74 th Louisiana State Conference

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1 74 th Louisiana State Conference Let St. Peter Claver Shine Through All of Us APRIL 20-22, 2018 Crowne Plaza Baton Rouge 4728 Constitution Ave Hosted by: Southeast Central Committee District II

2 TABLE OF CONTENTS Letter from Presidents.. 2 Conference Information.. 3 Registration Form Conference Mass/Banquet. 5 T-Shirt Order Form Souvenir Booklet Information.. 7 Vendor Information 8 Americans with Disabilities 9 Tentative Schedule. 10 Check List... 11

3 KNIGHTS OF PETER CLAVER & LADIES AUXILIARY 74 nd LOUISIANA STATE CONFERENCE April 20-22, 2018 TO: National Officers; Supreme Officers; Louisiana State Officers: Grand Knights; Grand Ladies; Junior Commanders; Junior Counselors and Members of KPC and KPCLA FROM: District II DATE: December 21, 2017 RE: 2018 KPCLA SENIOR STATE CONFERENCE THEME: Let St. Peter Claver Shine Through All of Us The Louisiana State Conference will hold its 74th Annual State Conference in April 20-22, 2018 at the Crowne Plaza Baton Rouge. The Southeast Central Committee District II is your hosts and hostesses of this year s conference. This packet contains the following information to complete your registration: o Conference Registration Form o Hotel Registration Information o T-Shirt Order Form o Souvenir Book Ad Form o Special Needs Form Tickets will be placed in the Registration Packet for the Banquet and Ball along with the Souvenir Booklet. Deadline for registration is March 26 th, hotel registration is March 14 th, ad booklet and t-shirts is March 16 th, Please send the correct amount of money and forms to the designated person on the form. Accepted forms of payment are Council/Court Checks, Money Orders or Cashier s Checks. After March 26, 2018 a $15 late fee will be accessed per registrant. All fees for the Louisiana State Conference are to be made payable to: KPC District II Louisiana State Conference. o Conference Registration o Souvenir Booklet o T-Shirts o Vendors We are looking forward to seeing you at the 2018 Louisiana State Conference. If you have any questions contact one of the chairs listed below. Chairperson: Br. Anthony Daisy Co-Chairperson: Lady Sandra J. Smith (225) (225)

4 CONFERENCE REGISTRATION The registration fee of $ per person includes (1) Banquet ticket and (1) Ball ticket and Conference bag. All persons attending the conference including Grand Knights, Grand Ladies, Commanders, Counselors, Delegates and Members must be registered. Visitors are welcome! PRE-REGISTRATION IS REQUIRED. THERE WILL BE NO ON-SITE REGISTRATION. THE DEADLINE FOR REGISTRATION IS MARCH 26, (Make checks payable to: KPC District II-Louisiana State Conference) No receipts will be mailed to you. A copy of your receipt will be in your packet. Courts and Council checks, money orders and cashier s checks will be accepted. NO PERSONAL CHECKS OR CASH. Cancellations must be made in writing through the Registration Chairperson prior to March 26, All refunds will be mailed a week after the conference. Brother Shelton Smith, Co-Chairperson Lady Sandra J. Smith, Co-Chairperson HOTEL REGISTRATION The official hotel of the 74 st Louisiana State Conference is the Crowne Plaza Baton Rouge. Each unit must make their own reservations by calling All reservations must be guaranteed with a major credit card. Attendees will be required to provide a first night s non-refundable deposit for their room, including tax. Major credit cards are acceptable to establish prepayment. When calling be sure to mention the group code KSP in order to receive the discounted group rate. GUEST ROOM RATES --- Single/Double $99.00 plus tax CHECK IN TIME 3:00 p.m. CHECK OUT TIME 12:00 Noon Hotel room rates are subject to applicable state and local taxes currently. Hotel parking is Complimentary Reservations must be cancelled 24 hours prior to arrival to avoid cancellation penalties. THE DEADLINE FOR HOTEL REGISTRATION IS MARCH 14, 2018.

