Zeta Phi Beta Sorority, Inc.

Transcription

1 Zeta Phi Beta Sorority, Inc. 79 th Southeastern Regional Leadership Conference Registration Packet & Conference Information Building on the Principles of Zeta While Blazing New Paths Soror Mary B. Wright International Grand Basileus Soror Felicia Scott-Strickland Southeastern Regional Director Augusta Marriott at the Convention Center Augusta, Georgia November 21-23,

2 Zeta Phi Beta Sorority, Inc. 79 th Southeastern Regional Leadership Conference Soror Mary B. Wright International Grand Basileus Dr. Felicia Scott-Strickland Southeastern Regional Director Table of Contents Southeastern Regional Director Greeting... 3 Southeastern Regional Executive Board... 4 Zeta Phi Beta Conference Agenda... 5 Zeta Amicae Conference Agenda... 7 Conference Attire... 9 Registration Form Registration Information Hotel Information...12 Scooter Rentals Transportation Parking Airports Ready, Set, Job! Excursions The Empowered Caregiver Z-HOPE Stroll Off Sign Up Officer Nomination Form Zeta Amicae Reporting Information Souvenir Journal Form Legacy Tribute Form Zeta Amicae Tribute Form Regional History Book Submissions Regional Newsletter Submissions Necrology Form Scholarship Form Conference Check list Host Chapters Eta Theta Zeta Augusta, GA Tau Omicron Zeta Hephzibah, GA Kappa Delta Paine College Sigma Rho Georgia Regents University 2

3 Greetings Southeastern Region Family! Zeta Phi Beta Sorority, Inc. Mrs. Mary Breaux Wright International President Dr. Felicia Scott-Strickland Southeastern Regional Director 4611 Hard Scrabble Road, Columbia, South Carolina Mrs. Karen W. Blount Florida State Director Shaneesa Ashford Georgia State Director Gianna Gardner South Carolina State Director Mrs. Nichole Samuel-Miller Virgin Islands State Director Fran McTier Regional Executive Board Chair The 79 th annual Southeastern Regional Leadership Conference is right around the corner. The host chapters (Eta Theta Zeta Augusta, GA; Tau Omicron Zeta Hephzibah, GA, Kappa Delta - Paine College, and Sigma Rho - Georgia Regents University with support of the State of Georgia Zeta Chapters) and I look forward to seeing you in Augusta, Georgia November 21-23, The schedule of our conference has been changed to accommodate additional workshops and excursions. So read the Conference-at-a- Glance carefully, ask for assistance and clarification if needed then come enjoy the sisterly fellowship.. Georgia style! I hope this planner will be informative and helpful during the registration process. All documents may be printed from the member s only section of the Regional website If you have any questions, concerns, please contact the Office of the Regional Director or visit the regional web page. My telephone number is or you may use my address ZetaSoutheasternRegDir@gmail.com. Again, the conference schedule has changed starting Thursday! Four workshop rooms will be used and as you will see, the topics are timely for keeping the Southeastern Region moving forward. Now is the time to begin discussion about how many representatives will attend the conference from your chapter and auxiliary to ensure you receive the important information first hand. See you there! Sisterly, Mrs. Linda Murray Regional Amicae Coordinator Dr. Felicia Scott-Strickland Southeastern Regional Director Life Member - Diamond Level ZOL Certified 1 st Cohort Beta Beta Zeta Chapter Basileus 3

4 Zeta Phi Beta Sorority, Inc. Southeastern Region Executive Board Soror Mary B. Wright International Grand Basileus Dr. Felicia Scott-Strickland Southeastern Regional Director Soror Barbara Moore nd International Grand Basileus Soror Eunice Thomas, PhD th International Grand Basileus Soror Scarlet Black... National First-Anti Basileus Soror Stephanie Dukes-Hunter... National Trustee Soror Karen Blount... Florida - State Director Soror Shaneesa Ashford... Georgia - State Director Soror Gianna Gardner... South Carolina - State Director Soror Nichole Samuel-Miller... U.S. Virgin Islands - State Director Soror Chrislyn Turner... Immediate Past Regional Director Soror Fran McTier... Executive Board Chair Soror Stephanie Dukes-Hunter... Grammateus Soror Lois McKellar... Tamias Soror Ophelia Sanders, PhD... Tamias-Grammateus Soror JacQueline Lawton, PhD... Antapokritis Soror Shelia Bowers... Regional Representative to the National Nominating Committee Soror Ukamaka (Amy) Dike... Historian Soror Charlene Moore-Peterson... Trustee/Chaplin Soror Lawanda Harper... Phylacter/Webmistress Soror Darlene Sparks... Budget Coordinator Soror Brenda Reynolds... Life Member/Dove Coordinator Soror Katheryn Davis, DSW... Undergraduate Coordinator Soror Arvaughnna Postema... Undergraduate Member-At-Large Soror Linda Murray... Zeta Amicae Coordinator Soror Shaniqua Caldwell... Youth Coordinator Soror Robbie Everett... Z-HOPE Coordinator Soror Cheryl Berry... Capital Campaign/ March for Babies Coordinator Soror Alpha Hay... NEF Coordinator Soror Mahogany Graham... Stork s Nest Coordinator Soror Paulette Edwards... Necrology/Rededication Coordinator Soror Kimberly Smith... Amenities/Protocol Coordinator Soror Marietta Bullard... Vendors Coordinator Soror Jocasta Frazier... Registration Coordinator 4

