Senate Meeting. Members Present: Members Absent: Others Present: General Business: Wednesday, November 15, :30 P.M. STCN-129
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1 ASG BOARD MEETING MINUTES Page 1 Special A s s o c i a t e d S t u d e n t G o v e r n m e n t M I N U T E S Wednesday, November 15, :30 P.M. STCN-129 Senate Meeting Members Present: Devon Miller, President Tien Phan, Executive Vice President Tabitha Kumar, Student Trustee Naomi Santa Cruz, Executive Vice President of Activities John Perkins, Vice President of ICC Jordan Law, Officer of Marketing and Information John McCloud, Vice President of Activities Valencia Angela Galadzhyan, Public Affairs Officer Jisun Kim, Social Student Involvement Coordinator I Valencia Halima Syeed, Cultural Student Involvement Coordinator I Valencia Members Absent: Joanna Kelly, Student Services Coordinator- CCC Others Present: Kelly Dapp, ASG Advisor Jess Love, ASG Activities Advisor Robin Herndon, ASG Specialist General Business: 1.1 Call to Order/Welcome/Recognition of Quorum Officer Miller calls the Senate Meeting of the ASG to order at 2:40 P.M. He recognizes quorum being present. 1.2 Flag Salute Led by Tien Phan, Executive Vice President
2 ASG BOARD MEETING MINUTES Page Announcements/Correspondence Officer Kumar passes around a Secret Santa flyer to the officers. Working on getting a focus group going for potential armed officers on campus 1.4 Approval of the agenda for the Senate Meeting of Wednesday, November 15, 2017 Motion: Tabitha Kumar, Student Trustee Second: Angela Galadzhyan, Public Affairs Officer Record of Board Vote: with chair voting Aye and Officer Phan abstaining 1.5 Open Forum- none 2.0 Consent Calendar: 2.1 Approval of the ASG Senate Meeting Minutes from November 8, 2017 Motion: Tien Phan, Executive Vice President Second: Angela Galadzhyan, Public Affairs Officer Record of Board Vote: with chair voting Aye 3.0 Regular Board Meeting Items: Motion to strike item 3.1 Motion: Tien Phan, Executive Vice President Second: Angela Galadzhyan, Public Affairs Officer Record of Board Vote: with chair voting aye 3.1 ACTION: 3.1 APPROVAL OF FUNDS -- SNOW BACKGROUND: THE ASSOCIATED STUDENT GOVERNMENT HAS BEEN APPROACHED BY THE COLLEGE TO REQUEST FUNDS FOR SNOW FOR THE COC EMPLOYEE HOLIDAY PARTY THAT WILL TAKE PLACE ON TUESDAY, DECEMBER 5, AFTER THE PARTY, STUDENTS AND ECE CHILDREN WOULD BE INVITED TO COME AND PLAY IN THE SNOW. THE COST OF THE SNOW IS ABOUT $ ASG IS BEING ASKED IF THEY WOULD BE WILLING TO FUND ALL OR PART OF THE SNOW. DISCUSSION WILL TAKE PLACE AT THIS TIME WHETHER ASG WOULD BE INTERESTED IN ASSISTING WITH THE COST OF THE PROPOSAL. COST : NOT TO EXCEED $ RECOMMENDATION: MOVE TO APPROVE UP TO $1000 FROM THE SPECIAL PROJECTS ACCOUNT # FOR THE PURCHASE OF SNOW FOR THE COC EMPLOYEE HOLIDAY PARTY.
