Fleet Maintenance reviewing options to purchase City vehicles Updating uniform procurement with Public Works and Recreation

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1 Office of the City Manager 510 N. Baker St. Mount Dora, FL DATE: February 21, 2017 TO: FROM: RE: Honorable Mayor and City Council Robin R. Hayes, City Manager Monthly Accomplishments and CIP Status Updates - January ADMINISTRATION DIVISION City Clerk / Deputy City Clerk Prepared and hosted a Work Session for the City Council. Leadership Committee - Shuttle Program. Human Resources Purged terminated employee files in preparation for micro-fiche and end-of-year destruction. Completed Firefighter compensation survey. Initiated use of newly required electronic I-9 form. Finalized Wellness programs and calendar for 2017 in line with CareHere objectives. Completed review of BCBS generic drug formulary distribution vs. CareHere formulary. Finance Auditors on site; First draft of financial portion of audit submitted for review; Working on notes, management discussion and analysis, statistics and transmittal letter. Completed Funding applications for State Representative and Lobbyist with the help of Public Works, Planning, Fire and Recreation Directors. Submitted FEMA Forms from Hurricane Matthew Purchasing Fleet Maintenance reviewing options to purchase City vehicles Updating uniform procurement with Public Works and Recreation

2 Office of the City Manager Memorandum -- Page 2 of 4 RFP s for Arborist, Design Services, Access Security Doors, City Security, Access Security Doors to comply with FDLE. Information Technology Preparing revised IT policy Manual. Performed Network Security Vulnerability Assessment Upgraded computers in Planning and Public Works Customer Service Customer at 401 Magnolia sent a thank you for great service for two employees: Robert Karles in Water Distribution and Sally Hollander in Meter Reading; Customer appreciated the quick response in fixing a meter problem. Collected over $13,000 on a balance due to rebilling of a project found during the audit of the inactive accounts; Going forward this will be reviewed on a quarterly basis. Fire Department Conducted Lieutenants promotional exam. Congratulations to all six candidates for passing the exam. Three open positions will be filled immediately. Congratulations to Tara Holcomb, Casey Forney and Mike Smith - Promotion to Lieutenant. Jim White of the Winter Park Fire Dept. has meet will all shift personnel as part of a review of the Department. Chief White has stated those meetings were positive and productive, visiting the Fire Department every several weeks. Fitch & Associates spent two days meeting with the fire department they have followedup the visit with a large request for information and staff is currently compiling the data. The City Councils of both Tavares & Eustis have approved the City of Mount Dora s proposed automatic aid agreements. Continuing to work toward getting an automatic aid agreement with Lake County Fire Dept. All personnel completed their Advanced Cardiac Life Support recertification. Police Department Patrol There was an attempted burglary at 706 Grant Avenue. Officers caught up to 3 suspects matching the description and one was identified by the witness. The 17 year old suspect was arrested. He is known to us and has allegedly committed several burglaries throughout the City of Mount Dora.

3 Office of the City Manager Memorandum -- Page 3 of 4 Community Relations Participated in Crimeline and MDCA Chili Cook off (added to trophy collection) Police Community Relations Continued Conducted a Literacy Session at Triangle Elementary School Conducted a Neighborhood Watch Meeting for the Northeast Community All communications officers completed recertification. Documents sent to Tallahassee Administrative Services Hosted Incident Command System Meetings for the Art Festival and completed the Incident Action Plan Investigative Services Awarded a JAGD grant in the amount of $3, for surveillance equipment Parks and Recreation Parks/CRA Arbor Day tree was planted at the King Center this year. The tree was a Watermelon Red Crape Myrle. The Dedication was on January 20, Landscaped and placed Paver bump out area at 5 th and Baker and around the parking lot. Rebuilt 3 benches and built 1 memorial bench with brick slab. Inspect and test all emergency lighting in W. T. Bland Library Recreation: Special Events The Mount Dora Patrons of the Community Building continue to raise funding through continual assistance in serving as support staff and ushering the productions. The production, Late Nite Catechism attracted nearly 500 attendees with intention of raising funds for the building s sound system. Prepared for 42 nd Arts Festival (Feb. 4-5) Prepared for the African American History Festival (Feb. 11) Planning and Development Processed for adoption of Confidentiality Agreement Program New team member on-board: Building Inspector Mr. John Abner On-going review and assessment of Joint Planning Area boundary with Lake County staff Assessment with inter-departmental coordination of the downtown dumpster enclosures and public parking lot re-strip/re-surface cost and improvements

4 Office of the City Manager Memorandum -- Page 4 of 4 Public Works Completed the loan applications for State Revolving Loan (SRF) for utilities on SR 46 to Round Lake Road. Completed plans and began bid process for Wekiva 3A and 3B Utilities to Round Lake Road. Completed plans for Britt Road Utilities and beginning easement acquisition. Library The first Mount Dora Genealogy Interest Group met, with 25 attendees, a speaker and three volunteer genealogists. The library s new genealogy classes and genealogy help desk are popular, attracting new library users and increasing circulation of new genealogy titles. The adult technology class schedule for 2017 was set, with a record-breaking eleven recurring monthly classes taught in the Technology Lab. Primarily volunteers and a couple staff members teach the classes, which are the highest number of recurring classes in the county library system. A consulting archivist was confirmed for the Mount Dora Archives, which is currently under development. Access Services Librarian Kevin Arms of Lake Sumter State College has agreed to assist in the selection of a host platform, archival materials recommendations and metadata creation. The first DreadFest (horror fiction expo) was produced, featuring 10 authors, a nanofiction writing contest and a well-attended author panel. The library is one of five public libraries nationwide to receive a Horror Writers Association 2017 Young Adults Write Now endowment. Adult Services Librarian Cathy Lunday wrote the grant with Mount Dora Library Association board member Pat Price in November. TV Series consolidation project is complete. This project began in March 2015 and has created needed shelf space, hastened the overall packaging process for multi-disc collections, and, most importantly, made the processes of placing holds and checking out TV series simple and hassle-free for patrons. We continue to be the 2 nd highest circulating youth services department in the county Took part in Triangle Elementary Literacy Night with 185 children and 166 adults

5 Office of the City Manager 510 N. Baker St. Mount Dora, FL Fax: DATE: March 21, 2017 TO: FROM: RE: Honorable Mayor and City Council Robin R. Hayes, City Manager Monthly Accomplishments and CIP Status Updates - February ADMINISTRATION DIVISION City Clerk / Deputy City Clerk Worked with Pilot Shuttle Program Committee for upcoming Craft Fest Assembled Committee for Volunteer Appreciation Picnic Planning Human Resources Review of Wage Data for Electric Division Positions (SECO, FPL, OCALA, DUKE). Review of City Departmental Staffing Needs for FY Budget Cycle. Meetings with Directors Regarding Market Analysis of Specific job titles. Preliminary work on Employee Benefits Fair, August Asset Recovery/General Liability Processed vehicle total loss via Ins. Carrier PGIT Recovered lost assets due to lightning strike, Waste Water Treatment Plant II: $15, Recovered lost assets due to vehicle hitting City owned utility light pole: $4, Finance Working with auditors to prepare the Comprehensive Annual Financial Report Attended Grant writing seminar in Tallahassee Submittal of FEMA Forms from Hurricane Matthew to be reimbursed $65,896 Purchasing Moving forward with a solution for Fleet Maintenance providing options for purchasing City vehicles. Information Technology Installed Public WiFi at Gilbert Park Upgraded computers in Police Department

