Sigma Gamma Rho Sorority, Inc. Greater Service, Greater Progress since 1922

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1 Sigma Gamma Rho Sorority, Inc. Greater Service, Greater Progress since 1922 Uplifting our Legacy of Sisterhood, Leadership and Service Dr. Patricia H. Hiller, Chair National Achievements and Awards Committee February Kangaroo Lane Austin, TX (H) (C) Greetings Sorors, The Achievements and Awards Committee has been working diligently to provide you with information pertinent to your regional conferences and specifically of benefit during the 2014 Boule. The guidebook included in this transmission provides criteria for the national awards, exhibits, and scrapbooks that all regions are expected to adhere. The majority of applications included in the guidebook should flow through the regional Achievements and Awards Committee, the chair of which will forward information about the regional winners to the National Achievements and Awards Committee. However, please note the following: 1. A few applications for awards should go to sources other than the Achievements and Awards Committee: a. The National Youth Projects Award (YSC) b. National Undergraduate Chapter Service Grant (UCC) c. Annie Neville Talent Award (UCC) 2. It is important that you following the deadlines established by your region when submitting applications. 3. Graduate and undergraduate members are eligible to apply for the Hattie Redford Award; however -- a. Presentation and judging of exhibits are limited to undergraduates only. b. Graduates will be judged on scrapbooks only. c. All scrapbooks should include reference to the national theme, Uplifting our Legacy of Sisterhood, Leadership and Service, and reflect activities from Boule to Boule. Expect more information about other Boule awards, including those that are submitted directly to the National Achievements and Awards Committee. And while your regional Achievements and Awards Committee chair should be able to answer any questions you may have about the awards process, please feel free to contact me when you have additional questions. Sisterly, Patricia H. Hiller Dr. Patricia H. Hiller Regional Chairs: Evajuani D. Bynum, Dr. Jodi Jacobs, Quiana Quirles, Kendra Fry, Melody L. Harris Regional Representatives: Ann Broughton, Cheryl Simmons Gray, Omoyeni Makinde, Marguerita Stams-Jackson, Emerald Woodland

2 Sigma Gamma Rho Sorority, Inc Application for National Awards All awards must be submitted through the Regional Achievements and Awards Committee with the following exceptions: The National Youth Projects Award Submitted to Youth Service Coordinator National Undergraduate Chapter Service Grant and Annie Neville Talent Award Contest Submitted to Undergraduate Chapter Coordinator Soror Patricia H. Hiller, Ph.D. National Achievements and Awards Committee Chair (512)

3 Sigma Gamma Rho Sorority, Inc National Achievements and Awards Committee Dr. Patricia H. Hiller, National Chair Southwestern Region / Alpha Kappa Sigma (512) (H) or (210) (C) REGIONAL ACHIEVEMENTS AND AWARDS CHAIRS (Please submit awards to your regional chair.) Quiana Quirles Central Region Alpha Lambda Sigma (216) Dr. Jodi Jacobs Northeastern Region Theta Rho Sigma Kendra Fry Southwestern Region Zeta Delta Sigma (214) Evajuani D. Bynum Western Region Eta Alpha Sigma (916) Melody L. Harris Southeastern Region Delta Pi Sigma (478) (H) or (478) (C) REPRESENTATIVES Marguerita Stams-Jackson Central Region Delta Sigma (312) (H) or (312) (C) Omoyeni Makinde Northeastern Region Theta Rho Sigma (845) Ann Broughton Southeastern Region Eta Sigma (404) (H) or (404) (C) Emerald Woodland Western Region Kappa Nu Sigma (323) Dr. Cheryl Simmons Gray Northeastern Region Zeta Omega Sigma (301) (H) or (301) (C) National Achievements and Awards Committee - Boule Year 2014 P a g e 2