5 79 th Southeastern Regional Leadership Conference Agenda Thursday, November 21, :00 am - 11:00 am Excursions: Golf River Club & Augusta Museum of History 12:00 noon - 7:00 pm Conference Registration First Time Conference Attendees ~ Virtual Workshop Pickup handout during registration. Z-HOPE submissions Registration Room Pre-Conference Workshops 1:00 pm - 1:55 pm Protocol - Graduate Zetas Protocol - Undergraduate Zetas 2:00 pm - 2:55 pm Form Just Do It (All Chapters Need a Representative) 501(c)3 - How To Do It Rules for Foundations (beyond chapter level) Adopt a School Claiming Your Z-Points Going Paperless by When To Do It 3:00 pm - 4:00 pm Insurance - Why Do It Liability & Bonding (All Chapters Need a Representative) Stork s Nest - How To Start It Eldercare Claiming Your Z-Points Future Mandatory Training - MUST Do It Advisors/Sponsors 5:00 pm - 7:00 pm Ready, Set, JOB! - MOCK Interviews & Job Fair Kickoff Pre-Conference Executive Board Meetings 4:30 pm - 6:00 pm Zeta Phi Beta Board Meeting Dinner ~ On Your Own ~ 4:00 pm - 10:00 pm Vendor Exhibit Hall Open Conference 8:00 pm - 9:30 pm Opening Ceremony 9:30 pm - 11:00 pm International Grand Basileus Reception Friday, November 22, :00 am - 6:45 am Z-HOPE 10,00 Steps / ZUMBA 7:00 am - 9:00 am Conference Registration 7:30 am - 8:45 am Zeta Amicae Prayer Breakfast 8:00 am -10:00 pm Vendor Exhibit Hall Open 9:30 am - 12:15 pm Zeta Phi Beta Plenary Session I 9:00 am -1:00 pm Ready, Set, JOB! Interviews 5

6 12:30 pm - 2:00 pm Life Member s Luncheon 12:30 pm - 2:00 pm Zeta Workshop Luncheon 12:30 pm - 2:00 pm Zeta Amicae Luncheon 1:30 pm - 2:30 pm Zeta Phi Beta Voting 2:30 pm - 3:00 pm Conference Registration 3:00 pm - 5:00 pm Zeta Phi Beta Plenary Session II 5:15 pm - 6:00 pm Official Southeastern Region Photograph- Zeta and Amicae 7:30 pm - 9:00 pm Zeta Phi Beta Community Service Awards Banquet 9:00 pm - 11:30 pm Zeta Phi Beta Stroll & Legacy Competitions Saturday, November 23, :00 am Z-HOPE 10,000 Steps / Surprise Exercise! 8:00 am - 3:00 pm Vendor Exhibit Hall 9:00 am - 10:00 am Zeta Phi Beta Sorority Necrology and Rededication 10:00 am -12:30 pm Membership Intake Process Certification (Zetas Only - with intermission) 1:00 pm - 2:15 pm Undergraduate Luncheon Zeta Doves - New Dove Induction Ceremony 3:00 pm - 5:00 pm Zeta Phi Beta sponsored Z-HOPE: Caregiving & Surviving The Empowered Caregiver - Equipping Caregivers for Thriving, not simply Surviving 3:00 pm - 4:30 pm Zeta Phi Beta Undergraduate Signature Program Workshop 6:00 pm - 7:30 pm Zeta Phi Beta Executive Board Dinner Off site Sunday, November 24, :30 am - 11:00 am Zeta Phi Beta Regional Exec Board Breakfast & Closing Meeting 2013 Zeta Attire EVENT Preconference Ready, Set, JOB! Opening Ceremony, Reception, Awards Banquet Prayer Breakfast, Business Session-I/Necrology Workshops / Luncheons Southeastern Region Photograph Session Rededication / Induction ceremony Luncheon Zeta Dove Ceremony Z-HOPE Activity (10,000 Steps & Stretching and Balance) ATTIRE Casual / Zeta Colors / Jeans / Paraphernalia / Sneakers Business / Basic royal blue, black, navy or grey suit Pumps After Five/Semi-Formal Zeta colors White semi-formal/business Semi-formal white or royal blue Business Attire (Royal Blue) Uninterrupted White dress or skirt Business attire white or Zeta Colors Uninterrupted White Exercise Attire/Comfortable Shoes / Zeta colors Stroll & Legacy competitions Casual / Zeta Colors / Jeans / Paraphernalia / Sneakers Acceptable colors: Royal blue, black, white and grey Leave these colors at home: Red/Pink/Yellow/Green/Purple/orange 6