5 KNIGHTS OF PETER CLAVER & LADIES AUXILIARY 74 th LOUISIANA STATE CONFERENCE Let St. Peter Claver Shine Through All of Us APRIL 20-22, 2018 REGISTRATION FORM District Number (Circle One) Council/Court Name No. Address: City/State/Zip: Phone: ( ) Fax: ( ) Address: Cell Phone ( ) Contact Person ***No Onsite Registration**** No. tickets Cost Total Early Registration (postmarked by 3/26/2018) $ Late Registration (postmarked After 3/26/2018) $ Extra Banquet Ticket $50.00 Extra Ball Ticket $20.00 TOTAL ENCLOSED $ Please PRINT or TYPE: Name and title(s) of person registering (National Officer, Past National Officer, Supreme Officer, State Officer, Grand Knight, Grand Ladies, Delegate, Commander, Counselor, Members, and Visitors.) Please place a check mark by registrants name if purchasing Extra Banquet or Ball, Vegetarian, Fish, or Chicken Meal. Name Title Fish Meal Chicken Meal Veg Meal Extra Banq. Ticket Extra Ball Ticket Please make a Council/Court check, cashier s check or money order payable to: KPC District II - Louisiana State Conference Mail white copy of your registration form and bring a copy with you to the conference. Courts Mail form with payment to: Councils Lady Sandra J. Smith Brother Shelton Smith P.O. Box 744 P.O. Box 744 Gramercy, LA Gramercy, LA (225) (225) Refunds/Cancellation: Notification must be postmarked by April 1, Request after this date is not possible (exceptions made for unforeseen circumstances.). No registration will be accepted after April 1, 2018.

6 CONFERENCE MASS The Mass will be celebrated by Bishop Robert W. Muench, Bishop of Baton Rouge and Fr. Joshua Johnson will be the Homilist for the 74 st Louisiana State Conference Mass. The mass will take place at the Crowne Plaza Baton Rouge on Saturday, April 21, 2018 at 4:00 p.m. Please dress in full regalia. Everyone is invited. CONFERENCE BANQUET The Conference Banquet will be held on Saturday, April 21, 2018 at the Crowne Plaza Baton Rouge at 7:30 p.m. All persons entering the Banquet, including dignitaries must have a ticket. There will be no on-site ticket sale. Attire for the Banquet is Formal/Semi-Formal. This year s Guest Speaker is our National Chaplain, Bishop Shelton Fabre. HOLLYWOOD CASINO Lunch special coupons will be provided for the Epic Buffet Restaurant on Thursday, April 19 th and Friday, April 20, 2018 for Hollywood Casino located at 1717 River Road,. Lunch will begin at 11:00 a.m. until 3:00 p.m. each day. New member promotion will be available at the Casino. TRANSPORTATION The Crowne Plaza Hotel will provide shuttle transportation to and from the airport at a cost of $ You may pay the driver directly or it can be included with your hotel bill. The hotel also uses the service of two taxi cabs: Tiger Taxi and Yellow Cab NOTICE All checks for Registration must be made payable to KPC District II Louisiana State Conference with registration form and properly earmarked. We are looking forward to a successful Conference and it is our prayer and hope that each Unit will give its full attention to deadlines and mailing addresses. Reminder any registration that is postmarked after March 26, 2018 is subjected to an additional late fee of $15 per registrant. Refunds/Cancellations: Notification must be postmarked by April 1, Request after this date is not possible (exceptions made for unforeseen circumstances.) All refunds/ cancellations will be addressed after the 2018 Louisiana State Conference. NO REGISTRATION WILL BE ACCEPTED AFTER APRIL 1, 2018.

7 KNIGHTS OF PETER CLAVER & LADIES AUXILIARY 74 th LOUISIANA STATE CONFERENCE Let St. Peter Claver Shine Through All of Us APRIL 20-22, 2018 T - SHIRT ORDERING FORM Name Cn/Ct: Council/Court# Name: District# Address: City/State/Zip: Phone: ( ) Fax: ( ) Address: Cell Phone ( ) Size Qty Total Adult Small $12.00 Adult Medium $12.00 Adult Large $12.00 Adult X-Large $12.00 Adult 2X- L $12.00 Adult 3X- L $ Adult 4X-L $12.00 Adult 5X-L $12.00 TOTALS Please complete form and return with Council/Court check, Money Order or Cashier s Check. NO PERSONAL CHECKS ACCEPTED. There will be NO on site sales of shirts. DEADLINE for order form and money is March 16, NO REFUND OR EXCHANGE OF T-SHIRT SIZES. Make checks payable to: KPC District II Louisiana State Conference ***** MAIL ONE COPY OF YOUR T-SHIRT FORM AND BRING ONE COPY WITH YOU TO THE CONFERENCE*** Mail Form and Check/Money Order to: Brother Leonard Bergeron Lady Theresa Bergeron 301 Boy Kin Street 301 Boy Kin Street Houma, LA Houma, LA 70390