6 Office of the City Manager Memorandum -- Page 2 of 5 Finished upgrading City Council ipads Customer Service Started auditing Business Tax Receipts Fire Department Provided Fitch & Associates with the last of their requested data. Taught Hands-Only CPR to Lake Receptions Staff Taught Crowd Manager and Fire Extinguisher class to Mount Dora Christian Academy faculty. Police Department Patrol 65 total arrests o 13 felony o 32 misdemeanors o 20 traffic Arrested John Riehm for 4 burglaries in the Plymouth & Rossiter areas, after a foot chase Arrested Esek Taylor for Possession of Marijuana and Paraphernalia on a traffic stop Arrested Jasper Tate for Possession w/intent to Sell Marijuana and Cocaine on a traffic stop Community Relations - Ofc. Severance completed a Crime Prevention Through Environmental Design (CPTED) course Ofc. Severance received the Elks Club Police Officer of the Year Award The first CPA class of 2017 started on 2/22/2107 (14 students are attending) Filled one Records Clerk position Olivia Owen Filled one Crossing Guard position Maria Olsen Community Relations Continued - Received 28 dash and body cameras to be installed throughout the month of March. Should have 16 installed by March 20, Two new part-time officers started phase one of the Field Training o Ofc. Parks is training with Cpl. Dancel o Ofc. Sanford is training with Ofc. Still Administrative Services - We had 2 successful events; o Art Festival, February 4 o African American Festival, February 11 Investigative Services Arrested Isaiah Walter Cardell Starr for a burglary that occurred at 1771 Heim Road

7 Office of the City Manager Memorandum -- Page 3 of 5 Collected DNA from the three defendants in the Fairview Avenue Burglaries Training Department wide firearms qualification was completed Completed department wide Domestic Violence Training Autism Policy and new training video was distributed department wide 3 communications officers completed Active Assailant training (the telecommunications role) Officers Rice and Thibodeau completed 96 hour SWAT School Det. McCormick attended a 2 week Federal Fraud Training Class Parks and Recreation Parks/CRA Craft Fair was a success the guys and gals did a great job Heritage Fesitval was a success Added handicap rails at Gilbert Park Water meter and Electric meter was installed at the new Serenity Park and working on quotes to installed new Fence CRA Accomplishments New concrete slabs on Grandview cost $ Cleaned up Sunset Park, re-landscape pedestrian walk and re-landscape 4 corners of Alexander and 4 th ; new plants on Tremain Trail Maintenance /Custodial Met with Schindler Elevator company and private testing company to do the yearly Elevator Inspection and test for the City Hall elevator and the Community Building Chair lift for the recertification. Completed Fire Sprinkler system testing and recertification for all the city buildings. Completed Fire Extinguisher testing and recertification for all the city property. Interviewing applicants for the Electrician Position and the Skilled trades worker position Future Planned work to be completed Simpson farmhouse meeting center handicap ramp is now under construction Replace defective bathroom doors at the MLK Center Recreation: The spring soccer program is currently taking registrations for the league starting March 20 th.

8 Office of the City Manager Memorandum -- Page 4 of 5 We are currently preparing for the upcoming Leprechaun Event, March 18, by getting volunteers, prizes, bounces houses and one thousand bags of coins ready for all the little leprechauns to find in Gilbert Park. Special Events Submitted Letter of Intent and Grant Application for the Mount Dora Community Trust for funding support for three city special events. Received a $3,000 sponsorship from BESH for the performance stage of the 2017 Freedom on the Waterfront event. Awaiting on a few other sponsorship requests that will benefit this event further. Submitted an application for a marketing grant with Visit Florida for the Scottish Highland Festival. A follow up to the application including a meeting with local representative Brandi Hastings regarding obtaining future marketing support for Mount Dora Special Events. Planning and Development Assisted in short-term rental Home-Rule Legislative Resolution. Prepared summary on tiny home zoning regulations. Processed Appeal Development Order of Planning and Zoning Commission LDC variance determination. Processed Conditional Use Permit for conversion of office site (Donnelly Street). Prepared cost estimate for the Lake-Sumter MPO List of Priority Projects to include a study category for Wolf Branch Innovation East/West Connector Road Historical Preservation Board approval of a Historic Marker/COA at 908 N. Tremain Street and minor exterior renovations at 230 E. 3 rd Avenue. Public Works Water & Collections Distribution Hydrant flushing and testing program running full speed. 72 hydrants flowed, tested and painted Joint project completion of utility relocation on US HWY 441. Collections Lift station routes that had taken all week and sometimes longer to run have been completed this month in 3-4 days with the help of outstanding employees and the use of check lists Water Treatment The Florida Department of Environmental Protection (DEP) routinely conducts inspections of publicly owned water treatment facilities in order to ascertain whether or not they comply with state and federal sanitary standards. They do this to ensure that

9 Office of the City Manager Memorandum -- Page 5 of 5 what we report on paper is happening in practice. The DEP conducted a sanitary survey of our potable water facilities in February. The water division received a good report from the DEP. We can expect our next sanitary survey in three to five years. Electric As part of the Storm Hardening program mandated by the Florida Public Service Commission, the Electric Division replaced 11 wood utility poles on Sylvan Point Drive with concrete poles. The work included setting the new poles, moving transformers, and installing new services to the residential customers. The Electric Division crew replaced the main transformer bank in Royellou Lane that feeds approximately 27 customers on Donnelly Street between 4 th and 5 th and on the north side of 4 th Avenue between Donnelly and Baker. To minimize impacts on business customers, the work was done early Sunday morning. The outage began at 6:53 AM and power was restored to all customers at 10:38 AM. Public Works Removed 5 Trees from the 5 th Ave & Baker Street Public Parking lot. Reviewed and inspected 28 Tree Removal Permits. City website updated sanitation information and links. Library AARP Tax Aide Program is in full swing. While this brings many new people into the Library, it also means our parking lot is filled to capacity. The Church of Christ has been very gracious in letting us use their parking lot. Worked with Ozell Ward of NECRA to offer the inaugural Black History Month Film Festival at the Martin Luther King Building, providing films and on-site event support and worked with Donna Martin of Planning & Development who designed the main flier. Thanks to Chris Carson for bringing ice on a Friday evening before leaving for home. Adult Services Librarian Cathy Lunday researched and proposed a comprehensive $1,500 upgrade for the Community Room s AV, which the Mount Dora Library Association approved. Outstanding juvenile circulation in February, resulting in the second highest children s items (not just books) circulated in Lake County. Planning for Spring Break programming concluded, with 7 programs, 19 volunteers and 2 outside speakers scheduled for the week. (Children s Department) Finished selection of 8 performers for the Summer Reading Program performances at the Mount Dora Community Building. (Children s Department)