4 TABLE OF CONTENTS Hattie Redford Award (Scrapbook / Display)...4 (Bylaws Article VI, Section 604 (d) and SOP Section Mary Lou Allison Little Loving Cup Award...6 (Bylaws Article VI, Section 604 (c) and SOP Section Sigma TORCH Award...7 (Bylaws Article VI, Section 604 (b) and SOP Section Dr. Rejesta V. Perry Project Reassurance Award...8 (Bylaws Article VI, Section 605 and SOP Section Annie W. Neville Talent Award Contest...9 (Bylaws Article VI, Section 602 (b) (1) and SOP Section Outstanding Undergraduate Chapter Award...10 (Bylaws Article VI, Section 604 (e) and SOP Section Sigma of the Year Award...13 (Bylaws Article VI, Section 602 (b) (4) and SOP Section National Youth Projects Award...14 (Bylaws Article VI, Section 604 (a) and SOP Section National Undergraduate Chapter Service Grant...15 (Bylaws Article VI, Section 604 (f) and SOP Section National Achievements and Awards Committee - Boule Year 2014 P a g e 3

5 HATTIE REDFORD AWARD (Scrapbook/Display) SCRAPBOOKS AND DISPLAYS Scrapbooks and/or displays are to highlight the chapter s activities during the current chapter year. During a Boule year, the material must cover the time period from the previous Boule to the upcoming Boule. All chapters and affiliates wishing to display a scrapbook or any other type of exhibit must complete and submit a scrapbook and display award application to the regional awards chair by the deadline established by the region. Your application will serve as your reservation for display space. Applications submitted after the deadline will not guarantee space. PROTOCOL FOR ALUMNAE AND UNDERGRADUATE CHAPTER SCRAPBOOKS The scrapbook must: Be in Sorority/Affiliate Colors Contain chapter name and location either on cover or on inside of cover Be thoroughly fastened Be neat in appearance and clean Include a Table of Contents Contain a description of activities Contain chapter activities and events organized chronologically or by type; i.e., National Programs, Founders Day, etc., ranging from the regional conference of the last sorority year to activities ending for the chapter in March of the current sorority year Scrapbooks and exhibits must incorporate the current national theme: Uplifting our Legacy of Sisterhood, Leadership and Service. PROTOCOL FOR CHAPTER DISPLAYS (UNDERGRADUATES ONLY) The exhibit must utilize the sorority colors. Pictures of chapter activities should be easily identifiable by names and dates. Printed programs of chapter activities/events should contain the date. Documentation from organizations outside of Sigma Gamma Rho Sorority should appear on that organization s letterhead. CHAPTER EXHIBITS WILL BE ELIMINATED FROM AWARD CONSIDERATION IF THEY INCLUDE ANY OF THE FOLLOWING: Any official sorority book in its entirety Materials classified for official business Photos of events classified for official business CHAPTER REPORT A chapter report MUST be submitted with the scrapbook and/or display. The chapter report must reflect the scrapbook content and MUST be displayed with the exhibit and scrapbook at the time of judging. Failure to include a copy of the chapter report will result in elimination of award consideration. National Achievements and Awards Committee - Boule Year 2014 P a g e 4

6 SCRAPBOOK/DISPLAY ENTRY FORM HATTIE REDFORD AWARD (Scrapbook / Display) UNDERGRADUATE CHAPTER INFORMATION Please print or type. Name of Chapter: Chapter Basileus: Address: Phone #: Please check the appropriate boxes: Category: Alumnae Undergraduate Region: Central Northeastern Southeastern Southwestern Western REGIONAL CONFEENCE CONTACT: Please print or type. Please list a person that will be in attendance at the regional conference that can be contacted during the conference if a problem exists: Contact Person: Address: Phone #: We will participate in the scrapbook competition: Yes No We will participate in the display competition: (This category is for undergraduate chapters ONLY.) Yes No Display items that will be presented: The region will provide a table for each display. Generally, two chapters are displayed on one 6- foot table. Please design your scrapbook and/or display accordingly. Please indicate if any special equipment is requested by the region such as electric outlet, etc. You are not guaranteed to receive the item, but the committee will do its best to accommodate the request. Special Equipment Requested: National Achievements and Awards Committee - Boule Year 2014 P a g e 5

