I. Welcome Erica! 1 P a g e

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1 Attended: Meichle Latham, Lauren Maguire, Lori Ricupito, Susan Seawood, Erica Wichtowski Excused: Heidi Billittier, Rose Caldwell, Kathleen Hall, Jenelle Hammill, Laura Greene, Jim Szwejbka I. Welcome Erica! II. Agency Updates- Erica offered additional information regarding Laura s report (via ) that select FACS supervisors have been invited to develop a coordinated school crisis response team and protocol which may overlap with other programs/departments; may invite other key participants (including School-Based Services director as this develops) Meichle provided update regarding Diocese-facilitated Health & Human Services committee In process of developing 2017 Catholic schools strategic plan which will continue to target securing social workers in every school and strengthening the partnership and enhancing the collaboration with CCB Gateway-Longview and Catholic schools have developed an MOU to support a MH counselor at OLBR for a dedicated to school for specified number of hours; this provides opportunity for CCB social worker at OLBR to promote CCB services/programs with Gateway-Longview MH counselor Meichle shared update s regarding BCSD- Community Schools & Parent Centers (see accompanying handouts) Jackie Richter- has accepted the ISSWP supervisor position, replacing Kathleen Hall & Laura Greene as supervisors of the Catholic schools; Consequently, Kathleen will no longer participate in this committee; Jackie will attend the next CCSSCT meeting Meichle provided brief overview of CCB Encompass Children s Health Homes that are scheduled to begin ; Meichle shared the materials (brochure & referral form) that MCI Rich St. has been sharing with families to help acquaint committee members with the essence of health homes, noting that committee members will soon receive updated forms and guidance directly from their supervisors Meichle Latham confirmed that she has accepted the CCB ECHH- WNY Regional Director; TSFP Supervisor- pending. Meichle noted importance of continued collaboration with committee members as health homes evolve- Meichle plans to attend meeting to share more about health homes Meichle shared that Dennis and Meichle recently met with Erie 1 Boces regarding opportunities to collaborate, including Foster Grandparents program and Cheektowaga SIS; Meichle will connect with program supervisors as collaboration continues 1 P a g e

2 III. IV. Funding/Partnership opportunities- opportunities for program development, retention and expansion Committee members reflected on value of sustaining positive and effective relationships internally and externally as experiences foster future funding opportunities TSFP UWBEC/DOE: BPS #93 + partial BPS #206- secure through ECDoMH: BPS #67, BPS #72 & BPS #206- renewed for 2017 BPS: BPS #94- due for renewal Program updates, Achievements & Celebrations A Gathering Place- Heidi- N/A; Excused- no updates provided Catholic Charities Service Corps (CCSC)- Lauren Lauren shared that through partnership with CC USA & AmeriCorps funding, CCB currently provides 6 Service Corps members with placements in various parts of the city, as well as various programs targeting those impacted by poverty Lauren invited committee members and program supervisors to consider hosting a Service Corps member during the upcoming placement year (Sept- Aug) Lauren noted that recruitment applications will open mid-january/february As Lauren receives many requests for student intern placements (particularly those with a school-related interest), she will forward to the committee at ccssct@ccwny.org Communications & PR- Rose (per ) Rose reminded committee that PR/Comm is available and interested in promoting program events, news, etc. Kaitlin Jackson recently joined the PR/Comm Department and in 3 short weeks, has jumped in to covering various CCB-related events, manages the social media forums and has been updating the intranet Comprehensive School Services Program (CSS)- Laura (per ) contract renewed Allison Duffy began in August & is doing well 2 P a g e

3 Employee Assistance Program (EAP) collaborations- Laura (per ) Grand Island School District o Laura noted no updates Sweet Home School District o Laura noted no updates Family Support Center (FSC) Collaborations- Laura (per ) KenTon FSC o A KenTon staff person provides services 1 evening (2 hrs.)/week o Liz Mayer (MST) provides services 1 evening (2 hrs.)/week Sweet Home FSC o Laura noted that the relationship with SHFSC is good o Laura reported that CCB is now providing services at 2 Sweet Home grade schools- both half day/week o CCB counselor is planning a 4 part presentation on divorce/separation for parents at Maplemere; targeted for January-February Foster Grandparent Program (FGP)- Susan Susan shared that the FGP program is always recruiting FGPs and placements at public & parochial schools, including in the 1 st ring suburbs Susan noted that the current target is to secure a FGP at Blessed Trinity, OLBR, and St. John the Baptist (Alden), Susan shared that little is required with FGP placements-fgp s receive training & the assigned site liaison receives training Susan noted that the FGP at BPS #91 will be featured in the 2017 Appeal videoalready under production; Meichle noted this as a great recruiting tool for giving potential placement coordinators a greater sense of the impact of FGPs Susan expressed disappointment that she has not received any interest in a FGP from Catholic school principals Meichle sahredthat principal meeting is scheduled at the Diocese- Meichle will ask Sr. Carol (Superintendent) if she d like Susan to attend to further discuss the FGP to principals with hopes of securing placements (Susan has ISSWP chart to consider prioritized schools) Susan shared that Tish will be hiring as Susan transitions out of the leadership role of the Foster Grandparent Program to become the Coordinator of Preventive Services Program Operations- Congrats, Susan! 3 P a g e