10 Office of the City Manager 510 N. Baker St. Mount Dora, FL Fax: DATE: April 18, 2017 TO: FROM: RE: Honorable Mayor and City Council Robin R. Hayes, City Manager Monthly Accomplishments and CIP Status Updates March City Clerk Began attending Board/Committee meetings; attended Planning & Zoning Commission meeting on March 15, 2017 Secured location (Lake Receptions) and date (May 18, 2017 from 5:30 7:30 p.m.) for Volunteer Appreciation Event Conducted public records educational session for Library staff Human Resources Collaboration with CareHere to launch employee weight loss management program to begin in April. Completed Employee personalized Benefit Statements for FY for all employees. Completed a Public Records Request from Florida@openthebooks.com for wage data for FY on all City employees including; name, date of hire, base salary, overtime, gross annual wages, and position title. Distribution of 213 Form 1095c s as mandated by the Affordable Care Act. Finance Finance Successful completion of the Comprehensive Annual Financial Report Coordination of the Florida Benchmark Consortium Purchasing The City has negotiated a contract which is acceptable to all parties regarding Enterprise Fleet Leasing Program. Bid awards for Carr & Collier of Leesburg for the SR 46 Utility Extension. City contract in place for fireworks display continuing services through March 7, Information Technology Upgraded computers in Public Works

11 Office of the City Manager Memorandum -- Page 2 of 5 Door Access Upgrade Project (in progress) Spillman Project (in progress) Customer Service Inactive accounts-bal Due report completed. Letters sent to customers. Fire Department Two more Hands-Only CPR classes given Participated in the Pre-FCAT school parade at Triangle Elementary Annual ladder testing was conducted Added reflective chevron graphics to the back of 3 apparatus to be NFPA complaint Annual SCBA (self-contained breathing apparatus) flow-testing and face piece fit-testing. Continue officer development with Lieutenants as we work through the 7 Habits of Highly Effective People by Stephen Covey. Police Department Patrol Arrests Felony 12 Misdemeanor 37 Traffic 17 Total 66 1) Suicide Attempt 3/25/17 Subject slashed wrists. Officers arrived on scene and applied life-saving techniques to keep the person from bleeding out 2) Armed Robbery 3/24/17 Victim was shot in the abdomen during a robbery in his driveway. Officers arrived on scene and provided life-saving techniques until medics could arrive 3) Armed Robbery 3/05/17 Teenagers walking on Jackson Avenue/Clayton Street were robbed by a male with a gun. Through investigation, an arrest was made of the suspect. Community Relations Coffee with a Cop on 3/3 Conducted the Northeast Neighborhood Watch Meeting on 3/13 Attended the Seniors Club meeting at MLK Center on 3/14 Citizens Police Academy did their ride along week Community Relations cont. Cookies with a Cop at the Library 3/17 MDHS Know Your Right Panel was conducted 3/22 Administrative Services Conducted Internal Affairs training department wide Investigative Services

12 Office of the City Manager Memorandum -- Page 3 of 5 Attended the Lake Cares Food Pantry Dinner Det. Thomas attended the Sexual Assault Team meeting hosted by the Haven Training Department wide Internal Affairs and Autism Training Continue to conduct department wide Spillman Training Sgt. Strykowski and Sgt. Young attended Tracs training in Orlando Ofc. Warford and Ofc. Thibodeau attended Field Training Officer training Ofc. Joseph attended Police Mountain Bike Course Parks and Recreation Parks/CRA Palm Island board walk middle section Renovation has begun CRA Cleaned up Donnelly Gateway signs and participated in the Adopt-A-Spot program Maintenance /Custodial Replaced two bathroom doors at various facilities Fourth Avenue docks have been repaired for safety and integrity until more permanent repairs are made. Quotes have been obtained for the swimming pool proposed in the FY budget Maintenance /Custodial cont. Clean, polish and wax several building floors; maintenance as required at the Library Ordered a backup pump motor and impeller for the swimming pool Future Planned work to be completed Simpson farmhouse meeting center handicap ramp is under construction Continue with painting of other facilities around the city including the Library. Recreation The spring soccer league has begun and we have 151 participants this season. Pool lifeguards completed a Water Safety Instructors Course and was recognized by city council for their efforts. We are the first to complete this type of class in lake county. Adult softball closes out their season soon and we will begin to register soon for Spring Softball. The senior program at the MLK building continues to grow and has been a great success. Special Events Promoting and marketing the Tom Chapin Concert scheduled for May 26. Rental Fee analysis study pertaining to the Community Building, which will be presented to City Council for consideration and implantation. Planning and preparation of July 3 rd Freedom on the Waterfront event and 4 th of July Parade. Gathering information and data for the Community Building Sound System upgrades which will be presented to City Council for consideration and further discussions. Preparation for upcoming events: Sailing Regatta, Resurrection 5K Run and Egg Hunt Drop. Upcoming Productions for April: Red Skelton Tribute April 1

13 Office of the City Manager Memorandum -- Page 4 of 5 Jazz Revue Eustis High School Band April 7 Orlando Transit Authority Chicago Tribute April 8 Administration Budgets were reviewed and submitted Planning and Development EPIC Theater project on-site inspection for the access drive (Spring Harbor Blvd.) site work completion. Coordination meeting with Renaissance Planning Group (David Nelson) on the project status of the downtown wayfinding design manual. Pre-Construction on-site meeting to start site work for the new adult living facility located at the terminus of Lake Park Court. Planning introduction and master planning status with LakeXpress with Ms. Dottie A. Keedy, Lake County Transit Director. Coordination with Public Services and Parks and Recreation to address downtown dumpsters, parking, sidewalks, and landscaping maintenance. Assisted with a potential business re-location inquiry to the Wolf Branch Innovation District and highlighted the City s master planning. This business is a film production and has recently expanded employees from 6 to 26 last year. Both Permit Techs, Stacey Hart and Anglea House, passed the International Code Council (ICC) examination and are certified permit technicians. In addition, Stacey Hart was certified as a Property Maintenance and Housing Inspectors this month by passing the ICC examination. Congratulations! Public Works Water & Collections Collections- Lift Station 11 generators start -ups. Water Distribution- Fire hydrant at Clayton and 3rd Ave replaced dual 10" line stops no loss of service. Electric Installed 10 concrete poles on Liberty Avenue, transferred circuits, transformers, and services, and removed the existing wood poles. This project is part of the City s Storm Hardening Program Library Installed 12 concrete poles on Highland Street to prepare for removal of existing wood poles. Installed 5 concrete poles on SR 46 (1 st Avenue) and transferred electric facilities to 3 of the poles. This work is part of the Wekiva 3B project, scheduled to begin in September. The existing poles are being relocated away from the upcoming construction activities. The Electric Division work should be completed in the next 3-4 weeks. Installed new three-phase pad mount transformer at the Christian Academy. The Children s Department celebrated Dr. Seuss s birthday (March 2) with a special Pre-K story time During Spring Break (March 13 through March 17) the Children s Department offered 5 special