7 MARY LOU ALLISON LITTLE AWARD APPLICATION Name: Location: Chapter) (School) Name of Basileus: Address: Phone #: Please check the appropriate boxes: Category: Alumnae Undergraduate Region: Central Northeastern Southeastern Southwestern Western The Mary Lou Allison Little Loving Cup Award shall be presented at the Boule to the chapter reporting the most successful program. The Regional winner is eligible to compete in the National Competition. See Bylaws Section 604 (c) and SOP Section Name of Members: (Use additional Sheets of paper if needed.) Submit a copy of the Chapter Report (8.343, pg. 8-9 of the Standard Procedures and Instructions) Ensure that your documentation includes and clearly identifies the following: 1. List the activities/programs you are submitting for consideration of this award. 2. Explain and provide evidence of pre-planning of the year s activities. Also, include the goals and objectives set by the chapter. 3. How did your program(s) project the Sigma image? If possible, provide evidence of the image projected by the chapter. 4. How did the chapter promote the program(s) to the public? If possible, provide evidence of any public promotions. (Sigma activities may include: Founders Day, Sigma Week, National Youth Project, Multi-Cultural activities, etc.) 5. List the program(s) that contributed to the implementation and maintenance of Sigma s National Program(s). List and provide evidence of how the program contributed to the National program theme. 6. How did the program(s) relate to the ideas, purpose, motor and/or national theme? 7. Evidence that program(s) were implemented. List the evidence included in the award packet. Evidence may be in the form of newspaper clippings, photographs, etc. 8. Include Table of Contents, Organization and/or Creative Presentation. National Achievements and Awards Committee - Boule Year 2014 P a g e 6

8 SIGMA TORCH AWARD UNDERGRADUATE AWARD Region: Central Northeastern Southeastern Southwestern Western Name: Chapter: Location: City/State/Zip: (School) Name of Basileus: Address: School: Name of Members: Date of Chapter Charter No. of Members Date of Last Three Initiations No. of Initiates Date No. of Initiates Date No. of Initiates Date Submit completed application to Regional Achievements and Awards Committee with Xeroxed copies of the last three official Initiation Report Forms (C-8). National Achievements and Awards Committee - Boule Year 2014 P a g e 7

9 DR. REJESTA V. PERRY PROJECT REASSURANCE AWARD APPLICATION Name of Chapter: Chapter Basileus: Contact Person: Phone #: Please check the appropriate boxes: Category: Alumnae Undergraduate Region: Central Northeastern Southeastern Southwestern Western The Dr. Rejesta V. Perry Project Reassurance Award shall be given each year of a Boule to the chapter reporting the most successful Project Reassurance Program. The Regional winner is eligible to compete in the National Competition. See Bylaws Section 605 and SOP Section Describe the health education effort displayed by the chapter and explain how your chapter partnered with the March of Dimes Birth Defects Foundation. 2. Explain the steps used to successfully plan the Project Reassurance Program; e.g., objectives of the program, dates of the activities proposed, detailed description of program, goals of the chapter, etc. 3. Explain how the chapter implemented a successful Project Reassurance Program. 4. Provide the project implemented in the form of a scrapbook, slide collection, photography, filmstrips, etc. All material must be documented with the name of the chapter, dates, objectives and activities. National Achievements and Awards Committee - Boule Year 2014 P a g e 8

10 ANNIE W. NEVILLE TALENALENT AWARD CONTEST UNDERGRADUATE PARTICIPANT Region: Central Northeastern Southeastern Southwestern Western Name: Chapter: Address: (School) (Home) Phone: (School) (Home) Major: Classification: Category: Vocal Instrumental (Specify): Dance Other Length of Presentation: 3 Min 5 Min 10 Min Audio Materials Needed: Additional Information: (Microphones, record players, stage, etc.) Describe some additional information about your background: (List major in school, classification, initiation date-year, hobbies, etc.) Note: Mail or information to: Regional Undergraduate Chapter Coordinator National Achievements and Awards Committee - Boule Year 2014 P a g e 9