7 79 th Southeastern Regional Leadership Conference Zeta Amicae Agenda Thursday, November 21, :00 am - 11:00 am Excursions: Golf River Club & Augusta Museum of History 12:00 noon - 7:00 pm Conference Registration First Time Conference Attendees ~ Virtual Workshop Pickup handout during registration. Z-HOPE submissions Registration Room Pre-Conference Workshops 1:00 pm - 1:55 pm Protocol - Zeta Amicae 2:00 pm - 2:55 pm Adopt a School Claiming Your Z-Points Form 990 Just Do It 501(c)7 Information (All Auxiliaries Need Auxiliary representative) 3:00 pm - 4:00 pm Eldercare Claiming Your Z-Points Pre-Conference Executive Board Meetings 5:00 pm - 6:00 pm Zeta Amicae Board Meeting Dinner ~ On Your Own ~ 4:00 pm-10:00 pm Vendor Exhibit Hall Open Conference 8:00 pm - 9:30 pm Opening Ceremony 9:30 pm - 10:30 pm Dessert Reception Insurance - Why Do It Liability & Bonding (All Auxiliaries Need Auxiliary representative) Friday, November 22, :00 am - 6:45 am Z-HOPE 10,00 Steps / ZUMBA 7:00 am - 9:00 am Conference Registration 7:30 am - 8:45 am Zeta Amicae Prayer Breakfast 8:00 am - 10:00 pm Vendor Exhibit Hall Open 9:00 am -11:45 am Zeta Amicae Plenary Session I 12:30 pm - 2:00 pm Zeta Amicae Luncheon 2:30 pm - 3:00 pm Conference Registration 3:00 pm - 5:00 pm Zeta Amicae Plenary Session II 5:15 pm - 6:00 pm Official Southeastern Region Photograph- Zeta and Amicae 7

8 7:30 pm - 9:00 pm Zeta Phi Beta Community Service Awards Banquet 9:00 pm - 11:30 pm Zeta Phi Beta Stroll & Legacy Competitions Saturday, November 23, :00 am Z-HOPE 10,000 Steps / Surprise Exercise! 8:00 am - 3:00 pm Vendor Exhibit Hall 8:00 am - 9:30 am Zeta Amicae Necrology and Reaffirmation 9:30 am - 10:30 am Break & Move Out of Rooms 10:30 am - 11:00 am Zeta Amicae Voting 11:00 am - 12:00 pm Zeta Amicae Workshop with National Director of Zeta Amicae Affairs 12:00pm - 12:30pm 1:00pm - 2:15pm Going Paperless by 2014 When To Do It Undergraduate Luncheon Zeta Doves - New Dove Induction Ceremony 3:00 pm - 5:00 pm Zeta Phi Beta sponsored Z-HOPE: Caregiving & Surviving The Empowered Caregiver - Equipping Caregivers for Thriving, not simply Surviving 2013 Zeta Amicae Attire EVENT ATTIRE Preconference Casual / Zeta Amicae Colors / Jeans / Paraphernalia / Sneakers Opening Ceremony, Reception, Awards Banquet Prayer Breakfast, Business Session-I/Necrology Workshops / Luncheons Southeastern Region Photograph Session Necrology / Reaffirmation Luncheon Z-HOPE Activity (10,000 Steps & Stretching and Balance) After Five/Semi-Formal Zeta Amicae colors White semi-formal/business Semi-formal white or light blue Business Attire (Amicae Light Blue) Uninterrupted White dress or skirt Business attire white or Zeta Amicae Colors Exercise Attire/Comfortable Shoes / Zeta Amicae colors Stroll & Legacy competitions Casual / Zeta Amicae Colors / Jeans / Paraphernalia / Sneakers Acceptable colors: Light blue outer wear with small percentage of royal blue as accent, black, white and grey Leave these colors at home: Red/Pink/Yellow/Green/Purple/orange 8

9 What to wear What NOT to wear 9

10 Zeta Phi Beta Sorority, Inc. 79th Southeastern Regional Leadership Conference 2013 REGISTRATION FORM AUGUSTA MARRIOTT at the CONVENTION CENTER 2 Tenth Street, Augusta, GA November 21-23, 2013 Please type or print clearly. One form per person. May duplicate as needed. Name: Last name, First name, Middle initial Chapter: Address: Street, City/State, Zip Telephone: Baslieus Signature: REGISTRATION (Choose all that apply) First Time Attendee? Yes No VOTING STATUS (Choose only one) National Officer Diamond Life Member Regional Officer Platinum Life Member National Officer Voting Amicae Graduate Zeta Golden Life Member Regional Officer Non-Voting Zeta Undergrad Zeta Life Member Voting Delegate Non-Voting Amicae Zeta Amicae Spouse/Visitor Life Member Spouse/Visitor Zeta Legacy New Dove(50yrs since 11/2012) SECTION A Please designate SECTION B Registration Breakdown Extra Tickets (Designate number of additional tickets needed.) (Includes conference bag and all meal functions except LM luncheon.) LM/GLM/PLM/DLM $ Amicae Prayer Breakfast $35.00 Graduate $ Awards Banquet $50.00 Undergraduate $ Undergraduate Luncheon $50.00 Amicae $ Subtotal N/A Archonette/Amicette Male Network/Guest $ Subtotal SPECIAL DIETARY NEEDS (Please check if needed.) Vegetarian All meals will be prepared with low salt/no pork Amount Enclosed Section A Subtotal Section B Subtotal Total (A + B = Total enclosed) * Deadline for registration is on October 31st. A $10 late fee will apply if postmarked or received after October 31st. * Registration information and fees must be postmarked no later than November 6th. * There will be no on-site registration or purchasing of meal tickets. * Extra tickets will be handled by the Regional Tamias Grammateus. * There will be no refunds after November 6th. Requests for refunds must be sent to the Regional Director in writing. * Bring receipts and an official ID card (driver's license/school ID/etc.) to receive registration materials and tickets. * Zeta registration includes MIP Certification Workshop Registration * Make cashier's checks, money orders or certified checks payable to: Zeta Phi Beta Sorority, Inc., SE Regional Conference. * Mail form and payment to: Soror Ophelia Sanders, 43 S. Powerline Road #532, Popano Beach, FL tamiasgrammateus.ser@gmail.com (DO NOT WRITE BELOW THIS LINE.) ********************************************************************************** Comments: Date Recv'd: Amt Recv'd: Recv'd by: Receipt# 10 White copy: Tamias Grammateus Yellow copy (or photo copy): Chapter/soror 9/4/2013