14 Office of the City Manager Memorandum -- Page 5 of 5 programs along with the normal weekly programs: 2 Nature classes 2 Little Chef classes Cookies with a Cop St. Patrick s Day theme Family Movie with popcorn With a total of 307 people attending all the programming during Spring Break Week Our first off-site tech class at Waterman Village taught residents how to download library e- books onto their Kindles Started a Library 101 class taught by one of our Circulation Assistants aimed at people applying for a library card, can learn how to use the catalog, sign up for classes or programs, how to put materials on hold, how to download an e-book, etc. Adult Services Librarian Cathy Lunday held a Platform Review for Mount Dora Archive s community stakeholders, with feedback received on 3 different digital repository platforms. Also a community leader (grew up in Mount Dora and returned here to retire) has agreed to spearhead the collection of photographs and scrapbooks from Mount Dora s legacy families for digitization project. Cathy Lunday also provided a demo SELF-e, a digital self-publishing platform, to a writer s group that meets regularly at the library. Library s literacy volunteers were invited to Tea & Literacy, a brainstorming session on how to enhance and expand our literacy outreach and offerings. The Reference Collection has gone through a major weeding, updating and shifting (Adult Services Librarian) with approximately 1400 items reviewed. The Community Room s AV system was rewired and upgrades, thanks to the Mount Dora Library Association and sound engineer Josh Hemingway. Tech Services has re-cataloged a large number of formerly reference works to circulation Weeding continues in Adult non-fiction, Juvenile non-fiction, and large print. In Circulation, they were out of room in the juvenile DVD pods, so thanks to the Mount Dora Library Association 2 additional pods have been ordered. Working with LCLS Headquarters in looking for a solution to public printing. Met with representatives from ITC to learn about their public printing system. ITC is being used at UCF, New York Public Library, San Francisco Public Library System, etc.

15 Office of the City Manager 510 N. Baker St. Mount Dora, FL Fax: DATE: May 16, 2017 TO: FROM: RE: Honorable Mayor and City Council Robin R. Hayes, City Manager Monthly Accomplishments and CIP Status Updates April City Clerk Attended 2-day Florida Association of City Clerks Board of Directors and Finance/Budget Meetings April 20-21, 2017 Human Resources HR attendance at the Florida Benchmarking Consortium Coordination of Health Risk Assessment (HRA) kickoff for FY Revised Benefits at a Glance brochure for new employee orientation Finance Finance Successful approval of Police and Fire Pension annual reports. Completion of Quarterly Prospectus Report. First Draft CIP GFOA Budget Document presentation completed by department Employee Completed the Yellow Belt requirements for Florida Benchmark Consortium Completed data entry into Florida Benchmark Consortium data basis Purchasing Bid for upgraded sound system Community Building New Contracts sidewalk grinding in Country Club, additional design service for Round Lake and Landscape services for Parks Continuing education classes for Procurement agent on track to obtain certification next year. Information Technology Police/Fire Door Access upgrade project Spillman project at the Police Department

16 Office of the City Manager Memorandum -- Page 2 of 5 Customer Service BS&A starting to work on conversion of HCF to Gallons timeline mid-june Fire Department On April 1 st all Fire Prevention data began being entered into our new records management system, Emergency Reporting. Finished converting the remainder of our FirePrograms RMS to Emergency Reporting RMS for a May 1 st transition. Began updating our City s Comprehensive Emergency Management Plan (CEMP). Four Firefighters participated in the Walk With A Hero fundraiser ($800) Police Department Patrol Arrests - 67 Reports Crashes - 45 Cpl. Dancel arrested Cornelio Lucas for DUI and driving without a license Cpl. McKenzie arrested Nicholas Roy Mikes for Grand Theft of Automobile and driving while license suspended Ofc. Alexander arrested Davidson Baptiste for Domestic Violence and Possession of Cocaine Ofc. Deering arrested Clayton James Edmonson for Carrying a Concealed Weapon and Illegal Alteration of a Firearm Ofc. Warford arrested Morgan Moreno for Grand Theft Sgt. Wade arrested Caretha Welch for Indecent Exposure Ofc. Anderson arrested Alexis Stewart for Domestic Battery Ofc. Mendoza arrested Abdiel Gomez-Marin for Aggravated Domestic Battery and Depriving use of 911 Ofc. Mendoza arrested Samantha Lopez for DUI Community Relations Conducted a fundraiser Mount Dora Christian Academy Fundraiser Attended MDCA Heroes and K9 Ceremony where $1,120 was donated to the MDHF K9 fund Blue Berry Festival/ Relay for Life Fundraiser Police Officer auction: Relay for Life Training Ofc. Severance completed advanced CEPTED class Department Wide Discriminatory Profiling and Professional Traffic Stops Records: 911 Calls Citations 102

17 Office of the City Manager Memorandum -- Page 3 of 5 SRO s Traffic Stops Public Records Request 116 Conducted Cyber Awareness Class for Varsity/JV football teams at First Baptist Church Administrative Services Sailing Regatta, April 1-2 Resurrection Run & Easter Egg Drop, April 15 Blueberry Festival, April Investigative Services Assisted Lake Cares Food Pantry with unloading a donation truck Arrested Ryan Thornhill for Homicide/Aggravated Assault at The Giants barbershop. Assisted LCSO and Leesburg PD on motors during Bikefest with traffic enforcement Parks and Recreation Parks Dog park sections reopen from repairs Added 2 picnic tables at Forrest Playground and painted the white post and rail fence Change the time on Palm Island boardwalk to 7am to Sunset Blue Berry Festival 4/29/17Sat 4/30/17Sun Maintenance /Custodial Electrician job applicant starts work on 05/08/2017 Made repairs to the W.T.Bland Library electronic Sign on Donnelly St. Made repair on Swimming Pool pump, had a new impeller installed. Musco Sports lighting company installed all new light bulbs on fields 3 and 4 at the Lincoln Ave. sports Fields under contract. Repaint the interior front area of the floor at the Community Building. Made multiple repairs to the Simpson Farmhouse to include the rotten ledger board under the existing porch, rotten siding boards, rotten trim boards. Recreation Summer Camp Field Trips scheduled and Buses secured Staff successfully completed the Lifeguard Instructor Recertification Class. Special Events Promoting and marketing the Tom Chapin Concert scheduled for May 26. Presentation of Community Building Sound System Upgrade Agenda Item scheduled for May 16. Planning and preparation of July 3 rd Freedom on the Waterfront event and 4 th of July Parade. Preparation for Volunteer Recognition Event at Lakes Reception.