8 (985) (985) KNIGHTS OF PETER CLAVER and LADIES AUXILIARY 74 th LOUISIANA STATE CONFERENCE Let St. Peter Claver Shine Through All of Us APRIL 20-22, SOUVENIR PROGRAM AD FORM Please support the 2018 Louisiana State Conference by purchasing an ad. Our Theme is: Let St. Peter Claver Shine Through All of Us. Our conference will honor our National Chaplain, Most Rev. Shelton J. Fabre. Please take an ad congratulating him. Color Outside Back Cover Page.. $ Color Inside Back Cover Page $ Full Page Add $10.00 to the price for color.. $ Half Page... Add $10.00 to the price for color...$50.00 Quarter Page Add $10.00 to the price for color. $30.00 Business Card.. Add $10.00 to the price for color.. $20.00 Ad Guidelines: 1. Please make sure all information is legible and all names are spelled correctly. 2. Please submit original Camera-ready photographs. 3. Do not staple business cards or photographs to this form. 4. Photographs will not be returned. 5. Please call to see if cover pages are available before sending payment. 6. Deadline for turning in all ads is March 16, Name: Company/Affiliation Council/Court# Address City State Zip Telephone Please complete this form and return it with your information and photo along with Church, Council, Court or Company check or money order made payable to: KPC District II-Louisiana State Conference. Please mail or this form, your camera-ready ad and payment to La State Conference Ad Booklet Lady Natalie Jones 3126 Caroljack Drive Baton Rouge, LA Phone: (225)

9 KNIGHTS OF PETER CLAVER and LADIES AUXILIARY 74 th LOUISIANA STATE CONFERENCE Let St. Peter Claver Shine Through All of Us APRIL 20-22, 2018 VENDOR INFORMATION Dear Vendors, Please support the Louisiana State Conference Knights of Peter Claver and Ladies Auxiliary by setting up a booth at the 2018 Louisiana State Conference. The conference will be held at the Crowne Plaza Hotel Baton Rouge located at 4728 Constitution Ave, FEE: $ FOR THE WEEKEND Time: Friday 1:00 PM 7:00 PM Saturday 8:30 AM 4:00 PM Sunday 8:30 AM 12 Noon ***Electricity - add $85.00 *** Free Wi Fi Name Company/Affiliation Address Council/Court City State Zip Telephone Fax Your Arrival Day Time Pickup Day/Time Vendors are responsible for setting up and dismantling of display. Wi Fi is free. However, if you need a hard wire connection, a fee will be an additional $ Louisiana State Conference Knights of Peter Claver or the Crowne Plaza Hotel is not responsible for staffing of vendor s booth. Louisiana State Conference Knights of Peter Claver or Crown Plaza Hotel is not responsible for lost or stolen items. A booth includes (1) 6 foot table, (2) chairs and a trash can. ($35.00 fee for each additional table and $ 5.00 for each additional chair) No refund checks will be issued. Make checks, money orders or cashier s checks payable to: KPC District II Louisiana State Conference MAIL FORM AND FEES TO: Sr. Knight Patrick Gerald Berzat 3847 Monticello Blvd. Baton Rouge, LA (225)