11 Registration Deadlines Registration forms must be received by October 31, 2013 to qualify for early bird registration fee. A $10.00 late fee will apply to Registrations received after November 1, 2013 but before November 6, Registrations submitted via fax or the Internet must be date/time stamped by 11:59 pm (Pacific Time) on the respective deadline date. Registrations received after November 6, 2013 will not be accepted. Early Bird Rate - Received by October 31, 2013 Late Fee - $10.00 late fee applied if received after November 1, 2013 Graduate Zeta $ Undergraduate Zeta $ Zeta Amicae $ Zeta Male Network $ Guest (Non-Zeta) $ *Registration ends November 6, 2013 no registrations accepted after this date. Registration Information Anyone who wishes to attend the 2013 Southeastern Regional Conference must complete and sign official registration form or register online (preferred). Zetas please note that you must be a financial member in good standing in order to register and attend the Conference. If you are un-financial, you must register as a guest and you will not be granted access to the business sessions or MIP Certification Workshop. Visiting Zetas may attend MIP Certification Workshop but will not receive a certificate. Registration Form Completion Type or print clearly with a dark pen and complete all sections of the form. Use one form per registrant. Payment Full payment must accompany your registration. The following forms of payment are accepted: Money Orders, Cashier s Checks or Certified Checks made payable to Zeta Phi Beta Sorority, Inc.-Southeastern Region. Registration Methods By Mail Send your completed registration form with payment to: Soror Ophelia Sanders 43 S. Powerline Rd #532 Pompano Beach, FL NEW! Online Registration Online registration allows for debit card, credit card, prepaid card and check. A small service fee will be charged based on the total amount paid

12 Hotel Information AUGUSTA MARRIOTT at the CONVENTION CENTER 2 Tenth Street, Augusta, GA November 21-23, 2013 (706) For GPS purposes: 901 Reynolds Street Augusta, GA Turn on Tenth Street to enter parking lot and to check in. Parking lot has access to both Marriott and Marriott Suites after checking in. Room Rate: $115 plus tax Reservation Code: Zeta Phi Beta Reservation Deadline: November 1, 2013 Hotel Check In: 4:00 pm Hotel Check Out: 12 noon Standard King, Standard Double, Single Suite with Sleeper Sofas Available (first come, first served) On November 1st, all rooms reserved will be charged the first night stay. This is a NON-REFUNDABLE DEPOSIT. ALL CHANGES MUST BE MADE PRIOR TO NOVEMBER 1st. All rooms reserved after November 1st will be charged the one night non-refundable deposit. No exceptions. A B Rains Plaza Prefunction B A Restrooms C Cumming Lamar B A Estes Plaza Lobby Pool Reception Area Courtyard Heathcote B Moody Hamilton A B Registration Booths A B Walsh A Terrace Restrooms Restrooms Business Center F E D G H Oglethorpe Ballroom A B C Vending First Floor Schultz Indoor Pool OLMSTEAD B OLMSTEAD A LEVEL 2 PREFUNCTION LEVEL 1 PREFUNCTION 12

13 Scooter Rentals Duramed Medical Services 1543 Fifteenth Street, Augusta GA Standard Wheel Chair- $35.00 for the week Wide Wheel Chair- $45.00 for the week Power Chairs- $ for the week Electric Scooters-$ for the week **PLEASE NOTE THAT RENTALS ARE NOT PRORATED, THEREFORE IF NEEDED ONLY ONE DAY THE SAME RATES APPLY. ALSO, DELIVERIES ARE DONE MONDAY THRU FRIDAY. Transportation Marriott provides a free airport shuttle. Call and schedule pick up in advance. Make reservation and confirm 1-2 days prior to travel. Keep hotel phone number available while traveling just in case travel is delayed. Transportation for national dignitaries and regional board members will be arranged by the Conference Planning Team. Parking Valet - $15/per day Self park - $7/per day No vouchers will be distributed. Airports Augusta Regional Airport at Bush FieldsAugusta, GA - Free hotel pickup Hartsfield-Jackson Atlanta International Airport Atlanta, GA - 2 Hours Columbia Metropolitan Airport Columbia, SC Airport - 60 minutes 13

14 Ready, Set, JOB! Job Fair for undergraduate Zetas, Zetas in graduate school and Zetas who have recently graduated your resume to Soror Kimberly Smith for review by October 31, 2013 Send it in early so that you can make revisions before the conference Mock interviews will be Thursday, November 20,2013 Sign up for your interview by October 31, Contact Soror Kimberly Smith for more information. Job Fair Interviews with potential employers by appointment only Companies will be posted online as they are added to the schedule Contact Soror Shaniqua Caldwell for more information. Companies interested in interviewing candidates contact Shaniqua Caldwell 14