18 Office of the City Manager Memorandum -- Page 4 of 5 Develop marketing concepts with Public Information Officer, Lisa McDonald for upcoming and remaining events of Upcoming Productions for May Twilight Run 5K May Evans Park & Downtown Coordinated by the Mount Dora Road Runners Food Trucks May Sunset Park Coordinated by the Mount Dora Chamber of Commerce Mount Dora Blues & Groove May Evans Park Coordinated by Visit Mount Dora Administration Conducted City Flag selection with Public Arts Commission Hired two new staff Attended Florida Director s Conference Completed SOP Manual Planning and Development Updated the Interlocal Agreement relating to the Transportation Management System (TMS) of the Lake-Sumter Metropolitan Planning Organization (MPO). Annexation property discussions: acres site at the SE corner US Highway 441; 4820 N. Highway 19A (1.48 acres); and acres located at SR 453, south of SR 46/Coronado Somerset Dr. Coordination advisory meeting with Rusty Anchor to begin street legal golf cart service used for boat tour clients, etc. Prepared Roy F. Kenzie Award Nomination Packet to the Florida Redevelopment Association for submission of the Northeast CRA Grandview Business Market Analysis. Completed the design for Northeast CRA insert for Historic Preservation Walking Map. Redesigned the Historic Preservation Board Certificate of Appropriates check-list and application to make these documents easy to understand for submission to the City. John Flora, Principal Planner, continuing education attended the Certified Local Government (CLG) Historic Preservation training in Tampa. CRA (Downtown and Northeast) Advisory Committee presentations on the proposed (draft) FY17/18 budget items. Public Works Water-Distribution Replaced trees removed during construction at US Hwy 441 and Lincoln Ave, Hydrant flow testing in downtown area Collections Repaired 4 Force Main at CCMD, rebuilding pumps at L.S. #36 Electric Replaced 15 concrete poles on Sylvan Point Drive, transferred circuits, transformers, and services, and removed existing wood poles. This project is part of the City s Storm Hardening Program. Changed out 500 KVA three-phase transformer and replaced metering equipment at the Christian Academy.

19 Office of the City Manager Memorandum -- Page 5 of 5 Completed relocation of all existing power poles on SR 46 (1 st Avenue) in connection with the Wekiva 3B project. Supervised transfer of Leesburg Fiber and Comcast cables to new poles. Attended first DOT coordination meetings. One pole and streetlight at the intersection of Stanley Bell and SR 46 will remain to provide intersection lighting until Phase 1 construction begins in September. Library The Library s Easter Egg Hunt (17 th Annual) was a success with happy patrons attending. Many thanks to the Mayor for being our emcee and wearing bunny ears. The Friends of the Library gave out books when the children returned their eggs. 20 students from the Mount Dora Christian Academy s Service Day. They participated: with the Pre-school story time: o A story with masks and backdrop o Sidewalk chalk art in the butterfly garden o Easter Bunny craft in the Lunsford Learning Pavilion o Bubbles with the youngest children The Summer Reading program: o 8 week program June 1 July 29, 2017 o Programs for various age groups Monday through Friday o The Summer Reading Program brochure has been created. o 2017 Theme: Build a Better World The Second Harvest Food Bank approached the Library to be part of their Summer Food) program for any child/teenager 18 years or younger (free). This program will run from June 5 thru August 9. Eleven additional hotspots were added. This brings our hotspots to for circulation and one to be kept as Reference for in-house use. Each hotspot can have up to ten users accessing the Internet. Mobile Boost uses the Sprint network for this internet access. Landscape Stuart Bussian donated his services and created a comprehensive completion plan for the Butterfly Garden with emphasis on the area around the Learning Pavilion. Adult Services Librarian presented the $40,700 proposal to the Mount Dora Library Association, which unanimously approved funding of the proposal. Cathy Lunday, Adult Services Librarian, also concluded demos of both SELF-e, a digital selfpublishing platform, and Kanopy, streaming documentaries, and coordinated the review of these products with the Leesburg Public Library. A June 2017 roll-out of both digital products is planned. Thanks to the Mount Dora Library Association, we were able to purchase 1 more LAT Stena pods to be used to house the juvenile DVDs. These pods automate the retrieval and refiling of our DVDs that are available for check-out.

20 Office of the City Manager 510 N. Baker St. Mount Dora, FL Fax: DATE: June 20, 2017 TO: FROM: RE: Honorable Mayor and City Council Robin R. Hayes, City Manager Monthly Accomplishments and CIP Status Updates May City Clerk Responded to 3 Public Records Requests Human Resources Conducted three (3) Public Records Requests Finalized template to update all ninety-eight (98) City Job Descriptions Completed Market wage analysis for fifty-two (52) City positions Finance Finance Budget Workshop on Revenues Working on organizing utility expenditures and the recap of each fund for the upcoming workshop. Purchasing Bidding on Community Building Sound System and 4 th Ave. Docks Procurement Agent Continuing Education classes to obtain certification next year. Information Technology Made revision to IT policy for approval in June Upgrades cell phones completed 22 of 52 Fire Department Held a Wet-Down & Roll-Back Ceremony for our new fire engine. Three Lieutenants completed Blue Card certification and are now nationally credentialed as incident commanders. Police Department Patrol

21 Office of the City Manager Memorandum -- Page 2 of 5 Traffic stops Arrests - 54 (9 traffic, 30 misdemeanors, 15 felonies) Reports Crashes - 47 Community Relations Conducted the CPA graduation Attended Central FL Crime Prevention Association Meeting Conducted a Summer Safety Day at Triangle Elementary Coffee with a COP (One Flight Up) Training: Officer /Severance attended the Preventing Crime in Black Community Seminar in Orlando Vacancies: 2 part time dispatchers SRO s High School and Middle School: High School Student, Rico Nix, is the first student to successfully complete the Student Athlete Mentoring Program. Records: 911 Calls Citations - 95 Traffic Stops Public Records Request Administrative Services Twilight 5k Run May 4 Blues & Groove May 20 Police Memorial May Investigative Services , Arrest of Juvenile for Burglary/Grand Theft that occurred at Lancaster of Loch Leven , Barry assisted Ivy with a presentation at the Neighborhood Watch Meeting , Daryl attended an Unmanned Ariel Vehicle class.