4 In-School Social Work Program (ISSWP)- Kathleen & Laura (per ) Contract now runs July 1 st -June 30 th to align with school year ISSWP team is reviewing deliverables and reevaluating what they re doing compared to what they re reporting All schools going well New staff and new schools on track ISSWP team respond to school-related crises as requested o Erica reported that about 10 people responded from CCB September crisis at St. John the Baptist (Tonawanda), providing support & resources to students, teachers and parents ISSPW school assignments provided (see ISSWP FTE chart)- note Jackie Richter as Supervisor MCI- School-Based Behavioral Health Counseling (SBBHC) - Lori Lori noted that MCI s SBBHC services continue in 4 schoolso BPS#37 o BPS #43 o BPS #93 o Elmwood Village Charter school Lori reported that the principal who d begun Elmwood Village Charter school resigned & accepted a leadership position at South Buffalo Charter School Lori shared that the new principal is acclimating to the school and has begun to make some operational changes Lori continues to work with some students at 20 Rich St. as well MST- Jenelle- N/A; Excused (no updates provided) School Intervention Service- Erica, Laura Laura (Amherst & Kenmore) o City of Tonawanda (KenTon) - no update provided o Amherst (Amherst) - no update provided FAST referrals Sweet Home FSC referrals Erica (Cheektowaga)- o Erica provided a summary of the Cheektowaga SIS program o Erica reported that the program is on track for achieving the targeted output of serving 300 Cheektowaga youth 4 P a g e

5 5 P a g e Site Facilitator Program (TSFP)- Meichle Since July, the TSFP team has been collectively invested in developing standard procedure manuals/guidelines (Policy & Procedure manual, SF orientation guidelines, Case Mgt guidelines, standard procedures for both electronic & external case record organization) and uniform program documents (updated program brochures and banners for program promotion, participation consents) ECDoMH site visit (1 st ever)- favorable review; pending formal review results & recommendations Traditional Site Facilitator Program- remains in 5 schools; seeking additional funding to support the program model Meichle shared TSFP participation in upcoming ( ) webinar regarding trauma & community schools; will forward link to ccssct@ccwny.org Workforce & Education Programs- Jim (via ) Project Jump Start (13-17 yrs. old) referred by JJ system, FST or probation o Erie County DMH extended& increased 2016 funding for the program for service to target 72 youth for the year City of Buffalo & 1 st ring outside of City of Buffalo TYT (16-24 yr. olds)- WIOA funding o Pending redefined outcomes in 2016 o In process of filling positions for educators and social worker/case manager o In multiple locations in City of Buffalo/Lackawanna TriMain Bldg, Kerns Ave., George K. Arther, 525 Washington St., St. Abley (Lovejoy area), Maguire Hall (S. Bflo), Seneca Babcock Comm. Center, Caldwell Pl. (Lackawanna) Sweet Home HS As of July 2016, in Niagara County: Lockport, N. Tonawanda, Niagara Falls V. Community Collaborations WNY Youth Bureau- Next meeting: 10:30 am Catholic Schools partnership Main St. BCSD Community Schools Steering Committee :30 Say Yes WNY FSC Coalition- Next meeting: 8:30 SHHS- Erica will attend on Meichle s behalf KenTon Family Support Center Steering Committee o 2016 meetings: 8:30 KTFSC- Meichle will attend Sweet Home Family Support Center Steering Committee o 2016 meetings: 8:45 SHHS- Laura will attend