3 ASG BOARD MEETING MINUTES Page ACTION: APPROVAL OF FUNDS -- PUPPIES, PIZZA, & POLITICS EVENT MOTION: Jordan Law, Officer of Marketing and Information SECOND: Angela Galadzhyan, Public Affairs Officer BACKGROUND: THE GOAL OF THIS EVENT IS TO PRESENT STUDENTS WITH FACTS & TIDBITS ABOUT CURRENT POLITICS. PIZZA, POPCORN, AND OTHER SNACKS AND DRINKS WILL BE PROVIDED. STRESS RELIEF DOGS WILL ALSO BE PRESENT FOR STUDENTS TO MEET WITH. VOTER REGISTRATION WILL ALSO BE AVAILABLE FOR STUDENTS. COST: UP TO $ COST BREAKDOWN TO BE PROVIDED AT THE MEETING. JUST SPOKE ABOUT THE EVENT AT ACTIVITIES MEETING AND WILL COMBINE EVENT WITH THE PAW PRINT EVENT PIZZA MAY BE PURCHASED FROM ISSI DUE TO THE COST SAVING AND SIZE ANTICIPATING 100 PEOPLE BUT WITH COMBINING EVENT THE AMOUNT MAY BE LARGER 15 PIZZAS AND THE PUPPIES ARE AN OPTION BUT NOT CONFIRMED WILL STILL APPROVE BOTH ITEMS NOVEMBER 30 TH WITH THE START TIME AT 12 AND SETUP ON 11:30 AND FORMS ARE IN SEND A DOODLE OUT TODAY OR TOMORROW WHETHER OR NOT YOU CAN ATTEND SEND OUT THE FACILITIES INFORMATION AT LEAST 3 TIMES RECOMMENDATION: MOVE TO APPROVE UP TO $ FROM THE STUDENT REP FEE ACCOUNT # FOR PUPPIES, PIZZA, & POLITICS EVENT. RECORD OF BOARD VOTE: WITH CHAIR VOTING AYE 3.3 ACTION: STUDENT SUPPORT FEE INCREASE SURVEY MOTION: Angela Galadzhyan, Public Affairs Officer SECOND: Jordan Law, Officer of Marketing and Information BACKGROUND: THE SENATE WILL BE ASKED ABOUT THEIR OPINIONS AND IDEAS ON A PRESENTED SURVEY. DISCUSSION WILL TAKE PLACE AFTER THE SURVEY HAS BEEN PRESENTED, AND THE SENATE WILL DECIDE ON WHETHER OR NOT THEY WOULD LIKE TO RELEASE THE SURVEY TO THE CAMPUS. SURVEY IS OPENED ON SMART BOARD EXPLANATION OF THE SURVEY AND WHY THEY ARE GIVING THIS COPIED THE WEBSITE INFORMATION ON THE STUDENT SUPPORT FEE REVIEWS THE QUESTIONS THAT ARE ASKED IN THE SURVEY THE SUGGESTION TO SEE WHAT TYPE OF SERVICES WOULD BE BEST TO ADD IF THE FEE WAS INCREASED EXAMPLES THAT ARE PROVIDED IS ADDING TO THE EXISTING HOURS FOR THE COMPUTER LAB AND CCC DISCUSSION OF THE WORDING FOR OPTING OUT OF THE STUDENT SUPPORT FEE ADDING THE OPTION TO NOT INCREASE FEE AND WHY THE FEE INCREASE IDEA DETAILS ARE IMPORTANT TO INCORPORATE INCLUDING THE HISTORY BEHIND THE FEE AFTER READING THE QUESTIONS, THE STUDENTS MAY TAKE THE TIME TO READ THE INFORMATION PROVIDED AT THE TOP ADDING A NEUTRAL OPTION FOR THE AGREE AND DISAGREE INCORPORATE HAVING THE FEE GRADUALLY INCREASED OR AN INCREASE AT ONE TIME WITHIN THE SURVEY S QUESTIONS PROVIDES AN EXAMPLE OF AN INCREASE OF $1/YEAR FOR 5 YEARS AT THE END OF THE SURVEY, REMIND THE STUDENTS THAT THEY HAVE STUDENT REPRESENTATION AVAILABLE THROUGH ASG ALSO INCLUDE THE SERVICES ASG ARE HERE TO ASSIST STUDENTS WITH AND THERE CONTACT INFORMATION
4 ASG BOARD MEETING MINUTES Page 4 RECOMMENDATION: MOVE TO APPROVE THE RELEASE OF THE STUDENT SUPPORT FEE INCREASE SURVEY. RECORD OF BOARD VOTE: WITH CHAIR VOTING AYE AND OFFICER SANTA CRUZ AND OFFICER PERKINS NOW PRESENT Motion to suspend agenda and open Reports Motion: Angela Galadzhyan, Public Affairs Officer Second: Jordan Law, Officer of Marketing and Information Record of Board Vote: with chair voting aye President- Devon Miller - Each Officer assigned a portion of the Bylaws to read through and determine if any of the information evaluated by the senate. Should take about an hour and is too much for one person to go through. LotFest will be on Tuesday, November 28 and will use the ideas that discussed at the last meeting. Discussion with Public Affairs in terms of advertising. If you coordinate an event, please make sure you can attend the event. Make sure that people can attend your events. Use the heat-map that given during the Joint Board Meeting when planning event time. During winter training, events discussed and planned. Working on College Hour- hour of the day when there is no classes and is throughout campus. Will be out of office indicator Motion to resume order of agenda Motion: Tien Phan, Executive Vice President Second: Jordan Law, Officer of Marketing and Information Record of Board Vote: with chair voting aye Motion to table item 3.4 Motion: Tabitha Kumar, Student Trustee Second: John McCloud, Vice President of Activities Valencia Record of Board Vote: with chair voting aye and miller not present 3.4 DISCUSSION: BUDGET RE-EVALUATION DISCUSSION BACKGROUND: DISCUSSION WILL TAKE PLACE ABOUT POSSIBLE BUDGET RE-EVALUATION. THE SENATE WILL BE PRESENTED WITH A POWERPOINT THAT PRESENTS CURRENT AND HISTORICAL STRUCTURES OF OUR S AND OTHER COMMUNITY COLLEGE S ASSOCIATED STUDENT S BUDGETS. 3.5 ACTION: APPROVAL OF FUNDS -- PUPPIES AND PAW PRINT MOTION: Angela Galadzhyan, Public Affairs Officer SECOND: John Perkins, Vice President of ICC BACKGROUND : JORDAN LAW, OFFICER OF MARKETING AND INFORMATION WOULD LIKE TO HOLD A PUPPIES AND PAW PRINT RELEASE EVENT. FUNDS WILL BE USED FOR FOOD AND SUPPLIES.