15 Excursions Online Registration The River Golf Club Thursday, November 21, :00am-11:00am $50 Includes: transportation from hotel to the golf course continental breakfast taxes and gratuities Two levels: Novice: golf instruction by experienced golf instructor, practice teeing off and golf on course with golf cart and practice clubs. Experienced: golf on the course with golf cart using your own golf clubs. Rounds of golf: up to 18-holes by experienced golfers as many holes as time allows for new golfers Attire: NO JEANS Business casual: khaki or plaid pants Soft bottom shoes, no metal cleats Suggestion: Cap or hat Polo-style shirt or short sleeve top or blouse Limited number allowed so register for the golf excursion early. Augusta Museum of History Thursday, November 21, :00am-11:00am James Brown Exhibit $20 Includes: Museum entrance fee Transportation from hotel to the museum Bag breakfast Scheduled for private presentation by James Brown s daughter 15

16 You Care, I Care, We All Care! Saturday, November 23, :00pm Augusta MarrioB at the ConvenDon Center 2 Tenth Street Augusta, GA Sponsored by: ABorney on hand to answer legal quesdons Refreshments Public Invited Door Prizes 16

17 Z- HOPE for Seniors Z-HOPE: Seniors/ Spirit 1 Caregiving & Surviving For Those Spiritually Challenged Overview It has been happening since Biblical times, family members have been expected to care for your family. It matters not that you have life or career matters, you also have family expectations. This session is designed to explore strategies to endure such challenging times. Caring is the affective component of one s commitment to the welfare of another Caregiving is the behavioral expression of the commitment--found in the context of particular roles & relationships: Parent-child; husband-wife; adult child-elder parent. Historically a woman s role.. predominance of women (wives & daughters) Daughters-the largest group(women in the middle). Caregiving:It s Impact Can Lead to.. Care giver Burden Strain Role Fatigue Caregiver Stress DO You See Yourself? Caregivers & Survival Are You Headed For Caregiver Meltdown? Respite care is a service that provides temporary care for an older person. Respite care may mean help with a specific task or having health care providers care for your relative at home or in a extended care facility while you go on vacation. Caregiving Buffers: You ve Got the Power to Increase Your Capacity to Survive Caregiving Project developed by: Soror Dr. Constance S.Hendricks, RN, Southern University, Mu Zeta Chapter, Baton Rouge, LA 17

18 The Regional Z-HOPE Coordinator will be available in the Registration Room to receive Z-HOPE donations on Thursday. Once registration has been closed, the items will be collected in the Conference Office. 1) Z-HOPE (Women) Prematurity Awareness Bonus Project Chapters and Auxiliaries are asked to bring completed Prematurity Awareness forms to the Regional Leadership Conference. 2) Z-HOPE (Youth) REGIONAL Z-HOPE PROJECT Z-Pack It Up Adopt-a-School Signature Program Chapters are asked to donate financially or bring back packs stuffed with 20+ school items to assist Diamond Lakes Elementary School in Hephzibah, GA. Undergrad/Youth Graduate $25 or 1 back pack w/20 items = 25 Z-Points $50 or 1 back pack w/20 items = 50 Z-Points $50 or 2 back packs w/40 items = 50 Z-Points $75 or 2 back pack w/40 items = 75 Z-Points $75 or 3 back packs w/60 items = 75 Z-Points $100 or 3 back packs w/60 items = 100 Z-Points Suggested supply list to stock each book bag: 2 packs of #2 pencils 2 large erasers package of index cards pencil box/case pencil sharpener scissors (round end) box of crayons small bottle of white glue marble composition notebook 2 glue sticks washable markers construction paper ruler magic markers spiral notebook 2 pocket folders box of tissues box of ziplock bags 3) Z-HOPE (Senior) LIFE MEMBER SPONSORED Z-HOPE PROJECT Meeting the Basic Needs of the Spiritually Challenged Senior Care Signature Program All chapters and Auxiliaries are asked to donate financially to help purchase electronic equipment for elder care site: WC Ervin Towers in Augusta, GA. Undergrad/Youth Graduate $25 = 25 Z-Points $50 = 50 Z-Points $50 = 50 Z-Points $75 = 75 Z-Points $75 = 75 Z-Points $100 = 100 Z-Points 18

19 Z-HOPE Reporting Form Chapter/Zeta Auxiliary Information: Name of Chapter/Zeta Auxiliary Region State Chapter Basileus/ Zeta Auxiliary President Chapter/Zeta Auxiliary Size Name of Co- Sponsoring Chapter (If Applicable) Chapter/Zeta Auxiliary Size Chapter Z- Hope Coordinator/Chair(s) Chapter Mailing Address Phone: FAX Address Z- HOPE Program Information: 1) Z- HOPE Program Title 2) Z- Hope Population: Women Youth Men Seniors International 3) Z- Hope Component: Mind Body Spirit 4) Date(s) of Z- HOPE Program 5) Total Number of people in attendance 6) Those attending were (Indicate # attending) Zeta (Graduate) # Zeta (Undergraduate) # 7) Zeta Auxiliary: Amicae# Youth# Community Participants# 8) There were: Female # Male# 9) Cost of activity to Chapter/Zeta Auxiliary $ 10) Estimated value of donated goods and services (If you had to buy everything) $ 11) Total number of items donated (If Applicable) # 12) Time required to implement program include planning time: # Hours 13) List Partnering/Collaborating Community Organization(s) (If Applicable) SUBMIT Z- HOPE REPORTING FORM TO STATE Z- HOPE COORDINATOR Revised: April

