Fairfax High School Music Department 3501 Rebel Run Fairfax, VA October 1, Dear Music Department Parents and Students:

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1 Fairfax High School Music Department 3501 Rebel Run Fairfax, VA Dear Music Department Parents and Students: October 1, 2012 Each spring, the music department travels to a regional music competition or workshop. This year we will be traveling to the Disney Performing Arts Workshops in Orlando, Florida,. This trip is an integral part of the music department s curriculum in that it allows the students to hear ensembles from other regional areas in performance, to have their own performance evaluated by recognized adjudicators against a national standard, and to continue the process of self-evaluation and mastery. The spring music department trips have proved to foster growth in our students educationally, musically, and socially. Each student is important to his or her ensemble. It is imperative that the integrity of the ensemble be maintained in order to ensure the best educational and musical outcome for all members. The viability of each ensemble is compromised by poor instrumentation or voice representation. This will have a direct effect on our performance ability and evaluations. We are now at the point when the trip payments must begin. Therefore, we must have a commitment from parents that you intend for your child to participate. It is our hope that every member of the music department will participate in this experience and it is our goal that any student who wishes to go on the trip will be able to do so. A number of fundraisers are already in place, which are a means by which any student might pay for the trip. Any money that is raised through these fundraisers will accrue directly into each student s trip account. The Payment Schedule, Tentative Itinerary, and Statement of Intent (all students must return this form by Friday, November 2, 2012) are attached to this letter. The price of the trip covers: WIND ENSEMBLE STUDENTS: Please see Wind Ensemble trip pricing information and intent form on pages 4 and 5. Transportation (Sunshine Tours, Inc.) Housing (5 to a room for 2 nights) Hotel Security Travel Escort $25 Dining Debit Card 3 Day Disney Parkhopper Ticket Trip T-Shirt Disney Workshops Please note that an adjustment may need to be made in the total cost of the trip should a change occur in the number of buses needed. Please also note that the first payment, due November 2, is non-refundable as the buses and hotel rooms must be reserved at this time. We look forward to working with you as we plan and prepare for this memorable trip. If you should have any questions concerning the trip, please do not hesitate to contact your child s director. Many thanks in advance for your commitment to have your child participate. Sincerely, Matthew Baker Cynthia Crumb Luke Frels Alan Johnson Assistant Band Director Orchestra Director Choral Director Band Director Page 1

2 FHS MUSIC DEPARTMENT Orlando, Florida Payment Schedule* November 2, 2012 $ Non-refundable deposit* January 4, 2013 $ March 4, 2013 $ Less any funds raised TOTAL $ WIND ENSEMBLE STUDENTS: Please see complete Indianapolis + Orlando trip pricing on pages 4 and 5. *Money will not be refunded for cancellation after March 17, 2013 (cancellation notice must be in writing from the parent/guardian). * Should a student not be permitted to go on the trip as result of an administrative disciplinary action after March 17, 2013, money will not be refunded. *Money earned through fundraisers may not be used to pay the non-refundable deposit. Checks made payable to: Band: FHS Band Boosters Chorus: FHSCPA Orchestra: FHSOPA Tentative Itinerary Wednesday, April 17 Departure: 10 PM Rest stop, Change of Drivers, and Breakfast Enroute Thursday, April 18 Arrival at Disney World Depart for Hotel Check In to Hotel Lights Out Security Friday, April 19 Breakfast at Hotel Workshop Day Depart for Hotel Lights Out Security Saturday, April 20 Breakfast at Hotel Check Out of Hotel Depart for Home Rest Stops and Change of Drivers Enroute Sunday, April 21 Arrival at FHS Page 2

3 This form is for SYMPHONIC, CONCERT, and BEGINNING BAND students only. WIND ENSEMBLE students use form on page 5. FHS MUSIC DEPARTMENT Orlando, Florida STATEMENT OF INTENT I have read the attached information and (check one): My child will travel with the Fairfax High School Music Department to the Disney Performing Arts Workshops in Orlando, Florida from. I understand that the total cost of the trip may be adjusted should a change occur in the number of buses needed. I also understand that the deposit is non-refundable and no refunds for cancellation will be made after March 17, My child will not travel with the FHS Music Department to the Disney Performing Arts Workshops in Orlando, Florida from. Student Name: (please print) Parent/Guardian Signature: Date: ALL students must return this form, completed and signed, by November 2, If your child will be traveling with us, please return this form with the $ non refundable deposit. Page 3

4 Fairfax High School Wind Ensemble Music for All National Festival March 14-16, 2013 All Wind Ensemble students are expected to participate in the Indianapolis trip. Tentative Itinerary Wednesday, March 13: Depart FHS Immediately after school Spend Wednesday night in hotel in Ohio Thursday, March 14: Arrive in Indianapolis in the morning 1 p.m. opening session Friday, March 15: Sessions, performances, events Saturday, March 16: Sessions, performances Gala Awards Banquet (dinner) Depart Indianapolis after dinner Sunday, March 17: Arrive FHS at approximately noon Wind Ensemble Trip(s) Pricing Payment Due Date Indianapolis Only (Wind Ensemble) Total =$475 may decrease due to band-wide and student fundraising Most already have $40 tag day credit, decreasing cost to $435 Indianapolis + Orlando (Wind Ensemble) Total=$1075 may decrease due to band-wide and student fundraising Most already have $40 tag day credit, decreasing cost to $1035 November 1 $150 Non-refundable deposit $225 Non-refundable deposit December 15 $150 $250 February 1 FINAL PAYMENT TO BE DETERMINED depending on student and band-wide fundraising -- Maximum is $175 $250 March 1 n/a FINAL PAYMENT TO BE DETERMINED depending on student and band-wide fundraising -- Maximum is $350 Page 4

5 Fairfax High School Wind Ensemble Music for All National Festival March 14-16, 2013 All Wind Ensemble students are expected to participate in the Indianapolis trip. Spring Music Department Trip to Orlando, Florida STATEMENT OF INTENT Please return with deposit payment by November 1, 2012 I have read the attached information and (check appropriate boxes): My child will travel with the Fairfax High Wind Ensemble to the Music for All National Festival, March 14-16, 2013, in Indianapolis, Indiana. I understand that the trip deposit is non-refundable and no refunds for cancellation of the Indianapolis trip will be made after December 15, My child will also travel with the FHS Music Department to the Disney Performing Arts Workshops in Orlando, Florida from. I understand that the total cost of the Orlando trip may be adjusted should a change occur in the number of buses needed. I also understand that the deposit is non-refundable and no refunds for cancellation of the Orlando portion of the trip will be made after March 17, My child will not travel with the FHS Music Department to the Disney Performing Arts Workshops in Orlando, Florida from. Student Name: (please print) Parent/Guardian Signature: Date: All Wind Ensemble students must return this form, completed and signed, by November 1, If your child will be traveling with us, please return this form with the $150 or $225 non-refundable deposit. Page 5

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