5 ASG BOARD MEETING MINUTES Page 5 COST: $200 COMBINING WITH THE PAW PRINT EVENT ON NOVEMBER 30 TH DUE TO THE TWO EVENTS COLLABORATING, THE APPROVED FUNDS WILL TOTAL $350 INCLUDING BOTH ITEMS RECOMMENDATION: MOVE TO APPROVE UP TO $ FROM THE STUDENT REP FEE ACCOUNT # FOR FOOD AND SUPPLIES. RECORD OF BOARD VOTE: WITH CHAIR VOTING AYE 4.0 STANDING BOARD MEETING ITEMS 4.1 RECRUITMENT UPDATE- ELECTIONS IS A PART OF RECRUITMENT AND PLEASE FILL OUT THE DOODLE BY MIDNIGHT TONIGHT IF YOU WOULD LIKE TO BE INVOLVED 4.2 LEGACY PROJECT UPDATE- REQUEST TO PURCHASE FURNITURE AND COUNTER TOP FOR THE STUDENT CENTER AND THIS IS THE FIRST STEP IN THE PROCESS 4.3 ADVOCACY UPDATE- DEVON IN GOING TO CCLC 4.4 SPECIAL POPULATIONS UPDATE- ASKING OTHER SCHOOLS FOR IDEAS ON THE HOMELESS POPULATION AND RECEIVED TWO RESPONSES. WOULD LIKE TO HAVE A ROAD SHOW DURING THE THEY HAVE DONE. STARTED A COMMITTEE ON THE FOOD INSECURITY WINTER TERM TO SEE WHAT ON CAMPUS AND GATHERED A GROUP OF STUDENTS INTERESTED IN SUPPLEMENTING WHAT IS ALREADY HERE TO ASSIST WITH THESE STUDENTS WITH FOOD INSECURITY. IF YOU ARE, A PART OF THIS COMMITTEE- WILL BE CREATING A PROPOSAL IN TERMS OF SUPPLEMENTING FOR STUDENTS WHO ARE HUNGRY. MEETING HELD MONDAY 12:30 TO 1:30 PM IN STCN105. SEND ANY INQUIRIES ABOUT FOOD INSECURITIES TO THIS COMMITTEE 5.0 Reports (Reports are limited to five (5) minutes) 5.1 Officer Reports Director Reports Executive Vice President of Activities Naomi Santa Cruz Cougar United update: two drop-in sessions at the TLC and gave the run down in about 10 minutes to get people to sign up for next semester. She is getting training along with Officer Perkins and Galatian to administer the workshops related to Cougar United. First meeting will be in February Vice President of Activities (Valencia) -- John McCloud none Vice President of Activities (Canyon Country) (VACANT)
6 ASG BOARD MEETING MINUTES Page Social Student Involvement Coordinator I (Valencia) Jisun Kim- Last event was on Monday Social Student Involvement Coordinator II (Valencia) (VACANT) Social Student Involvement Coordinator II (Canyon Country) - (VACANT) Cultural Student Involvement Coordinator I (Valencia) Halima Syeed- South Asian day November 29 from 12:30 to 2pm in the Student Center atrium Cultural Student Involvement Coordinator II (Valencia) (VACANT) Cultural Student Involvement Coordinator (Canyon Country) - (VACANT) Public Affairs Officer- Angela Galadzhyan OER Event will set up a table and hand out some swag that is already in stock. Will send out a doodle asking for help during the event. Collaborating with another Department on campus for the event. ed the staff to get a good date to hold the event prior to spring semester s registration to let them know the option exists Vice President of I.C.C- John Perkins - cost breakdown at the next meeting and hoping to get NFL players at the next Cougar United meeting. ICC items are due by 6pm tonight Officer of Marketing & Information - Jordan Law- Paw Print is on the way and event is set up Executive Liaison Officer (VACANT) Student Trustee Tabitha Kumar- Turn in the secret Santa form by the end of the meeting today and event will be on November 30. Autism Awareness Event held tonight Mentry 343 from 5pm to 8pm and please attend if you are free this evening. Potluck at the last senate meeting Executive Vice President -Tien Phan- Few meetings: Noncredit works with Career Exploration which is a new Committee formulating. Tomorrow from 1pm to 2pm UCEN 211(ish). Curricular 3-5pm in Bonelli 330 tomorrow. Early alert and intervention committee has formed and would like student involvement. Earlier step to Academic probation and progress. The name is tentative for new committee am on Tuesday is this committee. Monday, November 20 th - College Planning Meeting. Tuesday the 21 st college policy council will meet 3 to 4 and is still in need of an Officer. Officer Santa Cruz will be able to attend with Officer Miller Student Services Technician Report- Robin Herndon Food machine updates Student Services Coordinator CCC Joanna Kelly - absent Activities Advisor Report Jess Love Presented on minute meditation and were many attendees as it is the time of year. Make sure to take care and get plenty of rest. Winter training dates are the 16, 17, and 18 of January to start planning and times are 10am to 4pm. Programming day will include the directors starting on the 17 th. Held two good orientations and they are a great group of student leaders. They need to sign expectations and word scrambler. Will put something on the google drive to