20 ZFB STROLL Undergraduate, Graduate, and Combination Teams Competition strolls must allow for all levels of physical abilities (standing/sitting/scooters) Exhibition (not for competition) strolls can be as difficult and intense within the requirement Best overall competition stroll as voted by those in attendance will be designated the Southeastern Region Stroll and the team will receive an honorarium. BETWEEN STROLLS Legacy Bragging Time: 1-2 minutes max talking time Submit Information to Soror Tiffany Johnson by October 31, 2013 Team captain name, , cell phone, team name, name of song/music (no profanity allowed instrumental version preferred) no last minute changes allowed. If multiple teams submit the same music title, teams will be notified. Must be registered to attend. Must be registered to participate Attire: o Paraphernalia o Jeans allowed OFF November 22, :00pm-10:00pm 20

21 Zeta Phi Beta Sorority, Inc. 79 th Southeastern Regional Leadership Conference STROLL OFF SIGN UP SHEET the following information to Soror Tiffany Johnson Team Captain Name Cell phone Team name Name of song/music No profanity allowed Instrumental version preferred No last minute changes allowed. If multiple teams submit the same music title, first come/first served and other teams will be notified. 21

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25 Zeta Phi Beta Sorority, Inc. Southeastern Region Zeta Amicae 2013 REPORTING INFORMATION REPORTS DUE DATE CONTACT PERSON MAILING ADDRESS REREGISTRATION OR NATIONAL DUES TELEPHONE NUMBER OR AWARDS October 11, 2013 SER Zeta Amicae Vice President Amica Jessie Green 4000 Log Cabin Drive Macon, GA Phone: Cell: STATISTICAL REPORT October 11, 2013 State Amicae Coordinator See addresses below NATIONAL DUES October 31, 2013 Forms A & B Local Zeta Chapter Zeta Phi Beta Sorority, Inc. PO Box , Client ID ,Columbia, S C $15 per Amicae and $50 per Aux. NEWSLETTER October 25, 2013 Recording Secretary Amica Mary J. Brockman 205 Shadecrest Dr. Mauldin, S.C Phone: (864) Fax: (864) brockmanjn@aol.com DECEASED MEMBER November 2,2013 Chaplain, Amica Dorothy Jackson 826 West 39th Street, Savannah, GA Phone: jacksondorothy@comcast.com AUXILIARY FINANCIAL OFFICERS AND MEMBERS LIST October 11, 2013 Copies to Regional Coordinator, Regional President and State Coordinators See addresses listed AUXILIARY GROUP REGISTRATION AND DUES: Southeastern Region October 31, 2013 Financial Secretary Amica Faye Shorter 131 King Charles Rd. Columbia, S C $75.00 Per Auxiliary Phone: faylshorter@gmail.com STATE COORDINA- TORS REPORT DUE TO REGIONAL COORDINATOR October 25, 2013 SE Region Amicae Coordinator Friend Linda Murray 106 Leake Dr. Simpsonville, S C Phone: Cell: lagm200@aol. com QUEEN S CONTESTANT FINANCIAL REPORT November 21, 2013 NO CASH: Auxiliary checks, money orders and cashier s check FL., GA, and S C State Presidents report on tally sheet in a sealed envelope to SER Z A Coordinator L. Murray before Amicae Breakfast 25

26 Please all reports to the correct person listed: FL State Z A Coordinator: Friend Dianne M. Williams, 1901 North 16th Street, Fort Pierce, Fl 34950, Mzdee21565@aol.com GA State Z A Coordinator: Friend Harriet B. Green, 2508 S. Whitechurch Court, Hephzibah, GA 3081, harrietg006@comcast.net SC State Z A Coordinator: Lisa Gambrell Burns, 97 Jamestowne Way, Unit 96, Taylors, SC 29687, gamburns@yahoo.com SER Zeta Amicae President: Amica Sandra Link, 2135 Grove Glen Lane South, Lakeland, FL 33813, sandrak.link@yahoo.com GA Zeta Amicae President: Amica JoAnn Brazil, 3277 Belford Road, SE, Atlanta, GA , joanbrazil@yahoo.com SC Zeta Amicae President: Amica Helen Sims, P O Box 1266, Florence, SC 29503, hsims@bellsouth.net FL Zeta Amicae President: Amica Betty Stokeling, 1085 N.W. 59th Street Miami, FL bettyestokeling@comcast.net 26