22 Office of the City Manager Memorandum -- Page 3 of , 7 Arrest warrants for various suspects/incidents, including the two suspects that burglarized a vehicle at City Hall and the Lincoln Ave. pool , obtained an arrest warrant for a juvenile suspect in reference to a robbery/shooting that occurred on Currently processing two applicants for a full time and reserve position. Parks and Recreation Parks Pickle ball courts resurface at Donnelly Park Playground inspection of all the Playground play area Cauley Lott Park, Forrest Park, Frank Brown Park, Gilbert Park and Lillie Park Installed new fence at Serenity Park Blues and Groove Festival CRA Had all the green light poles painted (146) Maintenance /Custodial Completed construction of the Simpson Farmhouse handicap ramp. Install a permanent barricade on the 4 th ave. dock where there was a temporary one. Future Planned work to be completed Simpson farmhouse meeting center handicap ramp is completed Recreation Summer Camp began last 2 days of Month Staff attended an FRPA Summer training workshop Staff held an orientation for our 2 staff new staff members Summer staff were certified in CPR/First Aid Karate had 11 students this month and is steadily growing. The Pool opening Party was a huge success on May 27, There were 100 children and families who came out to the pool for free food, drinks games and prizes. Our first session of swim lessons began on May 30 and we have 50 children registered for this two week session. We will have four more sessions available throughout the summer. A shade system for the pool deck area has been ordered and should be installed soon. Special Events Preparation of Juneteenth Festival (June 24) Coordinating the installation of the Community Building Sound System.

23 Office of the City Manager Memorandum -- Page 4 of 5 Planning and preparing for the July 3 rd Freedom on the Waterfront event and 4 th of July Parade. Preparation and planning of Scottish Highland Festival events: Golf Classic, Friday Celtic Night and Festival. Upcoming Productions for Art Splash June Sunset Park Coordinated by the Mount Dora Center for the Arts Juneteenth June Grandview Street Coordinated by the Northeast CRA Administration Work continues on the Palm Island walkway Working with planning and development on shuttle services for parking Had fence installed at serenity Park Worked on securing sidewalk installation at serenity Park Planning and Development Prepared the Duke Energy Site Readiness Evaluation Questionnaire for the Summer Lake-Grace at the Wolf Branch Innovation District. Researched shuttle vehicle options for full-time route service and special events. Orientation meetings with newly appointment Historic Preservation Board and Community Redevelopment Agency members. Researching CRA annual reports with other agencies in preparation of the annual report due in Digitalizing the 2008 Historic Site Files. Researching grant opportunities administered by the Department of State, Division of Historic Resources for funding for possible updates to the City s historic site survey and/or historic boundary expansion proposals. Assisted in organizing the Volunteer Appreciation event (donations, invites etc). Public Works Electric 1. Replaced 12 concrete poles on Sylvan Point Drive, transferred circuits, transformers, and services. This project is part of the City s Storm Hardening Program. 2. Began work on replacing the sump pump/filter system at the Mount Dora Substation and initiated modifications to the SCADA system to alert staff of problems with the sump pump. 3. Initiated an Agenda Item to retain an Environmental cleanup firm that would be on-call to respond to any oil spills at the Mount Dora Substation or from transformers in the field. 4. Two Line Apprentices attended the one-week workshop associated with Year 3 of the Powerline Workers training program.

24 Office of the City Manager Memorandum -- Page 5 of 5 Library Collected 331 lbs. of canned food during Food for Fines; donated it to Lake Cares Adult Services Librarian attended Public Library Academy Youth Services Librarian concluded year on Florida Library Association s Performer s Showcase Committee On-site review of Orlando Public Library s time/print management system with peers Finalized launch of Kanopy (streaming documentaries) Finalized launch of SELF-e (digital self-publishing platform and indie author Florida catalog) On-site review of Leesburg Public Library s butterfly garden with maintenance directors Concluded weeding of Biography classification and all audiobooks Finalized details of free summer lunch program for children with Second Harvest Food Bank Began using Lake County Public School s PeachJar distribution service for programs On-site outreach to Triangle Elementary and Round Lake Elementary

25 Office of the City Manager 510 N. Baker St. Mount Dora, FL Fax: DATE: July 18, 2017 TO: FROM: RE: Honorable Mayor and City Council Robin R. Hayes, City Manager Monthly Accomplishments and CIP Status Updates June Human Resources Training/Acclimating Senior Benefits Administrator Summer/Temporary Intern Safety Committee Meeting I-9 Self Audit Finance Finance Signing for the first of two FRS Loans for the SR 46 project. Began the process of preparing for the third year of the Fire Assessment Fees. To be finalized in July of Purchasing Completed evaluation and submitted the fleet management to council and will begin the new program FY Information Technology ClearGov fiscal transparency project vetted and started. BoardSync agenda management software project started. Customer Service Completed conversion of HCFT to Gallons and began billing. Projected coordinated between City Staff, BS&A and Data Prose. Fire Department Selected a Fire Chief. Selected a Deputy Fire Chief of Administration. Advertised opening for a Deputy Fire Chief of Operations. Hired a new firefighter/paramedic. 2 new engines were stocked and placed in service.

26 Office of the City Manager Memorandum -- Page 2 of 5 Police Department Patrol Traffic stops Arrests Reports Crashes - 69 Community Relations June 1 st & 2 nd - 32 nd Preventing Crime in the Black Community June 5 th - Back to School Meeting June 6 th - Central Florida Crime Prevention Association Meeting, Lake Mary June 7 th - Boy s Scouts Pack 70 PD Tour June 13 th - Stop by the Seniors MLK Center June 13 th - Northeast CRA Meeting June 19 th North East Community Neighborhood Watch Meeting June 19 th & 20 th - Arranging FD Fire Chief Ceremony June 21 st - Tip a Cop Meeting June 24 th - Juneteenth Festival June 26 th - Lawn Bowling Association Meeting MDPD / MDFD Lawn Bowling Tournament June 27 th & 28 th - Worked on Summer Award Ceremony Training: Brubaker attended the Accreditation Conference June Detectives attended CFIX Training and the Lake County Intel meeting on June 26. Disasters and Unusual Occurrences: OP 6 Vacancies: 4 Part time police officers SRO s High School and Middle School: The SROs have been filling in in patrol over the summer Records: 911 Calls Citations 70 Traffic Stops 759

27 Office of the City Manager Memorandum -- Page 3 of 5 Investigative Services Arrest warrant issued in reference to fraudulent use of a credit card. Arrest Warrant issued in reference to thefts at Waterman Village. Suspect was arrested at his home in Eustis. Arrest warrant issued in reference to theft of lawn equipment from Harris Oil. A warrant was issued for suspect in reference to a Robbery and Attempted Murder on N. Clayton Street. He was arrested in Palm Beach County on June 16. Parks and Recreation Parks Installed new signs at Gilbert Park Replanted flowers in Simpson cove planters Installed new safety fence at Gilbert Park Boardwalk Middle section almost completed at Palm Island Sidewalk is ready to be installed at Serenity Park Relocated sculpture at Sunset Park Relocated the way finder sign at 4th and Alexander Hire a new part time employee Maintenance /Custodial New light installation at the city pool Lighting and receptacle repairs at Simpson Farm House Light repairs at Donnelly Park and Building Future Planned work to be completed 4 th Avenue Dock Repairs Open Palm Island boardwalk Finish serenity Park Recreation British Soccer had a successful week. We are signed up for another session next year Tennis is running smoothly for their sessions Karate is running smoothly with Tim Dando taking a majority of the teaching. Our swim team participated in a meet at the Orlando YMCA with 600 other athletes and placed top 10 in their individual events. We are currently taking registration for our forth two-week session of swimming lessons.

