MINUTES HOTEL / MOTEL BOARD SPECIAL MEETING MONDAY, MARCH 6 TH, :30 P.M.

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1 MINUTES HOTEL / MOTEL BOARD SPECIAL MEETING MONDAY, MARCH 6 TH, :30 P.M. THE HOTEL / MOTEL BOARD MET IN SPECIAL SESSION IN THE COUNCIL CHAMBER, 12 NORTH ROWE, PRYOR CREEK, OKLAHOMA AT THE ABOVE DATE AND TIME. BOARD MEMBERS: ** RANDY CHITWOOD, TARA WALLACE, TRACEY DEAN AND EVETT BARHAM 1. CALL MEETING TO ORDER. The meeting was called to order at 5:30 p.m. by Chairman Randy Chitwood. Members present: Chairman Randy Chitwood, Tara Wallace, Evett Barham and Tracey Dean. Members absent: none. Others present: Pryor Area Chamber of Commerce President Barbara Hawkins, Pryor Area Chamber of Commerce Representative Sarah Wallace, Pryor Main Street Director Donna Moore. 2. DISCUSS, POSSIBLY APPROVE MINUTES OF FEBRUARY 13 TH, 2017 SPECIAL MEETING. Motion was made by Wallace, second by Barham to approve minutes of February 13 th, 2017 special meeting. All voted yes. 3. DISCUSS, POSSIBLY RECOMMEND COUNCIL ACTION TO APPROVE GRANT APPLICATION IN THE AMOUNT OF $2, TO PRYOR MAIN STREET FOR THE THIRD THURSDAY EVENTS, SCHEDULED FOR APRIL THROUGH JUNE Motion was made by Barham, second by Dean to recommend Council action to approve Grant Application in the amount of $2, to Pryor Main Street for the Third Thursday Events, scheduled for April through June All voted yes. 4. DISCUSS, POSSIBLY RECOMMEND COUNCIL ACTION TO APPROVE HOTEL / MOTEL GRANT APPLICATION IN THE AMOUNT OF $2, FROM PRYOR AREA CHAMBER OF COMMERCE FOR THE 2017 AMERICAN COWBOY TRADER S DAY. Motion was made by Dean, second by Wallace to recommend Council action to approve Hotel / Motel Grant Application in the amount of $2, from Pryor Area Chamber of Commerce for the 2017 American Cowboy Trader s Day. All voted yes. 5. SCHEDULE NEXT BOARD MEETING. The Board agreed to wait to schedule the next meeting until we have new agenda items. 6. ADJOURN. Motion was made by Wallace, second by Barham to adjourn at 5:37. All voted yes. 1 HOTEL / MOTEL SPECIAL MEETING MARCH 6 TH, 2017 PRYOR CREEK, OKLAHOMA

2 Evett Barham 1504 Marietta Street Pryor, OK July 3, 2017 Randy Chitwood Board Chair Hotel/Motel Allocation Board Pryor, OK Dear Randy and Hotel/Motel Allocation Tax Board: My choice of words cannot fully explain how grateful I am to have had the opportunity to work for the Hotel/Motel Tax Board. As of June 1st, 2017, I will not be returning to this board; however, will remain one of the program s biggest supporters. I am so grateful for the opportunity to be a part of this board. I want to personally thank each one of you for your constant support and dedication to the city of Pryor. Sincerely, Evett Barham

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32 Missoula June 12-16, 2017 Grant Amount $1,500 Project Managers: B J Cummings and Jenny Maples, Pryor Area Arts & Humanities Council Prepared by: Sue Mayhue N. Adair Pryor, OK pryorarts@gmail.com

33 P: Summary of Expenses Missoula Children's Theater $4, Walmart Printer Ink Office Everything Mid America Grille Marian Pilgrim Total.$4,519.15