27 Zeta Phi Beta Sorority, Inc. 79 th Southeastern Regional Leadership Conference 2013 SOUVENIR JOURNAL AD FORM Opportunities are available to advertise in the conference Souvenir Journal. All funds must be submitted by chapter business check or money order made out to Zeta Phi Beta Sorority, Inc. Payment can be made online using a credit card, debit card or personal check. The deadline for MAILED ad submissions is Friday, October 19, Monies must accompany mailed ad information or the ad WILL NOT run in the journal. Information sent by will not be printed until this form and payment have been received. Online submissions must be recieved by October 31,2013. Zeta Legacies and Zeta Amicae will also have ad space to pay tribute in the Souvenir Journal. See next page for more information. Chapter Name Contact Name Chapter Address City/State/Zip Telephone Ad prices are as follows (please indicate your choice) Inside/Back Covers Color $250 Full Page Black & White $125 1/2 Page Black & White $100 1/4 Page Black & White $75 Accompanying Photo $10 Additional All information for the ad should be printed or typed. Please be sure all names and titles are spelled correctly. All ed ads and photo attachments must be sent in PDF format at 300 dpi quality. All photos submitted must be identified with contact information on the back. Polaroid, laser printed, ink jet printed or copied photos WILL NOT be accepted. Please include a self-addressed stamped envelope if pictures are to be returned. TOTAL AMOUNT ENCLOSED WITH FORM Form must be received, along with payment and ad wording, by Friday, October 19, 2013 by: Soror Jessica L. Elmore # Gervais St.Columbia, SC elmorej11+sezeta@gmail.com Fax: Attn: Jessica L. Elmore 27

28 Zeta Phi Beta Sorority, Inc. 79 th Southeastern Regional Leadership Conference 2013 LEGACY TRIBUTE FORM Opportunities are available for sorors of the region to showcase legacies in their families. It is $25.00 per picture. Please provide a headshot, list names and type of legacy (examples: mother/daughter, aunt/niece, sisters.) At least one soror in the picture must be a financial member of SE Region. All funds must be submitted by chapter business check, money order made out to Zeta Phi Beta Sorority, Inc Payment can be made online using a credit card, debit card or personal check. The deadline for submissions is October 31, Information sent by will not be printed until this form and payment have been received. Chapter Name Contact Name Chapter Address Telephone Sorors Photographed Legacy Type 65th ANNIVERSARY ZETA AMICAE TRIBUTE FORM Zetas and Amicae have the opportunity to salute their Zeta Amicae Auxiliaries and get included in the tribute. It is $25.00 per picture. All funds must be submitted by chapter business check or money order made out to Zeta Phi Beta Sorority, Inc. Payment can be made online using a credit card, debit card or personal check. The deadline for submissions is October 31, Monies must accompany mailed photographs or the photograph will not run in the journal. Information sent by will not be printed until this form and payment have been received. Auxiliary Name Contact Name Auxiliary Address City/State/Zip Telephone All ed photo attachments must be 300 dpi quality. Please be sure all names and titles are spelled correctly. ONLY ELECTRONIC SUBMISSIONS WILL BE ACCEPTED. Photographs will be proportionately sized to fit an eighth of a page size space. TOTAL AMOUNT ENCLOSED WITH FORM Form must be received, along with payment, by Friday, October 31, 2013 by: Soror Jessica L. Elmore # Gervais St.Columbia, SC elmorej11+sezeta@gmail.com Fax: Attn: Jessica L. Elmore 28

29 Zeta Phi Beta Sorority, Inc. 79 th Southeastern Regional Leadership Conference REGIONAL HISTORY BOOK SUBMISSIONS WHAT TO SUBMIT Please utilize the Southeastern Regional History Book Submission Form for proper formatting. Each Chapter/Auxiliary (Amicae & Youth) will have a maximum of five (5) typewritten pages and two photos. Information that should be submitted: Date and location of charter Names of charter members (please verify accuracy before submitting) Names of Chapter Basilei/Auxiliary Presidents since inception Nat l/regional/state Officers from your chapter since chapter s inception (Please indicate name and office held) Names of Life/Golden/Diamond Members, Legacy & Zeta Doves (Please submit a headshot photo) Names of Hall of Fame Inductees Chapter/Auxiliary Awards (National, Regional, State, Local) Name, location, purpose and photo of the chapter house/property Signature programs and projects of the Chapter/Auxiliary HOW TO SUBMIT Complete the SE Regional History Book Submission Form (see below) and attach the form as a word document. Copy your chapter president and sponsor on the submission. File a copy of the submission for your chapter records. PHOTOGRAPHS Send the best photograph of an event or activity. Consider action shots, not just posed photos. Send photographs as attachments in JPEG format. Photos should have a short caption explaining the event and identify all those pictured in the photograph: front row - left to right; back row - left to right. Please Do Not Submit Photos that reflect poorly on the individual or Sorority Photos with alcoholic beverages (cans, bottles, or cups indicating alcohol) or disrespectful poses. Photos that are out-of-focus, poor quality or low resolution photos. Returning Film Print Photographs If you would like film prints returned, please attach a note with a return address. WHEN TO SUBMIT The Southeastern Regional History Book: Still Second to None - Volume III will cover The DEADLINE to submit your chapter history is December 14, Please begin submitting your Chapter/Auxiliary information. Late submissions may not be included, at the discretion of the editor. SUBMISSIONS AND QUESTIONS your completed Southeastern Regional History Book Submission Form electronically to ukamaka.dike@yahoo. com with your chapter name in the subject line OR Mail to: Ukamaka Amy Diké, 1575 Paul Russell Road #3001, Tallahassee, FL