10 KNIGHTS OF PETER CLAVER & LADIES AUXILIARY 74 th LOUISIANA STATE CONFERENCE Let St. Peter Claver Shine Through All of Us April 20-22, 2018 SPECIAL ACCOMODATIONS AMERICANS WITH DISABILITIES ACT The members of the Louisiana State Conference Board will attempt to provide for special needs of conference attendees as much as we are able. We cannot guarantee any special needs accommodations that are not within our or the hotel s capabilities other than provided by law. NAME COUNCIL/COURT # TELEPHONE ARRIVAL DATE SPECIAL NEED (PLEASE SPECIFY) HANDICAPPED ROOM: PLEASE MAKE ARRANGEMENTS WITH THE HOTEL WHEN RESERVING ROOM WHEELCHAIR/SCOOTER ACCESS IN HOTEL HANDICAPPED SEATING DURING CONFERENCE SESSIONS MASS RETURN FORM BY MARCH 16, 2018 MAIL TO: Lady Trymeka McCoy OR Lady Scarlett Robertson P.O. Box Fausse Bayou Drive Maringouin, LA Ventress, LA (225) (225)

11 FRIDAY, APRIL 20, 2018 KNIGHTS OF PETER CLAVER & LADIES AUXILIARY 74 th LOUISIANA STATE CONFERENCE APRIL 20-22, 2018 Tentative Schedule of Events TIME ACTIVITY LOCATION 1:00 P.M. 7:00 P.M. Conference Registration Atrium 1:00 P.M. 7:00 P.M. Conference Credentials Executive Board Room 2:30 P.M. 3:30 P.M. Individual Sr. Board Meetings Primer 1 3:30 P.M. 4:30 P.M. Welcome Session Joint Boards Primer 2 5:00 P.M. 7:00 P.M. First General Session Knights Primer 1 5:00 P.M. 7:00 P.M. First General Session Ladies Primer 2 Saturday, April 21, 2018 TIME ACTIVITY LOCATION 7:30 A.M. 8:00 A. M. Deputy Workshop Primer 1 8:00 A.M. 12:00 Noon Registration Atrium 8:00 A.M. 12:00 Noon Credentials Executive Board Room 8:30 A.M. 9:00 A.M. Prayer Service Primer 2 9:30 A.M. 12:00 Noon Knights Session Primer 3 Knights Voting Natchez 9:30 A.M. 12:00 Noon Ladies Session Primer 2 Ladies Voting Creole 3:30 P.M. Mass Line Up Atrium 4:00 P.M. Conference Mass Primer 1 & 2 7:30 P.M. 9:00 P.M. Conference Banquet Primer 1 & 2 9:00 P.M. 1:00 A.M. Conference Ball Primer 1 & 2 Sunday, April 22, 2018 TIME ACTIVITY LOCATION 8:00 A.M. 8:30 A.M. Prayer Service Primer 2 8:30 A.M. 9:00 A.M. Deputy Workshop Primer 2 9:00 A.M. 10:00 A.M. Joint Session Primer 3 10:00 A.M. 12:00 Noon Knights Session Primer 3 10:00 A.M. 12:00 Noon Ladies Session Primer 2 Noon 1:00 P.M. Joint Board of Directors Meeting Mississippi Delta Note: Time and location are subject to change.

12 Let St. Peter Claver Shine Through All of Us Knights of Peter Claver & Ladies Auxiliary 74 th Louisiana State Conference April 20-22, 2018 Crowne Plaza Hotel Baton Rouge, LA CHECKLIST Please use this checklist as a guide for completing your registration for participating in the 74 th Louisiana State Conference. REMINDER: ONLY COUNCIL/COURT CHECKS, MONEY ORDERS, CASHIER S CHECK WILL BE ACCEPTED. PAYMENTS SHOULD BE MADE PAYABLE TO: KPC District II Louisiana State Conference o Conference Registration (form and money) Council: Br. Shelton Smith Court: Lady Sandra J. Smith Deadline: March 26, 2018 o Conference Hotel Reservation: Crowne Plaza Hotel Phone: Deadline: March 14, 2018 o Conference Souvenir Booklet (form, ad, and money) Attn: Lady Natalie Jones Deadline: March 16, 2018 o Conference T-Shirt Order (form and money) Council: Br. Leonard Bergeron Court: Lady Teresa Bergeron Deadline: March 16, 2018 o American Disabilities Act (Special Needs Form) Trymeka McCoy or Lady Scarlett Robertson Deadline: March 16, 2018

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