duke June Announce change for DUHS reporting OCS Editorial Team Medicine Entity newsletters June Include article or newsbrief describing change in Entity Chief HR Officers process for reporting work-related accident, injury or illness using the Duke HR website. Links to websites June 24 Duke HR (Forms, Benefits, Managers, Policies) Paul Grantham (HR, OESO, etc.) OESO RL6 Page 26

27 Questions or Need Assistance? If you have questions about injury reporting, please contact Workers Compensation: Website: Phone: Page 27

28 HR Forum LIVE FOR LIFE UPDATES 28

29 LIVE FOR LIFE Fitness Opportunities Duke Fitness Club 14 facilities in 24 locations New facility coming in August Payroll deduction and no contract Take Ten Increase your flexibility, strength, or cardiovascular health Self-paced-ten minutes, twice a day Earn LIVE FOR LIFE dollars Take The Stairs Add activity to your day Log your steps up and down Earn LIVE FOR LIFE dollars Run/Walk Club 12-week walking and running program Training groups for all levels beginner walkers to experienced runners Four locations: DRAH, DRH, West and East Campus Starts August , 0pt.1 or

30 LIVE FOR LIFE Fitness Opportunities Get ready! Duke Endurance Team Training for the Bull City Half Marathon starts July 14 th! Summer Yoga Series. Wednesdays from 5:30pm-6:15pm at the DMP for 6-weeks (July 2 Aug 6). July FREE access to Wilson, Brodie or the Central Campus Pool Saturday, July 12 Kickoff Pool Party (food and drinks provided) at Central Pool. 11am-2pm Monday, July 14 Wilson Center free breakfast from 6am-9am. Spin class at 6:15am Tuesday, July 15 Walk at 7:00am outside of Brodie Center around East Campus. Wednesday, July 16 Wilson Center free breakfast from 6am-9am. Spin class 6:15am Thursday, July 17 Walk at 7:00am outside of Brodie Center around East Campus , 0pt.1 or

31 July Tobacco Free Celebration Speak with LIVE FOR LIFE staff about how to quit, help others quit, and how to find a free, Duke-led cessation program that fits their needs: July 8, 11:30 a.m. to 1:30 p.m. - Duke Raleigh Cafeteria July 9, 11 a.m. to 1:30 p.m. - Duke Hospital Dining Atrium Hallway July 11, 11 a.m. to 2 p.m. - Duke Farmers Market July 14, 11 a.m. to 1:30 p.m. - DCRI North Pavilion Atrium July 15, 11:15 a.m. to 1:30 p.m. - Duke Regional Cafeteria July 16, 11 a.m. to 1:30 p.m. - Duke Medicine Pavilion Entrance July 21, 11 a.m. to 1:30 p.m. - DCRI Durham Center 1st Floor , 0pt.1 or

32 HR Forum DUKE FOOTBALL 32

33 August 30 vs Elon Employee Kickoff Grab a bite under the KVille tent beginning at 3 p.m. Enjoy your meal on the courts in Wilson Rec Center in air-conditioned comfort Game kickoff set for 6 p.m. Sign up for tickets online beginning August 4 33

34 Duke employees receive a 56% discount on season tickets Only $110 per season ticket 7 exciting home games including UNC, Virginia and Virginia Tech Employees are seated in the new blue chair backs Season Tickets 34

35 HR Forum HURRICANE SEASON 35

36 8-13 named storms expected this year; 3-6 could become hurricanes Names range from Arthur to Gonzalo to Wilfred. Hurricane Season 36

37 What to Do in a Hurricane Stay inside until danger has passed. Seek shelter on the lowest building level, interior rooms or hallways with interior walls. Use interior spaces with short spans. Stairwells, bathrooms and closets are good spots. Put as many walls as possible between you and the exterior of building. Avoid windows and doors with glass panels. Monitor emergency.duke.edu or call (919) for updates. 37

38 DukeALERT Test Wednesday, July 23 at 10 a.m. Outdoor Warning System: Siren only Survey posted on emergency.duke.edu 38

39 HR Forum REMINDERS & UPDATES 39

40 Best Employer Award 40

41 Thank You for Attending Please sign the attendance sheet.