11 JUDGING CRITERIA 1. Chapter Growth 2. Scholastic Achievement 3. Community and Campus involvement SIGMA GAMMA RHO SORORITY, INC. OUTSTANDING UNDERGRADUATE CHAPTER AWARD 4. Chapter relationship 5. Quality and/or frequency of sorority programs AWARD SUBMISSION REQUIREMENTS: 1. A completed application signed by the Chapter Basileus. 2. Two letters of recommendation. One must be from chapter advisor. 3. An official grade report from university showing chapter GPA or official transcript(s) of all financial members. 4. Proof of financial status (i.e., Financial Statement from Headquarters). 5. Proof of Sigma Week Activities (i.e., copy of flyer, program, letters received, material provided to participants, etc.). 6. Proof of Founders Week Activities (i.e., copy of flyer, program, letters received, material provided to participants, etc.). 7. Proof of service provided to the community (i.e., copies of awards, letters received, pictures, newspaper articles/clippings, etc.). CHAPTER INFORMATION Please print or type. Region: Central Northeastern Southeastern Southwestern Western Chapter Name: University: Basileus Name: Phone#: Date of Chapter Charter Current Number of Members Date of Last Two Initiations No. of Initiates Date No. of Initiates Date LIST THE EVENT AND OUTCOME OF YOUR SIGMA WEEK ACTIVITIES SPONSORED BY THE CHAPTER EVENT PURPOSE OF PROGRAM DATE OF PROGRAM SERVICE HOURS # OF SOROR ATTENDED List the type of proof of service you have included with application (Copy of flyer, program, letters received, material provided to participants, etc.) # OF PEOPLE SERVED National Achievements and Awards Committee - Boule Year 2014 P a g e 10

12 OUTSTANDING UNDERGRADUATE CHAPTER AWARD PLEASE LIST THE EVENT AND OUTCOME OF YOUR FOUNDERS WEEK ACTIVITIES SPONSORED BY THE CHAPTER. Please print or type. EVENT PURPOSE OF PROGRAM DATE OF PROGRAM SERVICE HOURS # OF SOROR ATTENDED # OF PEOPLE SERVED List the type of proof of service that you have included with application (Copy of flyer, program, letters received, material provided to participants, etc. NATIONAL PROGRAMS COMPLETED THIS YEAR (If you would like to highlight additional planning activities, a separate piece of paper can be used.) NATIONAL PROGRAM EVENT DATE OF PROGRAM 1. THE NATIONAL CAMPAIGN TO PREVENT TEEN AND UNPLANNED PREGNANCY 2. MARCH OF DIMES 3. HIV / AIDS GRANT PROJECT 4. MWANAMUGIMU 5. PROJECT FOR AFRICA 6. PROJECT WEE SAVERS 7. OPERATION BIGBOOKBAG 8. SIGMA YOUTH SYMPOSIUM 9. NATIONAL MARROW DONOR PROGRAM 10. HATTIE MCDANIEL CANCER AWARENESS March of Dimes Participation 2013 AMOUNT RAISED 2014 AMOUNT RAISED TO DATE # OF WALKERS SERVICE HOURS # OF SOROR ATTENDED List Other Service Provided if applicable. (i.e., Registration, Stuff Bags. Phone bank, etc.) # OF PEOPLE SERVED AWARD(S)/HONOR(S) RECEIVED BY CHAPTER: 1. NAME OF ENTITY WHO GAVE THE HONOR OR AWARD: DATE OF AWARD: REASON FOR AWARD: National Achievements and Awards Committee - Boule Year 2014 P a g e 11

13 OUTSTANDING UNDERGRADUATE CHAPTER AWARD AWARD(S)/HONOR(S) RECEIVED BY CHAPTER (CONTINUED) 2. NAME OF ENTITY WHO GAVE THE HONOR OR AWARD: DATE OF AWARD: REASON FOR AWARD: 3. NAME OF ENTITY WHO GAVE THE HONOR OR AWARD: DATE OF AWARD: REASON FOR AWARD: SCHOOL INVOLVEMENT Please print or type. LIST EVENTS SPONSORED BY SCHOOL AND/OR SCHOOL ORGANIZATION THAT CHAPTER HAS PARTICIPATED. (The events cannot be sponsored or co-sponsored by chapter. A separate piece of paper can be used if needed.) SPONSORING ORGANIZATION EVENT PURPOSE OF PROGRAM DATE OF PROGRAM # OF SOROR ATTENDED SISTERHOOD Please print or type. List how your chapter has promoted sisterhood within your chapter and the chapters around your area. Please include frequency of sisterhood activities, date of event(s), and number of chapter members involved. If the sisterhood activity includes other sorority chapters/members, please list their chapter. (If you would like to highlight additional planning activities, a separate piece of paper can be used.) National Achievements and Awards Committee - Boule Year 2014 P a g e 12