6 VI. CCSSCT committee meeting structure discussion Committee members noted appreciation for quarterly meetings with dedicated time (~30-45 min.) to exchange information/resources, as well as to explore opportunities for enhanced intra-agency collaborations Committee members offered mutual interest in utilizing CCB s intranet as a mechanism for accessing the SBS directory, shared references (e.g. Georgia's Family-Friendly Partnership School Initiative Improvement/Federal-Programs/Partnerships/Pages/Georgia-Family-Friendly.aspx), and resources (e.g. Department of Health & Human Services- Administration for Children and Families (ACF) & Family and Provider/Teacher Relationship Quality Measures: Updated User s Manual 5_508_0.pdf) Committee members expressed trust in fact that through routine discussion, topics identified within 2017 Targeted Focus topics (See VII.) will be achieved VII Targeted Focus of School Services Collaboration Team IMPACT! Youth and families non-academic needs will be addressed with increased demonstration of student achievement Prioritize focus/goals and efficient strategies [Logic model format] Establish and empower a CCB SBS committee team (right-fit across departments) to achieve focus/goals Increase parent and teacher knowledge, skill and resources for addressing youth issues Prepare, compile and make resources readily available for parents, teachers (i.e. manuals, on website) School-based staff s intentional outreach to parents School-based staff s availability to meet parents at schools 6 P a g e Workshop series (with incentives?) School-based staff participation at o Family wellness day/fairs- with CCB services o Open House/Back to school night Health Homes education Raise awareness about WIC & other services/resources Increase staff knowledge, skill and resources for addressing youth issues, and student/family access of CCB enhanced services available in satellite offices Prepare, compile and make resources readily available for CCB employees (i.e. manuals, on website) Staff development/training- video; make available for future use Orientation to CC s

7 Marketing & programs promotion to reach the target population Social media- FB/Twitter (young parents)- pictures, testimonies [The standard media consent (for parental/legal guardian signature) is housed on the intranet with the PR/COMM forms Quarterly newsletters Press releases DVD Presentation at Staff Day Internal - tidbits & reminders Road show tours Catholic Diocese bulletins contributions Catholic schools newsletters contributions- Did you know WNY Catholic contributions Familiarity with School-Based Services teams Upload team directories on intranet Keep SBS programs directory up-to-date on the intranet Inquire about ability to embed a link to obtain more detailed information about the programs themselves in our directory (e.g. ctrl-click over a program name will take you to the program link on the intranet) Increasing program utilization via internal linkage and referral Marketing/Program promotion opportunities- Raising awareness about agency programs and services Individual program promotion strategies- outreach, participation at team meetings, etc. Utilize intranet, InfoLink and Facebook/Twitter as forum for sharing news & updates, announcements, and events/activities, including the SBS Directory available on the SBS section of the intranet (include link). Upload comprehensive School-based Services manual with program/service description, eligibility criteria and enrollment procedures onto intranet Keep program/service descriptions updated/current on website (ccwny.org) and intranet Request opportunity to present on School-Based Services at Agency Leadership meeting? 7 P a g e Smooth referral procedures- Maximize ease with intra-program linkage

8 Program/Outcome evaluation/analysis- collaborate with PQI team? Establish uniform means for timely communication of info. [Awareness of School-Based Services meetings & events] Create calendar for intranet (in lieu of agendas/minutes) Catholic Schools partnership meetings WNYYB WNY FSC meetings Steering Committee meetings Develop agency-wide school-related MMRS team available for consultation & direct response to schools, parishes Determine which departments will be part of the MMRS team Establish protocol for responding to school crises o Who ll decide if MMRS team will respond? o How decide who will respond How equip school personnel to respond to crises themselves? Action Steps: Meichle will: Forward registration link for trauma & community schools webinar Notify Anne Nowak- Erica will attend 12.7 WNY FSC meeting for Meichle Follow up with Sr. Carol about Susan attending principal meeting and get back to Susan Complete meeting minutes, submit (with accompanying documents) to PR for uploading on the intranet under agency committees Meichle will request modifications to committee information on intranet & ccssct@ccwny.org group list Add Jackie Richter; Remove Kathleen Hall Request links (e.g. Department of Health & Human Services- Administration for Children and Families (ACF) resources (e.g. Family and Provider/Teacher Relationship Quality Measures: Updated User s Manual ual_april_2015_508_0.pdf), and references (e.g. Georgia's Family-Friendly Partnership School Initiative Improvement/Federal-Programs/Partnerships/Pages/Georgia-Family- Friendly.aspx) be added to the SBS section of the Intranet 8 P a g e Everyone will: Come prepared to February meeting with preferred priorities for 2017 Targeted Focus of School Services Collaboration Team