34 P: Vendors Check No. Payee Description Amount 2329 Missoula Deposit for production $ Missoula Balance for production $3, Db The Mid Food for theater group $ American Grille Db Walmart Paper, ink for printing $ Db Office Everything Manilla folders, ink for printing $62.22 of Pryor 2358 Marian Pilgrim Pianist $ Totals $4, Pryor Area Arts and Humanities Council, Inc. wishes to thank the Hotel Motel Tax Board for this grant and for their support of the annual Missoula Children's Theatre production of Jack and the Beanstalk

35 This year was our 19th year to host the Missoula Children's Theatre in Pryor, Oklahoma. Forty-seven children from Pryor and the surrounding areas in Mayes County participated in the production. The musical production was fantastic. The children participating did an awesome job. The audience enjoyed the performance immensely.

36 MISSOULA CHILDREN'S THEATRE A PRODUCTION OF MCT, INC. MCT, Inc. 200 North Adams Missoula, MT Direct Line fax: tour@mctinc.org TOURING CONTRACT 2017 SUMMER TOWN: PRYOR STATE: OK PRYOR ARTS & HUMANITIES CNCL PRESENTING ORGANIZATION: PRYOR ARTS & HUMANITIES CNCL SHOW TITLE: JACK AND THE BEANSTALK (JB-2) RESIDENCY WEEK. 6/12/2017-6/17/2017 SPECIAL CIRCUMSTANCES: PLEASE COMPLETE THE FOLLOWING INFORMATION: ACCT#: OK-PRYO FIRST TIME: N BOOKING ID: AUDITION DAY (MON. OR TUES.V lapv\ AUDITION DATE: U A^/H TIME: V, A,M, (*To accommodate a Tuesday audition, performances must be scheduled on Saturday) AUDITION LOCATION: V\r sv.a Tox ""fca»< ml A ^ r\ _ O.orVV'Of REHEARSAL TIME: 1 S T SESSION (i.e. 3-5 PM) V.OC 2 n d SESSION (i.e. 5:15-7:15 PM) \\QO (Two 2-hour sessions with a 15-minute break between sessions) - REHEARSAL LOCATIONS (2 SEPARATE SPACES REQUIRED): AND ><\vn^ PERFORMANCE DAY(S) &DATE(S): 4/i U. H AND TIME(S): 1.U!U> > i I AND LOCATION: LUUAi IUIN: ^t\vw*c %<Ky<\<, TIMFfSvT.OeT tf\d (Suggested 3:00PM & 5:30PM on Saturday-Friday performances cannot be scheduled prior to 12PM) r...ve.r-/u DiropoRMAhsinF ADDRESS: WOO >.. c\^ "Vr \ c r, OK ' *1 H 3 U \ a^""""_*_»"lh_ s J? 8ift' _-_-_ -ITfT-^-llTII llllll,- 1 M> ft JJJ PRYOR AREA ARTS & HUMANITIES COUNCIL PO BOX 1043 PRYOR, OK Pay to the M r T Order of!?2 ^C^t^U-iHC-( ^KJg^, C'~-wc/ ^r V^'y- RCB BANK For IP/7 rffc^k. Date Dollars /103) _ "HI No 103 U isru*: DOOq7t._t3if 23Eq W2016 _iui =a_hpjl.!m E^^ $ US $ $ $_ Contract Received Entered Deposit Received PRESENTER SIGNED Aj J^VYN^A Y1\^AJJL, ] i x \ PRINTED U^y ^ ^ ^ K<, TITLE. DATEAJOV. JlC \ MCT SIGNED Amount Check* DATE PLEASE COMPLETE OPPOSITE SIDE AND MAKE A COPY FOR YOUR RECORDS RETURN THIS DOCUMENT TO MCT IN PRE-ADDRESSED ENVELOPE PROVIDED