14 SIGMA OF THE YEAR AWARD (OUTSTANDING UNDERGRADUATE) JUDGING CRITERIA 1. Undergraduate exhibits outstanding leadership in her chapter and maintains high scholastic achievement. 2. Undergraduate fosters and encourages outstanding service to the community. 3. Undergraduate is instrumental in increasing chapter membership and maintains high standard of character and a reputation acceptable by her school and the Sorority. 4. Undergraduate projects to the public the best Sigma image possible. 5. Undergraduate is a leader in the Sigma Drop-In. Region: Central Northeastern Southeastern Southwestern Western Name: Chapter: Address: (School) (Home) Phone: (School) (Home) Sorority Activities (Include detailed information. Provide newspaper copies, copies of awards, pictures-personal scrapbook.): School/Community Activities (Include detailed documentation as stated above.): Three letters of reference required from persons outside the Sorority should be included. (Official Stationery suggested.) A profile of each applicant, accompanied by a letter from your chapter giving approval as a candidate for the Sigma of the Year, should be sent. All credential are due to the Regional Achievements and Awards Committee Chair. National Achievements and Awards Committee - Boule Year 2014 P a g e 13

15 NATIONAL YOUTH PROJECTS AWARD Instructions: The Chapter makes five copies, sends four copies to the Youth Services Coordinator for your region, and retains one copy for your chapter files. The National Achievements and Awards Committee Chair will send an approved copy to the Grand Grammateus. Date of Application Chapter Locations Region Are you currently engaged in a local youth project? Briefly describe the project Are you carrying out any of the National Program(s) of Sigma Gamma Rho? Yes No Briefly describe which program(s) your chapter is supporting and enclose any supporting material or publicity / news clippings related to the program(s). Use separate sheet if needed. If not, are you developing plans for the implementation of one or more of the programs? Explain. Use the following format to list youth programs and any other activity geared toward the education and development of youth. Use separate sheet. Name of Program / Activity and Date Coordinator/Chair Advisor Address Signature Basileus Address Signature All programs / activities listed must be filled at the time of application with the Youth Services Coordinator of your region. For committee use ONLY Chapter is recommended to receive the National Youth Program Award. Chapter is recommended to receive an Honorary Award from the Region. Chapter does not meet the qualifications as stated in the Constitution / Bylaws. Signature Youth Service Coordinator Signature Chair, Youth Program Committee Signature Chair, Achievements and Awards Committee National Achievements and Awards Committee - Boule Year 2014 P a g e 14

16 NATIONAL UNDERGRADUATE CHAPTER SERVICE GRANT Instructions for completing undergraduate service grant application. 1. The information must be typed. 2. Give all information requested or reasons for not completing same. 3. Send all copies of this application to your Regional Undergraduate Campus Coordinator, on or before May 1. Chapters whose applications are approved on or before this date will receive the grant at the beginning of the ensuing academic year. Chapters whose applications are received prior to December 1 will receive the grant near the beginning of the second semester of that school year, or, if the school is on the quarter system, the month of January. 4. When and where necessary, use additional paper. Be sure to number and properly identify items listed. 5. Secure the signature of your Chapter Advisor after completion of application. Note: The decision of your Undergraduate Chapter Coordinator relative to approval or disapproval of your chapter s application for a grant is final. Criteria for judging application a. Evidence of planning an interesting activity 20 points b. Evidence of chapter maintenance and growth 40 points c. Evidence of discharge of responsibility by chapter 10 points d. Evidence of adequate quality of application 20 points e. Neatness and written quality of application 10 points Total 100 points For Undergraduate Chapter Coordinators Use Only Date Received Approved Disapprove Reasons Signature of Undergraduate Campus Coordinator Signature of Regional Syntaktes Date Received National Achievements and Awards Committee - Boule Year 2014 P a g e 15

17 Sigma Gamma Rho Sorority, Inc Application for National Awards Soror Patricia H. Hiller, Ph.D. National Achievements and Awards Committee Chair (512)

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