9 2017 Meeting schedule (Quarterly meetings: 9 20 Rich St.) Date Time Location Reserved by February 14 th 9:00 am 20 Rich St. Lori R. May 23 rd 9:00 am 20 Rich St. Lori R. August 22 nd 9:00 am 20 Rich St. Lori R. November 21 st 9:00 am 20 Rich St. Lori R. 9 P a g e

10 BUFFALO PROMISE NEIGHBORHOOD ZONE PS 200 Bennett High School Main Street Buffalo, NY PS 80 Highgate Heights Highgate Avenue Buffalo, NY Westminster Community Charter School Westminster Avenue Buffalo, NY sayyesbuffalo.org Strong Community Schools Community School Locations SOUTH BUFFALO PROMISE ZONE PS 93 Southside Elementary Southside Parkway Buffalo, NY PS 206 South Park High School Southside Parkway Buffalo, NY WESTSIDE PROMISE ZONE PS 76 Herman Badillo Bilingual Academy Carolina Street Buffalo, NY PS 94 West Hertel Academy Hertel Avenue Buffalo, NY PS 204 Lafayette High School ` 370 Lafayette Avenue Buffalo, NY EASTSIDE INNOVATION ZONE PS 37 Marva J. Daniel Futures Preparatory School Carlton Street Buffalo, NY PS 43 Lovejoy Discovery School Benzinger Street Buffalo, NY PS 74 Hamlin Park Claude & Ouida Clapp Academy Donaldson Road Buffalo, NY PS 97 Harvey Austin School Sycamore Street Buffalo, NY PS 307 East High School Northampton Street Buffalo, NY 14211

11 Introducing Strong Community Schools What is a Strong Community School? A Strong Community School brings together school and community resources to improve student learning and create stronger families and healthier communities. It integrates rigorous academics, health and social services, youth and community development, and community engagement. Strong Community Schools become a hub of information and resources to meet the needs of students, parents, and community members. What can a Strong Community School do for you? STUDENT PROGRAMS Enriched academic supports Access to the latest technology Online learning opportunities Medical, dental, health and wellness supports and activities Extracurricular activities such as art, music, chess club, drill team, theater, science & math, history, language, etc. Physical activities and sports Mentoring and peer tutoring FOR ADULTS AND COMMUNITY MEMBERS Adult education programs Computer and financial literacy classes Job readiness, career and vocational programs Parent Resources and Life Skills Training Help learning English Health and wellness resources Free legal advice

12 COMMUNITY SCHOOLS PROGRAM DATES AND HOURS SCHOOL Marva J. Daniels Futures Academy #37 Love Joy Discovery #43 Claude and Ouida Clapp Academy #74 AFTERSCHOOL PROGRAMS 2:30-4:30 p.m. 3:30-5:30 p.m. 3:35-5:35 p.m. SATURDAY PROGRAMS 9:00 a.m. to noon (unless noted otherwise) October 22 November 5, 19 December 3,17 January 7, 21 March 4, 18 May 6,20 February, 11 April 1,22 TBD November 12,19 December 3,17 January 7, 21 March 4,18 February 4,11 March 4,18 April 1, 8 May 13 ADULT & COMMUNITY EDUCATION PROGRAMS See programs at community zone high schools below. See programs at community zone high schools below. See programs at community zone high schools below. PARENT CENTER PROGRAMS See programs at community zone high schools below. See programs at community zone high schools below. See programs at community zone high schools below. Herman Badillo #76 2:40-4:40 p.m. November 12, 19 December 3, 17 January 7, 21 February 4,11 March 4, 18 April 1, 22 May 6, 27 See programs at community zone high schools below. See programs at community zone high schools below.

13 COMMUNITY SCHOOLS PROGRAM DATES AND HOURS Highgate Heights #80 3:35-5:35 p.m. November 5,19 December 3, 17 January 7, 21 February 4,11 March 4,18 April 1,22 May 6 See programs at community zone high schools below. See programs at community zone high schools below. Southside Elementary #93 West Hertel #94 2:30-4:30 p.m. Monday- Thursday 2:35-4:35 p.m. October 15 November 5 December 3,17 January 14, 28 February 4,18 March 11,25 April 1,22 May 6,20 10:00 a.m. to 1:00 p.m. See programs at community zone high schools below. See programs at community zone high schools below. See programs at community zone high schools below. See programs at community zone high schools below. Dec. 17, 2016 January 7, 14 February 4, 11 March 4, 11 April 1,8 May 6, 13 Harvey Austin #97 3:30-6:00 p.m. October 29 November 19 December 3,10,17 January 7,14 February 4, 11 March 4, 11, 18, 25 April 15, 22, 29 May 6, 20 See programs at community zone high schools below. See programs at community zone high schools below.