37 CHILDRJEN'S COMMUNITY THEATRE 200 North Adams Street Missoula, MT (406) FAX (406) PRYOR AREA ARTS & HUMANITIES 1732 MARIETTA PRYOR OK INVOtC!N Cats mf2g1? Purchase Order lo Customer ID Salesperson io Shipping agi_th-.e :. Payment Terms H> OK-PRYO i Net 5 Days Quantity Item Number Description **cl Price? 100 RESIDENCY jeach JACK AND THE BEANSTALK JB-I! JUNE 12-17, ! S $3,500.0 PRYOR AREA ARTS & HUMANITIES COUNCIL PO BOX 1043 PRYOR, OK Pay to the Jy\ -r~ Order of _ RCB BANK d/^^/j-j For Mi'ttrt.-jU Pltu'U^ _0 _ It 1 S S^ii-i: DODOq 7=9 _n- 2_55 (o -. O - / 7 Date /1031 Dollars _ p.:.*f

38 See back of receipt for your chance to win $ ID»: 7L0HWM7H0V Walmart Save money. Live better. ( 918 ) MANAGER ERIN FOSTER 4901 S MILL ST PRYOR OK STi OP* TEt 06 TR# EPS T X SUBTOTAL TAX X 5.48 TOTAL DEBIT TEND CHANGE DUE 0.00 EFT DEBIT PAY FROM PRIMARY TOTAL PURCHASE US DEBIT *»* **** **** 2347 REF * NETUORK ID APPR CODE US DEBIT AID A TC 8D90E95C642F4BCD Pin Verified TERMINAL * SC /27/17 09:11:24 «ITEMS SOLD 1 TC* I! 04/27/17 09:11:30 t I 0 Store receipts on your phone, Ualnart P ay. StejK-ck of receipt for your chance to*sln $1000 Walmart Save money. Live better. C 918 ) MANAGER ERIN FOSTER 4901 S MILL ST PRYOR OK ST* OPt TEI 12 TR S CDC EPS T Tiww nma34_b7_1_ X* X". NAILS X< HP 63 COMBO X/ ii ITEM PACKAGE «FABRIC X"' yd AT 1 yd FOR 5.00 *» PACKAGED PRICE 7.50 ** BANDS 32-80Z XL BLACK COPY PAPER SUBTOTAL TAX * TOTAL US DEBIT AID A TC 5E4BD8A *Pin Verified TERMINAL ft SC DEBIT TEND CHANGE DUE 04/25/17 14:27:28 ITEMS SOLD 7 TC* X"^ X ^ X / EFT DEBIT PAY FROM PRIMARY TOTAL PURCHASE US DEBIT **** **** ** * 2347 I 0 REF # NETUORK ID APPR CODE

39 Office Everything of Pryor 05/30/17 REMIT TO: 436 S Lynn 15:37:30 RiggsBl. Claremore, OK Ph: (918) Fax: (918) # P0S Order Pryor pos Taker: Item number Qt UN Price Total UNV BX FOLDER,MLA,1/3 CT.LTRJOO EA EPST INKCART,XTRA,HI CAP,MG Subtotal Shipping 0.00 Sales Tax 5.46 Other Change Due:0.00 Total Thank you for shopping with us!

40 - 3 l 1019 Heather Hwy. 69 South Pryor, OK Check: 2837 Guests: 5 Table: 29A-1 06/15/ :27PM 1 Grilled Shrimp Tea Bake Potato & Salad Water 1 Blacken Salmon Water 1 White Brownie ala Rum Bread Pudding 3.25 X Sub-Total * Tax 6.88 Total Due $78.31 Thank You 1 I'-fVf ' Ask about our Royalty Rewards Program

41 6/19/2017 Account Transactions: RCB Bank r, Mas PAYOR AREA ARTS ft HUMANITIES COUNCIL PO BOX 1043 PHYOR. OK *3 ' lit.tcjz.:.~~3 f\ 2358 Order «f_ i - j ^ -a Dollars fl gv~ \\< RCB BANK ' V-*' J 1/1