Rose Parade Town Hall Meeting

Transcription

1 Rose Parade Town Hall Meeting NHS Eagle Pride Over 50 Years of Excellence! 1963-First Band 39 members Almost 300 strong today Brett Verzwyvelt Chairman, NHS Rose Parade Steering Committee Date: Feb 22, 2016

2 NHS Rose Parade Steering Committee Steering Committee Brett Verzwyvelt Laura Anderson Mary Hencinski Elaine Johnson Connie Jones Steve Jensen Konnie Glaze Stella Verzwyvelt Patti Wolfrom Sharon Jacobs Tammy Williams Cathy Erickson Curtis Erickson Anthony Briley Dorothy Briley Mr. Wooten Mr. Adams Decision Guidance: Student safety, security and what is best for the band!

3 Agenda Tournament of Roses 101 Cost & Payment Plans Itinerary Trip Guidelines Friends & Family Travel Package and Flight Only Option Chaperone Selection Fundraising, Sponsorship and Scholarships Committees What's Next? Director Comments

4 Tournament of Roses 101 The Tournament of Roses is a volunteer organization that annually hosts the following: Rose Parade Rose Bowl Game A variety of associated events There is no such event as a Rose Bowl Parade

5 Cost Trip cost $2,500 What is included in the price? Airfare: Round trip charter & fuel surcharge Lodging: Long Beach Marriott; 4 students/room Entertainment: Entrance fee to all events Food: All food except 2 lunches Transportation: Charter buses to all activities Apparel: T-shirt / jacket / commemorative pin All Students pay full fee, even if travelling back separately

6 Payment / Refund Plan Date Check Credit Card (5% fee) Refund (tentative) 15 Jan $200 deposit $200 deposit (check) Non-refundable 15 Feb $230 $230(check) Full 15 Mar $230 $ Full 15 Apr $230 $ Full 15 May $230 $ Full 15 Jun $230 $ % 15 Jul $230 $ % 15 Aug $230 $ % 15 Sep $230 $ (fundraising applied) None 15 Oct $230 $ None 15 Nov $230 $ None Total $2500 $ Fundraising applied monthly for check payment, but once for CC payment

7 Payment Options Default payment is by check Must fill out form (TBD) to pay by credit card No changes in payment type once CC payments start Fundraising applied Checks: Applied Monthly (specify on payment form) CC: Only applied once in September CC Payments 5% service charge per payment CC option begins for March payments Refund applied, if overpayment in September

8 Itinerary Dec 2016 Jan 2017 Sun Mon Tue Wed Thu Fri Sat Many events are still TBD

9 Day 1 (Thu) 29 Dec :00 am (CST): Depart VPS via direct charter plane to LAX Atlas Air :40 (PST): Arrive in LA ( 2 hour time difference) Visit Farmers Market and Grove Student funds lunch Hollywood tour Check into hotel Dinner at hotel Charter Buses for all transportation

10 Day 2 (Fri) 30 Dec 2016 Breakfast in hotel Band Directors working breakfast with drum majors Visit Santa Monica Beach & Pier Lunch on beach with activities Rehearsal at local high school Dinner at Hard Rock Café Universal Studios Free time at Universal Studios City Walk

11 Day 3 (Sat) 31 Dec 2016 Breakfast in Hotel View Rose Parade Floats at Float Barn Band Photo In Front of the Rose Bowl In-N-Out Burger for lunch Band Fest Performance at Pasadena Community College Drive Parade Route Dinner TBD Entertainment TBD New Year s Eve

12 Day 4 (Sun) 1 Jan 2017 Breakfast in hotel Band Directors breakfast with dignitaries Knott s Berry Farm amusement park Student funds lunch Dinner TBD: Possible catered dinner at Knott s Berry Farm Early to Bed!

13 Day 5 (Mon) 2 Jan 2017 Boxed breakfast from hotel Very early departure from hotel March in 128 th Tournament of Roses Parade In-N-Out Burger for lunch Free afternoon at hotel Dinner/Dance on Queen Mary Big Parade Day Remember time zone delta for TV friends

14 Day 6 (Tue) 3 Jan :00 am (PST): Depart LAX via Charter plane 3:00 pm (CST): Arrive in Niceville (2 hour time difference) 3 Jan is a teacher workday no school

15 Trip Guidelines All students pay full fee: Charter fare based on round trip airfare All students must fly with the band to Pasadena No student can be checked out during the trip Not for dinner with grandma, family, etc. Visitors to students at hotel: Only during visitors hours Students may be checked out after parade and take different route home with family; there will be no discount Get in shape! Parade is 6 miles with instruments (no bathroom break) Friends & Family will join up with students for some events

16 Friends & Family Travel Package Mike Grueninger Grueninger Music Tours NHS Band Selected Travel Agent for Rose Parade Trip

17 Flight Only Option Empty airline seats will be sold to the public Non-Stop Charter to LAX Cost: TBD Check in at airport will be like a normal flight No alternative flight options if travellers miss flight No participation with band events Available after students, staff, and friends & family selected

18 Chaperone Selection About chaperones will be selected (District: 1 per 10 students) Application required with background checks Basis of chaperone selection Male/female ratio, skills, experience, service to band, attitude, etc. Many qualified chaperones will not be selected This is a very significant commitment; be careful what you ask for! Chaperone cost will be reduced from full student fare Chaperone Job Description: Must be patient, even tempered, work well with high school students, willing to work long hours with limited sleep, no pay, and no alcohol, even on New Years Eve!!