14 COMMUNITY SCHOOLS PROGRAM DATES AND HOURS Bennett & Middle Early College High Schools Lafayette, Lafayette International & Newcomer Academy High Schools Lafayette HS & Newcomer Academy: 2:45 p.m. 4:45 p.m. Lafayette International HS: 3:45 p.m. 5:45 p.m. December 10, 17 January 14, 21 February 4 March 4, 11 April 1, 22 May 6, 13 November 5, 19 December 3,17 January 7, 21 February 4 March 4, 18 April 8, 22 May 6, 20 Monday & Wednesday 5:30-7:30 p.m. Starting November 2nd English as a Second Language Tuesday & Thursday 5:30 p.m. 8:30 p.m. Starting October 18 th Monday & Wednesday 8:30-5:00 p.m. Tuesday & Thursday 9:00-8:00 p.m. Friday 8:30-3:00 p.m. Monday, Wednesday & Friday 11:30-5:30 p.m. Tuesday & Thursday 11:30-8:30 p.m. Saturday 9:00-12:00 p.m. South Park High School East High School & Pathways Academy 3:00-5:30 p.m. Monday-Thursday 2:30-5:30 p.m. November 19 December 10 January 7, 21 February 4 March 11, 25 April 1, 22 May 6, 20 10:00 a.m. to 1:00 p.m. October 22 November 5, 19 December 3, 17 January 7, 21 March 4, 18 February 4, 11 Tuesday & Thursday 5:30-8:00 p.m. Starting November 1 st Monday & Wednesday 5:30-7:30 p.m. Starting October 31 st Monday & Wednesday 8:30-4:30 p.m. Tuesday & Thursday 8:30-8:00 p.m. Friday 8:30-3:00 p.m. Monday & Wednesday 8:30-7:30 p.m. Tuesday & Thursday 8:30-5:00 p.m. Friday 8:30-3:00 p.m.

15 COMMUNITY SCHOOLS PROGRAM DATES AND HOURS April 1, 22 May 6, 20

16 Fidelis Catholic Urban In-School Social Work Program 2016 (April 2016-March 2017) School County Supervisor Staff FTE Days/week Catholic Academy of Niagara Falls Niagara Jackie Richter Bryan Saj.4 FTE 2 days M/Th (Niagara Falls) (Pre-K 6 th grade) Notre Dame Academy (Buffalo) Erie Jackie Richter Diane Terrell.8 FTE 4 days M/T/W/F Our Lady of Black Rock School (Buffalo) Erie Jackie Richter Phoebe Abramowitz.4 FTE 2 days T/Th Our Lady of Victory School (Lackawanna) Erie Jackie Richter Bryan Saj.4 FTE 2 days T/F Queen of Heaven School (West Seneca) Erie Jackie Richter Phoebe Abramowitz.6 FTE 3 days M/W/F St. Aloysius Regional School (Buffalo) Erie Jackie Richter Diane Terrell.2 FTE 1 days Th St. John the Baptist School (Alden) Erie Jackie Richter Jennifer Downie.4 FTE 2 days T/Th St. John the Baptist (Tonawanda) Erie Jackie Richter Mimi Ferraro And intern.4 FTE 2 days Th/F St. Joseph University School (Buffalo) Erie Jackie Richter Jennifer Downie.4 FTE 2 days M/F St. Peter s (Lewiston) Niagara Jackie Richter Jasmine Scott.35 FTE 1.5 days Th/F Southern Tier Catholic School (Olean) Cattaraugus Jackie Richter Katie Jodush.6 3 days M/W/Th Immaculate Conception School (Wellsville) Allegany Jackie Richter Katie Jodush.4 2 days T/F St. Benedicts School Erie Jackie Richter Erin Fenter.6 3 days (Amherst) Mary Queen of Angels (Cheektowaga) M/W Erie Jackie Richter Erin Fenter.4 2 days T/Th/F Administration 4 counties Jackie Richter.4 FTE Total: 6.75FTE s Rev.11/19/16