7 ASG BOARD MEETING MINUTES Page 7 help make a to do list. Discussion of the remaining Directors who still need to fill out the doodle and follow up with them to complete the doodle by this Friday. After initial orientation, will meet with them each month. Please have the ASG Interested form at events. The form submitted to the front desk at the Student Development Office. Interested students may fill out just the Interest form or both application and interest form. Feedback from orientation welcomed. Carpets being cleaned in the ASG Office and will be given a 24-hour notice. Will ask for help with moving the items in the office. Anything under your desk will be on top of your desk when carpets cleaned. Please continue to attend your office hours and please remember to not eat in the office and utilize the cafeteria for eating. Directors and Assistants are new and please remind them. Student Development Transcript Program due date is this Friday and is online. If you have any questions, please come see her. Cougars United would be under the umbrella for ASG Advisor Report - Kelly Dapp Approval of funds for a printer in the computer lab will be showing up. Process of creating a proposal document for any big ideas that you may have. Will present at the next meeting. Textbook scholarships starting in the winter or spring semester, you will be eligible to receive the book scholarship if you have met the expectations required. Reimbursement only for the textbooks so please hold on to the receipts and syllabus to submit to Melinda at the end of the semester. You have up to $1,500 to spend during both winter and spring 5.2 District Committees (Assigned Officers) Academic Senate- Tabitha Kumar, Devon Miller Advocacy- Devon Miller Bookstore Body Mind and Wellness- Halima Syeed, Angela Galadzhyan, Naomi Santa Cruz College Policy Council- Naomi Santa Cruz College Planning Team- John Perkins Curriculum- Devon Miller, Tabitha Kumar Diversity Facilities Master Planning Team Measure E and M- Tien Phan PAC-B- Tien Phan Parking Safety Committee Sustainable Development Committee Technology- Tien Phan, John McCloud
8 ASG BOARD MEETING MINUTES Page Women s Conference- Tabitha Kumar Met from 10am to 11am last Thursday and very happy to have student presence. Boston Scientific will be presenter and theme will be making the most of your life and will be on Saint Patricks day using decoration that look like St Patrick s Day. Will focus on a friendship network and will ask ASG how they would like to contribute or assist with this event. This is something done in years past. Please let me know if the board is interested in assisting with sponsorship at the event. Additionally, they would like a student panel during the event that consists of ASG Officers to offer advice on how to adapt and be leaders. Idea of a vendor fair during a fair that has booths. Creating a save the date flyer and you may advertise through your signature line on s and will advertise the event through the Paw Print. Staff/Students get a discount price of $20. Will meet the 30 of November for the next meeting in UCEN325. If you are interested in the panel, please let Officer Kumar know Budget committee- forced cost is main topic of conversation and is how most departments obtain funding. IE squared- non-credit and career exploration and will have a sub-committee to increase career exploration retention on Thursday from three to 4pm. Larger conversation but the focus was other sub committees. New initiative called measure major using the Nursing Department as an example of the numbers not working out. Not discourage students and to increase student retention. For example, Finance will be areas in Business and other relevant majors. U 5.3 Ad-Hoc Committees Publicity Elections By-Laws Legacy- 6.0 Open Forum- Start-up weekend will happen from November 17 through the 19 th that will show students how to start and maintain a business. In addition, gives individuals a chance to show your business idea and possibility receive funding. Great source of resources who are similar minded. The reward out ways the ticket cost 7.0 Announcement of the Next Meeting November 29 at 2:30 in STCN Adjournment [3:55P.M.] Motion John Perkins, Vice President of ICC Second: Angela Galadzhyan, Public Affairs Officer Record of Board Vote: with chair voting aye
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