30 SOUTHEASTERN REGIONAL HISTORY BOOK SUBMISSION FORM Still Second to None Volume III (Please submit ONE form for each Chapter/Auxiliary Thanks!) Name of Chapter/Auxiliary: College/University (if applicable): Mailing Address: Zip Code: Contact Person: Telephone Number(s): Fax: Chapter/Auxiliary President Name: Chapter/Auxiliary President 1. Date and location of charter 2. Names of charter members (please verify accuracy before submitting) 3. Names of Chapter Basilei/Auxiliary Presidents since inception 4. National/Regional/State Officers from your chapter since chapter s inception (Please indicate name and office held) 5. Name of Life/Golden/Diamond Members, Legacy, & Zeta Doves (Please submit a headshot photo) 6. Names of Hall of Fame Inductees 7. Chapter/Auxiliary Awards (National, Regional, State, Local) 8. Name, location, purpose and photo of the chapter house/property 9. Signature programs and projects of the Chapter/Auxiliary 10. Any other information you want included in the history book. Please feel free to submit any suggestions for our history book. Thank You for your participation! 30

31 Zeta Phi Beta Sorority, Inc. 79 th Southeastern Regional Leadership Conference REGIONAL NEWSLETTER SUBMISSIONS Fall Edition - Chapter Input & Conference Newsletter (to include all submissions from chapters and new information from Nationals). Deadline - Oct. 19, 2013 Spring Edition - Chapter Input & Nationals Update (Boule, State Conferences, etc...) Deadline - May 17, 2014 ***Important Changes*** 1. State submissions should come through State Antapokritis instead of individual chapters. Rationale - A) reduce amount of s that are sent. B) allows each state to arrange their own submissions. It will keep State Directors knowledgeable of what is being submitted from their state. C) provides opportunity for submissions to be proofed within the State before being submitted for publication. 2. Each State Antapokritis should carefully review submissions for grammatical errors as they will be printed as submitted. Pictures should have identification, if desired. 3. Submissions should include chapter activities including work done with ZHope, Adopt-A-School, Elder Care and Military Sorors. 4. States should also submit ideas regarding the successful implementation of the International Grand Basileus Signature programs. 5. Be mindful of deadlines. If submissions come after deadline, they will possibly be held until the next publication of the newsletter. 6. No photos should be embedded within the documents. Photos should come as a jpeg file or another acceptable photo file. Articles must be received by Friday, October 19, 2013 by: Your State Antaporkritis Soror JacQueline Lawton, PhD Regional Antaporkritis BluLegacy92@gmail.com 31

32 Zeta Phi Beta Sorority, Inc. 79 th Southeastern Regional Leadership Conference 2013 NECROLOGY REPORT Please complete the form by entering information for all Sorors who have passed since the last Regional Necrology. Report must be received by October 31, 2013 to the address listed below. Name Chapter State Life Member Designation (Life, Golden, Platinum, Diamond) Charter Member Form must be received by October 31, 2013 by: Soror Paulette Edwards Necrology and Rededication Coordinator P.O. Box 69 Kingshill Kings Hill, Virgin Islands

33 Zeta Phi Beta Sorority, Inc. 79 th Southeastern Regional Leadership Conference 2013 SCHOLARSHIP REPORT We are collecting information on the number and amount of scholarships awarded by our chapters, foundations and auxiliaries within the Southeastern Region. All states, chapters, foundations and auxiliaries that awarded scholarships and distributed the funds since the 2013 Regional Leadership conference are asked to complete this form. Enter information for and send to. Report must be received by November 6, 2013 to the address listed below Awardee Chapter State Scholarship Name Amount Form must be received by November 6, 2013 by: Soror Felicia Scott-Strickland 33

34 Room Registration DEADLINE: October 31, 2013 Conference Registration Send to Soror Ophelia Sanders Early Bird Special: October 31, 2013 DEADLINE: November 6, 2013 Late fee of $10.00 per Soror, and Amicae until November 6, 2013 Necrology Form Send to Soror Paulette Edwards DEADLINE: October31, 2013 Nomination Form Send to Soror Shelia Bowers DEADLINE: October 31, 2013 Souvenir Journal Ads Send to Soror Jessica DEADLINE: Mailed October 19, 2013, ed October 31,2013 Newsletter Submissions Send to your state Antapokritis DEADLINE: October 19,2013 Legacy Photo and Zeta Amicae Tribute Send to Soror Jessica Elmore DEADLINE: October 31, 2013 Excursion Registration DEADLINE: First Come First Serve Job Fair Interview Registration Send to Soror Shaniqua Caldwell DEADLINE: October 31, 2013 Mock Interview Sign Up DEADLINE: October 31, 2013 Scholarship Form Soror Felicia Scott-Strickland DEADLINE: October 31, 2013 Stroll Off Registration Soror Tiffany Johnson DEADLINE: October 31, 2013 Turn in all Z-HOPE report forms to Regional Coordinator Soror Robbie Everett DEADLINE: November 6, 2013 Verify the Southeastern Region Tamias-Grammateus Soror Ophelia Sanders has accurate membership records of your chapter (New members and reclaimed members since last Regional conference) Bring all necessary receipts and documentation to the conference. Print and review November 2012 Conference minutes. Show up and have a great time in Augusta, GA. 34

35 The Southeastern Region Executive Board looks forward to seeing you at the 79th Southeastern Regional Leadership Conference Soror Mary B. Wright International Grand Basileus Soror Felicia Scott-Strickland Southeastern Regional Director Soror Fran McTier Executive Board Chair 35