19 Major Fundraisers POC: Mary Hencinski Chairman, Ways & Means for Band Booster Club These are not all of the fundraisers & some of them are still in development

20 World s Finest Chocolate What: Worlds Finest Chocolate Sales When: 2015-March 2016 (All money turned in by 31 Mar) Sales Price: $1 per bar; 60 bars per box Proceeds: Student: $27.75 per box Band: No proceeds POC: Jessie Mason Over 30,000 bars sold! / ~$14K earned for students!

21 50/50 Drawing by Chance What: 50/50 Drawing When: Feb-Apr Drawing on 22 April at Jazz Dinner Sales Price: $5/ticket or $20/5 tickets Proceeds: Student: 50% of ticket sales; other 50% for drawing Band: No proceeds POC: Joan Martin (Tickets available in lobby, 100 per person for initial distribution) Tickets must be turned in by 20 Apr

22 Golf Tournament What: Golf Tournament, 4 person scramble, shotgun start When: 23 Apr, 0830 Where: Bluewater Bay Golf Course Sales Price: $60 Green Fee / $100 hole sponsor / $300 Corporate Sponsor (4 green fees & hole sponsor) Proceeds: Student: $75 per hole sponsor Band: Net green fees & misc funds POC: Jim Sewell Registration forms in Lobby

23 Cruise for 2 Drawing by Chance What: Cruise Drawing for two When: March-October ticket sales (Cruise out of Ft. Lauderdale, dates flexible) Sales Price: $5/ticket or $20/5 tickets Proceeds: Student: $4 per ticket sold or $16 for 5 ticket pack Band: $1 per ticket or $4 per pack POC: TBD (Contact Mary Hencinski) Donated by Grueninger Music Tours

24 Destin Condo--TBD Drawing by Chance What: Condo in Destin (TBD we need a condo) When: May-October ticket sales Sales Price: $5/ticket or $20/5 tickets Proceeds: Student: $4 per ticket sold or $16 for 5 ticket pack Band: $1 per ticket or $4 per pack POC: TBD (Contact Mary Hencinski) Condo fell through; We still need a condo for this fundraiser

25 Cook Book What: Band Cook Book When: Apr-October Sales Price: $15 to purchase cookbook (band cost is ~$5) Proceeds Student: ~$10 per book sold Band: No proceeds POC: Marcus Hencinski Contact Marcus Hencinski to donate recipes

26 General/Other Band Fundraisers Restaurant nights (% of sales to Band) Round Up for Pasadena (Round up bill for band); TBD Welches fruit snacks (POC: Jesssie Mason); TBD Marco s pizza coupons in work Jazz Band at Dockside for TOR President Visit Gift Wrap, Pasta Sales, Citrus Sales in the Fall Contact Mary Hencinski

27 Sponsorship Red Rose Sponsor: Donation to General band fund to offset overall trip costs Yellow Rose Sponsor: Donation to defray costs specifically for students with demonstrated financial need Pink Rose Donation: Donation to a specifically named student to fully or partially fund trip (A.K.A. Granny Donation) Recommend mailing form to family/friends Donations are tax deductible; forms on website

28 Scholarship Financial Need Based Maximum amount awarded is up to 50% of trip cost Actual amount will depend on available funds Participation in fundraising is a key factor in determination Application form available on Website under Rose Parade link and in band director s office Corporate sponsorship & grants also being worked

29 TOR Committees (There will be several sub-committees) Committee Chairman Vice-Chairman Steering Committee Travel Coordinator Brett Verzwyvelt Laura Anderson Treasurer Melody Coon Elaine Johnson Chaperones Konnie Glaze Assistants: Tammy Williams, Bethany Mixson Equipment Steve Jensen Scott Williams Fundraisers Mary Hencinski Stella Verzwyvelt Uniforms Accessories/Apparel First Aid Publicity Sharon Jacobs Connie Jones Sara Vasquez Patti Wolfrom Sponsorship/Grants Cathy Erickson Debbie Mason RMS liaisons Cathy Erickson Curtis Erickson LMS liaisons Anthony Briley Dorothy Briley

30 Parent Near-Term Checklist Trip commitment form & $200 deposit (15 Jan) 2 nd payment of $230 (15 Feb) Monthly payments of $230 (15 th of each month) Credit card type commitment form (coming soon) Financial aid scholarship application (lobby/online) Chaperone Application (lobby/online) Volunteer to help (Cori Murphey) Fundraising (Mary Hencinski) Charms questions (Lisa Rackley)

31 Upcoming Events 28 Feb: Oscars Night; Hurricane Grill & Wings $50 ticket (dinner for 2); band gets $20 12 Apr: Olive Garden Night (band gets 10% of sales) 22 Apr: Jazz Dinner, Crosspoint 23 Apr: Golf Tourney, 8:30 am, Bluewater Bay 23 Apr: Car Wash, NHS parking lot 20 May: TOR President Visit; Jazz on Bayou-Dockside

32 Information Tables After Presentation Super 50/50 Fundraiser (Joan Martin & Stella Verzwyvelt) In main entrance by basketball court Golf Tourney Questions: Jim Sewell in foyer Trip payments & questions (Melody Coon/Elaine Johnson) Past concession stands Volunteers (Cori Murphey & Mary Hencinski) Right side of Stage Friends & Family Questions (Mike Grueninger) Left side of stage

33 Perspective Perspective Niceville Christmas parade Around 3 Dec 2016 ~5,000 along route Rose Parade 2 Jan 2017 ~800,000 along route 81 Million TV Viewers

34 Director s Comments