28 Office of the City Manager Memorandum -- Page 4 of 5 Special Events Attending Toastmaster s Meetings on June 15 th and 29 th Preparation and planning of Scottish Highland Festival events: Golf Classic, Friday Celtic Night and Festival. Administration Worked with engineer and contractor on the completion and inspection of the Palm Island Boardwalk. Met with Babe Ruth baseball about new contract. Assisted with City Flag Ceremony. Attended Butterfly garden dedication. Addressed City Firehouse AC issues. Planning and Development Conducted candidate interviews for the Deputy Building Official position. Reviewed the feasibility of shared parking areas with the Public Works Director. Participated at the request of Lake County Engineering Department assessed future roadways as a visioning process. Processed the Dora Parc performance bond request to expedite the plat recording. Documented Historic Properties for library metafiles. Submitted the Duke Energy Site Readiness Evaluation Questionnaire. Assisted with private valet service (downtown). Public Works Electric Replaced 11 concrete poles on Highland Street, transferred circuits, transformers, and services. This project is part of the City s Storm Hardening Program. Completed installation of temporary poles in Southernaire Trailer Park to facilitate installation of DOT noise wall as part of the Wekiva 3B project. Performed initial testing on BS&A custom application to import electric meters into Utility Billing system. Continued work replacing the sump pump/filter system at the Mount Dora Substation and modifying the SCADA system to alert staff of problems with the sump pump. Council approved an Agenda Item to retain an Environmental cleanup firm that would be on-call to respond to any oil spills at the Mount Dora Substation or from transformers in the field. Council approved an Agenda Item to enter into an arrangement with Lake County where they would collect taxes to pay for the street lighting in Sylvan Shores. Completed initial markup of the existing Joint Use Attachment Agreement with Leesburg to enable them to sell their fiber system to Summit Communications.

29 Office of the City Manager Memorandum -- Page 5 of 5 Wastewater Plants Scott Turner earned his B-wastewater operator s license. Kristen Turner earned her B-wastewater operator s license. The WWTP 2 driveway project has reached substantial completion and will reach final completion and close-out very soon (Paul may have covered this already). Library Circulation of 20,941 items, the highest monthly total since July Began new Monday story time, BiblioBop, led by a part-time Library Asst. and incorporating themed dance moves and physical activity after the reading. New $1,000 display unit in Children s Library, funded by the Friends of the Library. New $3,700 in wall shelving, funded by the Mount Dora Library Association. Successful Nunan Butterfly Garden Groundbreaking. Successful 2 nd Annual Disassembly Project, with 60 registrants and 11 volunteer/mentors. Active Shooter/Workplace Violence training held for staff and, for the first time, for volunteers (45 attended). On-site review of emergency food preparation site with multiple departments. All adult non-fiction (15,000 books) were shifted, eliminating overflow on bottom shelves and creating uniform empty spaces. Historically high youth program attendance of 2,977 adults, teens and children, compared to the June 2016 total of 1,126.

30 Office of the City Manager 510 N. Baker St. Mount Dora, FL Fax: DATE: August 15, 2017 TO: FROM: RE: Honorable Mayor and City Council Robin R. Hayes, City Manager Monthly Accomplishments and CIP Status Updates July City Clerk Attended meeting with Supervisor of Elections Office Staff to discuss Process Human Resources Completed Property & Casualty Renewal Completed Open Enrollment Letter for Actives & Retirees Completed Dental Insurance Renewal Completed Vision Insurance Renewal Completed Health Care Renewal Conducted employee interviews with current Library staff Completed program preparation for Role of Manager Training for Management Training Series Participated in Benefit Survey for Local Municipalities Hosted ICMA seminar Medical Expenses in Retirement Senior Benefits Administrator attended Recruiting and Retaining Millennials in the Police Department Training HR Director attended HR Directors Roundtable meeting for Lake, Seminole, Orange & Volusia counties. Scheduled & conducted Deputy Fire Chief Interviews Collaborated with Library for a compliant Volunteer Application High School student completed summer internship with us. Finance Finance Resolution Tentative Millage Rate set at Mills, July 26th Budget Workshop General Fund, Fee Schedule, CIP July 26 th Budget Workshop General Fund and CRA Budgets July 13th

31 Office of the City Manager Memorandum -- Page 2 of 6 Information Technology Reimaged Police Computers Working on BoardSync Agenda Management Software Project Customer Service Prepared Occupational Licenses to be sent in August. Fire Department Completed interviews for our Deputy Fire Chief Conducted Active Shooter Training with MDPD Held 6 structural firefighting training sessions with new equipment at a house slated for demolition on Limit Ave. Police Department Patrol Traffic stops Arrests - 41 Reports Crashes - 68 Community Relations 4 th of July Parade Seniors Club at MLK Center Tip a Cop Fundraiser Chili s Lake Cares School Supplies Seniors Club At MLK Center Heroes Vacation Bible School Camp Appreciation Day CPA Potluck at FD 9 th Annual Back to School Rally at Frank Brown Park Raffled 22 bikes 100+ backpacks 300+ packs of school supplies handed to students 8 CPA volunteers, Sgts. Helfant, Strykowski, SRO s Garcia and Smith, and Ofc. McCulloch Training: Officer Cook began FTO Spellman RMS-Live on Vacancies: None SRO s High School and Middle School:

32 Office of the City Manager Memorandum -- Page 3 of 6 FASRO conference for SRO s-garcia Formalized Student Athlete Leadership program at high School Records: 911 Calls Citations 102 (includes crashes) Traffic Stops 698 Public Records Request 155 Administrative Services July 3 rd Fireworks July 4 th Parade Investigative Services Warrant issued for theft from Lowes Warrant for retail theft from Target Arrested a cleaning lady for theft at Waterman Village Det. Thomas attended the Krime Against Kids conference in Orlando Sgt. Young attended Child Abduction Response Team (CART) CART training Parks and Recreation Parks Parade July 4 Installed new sidewalk at Serenity Park Installed a new Irrigation system at Serenity Park Back to school event at frank brown Installed a new bicycle rack at Serenity Park CRA Accomplishments Installed a new bicycle rack at Baker and 5 th parking lot Maintenance /Custodial Install two dehumidifier units at Fire Station #35 on Hwy 19A, and monitor humidity levels. Repair one of the bay doors at the Public Services Complex. Repair the two lifeguard towers at the swimming pool. Check and repair the water condensate drain at the Fire Station #34 building. Build and install a new counter top for the cabinets in the swimming pool office. Strip, clean, wax and buff bathroom, kitchen, pantry, work room, community room hallway and bathrooms at the W.T. Bland Library. Troubleshoot and make repairs to the irrigation control system at the W.T.Bland library butterfly garden, pull in new control wiring to all the zones in the original old section and

33 Office of the City Manager Memorandum -- Page 4 of 6 install, hookup and test the wiring for the new section of the garden. Install a No Admittance sign on the entry to the staircase at the Simpson Farmhouse building. Removed water damaged cabinet s at the Frank Brown Concession building and replace with three roll around stainless carts. Remove an old counter top from the wall in the Parks and Rec office building waiting area, make repairs to the wall and repaint. Future Planned work to be completed Simpson farmhouse meeting center handicap ramp is completed, waiting for the wood to dry out so the ramp can be painted. Clean, repair and repaint the men s bathroom at Forres Park that has been vandalized by fire. Repaint the front steps of the Donnelly Building that were replaced. Recreation We are starting registration for our upcoming soccer season starting August 1,2017. Summer Camp has completed its summer program with a very successful summer season Great turn out for the Back to School event held at Frank Brown Sports Complex with many of the city departments participating. Special Events July 3 rd Freedom on the Waterfront over 25,000 attended July 4 th Independence Day Parade Poco Concert July 14; over 400 attended A Motown Experience July 22; over 400 attended Upcoming Productions/Projects for Seafood Festival August Evans Park Coordinated by the Visit Mount Dora Hiring of an Community Building Assistant Preparation of the Seafood Festival for August Preparation and planning of Scottish Highland Festival events: Golf Classic, Friday Celtic Night and Festival. Presentation of the Mount Dora Pipes and Drums for budget consideration. Administration Grand Opening of Palm Island Boardwalk Work progressing on Parks and Recreation Master plan Serenity Park upgrades continue with irrigation and sidewalks completed Adopt a Spot work started at Pine Forest entrance by Cathy Hoechst Coordinated the Back to School event at Frank Brown Sports Complex Planning and Development

34 Office of the City Manager Memorandum -- Page 5 of 6 Hosted and participated in Duke Energy Site Readiness site visit meeting for the Summer Lake-Grace at the Wolf Branch Innovation District. Meeting included presentation and provided the engineering consultant s with revised documents and maps. Researched valet parking strategies, parking time-limits, and signage. Planning staff attended the 31st Annual Environmental Permitting School and growth management seminar. Participated with Lake County engineering staff to discuss the proposed roundabout at CR 19A and Eudora Road/Old 441 regarding landscape and site lighting. Attended the Lake County Board of County Commission meeting regarding planning boundary (ISBA). Processed three historical certificates of appropriateness requests. Conducted candidate interviews for senior planner and administrative assistant positions. Public Works Electric Replaced 3 Phase pole and switches at 7 th and McDonald. Installed new 3 phase transformer bank and service to Magical Meat Boutique on 3 rd Avenue. Installed pole-top bird mitigation cones on approximately 30 poles. Met with FDOT regarding the Wekiva 3B project to coordinate the City providing electrical service during the installation of the noise wall around Southernaire Trailer Park. Completed testing on BS&A custom application to import electric meters into Utility Billing system. Imported 400 meters successfully. Completed implementation of SCADA alarm for new sump pump/filter at the Mount Dora Substation. Completed Agenda Package for approving new Joint Use Attachment Agreement with Leesburg to enable them to sell their fiber system to Summit Communications. Attended state-wide Mutual Aid meeting with Florida electric utilities to plan for hurricane season. Wastewater Plants Closed out the Driveway Project at WWTP2 Library July s overall circulation was 20,236 items, remaining high after June s two year high of 20,941 items. Concluded our Summer Reading Program 2017, with 101 programs attracting over 8,200 in attendance, a 10% increase over Began using Lake County School System s program PeachJar rather than printing thousands of Summer Reading Program flyers, which reduced our costs and helped increase attendance. Offered our first Makedo Construction program, with 27 children attending.

35 Office of the City Manager Memorandum -- Page 6 of 6 Back to School Bash at Frank Brown Park, distributed over 750 new books, along with 600 snow cones. Weeding continued in adult non-fiction, concluding parenting, fitness, animals, business leadership, home projects and gardening sections. Updated signage was installed through the adult shelves, for improved patron browsing. Installed 150 display bookends throughout the library for better patron browsing, purchased by the Mount Dora Library Association. The Archives inventory commenced, with nearly 1,100 photographs individually inspected and recorded by a summer intern. 71 adult programs were held, with 544 adults in attendance. 12 technology classes were held, with 94 adult students. Two new adult classes were offered: Learn Chess and Learn a Language over the Summer. All Administration Team members participated in a Public Library Association Weeding Webinar and work session afterwards. Library Asst. Natasha Vega completed Florida Literacy Coalition tutor training in both ESL (English as a second language) and ABE (adult basic education). Cathy Lunday graduated from the Sunshine State Library Leadership Institute in Tallahassee.

36 Office of the City Manager 510 N. Baker St. Mount Dora, FL Fax: DATE: September 17, 2017 TO: FROM: RE: Honorable Mayor and City Council Robin R. Hayes, City Manager Monthly Accomplishments and CIP Status Updates August City Clerk Attended the Florida League of Cities Conference and assisted in teaching a class to elected officials on public records laws. Traveled to South Florida to attend Florida Association of City Clerks district meetings and made a presentation to the Immediate Past President, Chevelle Nubin, Village of Wellington. Administered Election Qualification Period beginning August 28, 2017 at noon. Submitted signed agreement with Municode for Code of Ordinance Full Codification Worked with Johnna Shamblin, IT Manager, in preparation for the roll out of new BoardSync Agenda Management software and FOIA, Public Records Management software. Significant amount of time spent on extensive public records requests during August. Human Resources As mandated under Title VII of the Civil Rights Act of 1964, Filed EEO-4 Report for State and Local Government. Hired a new Deputy Fire Chief. Completed a Library Customer Service Survey with Library staff. Completed the annual Stop Loss Renewal. Hosted the Annual Benefits Fair for City employees. Meeting with BB&T representatives to discuss free Financial Planning classes for employees. Completed Affordable Care Act hours report for part time employees. Finance New Finance Director came on board August 14, Budget - CIP work session on August 15, 2017 Budget Millage Discussions and review of adjustments Work Session August 31, Budget Resolution CRA August 31, 2017 Budget Resolution NE-CRA August 31, 2017